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Home My WebLink About10/24/2013 - Workshop Minutes City Council MINUTES OF THE CITY COUNCIL WORKSHOP CITY OF COLLEGE STATION OCTOBER 24, 2013 STATE OF TEXAS § COUNTY OF BRAZOS § Present: Nancy Berry, Mayor Council: Blanche Brick Jess Fields Karl Mooney (absent) John Nichols Julie Schultz James Benham City Staff: Kathy Merrill, Interim City Manager Carla Robinson, City Attorney Ian Whittenton, Records Management Coordinator Faye Scott, Deputy Local Registrar 1. Call to Order and Announce a Quorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Berry at 4:30 p.m. on Thursday, October 24, 2013 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842. 2. Executive Session In accordance with the Texas Government Code §551.071- Consultation with Attorney, §551.072 -Real Estate, §551.074 - Personnel, and §551.087- Economic Development, the College Station City Council convened into Executive Session at 4:30 p.m. on Thursday, October 24, 2013 in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit: • College Station v. Star Insurance Co., Civil Action No. 4:11 -CV- 02023. WKSHP102413Minutes Page 1 • Patricia Kahlden, individ. and as rep. of the Estate of Lillie May Williams Bayless v. (or Laura Sue Streigler, City of College Station and James Steven Elkins, No. 11- 003172- CV -272, in the 272ndDistrict Court of Brazos County, TX • Cause No. 12- 002918 -CV -361; Tom Jagielski v. City of College Station; In the 361 st Judicial District Court, Brazos County, Texas • Robyn Taylor, individually and as next friend of Faith Taylor, a minor child v. Lincoln Recreation Center, Cause No. 13- 001244 -CV -361, in the 361st District Court, Brazos County, Texas B. Deliberation on the purchase, exchange, lease or value of real property; to wit: • Property located generally northwest of the intersection of First Street and Church Avenue in College Station. C. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer; to wit: • City Manager D. Deliberation on economic development negotiations regarding an offer of financial or other incentives for a business prospect; to wit: • Economic incentives for a proposed development located near the intersection of Holleman South and Rock Prairie Road West in College Station. • Economic incentives for a proposed development located generally near State Highway 6 in the College Station Extraterritorial Jurisdiction. The Executive Session adjourned at 6:09 p.m. 3. Take action, if any, on Executive Session. No action was required from Executive Session. 4. Presentation, possible action, and discussion on items listed on the consent agenda. Items 2e, 2g, 2i, 2j, 2n, and 2o were pulled for clarification. 2e: Chuck Gilman, Director of Public Works, directed questions on this item to Ben Roper. 2e: Ben Roper, Director of Information Technologies, clarified the reason and method for the replacement. 2g: Chuck Gilman, Director of Public Works, gave information on the funding source of the proj ect. 2i: Carla Robinson, City Attorney, clarified the ability of the council to vote on certain parts of the item, while separating others for a separate vote. L WKSHP102413Minutes Page 2 2j: Billy Couch, Assistant Police Chief, clarified the intention of the ordinance with regards to regulation, enforcement, and economic considerations. 2n: Bob Cowell, Director of Planning and Development, clarified use of certain accounts in funding these projects and the economic impact of these homes in the market. 2o: Jeff Kersten, Director of Fiscal Services, clarified the 2013 property tax roll. 5. Presentation, possible action, and discussion regarding consideration of options for future city fiber optic cable use. Ben Roper, Director of Information Technologies, presented on fiber policy direction, needed from Council as a result of participation in the Next Generation Bandwidth RFI released by the Research Valley Partnership. Council direction was requested on the following three items; (1) Should fiber be considered as a basic infrastructure installation when installing or conducting major renovation to 4 lane major arterial and higher classification streets, (2) Should the city consider leasing to RFI responder(s) inner ducts in fiber conduit that is not in use by the city, or held in reserve for future use, and (3) Should the city consider leasing up to four dark fiber strands to potential responder(s) to the Next Generation RFI. Councilmember Benham, Research Valley Partnership Board Liaison, spoke to the benefits of preparing the conduit or fiber upfront and future economic and legal considerations. MOTION: Upon a motion made by Councilmember Benham and a second by Councilmember Nichols, the City Council voted six (6) for and none (0) opposed, to approve the strategic change for policy Item 1. This approval is with the understanding that any financial considerations would be approved on a per - project basis and this does not obligate the City to any expenditures at the current time but that the Council approves this strategic direction change and approves the use of conduit and dark fiber as Items 2 and 3 relate to the RVTC's current efforts with the RFI and for Item 1 that is not in relation to the RVTC's RFI but as a broader policy change for Public Works to the due extent of applicable law. The motion carried unanimously. 6. Presentation, possible action, and discussion regarding current City regulations of short -term rentals of homes in residential areas and possible revisions to the same. MOTION: Upon a motion made by Councilmember Benham and a second by Councilmember Nichols, the City Council voted six (6) for and none (0) opposed, to table this to the next Council Workshop on November 14 2013. The motion carried unanimously. 7. Council Calendar Oct. 30 Special Council Meeting in Council Chambers at 5:00 p.m. Nov. 4 Bicycle, Pedestrian & Greenways Advisory Board Meeting in City Hall 2nd Floor Conference Room 1 at 3:00 p.m. Nov. 4 Chamber Annual Banquet at the CS Hilton at 6:00 p.m. Nov. 5 Voting day. Nov. 6 Council Transportation & Mobility Committee at Room 203 Conference Room A - Municipal Court Building, 3:30 p.m. WKSHP102413Minutes Page 3 (iv Nov. 7 P &Z Workshop/Meeting in Council Chambers at 6:00 p.m. (Blanche Brick, Liaison) Nov. 14 Executive Session/Workshop /Regular Meeting at 4:30, 6:00 & 7:00 p.m. Council reviewed the calendar. 8. Presentation, possible action, and discussion on future agenda items: a Councilmember may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Councilmember Fields desires a report and discussion of the rental registration program, specifically the ordinance itself, listed second and limited in discussion time on for the October 30 Special Workshop Meeting. Councilmember Benham desires a report and discussion of retractable bollards on Boyett Street to be added to a future item. 9. Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Arts Council of Brazos Valley, Arts Council Sub - committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Bio- Corridor Board of Adjustments Blinn College Brazos Valley Advisory Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Bryan /College Station Chamber of Commerce, Budget and Finance Committee, BVSWMA, BVWACS, Compensation and Benefits Committee, Convention & Visitors Bureau, Design Review Board, Economic Development Committee, Gigabit Broadband Initiative, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Partnership, Research Valley Technology Council, Regional Transportation Committee for Council of Governments, Transportation and Mobility Committee, TAMU Student Senate, Texas Municipal League, Twin City Endowment, Youth Advisory Council, Zoning Board of Adjustments. Councilmember Brick reported on the Chamber Transportation Committee. Councilmember Fields reported on the Audit Committee, the agenda set for the next year's audit. Councilmember Shultz reported on the Research Valley Partnership. Mayor Berry reported that the Research Valley Partnership and Kaneka Corporation from Japan entered an agreement with Texas A &M University to open a research and development facility. Councilmember Nichols reported on the Subcommittee for Mobility and Transportation. I 41 ' WKSHP102413Minutes Page 4 t or Councilmember Benham reported on the Research Valley Technology Council. 10. Adjournment MOTION: There being no further business, Mayor Berry adjourned the workshop of the College Station City Council at 9:38 p.m. on Thursday, October 24, 2013. Nancy Berry, Mayor ATTEST: Sherry Mas urn, City Secretary WKSHP102413Minutes Page 5