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HomeMy WebLinkAbout07/14/1988 - Regular Minutes City Council MINUTES CITY COUNCIL REGULAR MEETING THURSDAY, JULY 14, 1988 7:00 P.M. COUNCIL MEMBERS PRESENT: Mayor Ringer, Councilmembers Brown, McIlhaney, Schneider, Gardner, Haddox COUNCIL MEMBERS ABSENT: Councilman Birdwell STAFF PRESENT: City Manager Ragland, City Secretary Jones, City Attorney Locke, CIP Director Ash, City Engineer Pullen, Finance Director Harrison, Budget Director Schroeder, Community Development Direc- tor Fette, Assistant City Engineer Smith, Zoning Official Kee, Planning Director Callaway, Public Information Officer Calliham, Public Utilities Director Woody, Council Coordinator Hooks VISITORS PRESENT: See guest register. Agenda Item No. 1 - Approval of the minutes of the City Council Special Meeting, June 15, 1988, the City Council Workshop Meeting, June 22, 1988, and the City Council Regular Meeting, June 23, 1988. Councilman Gardner corrected page 3, fifth paragraph of the special meeting minutes to read as follows: "He believes that the earlier council meetings might receive better coverage from the news media" . Councilman McIlhaney moved approval of the minutes as corrected. Councilman Schneider seconded the motion which carried unanimous- ly, 6-0, Councilman Birdwell absent. Agenda Item No. 2 - A public hearing to consider amending Section 7.11 of the Zoning Ordinance to exempt areas in the C-N zoning district from specific landscape requirements and to allow PRC the flexibility to require landscaping where appropriate. Zoning Official Kee explained this item. She stated that the Commercial Northgate zoning district was established in March, 1986. The intent of the district at that time was that parking and landscape requirements would not be imposed on projects because of the special conditions existing in Northgate. She further explained that the legal staff has advised the planning staff to look into amending the ordinance to clarify it relative to landscaping. She stated that the amendment exempts projects in the zoning district from landscaping requirements. ?&757 CITY COUNCIL REGULAR MEETING THURSDAY, JULY 14, 1988 Page 2 The Planning and Zoning Commission recommended approval. Mayor Ringer opened the public hearing. No one spoke. Mayor Ringer closed the public hearing. Agenda Item No. 3 - Consideration of an ordinance amending Section 7.11 of the Zoning Ordinance exempting areas in the Commercial Northgate Zoning District from specific landscape requirements. Councilman Brown moved approval of Ordinance No. 1764 amending Section 7.11 of the Zoning Ordinance exempting areas in the Commercial Northgate Zoning District from specific landscape requirements and to allow the Project Review Committee the flex- ibility to require landscaping where appropriate. Councilman Haddox seconded the motion. Councilman Gardner commented that this change recognizes a unique area and this ordinance gives the Project Review Committee better "hands on" authority to work with the groups in the Northgate a rea. Councilman Brown commended the Planning staff in showing the desire and flexibility to work with these businesses in this area. The motion to approve Ordinance No. 1764 carried unanimously, 6-0. Agenda Item No. 4 - A public hearing on Proposed Statement of Community Development Objectives and Pro~ected Use of Funds, 1988-89. Community Development Director Fette came forward to address the Council. He explained that the document prepared for HUD has two purposes: 1) to enumerate the objectives of our Community Devel- opment Program; and, 2) to identify the activities which the city intends to fund through the 1988 Block Grant as well as through program income received during the upcoming year. Mr. Fette read the Community Development Objectives for the benefit of the audience and summarized the activities for which the Community Development intends to funds. The following is a list of CDBG funded activities: Housing Assistance Program, $314,000; Street Construction Program, $100,000; Funding for Public Service Activities, $91,500; Lincoln Center Improvements, $35,500; Administration, $92,000; and Economic Development Study, $10,000. '6760 CITY COUNCIL REGULAR MEETING THURSDAY, JULY 14, 1988 Page 3 Councilman Brown asked if the $92,000 in Administration is simi- lar to prior years. Mr. Fette replied that this figure represents approximately 14% of our anticipated block grant and program income during the upcoming year. Mr. Fetter explained that the total administration costs for next fiscal year is approximately $155,000. Councilman Haddox suggested that the information obtained by the Economic Development Study be communicated on to the Economic Development Foundation. Councilman McIlhaney asked Mr. Fette if he knew what streets will be allocated funding. Mr. Fette replied that he does not know specific streets which will be allocated funding. Mr. Fette stated that Community Development Block Grants can be funded toward projects in areas other than areas concentrated on in pre- vious years. Mr. Ragland pointed out that the staff will be bringing the Council a priority