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HomeMy WebLinkAbout06/25/1987 - Regular Minutes City Council MINUTES CITY COUNCIL REGULAR MEETING THURSDAY, JUNE 25, 1987 7:00 P.M. COUNCIL MEMBERS PRESENT: Mayor Ringer, Councilmen Boughton, Jones, Haddox, McIlhaney, Gardner COUNCIL MEMBERS ABSENT: Councilman Brown STAFF PRESENT: City Manager Cole, Director of Capital Improvements Ash, City Attorney Locke, City Secretary Jones, Assistant City Manager Ragland, Director of Planning Callaway, Assistant City Engineer Smith, Deputy Finance Director Schroeder, Community Development Director Fette, Purchasing Agent McCartney, Public Information Officer Calliham, Council Coordinator Hooks STUDENT GOV'T LIAISON: Kevin Buc hman VISITORS PRESENT: See guest register. A~enda Item No. 1 - Approval of the minutes of the College Station Special (Workshop) Meetin~ May 31, 1987 and June 1, 1987, the Workshop Meeting, June 10, 1987 and the Regular Meeting, June 11, 1987. Councilman Boughton moved approval of the minutes as written. Councilman Jones seconded the motion which carried unanimously, 6-0, with Councilman Brown absent. A~enda Item No. 2 - A public hearin~ on the question of amendin~ Section 8.12 of Ordinance 1638, the Zonin~ Ordinance for the City of College Station, specifically affectin~ conditional uses. Director of Planning Jim Callaway explained that the council had previously directed the staff to prepare an ordinance adding "public or private parking lots and related accesssory uses" to the conditional uses listed under Section 8.12 of the Zoning Ordinance. 06250 CITY COUNCIL REGULAR MEETING THURSDAY, JUNE 25, 1987 Page 2 He stated that the conditional uses are uses which can be author- ized in any zoning district; conditional uses are subject to ap- proval by the Planning and Zoning Commission. This amendment was denied by the Planning and Zoning Commission stating that "the frequency of requests for this type of use in zoning districts where parking lots are not permitted does not warrant a change in the ordinance". Mayor Ringer opened the public hearing. Craig Browne presented the Council with photos of the plan of the proposed parking lot project located at the intersection of Jer- sey Street and Marion Pugh Boulevard. Mayor Ringer closed the public hearing. Agenda Item No. 3 - Consideration of an ordinance amending Section 8.12 of the College Station Zoning Ordinance, specifi- cally affecting conditional uses. Councilman Jones moved approval of Ordinance No. 1712 amending Section 8.12 of the Zoning Ordinance, specifically affecting con- ditional uses. Councilman Boughton seconded the motion. Councilman Gardner made several comments. He stated that this amendment would allow a commercial developer with a use permit to expand into a residential area for part of its operation. He added that this amendment will weaken the Zoning Ordinance. The motion carried by a vote of 5-1, with Councilman Brown absent. FOR: Ringer, Boughton, Jones, McIlhaney, Haddox AGAINST: Gardner Agenda Item No. 4 - A public hearing to consider a final plat of Southwood Plaza Phase One. Mr. Callaway described the plat. This plat is a re-plat and divides a 14.59 tract of land into 3 large lots in Southwood Val- ley Section Three. This proposed site plan for Walmart store has been approved by the Project Review Committee. The Planning and Zoning Commission recommended approval. CITY COUNCIL REGULAR MEETING THURSDAY, JUNE 25, 1987 Page 3 Mayor Ringer opened the public hearing. No one spoke. Mayor Ringer closed the public hearing. Agenda Item No. 5 - Consideration of approval of the final plat of Southwood Plaza Phase One. Councilman Haddox moved approval of the final plat of Southwood Plaza Phase One. Councilman McIlhaney seconded the motion which carried unanimous- ly, 6-0. Agenda Item No. 6 - A public hearing to consider a final plat of RepublicBank Addition. Mr. Callaway explained that this plat consolidates several un- platted tracts of land with several platted lots, under the ownership of RepublicBank. The largest of the lots is the site of the existing RepublicBank of A&M building. The staff and Planning and Zoning Commission recommended approval. Mayor Ringer opened the public hearing. No one spoke. Mayor Ringer closed the public hearing. Agenda Item No. 7 - Consideration of approval of the final plat of RepublicBank Addition. Councilman Boughton moved approval of the final plat of Republic- Bank Addition. Councilman Gardner seconded the motion which carried unanimously, 6-0. Agenda Item No. 8 - A public hearing on 1987-88 proposed state- ment of Community Development objectives and projected use of funds. Community Development Director Dan Fette presented this item. '06252 CITY COUNCIL REGULAR MEETING THURSDAY, JUNE 25, 1987 Page 4 Mr. Fette explained that the City of College Station is eligible to receive 1987 Community Development Block Grant Funds amounting to $650,000. Additional unobligated CD funds from prior program years, totaling $101,000 are proposed to be reallocated for use during the coming year. Mr. Fette presented a brief outline of the proposed statement. Councilman McIlhaney asked where the street construction program will be directed. Mr. Fette stated that these funds will be con- centrated in areas which received emphasis in the past. He stated that there are four target areas in the City and the in- tent is to continue street improvements in these target areas. Councilman