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HomeMy WebLinkAbout03/12/1987 - Regular Minutes City Council MINUTES CITY COUNCIL REGULAR MEETING THURSDAY, MARCH 12, 1987 7:00 P.M. COUNCIL MEMBERS PRESENT: COUNCIL MEMBERS ABSENT: STAFF PRESENT: VISITORS PRESENT: Mayor Ringer, Councilmen Bond, Brown Tongco, Boughton Councilman Sara Jones and Dick Haddox City Manager Cole, Assistant City Manager Ragland, City Secretary Jones, City Attorney Locke, City Engineer Pullen, Deputy Finance Director Glenn Schroeder, Public Information Officer Calliham, Assistant Electrical Super- intendent Ray Havens, Council Coor- dinator Hooks See guest register. Agenda Item No. 1 - Signing of a proclamation designating the month of March as "Professional Social Workers" month in the City of College Station, Texas. Mayor Ringer signed the proclamation designating the month of March as "Professional Social Workers" month. Ms. Alice Thomas accepted the proclamation. Mayor Ringer announced that discussion and action by the Council on the topic of the traffic speed study will be placed on the agenda of March 26, 1987. Agenda Item No. 2 - Approval of the minutes of the City Council Regular Meeting, February 26, 1987. Councilman Boughton moved approval of the Minutes of the City Council Meeting, February 26th. Councilman Tongco seconded the motion which was approved unan- imously, 5-0. Agenda Item No. 3 - A public hearing on the question of the pro- posed use of revenue sharing funds. City Manager Cole stated that this item is a traditional pro- cedure for notice of allocating revenue sharing funds and is not legally required. 0607& CITY COUNCIL REGULAR MEETING THURSDAY, MARCH 12, 1987 PAGE 2 City Manager Cole noted that Revenue Sharing appears to be a pro- gram of the past, but the city does have approximately $70,000- $75,000 of revenue sharing funds remaining from prior years. This money will be allocated in this year's budget. Mayor Ringer commented on the city's policy in the past, and noted that revenue sharing has not been used for operational ex- penses. Mayor Ringer opened the public hearing. speak. No one came forward to Mayor Ringer closed the public hearing. Agenda Item No. 4 - Consideration of authorizing for the Community Development Division to remove the City owned house at 1212 Foster and use it in the Housing Assistance Program. City Manager Cole stated that this house is owned by the City and is vacant. The staff recommends that the house be given to the Community Development Division for use in the Housing Assistance Program. The building will be removed from this site and sold to someone who meets the eligibility requirements. Mayor Ringer noted that Council previously approved 1202 Foster to be used in the same manner. Councilman Brown inquired about the property. Mr. Cole stated that the property was purchased for the city's inventory to be used in future expansion of the municipal complex. Councilman Boughton asked if the City owns additional houses in the block. Deputy Finance Director Schroeder replied that there is one more city-owned home and three or four others which are not city-owned. Councilman Brown moved approval to authorize the Community Devel- opment Division to remove the City owned house at 1212 Foster and use it in the Housing Assistance Program. Councilman Boughton seconded the motion which was approved unan- imously, 5-0. A~enda Item No. 5 - Consideration of authorizing the Mayor to sign a proposal to relocate overhead electric distribution lines; State Highway 6 Reconstruction. City Attorney Locke addressed this item. She described the 06077 CITY COUNCIL REGULAR MEETING THURSDAY, MARCH 12, 1987 PAGE 3 agreement and cost estimates from the Highway Department. The Highway Department is currently widening Highway 6 south, and as part of the expansion, the city is beinG asked to extend a parallel line alonG the east side of Highway 6 connecting to the line on the Marsh and Fitch tracts. City Attorney Locke noted that the Electrical Department has recommended "Estimate B" which provides for construction of a distribution line along the western right-of-way line for a dis- tance of approximately .6 miles, eliminating lengthy spans across the highway, as requested by the Highway Department. Councilman Brown moved approval of staff's recommendation for Estimate B. Councilman Tongco seconded the motion which was approved unan- imously, 5-0. A~enda