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Home My WebLink About12/12/2013 - Workshop Minutes City Council MINUTES OF THE CITY COUNCIL WORKSHOP filso CITY OF COLLEGE STATION DECEMBER 12, 2013 STATE OF TEXAS § COUNTY OF BRAZOS § Present: Nancy Berry, Mayor Council: Blanche Brick Steve Aldrich Karl Mooney, arrived after roll call John Nichols Julie Schultz, arrived after roll call James Benham, arrived after roll call City Staff: cor Kelly Templin, City Manager Robin Cross, First Assistant City Attorney Sherry Mashburn, City Secretary Tanya McNutt, Deputy City Secretary 1. Call to Order and Announce a Quorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Berry at 4:02 p.m. on Thursday, December 12, 2013 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842. 2. Employee Recognition, Recognition of Employee of the Year nominees and Reception. Employees with 20, 25, 30, and 35 years of service were recognized for their service to the City. Mike Neu, Public Communications, was named Employee of the Year. 3. Recognition of Bob Cowell, Executive Director of Development Services, for his meritorious service to the City of College Station, Texas and congratulating him on his move to Amarillo, Texas. Mayor Berry recognized Bob Cowell for his meritorious service to the City and presented him with a token of appreciation. She wished him well on his move to Amarillo, Texas. L WKSHP121213Minutes Page 1 4. Executive Session rnrav In accordance with the Texas Government Code §551.071- Consultation with Attorney, §551.074 - Personnel, and §551.087- Economic Development, the College Station City Council convened into Executive Session at 4:30 p.m. on Thursday, December 12, 2013 in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit: • College Station v. Star Insurance Co., Civil Action No. 4:11 -CV- 02023. • Patricia Kahlden, individ. and as rep. of the Estate of Lillie May Williams Bayless v. Laura Sue Streigler, City of College Station and James Steven Elkins, No. 11- 003172- CV -272, in the 272ndDistrict Court of Brazos County, TX • Cause No. 12- 002918 -CV -361; Tom Jagielski v. City of College Station; In the 361 st Judicial District Court, Brazos County, Texas • Cause No. 13- 002978 -CV -361, Deluxe Burger Bar of College Station, Inc. D/B /A Cafe Eccell v. Asset Plus Realty Corporation, City of College Station, Texas and the Research Valley Partnership, Inc., In the 361 Judicial District Court, Brazos County, Texas B. Consultation with Attorney to seek legal advice; to wit: • Legal issues related to property located generally northwest of the intersection of First Street and Church Avenue in College Station. • Legal Advice on Contract No. 11 -046 for use of HUD funds C. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer; to wit: • Council Self Evaluation • City Attorney • City Auditor • City Secretary D. Deliberation on economic development negotiations regarding an offer of financial or other incentives for a business prospect; to wit: • Economic incentives for a proposed development located at or near University Drive and Tarrow /East Tarrow Streets in College Station. The Executive Session adjourned at 6:19 p.m. 5. Take action, if any, on Executive Session. MOTION: Upon a motion made by Councilmember Schultz and a second by Councilmember Aldrich, the City Council voted seven (7) for and none (0) opposed, to authorize the City Manager to pay $75,000 to Tom Jagielski in settlement of Cause No. 12- 002918 -CV -361. The motion carried unanimously. L WKSHP121213Minutes Page 2 6. Presentation, possible action, and discussion on items listed on the consent agenda. No items were pulled for discussion. Councilmember Brick announced that she would recuse herself from item.2C 7. Presentation, possible action, and discussion on the election of Mayor Pro Tempore. MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember Brick, the City Council voted seven (7) for and none (0) opposed, to elect Karl Mooney as Mayor Pro Tempore. The motion carried unanimously. 8. Presentation, possible action, and discussion regarding an administrative fine process and survey efforts associated with possible changes to the rental registration ordinance. Lance Simms, Planning and Development Services, reported that rental property owners and property management companies, neighborhood representatives (HOAs, Neighborhood Associations, etc.), and City departments (Fire, Police, Public Works) will be survey recipients. Responders may be asked to rate the ease of registration/renewal process, the helpfulness /professionalism of staff, and the perceived benefits of the program. They will also be solicited for suggestions on ways to make program more effective. Staff is working with Public Communications to develop the survey. The current process can be tweaked to involve a civil process with an administrative penalty, but would require due process with notice to property owner, an administrative hearing process, and the right to appeal. If we move from rental "registration" to a rental "permit" process, we could revoke the permit for good cause, a certain type of violation, or a certain number of violations within a year. Other considerations include: • 30 mile requirement for local point of contact • Exception for home occupied by family member? Staff will bring this back to Council with recommended changes to the rental registration ordinance based upon the Council's discussion tonight and the survey results. 9. Council Calendar Dec. 19 P &Z Workshop/Meeting in Council Chambers at 6:00 p.m. (James Benham, Liaison) Dec. 24 -25 City Offices Closed — HOLIDAY Jan. 2 Executive Session/Workshop/Regular Meeting at 4:30, 6:00 & 7:00 p.m. Council reviewed the calendar. It was noted that the P &Z meeting was cancelled. Also, the Council meeting will be on January 9. 10. Presentation, possible action, and discussion on future agenda items: a Councilmember C mor may inquire about a subiect for which notice has not been given. A statement of specific WKSHP121213Minutes Page 3 factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Councilmember Mooney asked for an update on the Lick Creek Nature Center. Councilmember Benham asked for the written updates he requested several meetings ago. 11. Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Arts Council of Brazos Valley, Arts Council Sub - committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Bio- Corridor Board of Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Bryan /College Station Chamber of Commerce, Budget and Finance Committee, BVSWMA, BVWACS, Compensation and Benefits Committee, Convention & Visitors Bureau, Design Review Board, Economic Development Committee, Gigabit Broadband Initiative, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Partnership, Research Valley Technology Council, Regional Transportation Committee for Council of Governments, Transportation and Mobility Committee, TAMU Student Senate, Texas Municipal League, Twin City Endowment, Youth Advisory Council, Zoning Board of Adjustments. Councilmember Brick reported on the Brazos County Health Department and the Transportation Committee, and MPO. Councilmember Mooney reported on the Audit Committee. Councilmemeber Schultz reported on the CVB. Councilmember Aldrich recommended that the CVB come before Council with a presentation. Councilmember Benham reported on the Research Valley Technology Council. Mayor Berry recessed the Workshop at 7:08 p.m. The Workshop reconvened at 8:45 p.m. In accordance with the Texas Government §551.074- Personnel, the College Station City Council convened into Executive Session at 8:45 p.m. on Thursday, December 12, 2013 in order to continue discussing matters pertaining to: Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer; to wit: • City Secretary The Executive Session adjourned at 9:15 p.m. L WKSHP121213Minutes Page 4 No action was required from Executive Session. 12. Adjournment MOTION: There being no further business, Mayor Berry adjourned the workshop of the College Station City Council at 9:15 p.m. on Thursday, December 12, 2013. (7 Nancy Berr , Mayor ATTEST: 41 herry Mal City Secretary L WKSHP121213Minutes Page 5