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Home My WebLink About05/23/2013 - Workshop Minutes City Council MINUTES OF THE CITY COUNCIL WORKSHOP CITY OF COLLEGE STATION MAY 23, 2013 STATE OF TEXAS § COUNTY OF BRAZOS § Present: Nancy Berry, Mayor Council: Blanche Brick Jess Fields Karl Mooney John Nichols Julie Schultz James Benham City Staff: Kathy Merrill, Interim City Manager James "Rod" Hogan, Interim Assistant City Manager Carla Robinson, City Attorney Tanya McNutt, Deputy City Secretary Ian Whittenton, Records Management Coordinator 1. Call to Order and Announce a Quorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Berry at 4:35 p.m. on Thursday, May 23, 2013 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842. 2. Executive Session In accordance with the Texas Government Code §551.071- Consultation with Attorney, §551.074 - Personnel, and §551.087- Economic Development Negotiations, the College Station City Council convened into Executive Session at 4:36 p.m. on Thursday, May 23, 2013 in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit: • College Station v. Star Insurance Co., Civil Action No. 4:11 -CV- 02023. c WKSHP0523913Minutes Page 1 • Patricia Kahlden, individ. and as rep. of the Estate of Lillie May Williams Bayless v. Laura Sue Streigler, City of College Station and James Steven Elkins, No. 11- 003172- CV -272, in the 272ndDistrict Court of Brazos County, TX • Tom Jagielski v. City of College Station, Cause No. 12- 002918 -CU -361, In the 361st District Court of Brazos County, Texas • State v. Carol Arnold, Cause Number 11- 02697- CRF -85, In the 85th District Court, Brazos County, Texas B. Consultation with Attorney to seek legal advice; to wit: • Legal issues related to city funding for preferred facilities access agreement between T AMU and CVB • Legal advice related to proposed ordinance adopting a new Rate Review Mechanism with Atmos Energy C. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer; to wit: • City Manager D. Deliberation on economic development negotiations regarding an offer of financial or other incentives for a business prospect; to wit: • Discuss economic development incentive negotiations with TAMUS The Executive Session adjourned at 6:05 p.m. 3. Take action, if any, on Executive Session. No action was required from Executive Session. Chuck Gilman presented special video presentation recognizing Public Works Week. 4. Presentation, possible action, and discussion on items listed on the consent agenda. Item No. 2d was pulled for discussion. Item No. 2d - Councilmember Fields inquired on the rate making process of the new Rate Review Mechanism Tariff with Atmos Energy Corporation, Mid -Tex Division. Jason Stuebe, Assistant to the City Manager, briefly explained the new rate making process. 5. Presentation, possible action, and discussion the FY 14 Budget calendar and review process. Jeff Kersten, Executive Director Business Services, presented the FY 14 Budget calendar and review process. Staff recommends the City Council receive the report and provide any desired direction on the budget review meeting dates and times. The original schedule for Council review of the budget was August 12 -15. Due to schedule conflicts a revised series of dates was suggested by the Finance and Budget Committee. WKSHP0523913Minutes Page 2 Council agreed with staff recommendation of proposed date changes of Monday, August 19, Tuesday, August 20, and Wednesday, August 21 from 4:00 p.m. to 7:00 p.m. 6. Council Calendar • May 27 City Offices Closed — HOLIDAY • May 29 Council Transportation & Mobility Committee in Room 203 Conference Room A, Municipal Court - 310 Krenek Tap (2nd Floor) at 3:30 p.m. • June 3 Bicycle, Pedestrian & Greenways Advisory Board Meeting, Council Chambers, 3:00 p.m. • June 5 Newman 10 Business Performance Awards Luncheon, CS Hilton, 12:00 p.m. • June 6 P &Z Workshop/Meeting, Council Chambers, 6:00 p.m. (James Benham, Liaison) • June 7 152nd Basic Peace Officer Graduation, Annenberg Presidential Conference Center, 5:00 p.m. • June 13 Council Photos/Executive Session/Workshop/Regular Meeting at 4:00, 6:00 & 7:00 p.m. Council reviewed the Council calendar. 7. Presentation, possible action, and discussion on future agenda items: a Council Member may inquire about a subject for which notice has not been given. A statement of specific C or factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Councilmember Fields requested a Workshop Agenda item on the service contract with the Library before the Budget. Councilmember Benham asked for a Workshop Agenda item with the Appraisal District to discuss the status of the property evaluations and tax increase for the College Station Citizens. Councilmember Mooney asked for a Workshop Agenda item on the contract with the School District and swimming facilities. Councilmember Fields asked for report from Brian Hilton regarding warning systems and tornado sighting. Councilmember Brick asked for report on emergency alert systems that includes information on safe building shelters for citizens. 8. Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Arts Council of Brazos Valley, Arts Council Sub - committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Bio- Corridor Board of Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Bryan /College Station Chamber of Commerce, Budget WKSHP0523913Minutes Page 3 and Finance Committee, BVSWMA, BVWACS, Compensation and Benefits Committee, Convention & Visitors Bureau, Design Review Board, Economic Development Committee Gigabit Broadband Initiative, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Partnership, Research Valley Technology Council, Regional Transportation Committee for Council of Governments, Transportation and Mobility Committee, TAMU Student Senate, Texas Municipal League, Twin City Endowment, Youth Advisory Council, Zoning Board of Adjustments. Councilmember Benham reported on the Research Valley Technology Council and Gigabit Broadband Initiative. Councilmember Schultz reported on the Research Valley Partnership. Councilmember Nichols reported on his travel to Washington DC with the Chamber of Commerce. Mayor Berry reported on the CVB and MPO. Councilmember Mooney reported on the landfill, BCS (Kyle Field and pending agreement) L Councilmember Brick reported on the BCS Community Development and the South Knoll Area Neighborhood Plan (Resource Team). 9. Adjournment MOTION: There being no further business, Mayor Berry adjourned the workshop of the College Station City Council at 7:00 p.m. on Thursday, May 23, 2013. Nancy Berry, Mayor ATTEST: Sherry hburn, City Secretary WKSHP0523913Minutes Page 4