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HomeMy WebLinkAbout12/11/1986 - Regular Minutes City Council MINUTES CITY COUNCIL REGULAR MEETING THURSDAY, DECEMBER 11, 1986 7:00 P.M. COUNCIL MEMBERS PRESENT: Mayor Ringer, Councilmen Bond, Brown, Boughton, Tongco, Haddox COUNCIL MEMBERS ABSENT: Councilman Jones STAFF PRESENT: City Manager Cole, Assistant City Manager Ragland, City Attorney Locke, City Secretary Jones, Director of Capital Improvements Ash, City Engineer Pullen, Purchasing Agent McCartney, Assistant Director of Planning Cal- laway, Council Coordinator Hooks STUDENT GOV'T LIAISON: Mike Hachtman VISITORS PRESENT: See guest register. Agenda Item No. 1 - Approval of the minutes of the City Council Workshop Meeting of November 12, 1986, the City Council Regular Meeting of November 13, 1986 , the City Council Special Meeting, November 21, 1986 and the City Council and Zoning Board of Ad- justment Joint Workshop, December 2, 1986. Councilman Boughton corrected the form of minutes of the City Council Special Meeting to show her signature, as Mayor Pro-tem, for the signing of the approved minutes. Mayor Ringer corrected the spelling of the name "Kass Prince" under Agenda Item No. 1, Workshop Meeting; and Councilman Haddox added the word "council members" to the sentence relating to Youth Government Day under Agenda Item No. 4. Councilman Bouqhton moved approval of the minutes with corrections. Councilman Tongco seconded the motion which was approved unanimously, 6-0. Agenda Item No. 2 - A public hearing to consider the annexation of a 202.12 acre tract of land located approximately 2000 feet south of Greens Prairie Road. Assistant Director of Planning Jim Callaway presented this item. He described the tract as located along the east side of Highway 6; included are the 200 acres which the Economic Development 05978 CITY COUNCIL REGULAR MEETING THURSDAY, DECEMBER 11, 1986 PAGE 2 Foundation is considering acquiring. The staff and Planning and Zoning Commission recommends approval of this annexation. Mr. Callaway noted that consideration of an ordinance annexing this tract is scheduled for the January 8, 1987 council meeting. Mayor Ringer opened the public hearing. Dan Sears came forward to represent the owner, Mr. W.D. Fitch and to answer questions from council. Mayor Ringer closed the public hearing. Agenda Item No. 3 - CONSENT AGENDA: Bids: 987-19 - Two each - Compact Utility Tractor with 5' Grooming Mower 987-13 - Police Uniforms Councilman Brown asked if the city's grooming mowers are covered by insurance. City Manager Cole replied negatively. Councilman Boughton asked for clarification of the costs. Mr. Cole replied that each tractor is $6400.00. City Manager Cole returned to Councilman Brown's question regarding insurance; he referred to the city's self-insurance program, and stated that he would check further and make a report. Councilman Tongco stated she would prefer another color for the stripe on the police uniforms. Purchasing Agent Virginia McCartney showed the council a police uniform of the type recommended by the staff. She reported that changing the color of the stripe would increase the price approximately $1500. The bids were approved by common consent. Agenda Item No. 4 - Report and Recommendations on proposed Semi- Centennial Pro~ect by the College Station Historic Preservation Committee. Dr. Gary Halter, Chairman of the Historic Preservation Committee, reported that prints of the old College Station Railroad Depot Print, as sketched by artist Jim Gaston, are on sale for $10.00 each. He presented the Mayor with a framed picture of the College Station Railroad Depot to place in the Council office. q05979 CITY COUNCIL REGULAR MEETING THURSDAY, DECEMBER 11, 1986 PAGE 3 He stated that the committee has received a number of historical items which have enhanced the committee's proposal to recognize the persons responsible for the City's beginning. A number of projects have been suggested; such as, researching the history behind the street names, recording oral history of the older residents, and composing an historic calendar. The Committee is requesting that the Council approve the concept of the Semi-Centennial celebration recognizing the 50th anniver- sary of the incorporation of the City of College Station. The Committee is asking to be designated official coordinator of the activities. Also, the Committee is requesting $5000 financial support and a city staff person to help with the