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Home My WebLink About08/22/2013 - Workshop Minutes City Council MINUTES OF THE CITY COUNCIL WORKSHOP L ir CITY OF COLLEGE STATION AUGUST 22, 2013 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Nancy Berry, Mayor Council: Blanche Brick Jess Fields, arrived after roll call Karl Mooney, arrived after roll call John Nichols Julie Schultz James Benham, arrived after roll call City Staff: L Kathy Merrill, Interim City Manager Carla Robinson, City Attorney Sherry Mashburn, City Secretary Tanya McNutt, Deputy City Secretary 1. Call to Order and Announce a Quorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Berry at 4:31 p.m. on Thursday, August 22, 2013 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842. 2. Executive Session In accordance with the Texas Government Code §551.071- Consultation with Attorney, §551.074 - Personnel, and §551.087- Economic Development, the College Station City Council convened into Executive Session at 4:32 p.m. on Thursday, August 22, 2013 in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit: • College Station v. Star Insurance Co., Civil Action No. 4:11 -CV- 02023. L WKSHP082213Minutes Page 1 • Patricia Kahlden, individ. and as rep. of the Estate of Lillie May Williams Bayless v. L P' Laura Sue Streigler, City of College Station and James Steven Elkins, No. 11- 003172- CV -272, in the 272ndDistrict Court of Brazos County, TX • Cause No. 12- 002918 -CV -361; Tom Jagielski v. City of College Station; In the 361 stJudicial District Court, Brazos County, Texas • Robyn Taylor, individually and as next friend of Faith Taylor, a minor child v. Lincoln Recreation Center, Cause No. 13- 001244 -CV -361, in the 361st District Court, Brazos County, Texas B. Consultation with Attorney to seek advice; to wit: • Legal advice regarding the City's next generation bandwidth effort • October 2006 Economic Development Agreement with Radakor, L.L.C. C. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer; to wit: • City Manager D. Deliberation on economic development negotiations regarding an offer of financial or other incentives for a business prospect; to wit: • Economic incentives for a proposed development located near the intersection of Holleman South and Rock Prairie Road West in College Station. The Executive Session adjourned at 5:59 p.m. Lir 3. Take action, if any, on Executive Session. No action was required from Executive Session. Presentation Presentation to the Brazos Valley Fair & Expo proclaiming September 2 — 6, 2013 as Brazos Valley Fair Week. Mayor Berry presented the proclamation to Jim Mazurkiewicz, President of the Brazos Valley Fair & Expo; and Jim McCord, BVFE Executive Board Member. 4. Presentation, possible action, and discussion on items listed on the consent agenda. Items 2g, 2i, 2j, 2k, and 2n were pulled for discussion. 2i: Fred Surovik, Assistant Director of Water Services, clarified that this item is to clarify the exemption from competitive bidding. 2g: David Schmitz, Director of Parks and Recreation, explained the plan for the RV parking for game day activities. Chief Capps explained the security issues. L WKSHP082213Minutes Page 2 2j: Carol Thompson, Budget and Financial Reporting Manager, clarified that this refers to c ur various audits throughout the year. 2k: Carol Thompson, Budget and Financial Reporting Manager, explained the contract is for FY13 and is a reimbursement for events that have already taken place. Royce Hickman, President/CEO of the Chamber of Commerce, also clarified what the City receives in exchange for its sponsorship: a table at two events and a reduced rate for the platinum membership. 2n: Chuck Gilman, Director of Public Works, clarified this was not ':tilizing eminent domain. This involves property that has been gifted to the City for purposes of a loading zone. 5. Presentation, possible action, and discussion regarding new construction sidewalk priorities. Scott Shafer, Bicycle, Pedestrian and Greenways Committee, updated the Council on the new construction sidewalk priorities. The Bicycle, Pedestrian, and Greenways Master Plan was adopted in 2010, and over 110 miles were proposed. Prioritization was established through methodology and criteria created with public input. Funding is through the 2008 Bond of $300,000. Sidewalk priority criteria are: 1) population density, safety, schools; parks; public requests; TAMU; key destinations; and bus stops. The BPG Board evaluates the sidewalk priority methodology every five years, and projects are evaluated every year. The Board is considering a list of additional projects for FY14 or FY15. L MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember Nichols, the City Council voted seven (7) for and none (0) opposed, to accept the report. The motion carried unanimously. Mayor Berry recessed the workshop at 7:19 p.m. The workshop reconvened at 7:38 p.m. 6. Council Calendar August 28 Economic Development Committee Meeting in City Manager's Office Meeting Room at 2:00 p.m. August 29 Council Transportation & Mobility Committee Meeting in Room 203 Conference Room A Municipal Court at 3:30 p.m. Sept. 2 City Offices Closed — HOLIDAY Sept. 3 Bicycle, Pedestrian & Greenways Advisory Board Meeting in Council Chambers at 3:00 p.m. Sept. 5 P &Z Workshop/Meeting in Council Chambers at 6:00 p.m. (Blanche Brick, Liaison) Sept. 11 Union Pacific check presentation for 75th Anniversary in Council Chambers at 10:30 a.m. Sept. 12 Executive Session/Workshop /Regular Meeting at 4:30, 6:00 & 7:00 p.m. L WKSHP082213Minutes Page 3 Council reviewed the calendar. The August 29 Council Transportation & Mobility Committee Meeting will be re- scheduled. Staff will confirm the time for the Union Pacific check presentation. 7. Presentation, possible action, and discussion on future agenda items: a Councilmember may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Councilmember Benham wants to have a discussion on bike lanes, road striping and need for parking in school areas. 8. Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Arts Council of Brazos Valley, Arts Council Sub - committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Bio- Corridor Board of Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Bryan /College Station Chamber of Commerce, Budget and Finance Committee, BVSWMA, BVWACS, Compensation and Benefits Committee, Convention & Visitors Bureau, Design Review Board, Economic Development Committee, Gigabit Broadband Initiative, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Partnership, Research Valley Technology Council, Regional Transportation Committee for Council of Governments, Transportation and Mobility Committee, TAMU Student Senate, Texas Municipal League, Twin City Endowment, Youth Advisory Council, Zoning Board of Adjustments. Councilmember Benham reported on the Research Valley Technology Committee. Mayor Berry reported on the BVCOG. Executive Session In accordance with the Texas Government Code §551.074 - Personnel, the College Station City Council convened into Executive Session at 7:47 p.m. on Thursday, August 22, 2013 in order to continue discussing matters pertaining to: • Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer; to wit: City Manager. The Executive Session adjourned at 8:58 p.m. No action was required from Executive Session. L WKSHP082213Minutes Page 4 9. Adjournment MOTION: There being no further business, Mayor Berry adjourned the workshop of the College Station City Council at 8:59 p.m. on Thursday, August 22, 2013. Nancy Berr Mayor ATTEST: Sherry Ma' .urn, City Secretary (taw L WKSHP082213Minutes Page 5