Item No. 6 - Award of contract for State Highway 6 crossings, C.I.P. Pro)ect No. R-81-81-06. City Engineer David Pullen described the project. The crossings will provide water to the east side of Highway 6, Graham Road and Barron Road. Activity which necessitated this project include the development of the Sandstone Hospital and the widening of State Highway 6. Mr. Pullen explained that the crossings are necessary to provide a parallel feed along the east side of High- way 6. He stated that the low bidder on the project was Brazos Valley Utilities for $188,131.00, and the engineer's estimate on the project was $210,000.00. Councilman Bond asked if all bidders were local. Mr. Pullen re- plied that Brazos Valley Utilities is local and Pate and Pate Enterprises and Allco are out-of-town bidders. Councilman Tongco moved approval to award the contract to Brazos Valley Utilities for $188,131.00 for the State Highway 6 water- line crossings. Councilman Boughton seconded the motion which was approved unan- imously, 5-0. Councilman Bond asked Mr. Pullen if the city's engineering staff has in-house capabilities to design this project. Mr. Pullen 06078 CITY COUNCIL REGULAR MEETING THURSDAY, MARCH 12, 1987 PAGE 4 stated that at this time it could have not been prepared by the staff because of the current maximum load in the department, but when the project was designed adequate staff was available. Councilman Bond inquired about the status of the Highway 6 South Overpass. Mr. Pullen replied that the bidding date is set for June. He added that the Highway Department's District office has re-designed the interchange so that Dartmouth will be an under- pass. Mr. Bond asked for the current status of the Dart- mouth project which will connect the Highway 6 overpass. Mr. Pullen replied that the engineering staff is proceeding with the design and the acquisition of right-of-way. Councilman Bond asked who is the consulting engineer on the Dart- mouth project. Mr. Pullen replied that Joe Orr, Inc. is the engineer and the Council previously approved this consultant. Councilman Bond stated his concern for the process of selecting an engineer. Mr. Pullen stated that in the past, staff has chosen consulting engineers according to their capabilities on a specific project and generally local firms are assigned to the street and drainage projects. A~enda Item No. 7 - Consideration of an ordinance amendin~ and supercedin~ Ordinance 1301, the Flood Hazard Protection Ordinance. Mayor Ringer noted that discussion on this item was held at the workshop meeting the previous evening. Councilman Brown moved approval of Ordinance No. 1699 amending and superceding Ordinance No. 1301, the Flood Hazard Protection Ordinance. Councilman Boughton seconded the motion which was approved unan- imously, 5-0. A~enda Item No. 8 - Consideration of authorizin~ payment of legal fees for GSU rate case. City Manager Cole explained that invoices from Vinson & Elkins were mailed to the City, dated June 1985, July 1985, and February 1986, for services rendered during the period from July 1, 1983 through June 1985. ' 06079 CITY COUNCIL REGULAR MEETING THURSDAY, MARCH 12, 1987 PAGE 5 The staff finds these invoices valid and total payment of $34,912.75 is due and payable. The recommendation is to allocate funds from the utility fund and contingency fund, for payment of the invoices. Mr. Cole noted that these invoices have not previously been brought to the Council. Councilman Tongco moved approval to authorize Dayment of $34,912.75. The motion was seconded by Councilman Brown and passed unanimously, 5-0. A~enda Item No. 9 - Hear Visitors. No one came forward to speak. Mayor Ringer distributed copies of a letter from Dennis Goehring, president of the Economic Development Foundation regarding the replacement for Phil Springer who resigned in early March. This item will be added to the agenda for a later meeting. A~enda Item No. 10 - Closed session to discuss pendin~ litigation [6252-17(2) (e)]. The council moved to closed session at 7:40 p.m. Agenda Item No. 11 - Action on closed session. No action was taken. Agenda Item No. 12 - Adjourn. Mayor Ringer adjourned the meeting. ATTEST: Dian Jone~City Secretary APPROVED: Lar--'Z~J J~~or 06080 GUEST REGISTER CITY COUNCIL REGULAR MEETING THURSDAY, MARCH 12, 1987 7:00 P.M. 18. 19. 20. 21. 22. 23. 24. 25. i0. 27. ii. 28. 12. 29. 13. 30. 14. 31. 15. ~ 32. 16. 33. 17. 34. 006081