list for approval before any monies are spent. Mayor Ringer opened the public hearing. No one spoke. Mayor Ringer closed the public hearing. Agenda Item No. 5 - Consideration for aDDroval of allocations of 1988 CDBG Funds for Public Service Activities. Mr. Fette explained that no more than 15% of the City's Community Development Block Grant can be allocated on public service activi- ties. The staff recommended funding of $91,950 of College Station Block Grant funds for public service agencies. He referred to Attachment A listing the Bryan-College Station Joint Relief Fund- ing Review Committee's recommendations. Councilman Gardner asked if he could receive a description of agencies not funded this year. Mr. Fette stated that he will provide the council with additional information. Mr. Bob Fleischer of the Brazos County United Way came forward to answer any questions the Council might have. Councilman Gardner asked him to explain why certain organizations were not funded. Mr. Fleischer explained that the members of the committee were furnished the application process and background on previous funding. Public hearings were held. Next, the agencies were prioritized and the funding process began. 06761 CITY COUNCIL REGULAR MEETING THURSDAY, JULY 14, 1988 Page 4 Councilman McIlhaney asked Mr. Fleischer if he felt the county would contribute any money to the Brazos County Pre-Natal Clinic. Mr. Fleischer replied that this agency has requested funding from the county, but the county has not made a decision at this time. He added that there are a number of these agencies who have also requested funding from the county. Councilman Schneider asked how requests are received. Mr. Fleischer replied that the requests were received individually to each city. The coordination and monitoring of these requests are conducted by the city staff. Mayor Ringer stated that the organizations who receive funding are required to submit financial report and periodic progress reports. Councilman Haddox moved approval of allocating the CDBG funds for public service activities as recommended by the B-CS Joint Relief Funding Review Committee. Councilman Brown seconded the motion which was approved unanimous- ly, 6-0. Mayor Ringer thanked Mr. Bob Fleischer, Gail Schmidt, Roy Haan, and Malcolm Richards for their efforts. Aqenda Item No. 6 - Consideration of a resolution suDDortinq the Re~ulator~ Fairness Act. Public Utilities Director Woody stated that under present law, if a utility company submits a request for a rate increase to the Federal Energy Regulatory Commission they are allowed to increase rates immediately. If a utility company asks for a decrease, the utility company is not allowed by present law to decrease the rates immediately and proceed with the process. He stated that the Senate Energy and Natural Resources Committee is looking at a bill to correct this procedure. A resolution has been prepared for Council's consideration to support this act. Councilman Schneider moved approval of Resolution No. 07-14-88-06 expressing support for the Regulatory Fairness Act. Councilman McIlhaney seconded the motion which carried unanimous- ly, 6-0. "76762 CITY COUNCIL REGULAR MEETING THURSDAY, JULY 14, 1988 Page 5 A~enda Item No. 7 - Request for Proposals for Bank Depository Agreement. Finance Director Harrison stated that this item was discussed at the workshop meeting, July 13th. Councilman Haddox moved approval to authorize staff to send out request for proposals for bank depository agreement. Councilman McIlhaney seconded the motion which carried unanimously. 6-0. A~enda Item No. 8 - Consideration of a license to encroach a utilit~ easement with an existin~ house at 1008 Madera Circle. Assistant City Engineer Smith stated that an application for a license to encroach into a utility easement was received by the Engineering Staff. He explained that in 1980 improvements were made to the house at 1008 Madera Circle which encroached into the sewer and electrical easement. Staff recommended approval of the license. Councilman Brown moved approval granting the license to encroach upon a utility easement at 1008 Madera Circle. Councilman Schneider seconded the motion which was approved unanimously, 6-0. A~enda Item No. 9 - Consideration of amendin~ the Engineering Services A~reement for the Rock Prairie Road landfill permit amendment. City Engineer Pullen stated that discussion of this item was held at the workshop meeting, July 13th. Councilman Gardner asked if the city would be subject to other, more stringent regulations, for instance, because of the proposal for development near the landfill. Mr. Pullen explained that the legislative action which has taken place refers to the air quality of emissions at the site. Councilman Brown mentioned that he feels comfortable knowing that Mr. Pullen is very closely involved in the process and he feels very confident in his abilities. Councilman Gardner moved approval of amending the Engineering Services Agreement for the landfill permit amendment. Councilman Schneider seconded the motion which carried unanimously, 6-0. 