coordination of events. Dr. Halter pointed out that $15,000 a year was funded to the Sesqui- centennial project for the past three years and a portion of this money will be returned to the City. He noted that the Committee has raised nearly $1000 in the railroad depot print sales. He stated that the Committee will be returning to Council with a detailed budget. Councilman Haddox asked for clarification of the request for $5000. Dr. Halter replied that the total amount requested is $5,000, but the Committee's detailed budget may reflect an amount higher or lower. Dr. Halter added that Norma Teetes, a member of the Committee, has volunteered to seek a state grant for addi- tional funding. Mayor Ringer suggested that the Council authorize $5000 for use of this project, to be set aside from the hotel/motel tax fund. Councilman Haddox moved approval of $5,000 funding from the hotel/motel tax fund to the Historic Preservation Committee for their Semi-Centennial projects, and designation of the Historic Preservation Committee as the coordinating committee for the Semi-Centennial. Councilman Boughton seconded the motion which was approved unanimously, 6-0. Agenda Item No. 5 - Consideration of revising the "Rules and Regulations" of the College Station Cemetery. City Secretary Dian Jones addressed the Council on this item. She explained that the Cemetery Committee has reviewed the rules and regulations, and recommended revision of the section listing specifications and policy concerning the dimensions of monu- ments. She stated that the committee recommended several other 05980 CITY COUNCIL REGULAR MEETING THURSDAY, DECEMBER 11, 1986 PAGE 4 revisions, including a "memorial tree planting" that would benefit a landscaping plan for part of the cemetery. She referred to the proposed Rules and Regulations draft furnished to the Council. Councilman Tongco suggested eliminating the variance clause in the "plantings" section; she pointed out that variance requests may cause additional maintenance problems. Councilman Tongco moved approval of the recommended changes for the rules and regulations of the cemetery with the deletion of requesting variances and striking the word "Normally" in the plantings section. Councilman Haddox asked how the variance deletion affects the option of donating memorial trees. Mayor Ringer clarified the statement in the rules to interpret that "the planting of trees shall be made at the direction of the City". Councilman Brown seconded the motion which was approved unan- imously, 6-0. Agenda Item No. 6 - Consideration of award of contract for lease of city-owned lot on Patricia Street in the Boyett Addition. City Attorney Locke stated that the Legal Office has received two bid proposals. Mr. Skipper Harris dba Northgate Parking Lot has proposed a rental payment of $100.00 per month and a fee of $1.00 per hour. The second proposal was submitted by Dixie Chicken & Dudley's Draw, who offered a one-year lease payment of $1,000 per month for the lot, for Northgate patron parking. Councilman Bond inquired about terms of the proposal. City Attorney Locke replied that the lease is for one year, with the option to renew. Councilman Brown moved approval to accept the bid proposal from Dixie Chicken & Dudley's Draw for $1000.00 monthly rental pay- ment. Councilman Tongco seconded the motion. Councilman Tongco asked who will regulate the use of the parking lot. City Attorney Locke stated that it is limited to Northgate parking and if there are any changes of use made by the owner, they will be in violation of the lease. The motion carried unanimously, 6-0. q05981 CITY COUNCIL REGULAR MEETING THURSDAY, DECEMBER 11, 1986 PAGE 5 A~enda Item No. 7 - Consideration of approval of final change order for Bee Creek Interceptor Phase I, Woodson Village Trunk Sewer Line, C.I.P. No. R83-83-09. City Manager Cole stated that this change order is a $22,183.47 deduction from the contract price. He explained that this change order relates to the depth of pipe by unit price and length of pipe installed giving a net reduction in the total job costs of $22,183.47. Councilman Brown moved approval of Change Order No. 2 in the amount of $22,183.47, a reduction in the final contract amount of the Bee Creek Interceptor Phase I Sewer Line Project. Councilman Boughton seconded the motion which was approved unan- imously, 6-0. Councilman Boughton asked why 128 feet of the 18" sewer line be- hind Charles Court was deleted to be built at a later