Gardner emphasized that he disagreed with the real- located money for the library, which should be considered a pub- lic agency. Mr. Fette explained that he had reviewed this use of monies with HUD; HUD responded that no more than 15% of a city's Community Development Block Grant Funds for a particular year may be used to fund public service agencies. Councilman McIlhaney referred to the agencies' requests where funding was reduced in order to bring them in line with this year's community development budget process; she clarified that this action was not necessarily a denial of additional funding. Mayor Ringer opened the public hearing. Mr. Michael Stecher of 1404 Skrivanek Ct. asked why administra- tive costs are 20%. Mr. Fette replied that the Community Devel- opment program has generated assets other than the Community Development Block Grant. He stated that $180,000 has been received from HUD to conduct local property urban homesteading demonstration programs ~n the past two years; also, $150,000 of funds have been received through the Section 312 loan program. Mayor Ringer closed the public hearing. Agenda Item No. 9 - A public hearing on 1987-88 Community Development Funding for public service a~encies. Mayor Ringer opened the public hearing. Jim Raatz of the Mayor's Committee for the Disabled came forward to speak to the Council. Mr. Raatz commented about the request to fund an additional van; he stated his hope that the College '06253 CITY COUNCIL REGULAR MEETING THURSDAY, JUNE 25, 1987 Page 5 Station Council to allocate $6,000 to the Brazos Transit Author- lty to apply on the purchase of another van. Mr. Robert Benall of the Brazos Transit Authority stated that 60-65% of van users are handicapped citizens in College Station. City Manager Cole asked if it is possible for Brazos Transit Authority to apply directly to HUD. Mr. Benall replied that it could be possible. Kathleen Altman of 2736 San Felipe explained that the Brazos Maternal and Child Health Clinic funding request for $21,000 is to cover the salary for a full time health educator. The recom- mended funding for $17,000 is a portion of the funding for the Clinic's fiscal year, which does not coincide with the city's fiscal year. Ms. Altman described the functions of the Clinic. Councilman Boughton stated that the Clinic could come before Council at the next budget period to request additional funds. Mr. Bob Good, 500 Main, Bryan, discussed the funding requested for Sheltering Arms and Phoebe's Home. The recommended funding for Sheltering Arms is $2,000 and these funds will be used to continue providing shelter for abused children in the community. Mr. Good stated that the recommended funding for Phoebe's Home is $10,000. This amount will go to improve the current program by offering the clients counseling by trained staff. Dianne Savage, 302 E. 24th, Bryan, came forward to speak on the MHMR funding request for $40,000 from Community Development funds. She described the programs offered by MHMRo Ms. Savage stated that a portion of the funds will be used toward hiring additional personnel. Councilman Haddox asked for clarification of the $60,000 re- quested from the C~ty. Ms. Savage replied that this request was issued for revenue sharing funds. Mayor Ringer stated that there are no revenue sharing funds available. Councilman Gardner asked for a description of other revenue sources. Ms. Savage stated that the city and county revenue represents 4.8% of the overall budget. The local funding represents 27%; 41% represents general revenue from the state; 22%, other state funding; and 10% repre- sents federal funding. Ms. Savage explained that total contri- butions from the seven counties represent $148,000. ' 06254 CITY COUNCIL REGULAR MEETING THURSDAY, JUNE 25, 1987 Page 6 Kenneth Matthews of 8801 Sandstone, representing the Brazos Val- ley Children's Foundation spoke to the Council. The Foundation requested $30,000; the recommended funding is $10,000. He ex- plained that this is a new organization and its purpose is to provide medical funding for "access to care" for children. Coun- cilman McIlhaney asked if they have other sources for funding. Mr. Matthews replied that $16,000 has been donated from the Brazos Valley Golf Classic, and they anticipate additional monies from trusts and private donations. Margaret Scott, 2703 Wilderness, spoke on behalf of the Brazos County Adult Literacy Council. The recommended funding is $10,000. Mayor Ringer asked what portion of College Station residents are functional illiterate. Ms. Scott replied that on a national level one out of five are functional illiterate. Mr. Michael Stecher, 1404 Skrivanek Court, addressed the Council on the $4,800 funding request submitted by Brazos Food Bank. He stated that these funds will be allocated toward the costs of maintaining a warehouse. Mayor Ringer clarified that the Brazos Food Bank furnishes food to other organizations and they in turn distribute to the individuals. Mayor Ringer closed the public hearing. A~enda Item No. 10 - Consideration of approval of the proposed 1987-88 Community Development fundin~ for public a~encies. Councilman Boughton moved to approve Co,unity Development Funds for public service agencies as recommended by the staff. Councilman McIlhaney seconded the motion. Councilman McIlhaney moved to amend the motion by directing that the agencies not receiving full funding this year will be given priority consideration at