06763 CITY COUNCIL REGULAR MEETING THURSDAY, JULY 14, 1988 Page 6 Agenda Item No. 10 - Consideration of a request for a sanitary sewer service connection, Dolores Garcia, Harvey Hillsides Addition. Mr. Pullen described this item and located the property on a map. He stated that the primary reason for this request is the result of the widening of the State Highway which meant the property will no longer support a septic system. He pointed out that since this property is located outside the city limits, the procedure is to enter into a contractual agreement with the property owner. Councilman Gardner asked if the sewer line would be adequate for service to this property. Mr. Pullen replied affirmatively. He added that the line is designed to serve the entire drainage basin within its reach. Mr. Pullen added that staff recommended approval. Councilman Brown moved approval of the sanitary sewer service connection to Dolores Garcia, Harvey Hillsides Addition upon negotiation of a contract. Councilman Haddox seconded the motion which carried unanimously, 6-0. Agenda Item No. 11 - Consideration of a request for sanitary sewer service connection, Richard Hartmann, Harvey Hillsides Addition. Mr. Pullen stated that this is a similar situation as previously discussed in the item above. He further stated that the sanitary sewer system is in need of replacement. Mr. Pullen pointed out that the service fee for properties outside the city limits is 1 1/2 times the rates charged within the city limits. Councilman Haddox moved approval of request for sanitary sewer service connection to Richard Hartmann in the Harvey Hillsides Addition subject to an acceptable contract. Councilman McIlhaney seconded the motion which carried unanimous- ly, 6-0. Councilman McIlhaney asked if there is a possibility staff could begin annexing the Harvey Hillsides Addition along Highway 30. Mr. Pullen replied that the Council could direct staff to study the impact of a situation such as this, and this idea might be included in the goals and objectives of Plan 2000. ' 6764 CITY COUNCIL REGULAR MEETING THURSDAY, JULY 14, 1988 Page 7 A~enda Item No. 12 - Consideration of the award of contract to rgpair and repaint the 3 million gallon ground storage water tank at the Dowlin~ Rd. Pump Station. Mr. Pullen stated that bids were received and the low bidder of the project was National Coatings and Construction of $85,606. An error was noticed in the bid and they requested that their bid be withdrawn. The second low bidder was Corrosion Eliminator of Mineral Wells, Texas in the amount of $91,790. Staff recommended the award of this contract to Corrosion Eliminators, Inc. Councilman Brown asked the City Attorney if the insurance company is reputable for this type of work. Ms. Locke replied that the insurance companies are thoroughly checked. She added that the contract includes a provision requiring the contractor to be re- sponsible for third parties. Mr. Ragland pointed out that this stgrage tank is not an elevated tank nor is there anything sur- rounding it that would be damaged. Councilman Schneider moved approval to award the contract to Corrosion Eliminator of Mineral ~ells, Texas in the amount of $91,790 for repair and repainting of the 3 million gallon ground storage water tank at Dowling Rd. (Project No. WSM001.88). Councilman Brown seconded the motion which carried unanimously, 6-0. A~enda Item No. 13 - Hear Visitors. No one came forward. A~enda Item No. 14 - Closed session to discuss leqal report [6252-17(2)(r), land acquisition, [6252-17(2)(f)], and personnel [6252-17(2)(~)]. The Council convened into closed session at 7:50 p.m. A~enda Item No. 15 - Action on closed session. The Council reconvened in open session at 8:55 p.m. announcements were made: The following Councilman Schneider moved to appoint Tom Wilson, 5/90, Danny Sustaire, 5/90, Dan Sears, 5/90, and Pat Boyett, 5/90 to the Plumbing Appeals and Advisory Board. Councilman McIlhaney seconded the motion which carried unanimously, 6-0. '6765 CITY COUNCIL REGULAR MEETING THURSDAY, JULY 14, 1988 Page 8 Councilman Haddox moved to extend the offer to Mr. Ron Ragland as City Manager for the City of College Station upon agreement of contractual arrangements. Councilman Brown seconded the motion which carried unanimously, 6-0, Councilman Birdwell absent. Councilman McIlhaney requested that a workshop session be held with representatives from the County and City of College Station government to discuss two specific issues: One, to formulate a policy regarding the city and county in reference to road con- struction. Secondly, to discuss policies regarding indigent health care. Mayor Ringer directed staff to write a letter for the Mayor's signature to County Judge extending the invitation with copies for county commissioners. Also, Mayor Ringer mentioned that on Wednesday, July 27th, the Fireman's Training School Banquet will be held at 6:00 p.m. The Council concurred to begin at 3:00 p.m. at the next workshop meeting. Agenda Item No. 16 - Adjourn. The Council adjourned at 8:59 p.m. ATTEST: ~ity ~;e~tary Dian Jones APPROVED: *'06766 GUEST REGISTER CITY COUNCIL REGULAR MEETING THURSDAY, JULY 14, 1988  00 P.M. ~ 11. 16. 17. 18. 19. 10. 20. 006774