date. City Engineer David Pullen responded by saying that the termination of this line would put it in a position crossing personal property. There have been efforts to change the direction of the line and remove the old line in the backyard of Charles Court. In order for the line to be effective, the staff found it more expedient to halt this project and continue with other projects. Agenda Item No. 8 - Consideration of award of contract for Phase I College Hills Sanitary Sewer Line Replacement Pro~ect, C.I.P. No. R83-83-09. City Engineer Pullen presented this item. He explained that this project is the first phase of the replacement of a sanitary sewer line which will help correct flooding and sewer backup problems in the College Hills Woodlands area. The staff is negotiating with the neighborhood on the second phase of this project. He described the first phase. This project will replace the existing 10" sanitary sewer line which runs at Stallings Drive to Hillcrest Drive and serves the College Hills neighborhood. He noted that the PVC pipeline was less expensive to install. The staff recommended Pate & Pate Enterprises from Conroe in the amount of $358,970.04. Councilman Boughton moved approval of the low bid of $358,970.04 from Pate & Pate Enterprises for construction of Phase I College Hills Sanitary Sewer Line Replacement Project. Councilman Tongco seconded the motion which was approved unanimously, 6-0. 05982 CITY COUNCIL REGULAR MEETING THURSDAY, DECEMBER 11, 1986 PAGE 6 Agenda Item No. 9 - Consideration of award of contract for Texas HiHhway 6 waterline relocation, C.I.P. No. R86-82-01. City Engineer Pullen described the area located at the 2300 acre tract on Greens Prairie Road and the 200 acre industrial devel- opment tract facing State Highway 6. He explained that a 6" PVC waterline was installed several years ago to serve the Texas World Speedway and it is located in the new state right-of-way. He further explained that this line would need to be replaced or removed in order to build the Highway 6 project. The staff has begun the design process for an 18" waterline because this is the ultimate size in providing water to this area. Mr. Pullen stated that three bids were received. After the bids were opened, Mr. Fitch discussed with staff the possibility of installing an 18" waterline connecting to the 18" waterline pre- viously installed at Greens Prairie Road. Mr. Fitch told the city staff that he would construct a line across the roadway as part of the development area to the proposed Economic Development Foundation tract and connect along another roadway with an 8" waterline out to the existing PVC waterline. Mr. Pullen explained that the low bidder, shortly after the open- ing of the bids, determined that his bid had not accounted for bedrock excavation. The low bidder also realized that the speci- fications require a five-million dollar liability umbrella, whereas he carried a one-million dollar umbrella; therefore, he did not feel he could proceed with this project. Mr. Pullen noted two points: (1) The Highway Department would reimburse the City approximately $24,000 for the relocation of the 6" line from the new right-of-way; (2) The City could par- ticipate in oversized participation with Mr. Fitch on 2300 feet of line which would also provide water to the Economic Develop- ment Foundation tract. The cost to the city would be approxi- mately $71,000. The staff's recommendation is that the Council reject all bids for the project and enter into an agreement with Mr. Fitch to construct the 18" waterline at Independence Drive and connect to the existing 6" line providing service to Texas World Speedway within a time frame acceptable to the Highway Department. Mr. Fitch has written to the city engineering staff a letter outlining his proposal, his estimated costs of oversized partici- pation, and his commitment to complete the work by March, 1987. n05983 CITY COUNCIL REGULAR MEETING THURSDAY, DECEMBER 11, 1986 PAGE 7 Councilman Haddox asked for clarification of the $24,000 rebate. Mr. Pullen replied that the second lowest bid of $119,000 will allow the City to receive a $24,000 "rebate;" that is, the dif- ference between the $71,000 for oversized Darticipation and the $95,000 bid by S&W Construction. Councilman Boughton asked if the City will replace the remaining 6" line traveling further south and serving Texas World Speed- way. Mr. Pullen replied that the City will leave the line. After further