the the next budget cycle. Councilman Gardner seconded the amendment to the motion; the amendment was approved unanimously, 6-0. Councilman Boughton's motion, as amended, carried unanimously 6-0, approving Community Development funding to public service agencies as recommended by staff with the stipulation that those agencies which d~d not receive full funding, will be given prior- ity at the next budget cycle. "06255 CITY COUNCIL REGULAR MEETING THURSDAY, JUNE 25, 1987 Page 7 Agenda Item No. 11 - Neoma Salamon to explain plan for adver- tising campaign to battle against AIDS. Ms. Neoma Salamon was not present for this item. Agenda Item No. 12 - CONSENT AGENDA. Approval of year end transfers. BIDS: ~87-32 - School Zone Signal Equipment (20) each. 987-34 - Miscellaneous Office Furniture for Municipal Court. The above items were approved by common consent. Agenda Item No. 13 - Consideration of a resolution authorizing the issuance of tax anticipation notes for the use and support o£ municipal government. Deputy Finance Director Glenn Schroder explained that this item is needed because of the difference between the city's fiscal year and the availability of the certified tax roll. Mr. Schroeder stated that this resolution authorizes the issuance of tax anticipation notes, should they be necessary. He noted that the staff does not expect to issue these notes. Councilman Boughton moved approval of Resolution No. 6-25-87-13 authorizing the issuance of tax anticipation notes. Councilman Haddox seconded the motion which was approved unan- imously, 6-0. Agenda Item No. 14 - Consideration of an ordinance adopting a budget for the 1987-88 fiscal year. Councilman McIlhaney moved to direct the College Station members on the LSMPA Board to support a revised budget for that activity reflecting reduced activity in the second six months of its fis- cal year and to direct staff to pay 81% of $58,078.00 which is $47,043.18 for the City's support to LSMPA. Councilman Gardner seconded the motion, which was approved unani- mously, 6-0. Councilman Boughton moved to approve Ordinance No. 1713 adopting the budget for 1987-88 fiscal year. 06256 CITY COUNCIL REGULAR MEETING THURSDAY, JUNE 25, 1987 Page 8 Councilman Haddox seconded the motion which was approved unan- imously, 6-0. Agenda Item No. 15 - Consideration of award of contract for the construction of Simsboro Sand Well #4 and water transmission line. Director of CIP Elrey Ash stated that the low bidder was Peyton Construction in the amount of $771,000. Councilman Haddox inquired about the portion of this amount to be allocated to Brazos Valley Utilities. Mr. Ed. McDow replied that approximately $200,000 will be paid to Brazos Valley Utilities for their work done on the job. Councilman Boughton moved to award the contract in the amount of $771,000 to Payton Construction for the construction of Simsboro Sand Well ~4 and water transmission line. Councxlman Jones seconded the motion which was approved unan- imously, 6-0. Agenda Item No. 16 - Consideration of an ordinance amending Chapter 1 of the College Station Code of Ordinances by adding a section providing for the microfilming of records. City Secretary Dian Jones explained the proposed ordinance. She stated that this proposal is to bring the City into compliance with the Texas Revised Civil Statutes Article 6574C which con- cerns microfilming of records in incorporated cities. To meet criteria, the ordinance must name the records to be microfilmed, set standards, establish responsibilities, allow for public ac- cess, and permit the disposition or destruction of the records that were microfilmed. Councilman Boughton asked what safety precautions are used to preserve the microfilm. Ms. Jones replied that the original film is kept in a safety deposit box at the Post Oak Branch and a copy is kept by the department. Councilman Boughton moved approval of Ordinance No. 1714 pro- viding for the microfilming of records. Councilman McIlhaney seconded the motion which was approved unanimously, 6-0. 06257 CITY COUNCIL REGULAR MEETING THURSDAY, JUNE 25, 1987 Page 9 A~enda Item No. 17 - Hear Visitors. Ms. La Dona Hudson of Rt. 5 Box 172, Bryan came forward to address the Council. She stated that she believes a new landfill pro- posed by the City of Bryan will contaminate College Station's water supply. She stated that she has contacted authorities who have informed her that the wells of College Station as well as those of the University will be in jeopardy. She urged the city to play a leadership role in joining with other local government agencies to begin recycling solid waste. City Manager Cole commented that the state must authorize con- struction of the landfill, and that a permit will be issued from the Texas Department of Health only after extensive soil tests have been conducted. College Station will have early access to the report on the test results. A~enda Item No. 18 - Closed session to discuss land acquisition [6252-17(2)(f)] and personnel [6252-17(2)(g)]. The council moved to closed session. A~enda Item No. 19 - Action on closed session. No action was taken in closed session. A~enda Item No. 20 - Adjourn. Councilman McIlhaney moved to adjourn the meeting at 10:38 p.m. Councilman Boughton seconded the motion which carried unanimous- ly, 6-0. ATTEST: Dian Jones, Ci~ Secretary APPROVED: Lanai .~~ge~ayor . 06258 ~ REGISTER CITY COUNCIL REGULAR MEETING THURSDAY, JUNE 25, 1987 7:00 30. 31. 32. 006260