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Home My WebLink About2013-3523 - Ordinance - 09/12/2013 ORDINANCE NO. x013 -3523 AN ORDINANCE ADOPTING A BUDGET FOR THE 2013 -14 FISCAL YEAR AND AUTHORIZING EXPENDITURES AS THEREIN PROVIDED. WHEREAS, a proposed budget for the fiscal year October 1, 2013, to September 30, 2014, was prepared and presented to the City Council and a public hearing held thereon as prescribed by law and the Charter of the City of College Station, Texas, notice of said hearing having first been duly given; and WHEREAS, the City Council has reviewed and amended the proposed budget and changes as approved by the City Council have been identified and their effect included in the budget; now therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That the proposed budget as amended by the City Council of the City of College Station, which is made a part hereof to the same extent as if set forth at length herein, is hereby adopted and approved, a copy of which is on file in the Office of the City Secretary in College Station, Texas. PART 2: That authorization is hereby granted for the expenditure of the same under the respective items contained in said budget with the approved fiscal and budgetary policy statements of the City. PART 3: That the City Manager and his authorized and designated employees, at his discretion, be, and are hereby authorized to approve and execute contracts and documents authorizing the payment of funds and to expend public funds for expenditures that are $50,000 or less; to approve and execute change orders authorizing the expenditure of funds pursuant to the TEXAS LOCAL GOVERNMENT CODE or as provided in the original contract document. The intent of this section is to provide the ability to conduct daily affairs of the City which involve numerous decisions of a routine nature. PART 4: That the City Manager and his authorized and designated employees, at his discretion, be, and are hereby, authorized to provide for transfers of any unexpended or unencumbered appropriation balance within each of the various departments in the General Fund and within any other fund of the City and to authorize transfers of Contingent Appropriations within a fund up to an amount equal to expenditures that are $15,000 or less. • • PART 5: That the City Council hereby approves the funding and the purchases that are made pursuant to interlocal agreements as provided by CHAPTER 271, SUBCHAPTERS (D) AND (F) of the TEXAS LOCAL GOVERNMENT CODE in this budget and authorizes the City Manager and his authorized and designated employees, at his discretion, to approve and execute contracts and documents authorizing the payment of funds, and to expend public funds that have been expressly designated, approved, and appropriated in this budget for new and replacement equipment as set out in the 2013- 14 Fiscal Year Equipment Replacement Fund, and technology related hardware and software as set out in Attachment "A" to this Ordinance. PART 6: That this ordinance shall become effective immediately after passage and approval. PASSED AND APPROVED THIS 12th DAY OF SEPTEMBER, 2013. APPROVED: Mayor L ATTEST: ity Secret! APPROVED: Cada A 'er4Zd City Attorney Attachment "A" Potential Technology Purchases made through a variety of Cooperative Purchasing Interlocal agreements as provided by Chapter 271, Subcapters (D) and (F) of the Texas Local Government Code, Estimated Projected ITEM Quantity Unit Cost Total Scheduled Replacement/Repair /Additions Replacement PCs 120 950 114,000 Replacement Monitors 50 145 7,250 Replacement Printers 27 650 17,550 Replacement Laptops 35 800 28,000 Replacement Copiers 20,000 Replacement Scanners 8,000 Printer replacement Parts 5,000 PC Replacement Parts (Video Cards, Hard Drive & Memory) 7,000 Replace virtual servers 1 15,000 15,000 Replace single server 3 7,000 21,000 Server replacement parts 10,000 Server OS