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Home My WebLink About10/07/2013 - Workshop Minutes City Council 0 MINUTES OF THE CITY COUNCIL WORKSHOP CITY OF COLLEGE STATION OCTOBER 7, 2013 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Nancy Berry, Mayor Council: Blanche Brick Jess Fields Karl Mooney John Nichols Julie Schultz James Benham, absent City Staff: Kathy Merrill, Interim City Manager Carla Robinson, City Attorney Sherry Mashburn, City Secretary Tanya McNutt, Deputy City Secretary 1 1. Call to Order and Announce a Quorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Berry at 4:30 p.m. on Monday, October 7, 2013 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842. 2. Executive Session In accordance with the Texas Government Code §551.071- Consultation with Attorney, §551.072 -Real Estate and §551.086- Competitive Matters, the College Station City Council convened into Executive Session at 4:30 p.m. on Monday, October 7, 2013 in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit: • College Station v. Star Insurance Co., Civil Action No. 4:11 -CV- 02023. C WKSHP100713Minutes Page 1 • Patricia Kahlden, individ. and as rep. of the Estate of Lillie May Williams Bayless v. Laura Sue Streigler, City of College Station and James Steven Elkins, No. 11-003172- CV-272, in the 272ndDistrict Court of Brazos County, TX • Cause No. 12- 002918 -CV -361; Tom Jagielski v. City of College Station; In the 361 st Judicial District Court, Brazos County, Texas • Robyn Taylor, individually and as next friend of Faith Taylor, a minor child v. Lincoln Recreation Center, Cause No. 13- 001244 -CV -361, in the 361st District Court, Brazos County, Texas B. Deliberation on the purchase, exchange, lease or value of real property; to wit: • Property located generally northwest of the intersection of First Street and Church Avenue in College Station. • Property located at or near University Drive and Tarrow /East Tarrow Streets in College Station. C. Deliberation vote, or final action on a competitive matter as that term is defined in Gov't Code Section 552.133; to wit: • Power Supply The Executive Session adjourned at 6:35 p.m. 3. Take action, if any, on Executive Session. No action was required from Executive Session. Presentation by the College Station Fire Department and the College Station Professional Fire Fighters Association to the Muscular Dystrophy Association from the Fill the Boot event. Representatives from the College Station Fire Department and the College Station Professional Fire Fighters Association presented a check in the amount of $41,040.38 to the Muscular Dystrophy Association. These funds were collected from the Fill The Boot campaign. 4. Presentation, possible action, and discussion on items listed on the consent agenda. Item 2j was pulled for clarification. 2j: Chase Murphy, Atmos Energy, explained the necessity for the rate increases. They are spending millions of dollars on infrastructure. He noted this is the first filing of the Rate Review Mechanism; the five -year Rate Review Mechanism was approved by Council earlier in the year. 5. Presentation, possible action, and discussion on proposed events celebrating the City's 75th Anniversary. Linda Harvell, 75 Anniversary Committee Chair, provided a brief update on the events planned Ir by to celebrate the City's 75 Anniversary. She reported that the exhibit is scheduled to open WKSHP100713Minutes Page 2 October 21 at the George Bush Library; however, she noted this might be pushed back due to the L or government shutdown. Train Town USA Union Pacific wants to designate College Station as a Train Town USA and anticipates presenting a proclamation on October 22 at the VIP reception. The A &M Garden Club is working on Carter Park, and the official dedication will be November 15. Homes built in 1938 and prior will have special signage. November 15 will also be the Homecoming at the Southwood Community Center. There will be entertainment and dinner for $12 per person. The grand opening of the exhibit is scheduled for November 16. Committee members will serve as docents for the exhibit. She invited the Council to give an hour as a docent. She asked for direction for future projects for the HPC. 6. Council Calendar Oct. 8 -11 TML Annual Conference in Austin at 8:00 a.m. Oct. 10 John Happ Retirement Reception at the Annenberg Presidential Conference Center - Banquet Room, 3:00 p.m. Oct. 15 87th Annual Transportation Short Course Luncheon at Memorial Student Center, Room 2400, 12:00 p.m. Oct. 16 RVP Board Meeting at RVP, 3:00 p.m. Oct. 17 P &Z Workshop/Meeting in Council Chambers at 6:00 p.m. (Julie Schultz, Liaison) Oct. 18 Wellborn Road Grade Separation Project Ribbon - Cutting Ceremony, 9:00 a.m. Oct. 21 Council Transportation & Mobility Committee in City Hall Administrative Conference Room, 3:30 p.m. Oct. 27 Executive Session/Workshop /Regular Meeting at 4:30, 6:00 & 7:00 p.m. Council reviewed the calendar. The Audit Committee will meet on October 22. 7. Presentation, possible action, and discussion on future agenda items: a Councilmember may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Councilmember Schultz reminded the request to have a workshop on HOT fund strategic planning. She asked if Scott Joslove could provide a brief update on the rules for HOT funding. 8. Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Arts Council of Brazos Valley, Arts Council Sub - committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Bio- Corridor Board of Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Bryan /College Station Chamber of Commerce, Budget and Finance Committee, BVSWMA, BVWACS, Compensation and Benefits Committee, Convention & Visitors Bureau, Design Review Board, Economic Development Committee, C ov- Gigabit Broadband Initiative, Historic Preservation Committee, Interfaith Dialogue WKSHP100713Minutes Page 3 C Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Partnership Research Valley Technology Council, Regional Transportation Committee for Council of Governments, Transportation and Mobility Committee, TAMU Student Senate, Texas Municipal League, Twin City Endowment, Youth Advisory Council, Zoning Board of Adjustments. Councilmember Nichols reported on the Brazos County Board of Health. Councilmember Brick reported on the Bicycle, Pedestrian and Greenways Advisory Board. Mayor Berry recessed the Workshop at 7:08 p.m. Mayor Berry reconvened the Workshop to go back into Executive Session at 7:15 p.m. for §551.074 - Personnel - Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer; to wit: • City Manager • Council Self - Evaluation The Executive Session adjourned at 8:20 p.m. No action was required from Executive Session. 9. Adjournment MOTION: There being no further business, Mayor Berry adjourned the workshop of the College Station City Council at 8:21 p.m. on Monday, October 7, 2013. Nancy Be , Mayor ATTEST: Sherry Mas , City Secretary c WKSHP100713Minutes Page 4