discussion, Councilman Brown moved to reject all bids as recommended by staff. Councilman Tongco seconded the motion which was approved unanimously, 6-0. Councilman Haddox moved approval to enter into an aqreement with Mr. Fitch to use oversize participation for construction of an 18" waterline, subject to the condition that the City's share shall not be more than $95,697.50. If there are any problems with the change in costs, the Council will be able to consider this item again. Councilman Boughton seconded the motion. Following additional discussion about Mr. Fitch's proposal, Mayor Ringer asked what size waterline would be required to service the 200 acre tract from Greens Prairie to the race track. Mr. Pullen replied that in most cases the size of a waterline is determined by the amount of fire protection needed. Usually, a 12" line is placed in a 56' wide street in a residential area. He stated his opinion that the 18" waterline will provide adequate fire protec- tion and extension of waterline service until the area begins to develop; at that time, an 18" waterline may be added along State Highway 6 to meet fire protection requirements adequately. Mr. Pullen stated that the "plan concept" is to parallel Texas Avenue with an 18" waterline on each side from Greens Prairie Road south; at this time, there is a 24" waterline from Greens Prairie Road north. Councilman Haddox moved to table the previous motion and to place this item for further consideration on the agenda of the January 8, 1987 Council meeting. Councilman Brown seconded the motion which was approved unanimously, 6-0. . 05984 CITY COUNCIL REGULAR MEETING THURSDAY, DECEMBER 11, 1986 PAGE 8 Agenda Item No. 10 - Hear Visitors. Jim Gardner came forward to express his concern about the recall procedures as defined in the city charter. He stated that he believes the requirements concerning petitions are unduly restrictive, and changes to the charter should be considered. Councilman Haddox pointed out that many people who sign petitions do not understand the issues stated in the petitions. Mayor Ringer suggested that the City Affairs Committee research the recall petition issue and other issues in the charter which may need to be addressed. Agenda Item No. 11 - Closed session to discuss pending litigation [6252-17(2)(e)], personnel [6252-17(2) (g)] , and land acquisition [6252-17( 2)(f)]. The council moved to closed session. Agenda Item No. 12 - Action on closed session. No action was taken. Agenda Item No. 13 - Adjourn. Mayor Ringer adjourned the meeting. APPROVED: ATTEST: ~or ~Dian Jon9~, C/ity Secretary .05985 MILLER'S LANE ADDITION ANTON SLAFKA TRACT PART 0F LOT 4 LAKE VIEW ACRES COLLEGE STATION, TEXAS 11 JANUARY 1984 All that certain tract or parcel of land lying and being situated in the Morgan Rector League in College Station, Brazos County, Texas, being a part of Lot 4 of Lake View Acres, an addition to the City of College Station, Texas, according to plat of record in Volume 128, Page 300 of the Deed Records of Brazos County, Texas, and being a part of that tract conveyed to Anton Slafka, et ux by deed recorded in Volume 268, Page 37 of the Deed Records of Brazos County, Texas, and being more particularly described as follows: Beginning at an iron pipe found in the northwest line of Miller's Lane at the most southerly corner of the said Anton Slafka tract which is also the most easterly corner of a 16' right-of-way reserved tract mentioned in deed recorded in Volume 128, Page 294 of the Deed Records of Brazos County, Texas; Thence N 48 degrees 44' 20" W - 15.O9 feet along the line between the said Slafka tract and the said 16' right-of-way to z point for corner; Thence N 43 degrees 04' 05" E - 88.02 feet through the said Slafka tract to a point for corner in the line between the said Slafka tract and that tract conveyed to Melford Robertson by deed recorded in Volume 418, Page 642 of the Deed Records of Brazos County, Texas; Thence S 48 degrees 44' 47" E - 14.38 feet along the line between the said Slafka tract and the said Robertson tract to an iron pipe found in the northwest line of Miller's Lane; Thence S 42 degrees 36' 22" W - 88.00 feet along the northwest line of Miller's Lane to the Point of Beginning and containing 1,296 square feet of land more or less. EXHIBIT "A" GUEST REGISTER CITY COUNCIL REGULAR MEETING THURSDAY, DECEMBER 11, 1986 7:00 P.M. 16. 17. e 18. 19. 20. 21. 22. Se 23. 24. 10. 25. 11. 26. 12. 27. 13. 28. 14. 29. 15. 30. 005987