replacement /upgrade 7,000 Replacement UPS battery /units 65,000 Estimated Additional Desktop Software 35,000 Includes but not limited to New & Upgrade versions of Adobe Acrobat, PageMaker, Photoshop illustrator, Premier, Audition, Microsoft Publisher, Windows 7/8, Frontpage, Project, Visio, Vstudio.net, AutoCAD, Crystal, Corel Draw, Cognos, Novell ZenWorks and Asset Management Computer Network Maint and Equipment Replacement 30,000 Motorola Radio Repair /Replacement 32,000 Telephone Repair /Replacement 25,000 Fiber ring expansion 50,000 Communications Infrastructure Improvements - Wastewater 30,000 Fiber to Lift Stations - Wastewater 64,000 Dowling Road High Service Improvements - Wastewater 388,250 Sandy Point Cooling Tower Expansion - Wastewater 76,000 Professional Services - Wastewater 14,400 Public Safety Toughbook Replacement 250,847 ECitations and printer Replacement 103,133 Subtotal - Scheduled Replacement 1,423,430 Service Level Adjustments SLA - new position equipment 10 2,104 21,040 includes desktop pc, extended warranty, network card, added memory, monitor, laptop, printer, standard software, additional phones and radios SLA - Brazos Valley Wide Area Communication System (BVWACS) $210,732 Capital Infrastructure Improvements $73,480 SLA - Microsoft Office Suite Upgrade $145,000 SLA- Storage Hardware $250,000 Subtotal - Service Level Adjustments 700,252 Attachment "A" Potential Technology Purchases made through a variety of Cooperative Purchasing Interlocal agreements as provided by Chapter 271 Subcapters (D) and (F) of the Texas Local Government Code. Estimated Projected ITEM Quantity Unit Cost Total Unscheduled Replacements /Additions Estimated Additional PC setups 14 1,500 21,000 not identified specifically in budget includesbut not limited to: Monitor, network card, extended warranty, added memory Estimated Standard Desktop Software 14 604 8,456 not identified specifically in budget Includes but not limited to: Microsoft Office , Trend, Microsoft Windows client access license, Novell ZenWorks Estimated Additional Desktop Software 15,000 Includes but not limited to New & Upgrade versions of Adobe Acrobat, PageMaker, Photoshop Illustrator, Premier, Audition Microsoft Publisher, Windows 7 Frontpage, Project, Visio, Vstudio.net AutoCAD, ESRI ArcGIS, Crystal Corel Draw, Cognos Estimated Additional Printers /Plotters 20,000 Estimated Memory upgrades 3,000 includes: desktop pcs, printers laptops Estimated PC misc parts 10,000 includes: CD Burners, harddrives modems, network cards, DVD Burner mice, network cables Estimated Monitor upgrades 15,000 includes: Flat Panel and larger than 19" monitor Estimated Additional Scanners 10 1,500 15,000 Estimated Additional Laptops/Toughbooks 12 4,000 48,000 Estimated Network Upgrades 20,000 Estimated Motorola Radio Repair /Replacement 15,000 Sub -Total Unscheduled Replacement/Additions 190,456 Phone System Maintenance Cisco_SmartNet Maintenance 50,000 Subtotal - Phone System Maintenance 50,000 Attachment "A" Potential Technology Purchases made through a variety of Cooperative Purchasing Interlocal agreements as provided by Chapter 271, Subcapters (D) and (F) of the Texas Local Government Code. Estimated Projected ITEM Quantity Unit Cost Total Network Software on Master License Agreement (MLA) Microsoft Enterprise Agreement 35,000 CommVault 17,000 ZenWorks Configuration Management - 904 nodes 9,700 ZenWorks Asset Management -904 nodes 4,500 Zen Works Patch Management - 904 nodes 8,000 Subtotal - Network Software on MLA 74,200 PC Hardware and Software Maintenance HP Printer Maintenance 5,000 AutoCAD 15,225 Barracuda Spam /Spyware 5,500 Siemens Access Control System 26,000 Subtotal - PC Software Maintenance 51,725 IBM Hardware and Software Maintenance Hardware Maintenance (2 power 7's) 2,100 Power 7 Software Subscription and Support 2 7,700 Subtotal - IBM Hardware and Software Maintenance 9,800 Grand Total 2,499,863