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Home My WebLink About04/25/2013 - Workshop Minutes City Council (PP' MINUTES OF THE CITY COUNCIL WORKSHOP CITY OF COLLEGE STATION APRIL 25, 2013 STATE OF TEXAS § COUNTY OF BRAZOS § Present: Nancy Berry, Mayor, absent Council: Blanche Brick Jess Fields Karl Mooney John Nichols Julie Schultz James Benham, absent City Staff: f lioe Frank Simpson, City Manager Kathy Merrill, Deputy City Manager Carla Robinson, City Attorney Sherry Mashburn, City Secretary Tanya McNutt, Deputy City Secretary 1. Call to Order and Announce a Quorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Pro Tem Mooney at 5:00 p.m. on Thursday, April 25, 2013 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842. 2. Executive Session In accordance with the Texas Government Code §551.071- Consultation with Attorney, and §551.087- Economic Development Negotiations, the College Station City Council convened into Executive Session at 5:01 p.m. on Thursday, April 25, 2013 in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit: • Chavers et al v. Tyrone Morrow et al, No. 10- 20792; Chavers v. Randall Hall et al, Case fhlf No. 10 CV -3922. WKSHPO42513Minutes Page 1 (IkW • College Station v. Star Insurance Co., Civil Action No. 4:11 -CV- 02023. • Patricia Kahlden, individ. and as rep. of the Estate of Lillie May Williams Bayless v. Laura Sue Streigler, City of College Station and James Steven Elkins, No. 11-003172- CV-272, in the 272ndDistrict Court of Brazos County, TX st • Tom Jagielski v. City of College Station, Cause No. 12- 002918 -CU -361, In the 361 District Court of Brazos County, Texas • State v. Carol Arnold, Cause Number 11- 02697- CRF -85, In the 85th District Court, Brazos County, Texas B. Consultation with Attorney to seek legal advice; to wit: • Legal issues related to municipal regulation of state property. C. Deliberation on economic development negotiations regarding an offer of financial or other incentives for a business prospect; to wit: • Discuss economic development incentive negotiations with TAMUS The Executive Session adjourned at 5:44 p.m. 3. Take action, if any, on Executive Session. No action was required from Executive Session. L P' 4. Presentation, possible action, and discussion on items listed on the consent agenda. Items 2b, 2c, 2e, 2g, 2j, and 2k were pulled for discussion. (2b): Frank Simpson, City Manager, clarified the costs and benefits of participation in the Research Valley Technology Council and the Gig.0 project. (2c): Chuck Gilman, Director of Capital Projects, clarified the care for the trees that was included in the contract. (2e): Councilmember Fields asked that this item be pulled from the agenda and be considered at a later meeting. (2g): Jason Stuebe, Assistant to the City Manager, provided a map detailing the roadway improvements along the SH 249 corridor. (2j): Timothy Crabb, Director of Electric Utilities, clarified the need for the wooden electric poles to be replaced by concrete and fiberglass poles. (2k): Amy Atkins, Assistant Director of Parks and Recreation, explained that the restroom will be located further away from the skate bowl and more accessible from the tennis courts. WKSHPO42513Minutes Page 2 5. Recognition of award from American Public Power Association to College Station Utilities for providing the highest degree of reliable and safe electric service. Mayor Pro Tem Mooney presented the Recognition Award from the American Public Power Association to representatives of the College Station Utilities for providing the highest degree of reliable and safe electric service. 6. Presentation and discussion regarding a web based utility outage viewer enabling customers to see real time electric outage information. Jon Blalock, Utility Dispatch Superintendent, updated the Council on the web -based utility outage viewer. He briefly outlined the various menu options available, search options, outage detail, and the cause codes. The list of those who will benefit includes the City Manager's Office, Utility Customer Service, Public Works, PD dispatch, Public Communications, Water and Waste Water, Risk Management, and ultimately the customer. When an outage occurs, the customer can use the External View and see the area affected by the outage, if crews have been dispatched, and the status. 7. Presentation, possible action, and discussion on City of College Station 2013 bond sale and refunding and financing structure. Jeff Kersten, Executive Director of Fiscal Services, presented an overview of the 2013 bond sale and refunding and financing structure and provided the 2013 bond sale calendar. He explained the process for the Negotiated Sale. Underwriters are chosen through an RFP process. Maximum bond par parameters are set, and maximum interest rate and maturities are set for new money. They must have at least a 5% net present value savings on the refunded bond. The City Manager or Executive Director of Business Services is given authority to execute the sale through adoption of the Bond Ordinance. The 2013 bond sale for Streets and Transportation will total $6,525,000 and for Parks and Recreation the total is $2,725,000 for a General Obligation Bond total of $9,250,000. The total for certificates of obligation is $10,450,000 for electric and wastewater projects. The debt issuance cost is 0.60% of the total bond issue and refunding. The new money total is $19,700,000. The maximum refunded total for the Series 2005 and 2005A refunding is $19,700,000. There is a projected net present value savings (as of April 18, 2013) of $1,304,606 for a 10.3694% projected savings. Council is asked tonight to authorize Publication of Notice of Sale for Certificates of Obligation. On June 13, Council will consider approval of the sale parameters, appoint the Pa ying Agent/Registrar, appoint Underwriters, and adopt Bond Ordinances and authorize the preparation of the Official Statement. The potential pricing window is June through November and the closing window is July through December. 8. Council Calendar • April 26 Keep Brazos Beautiful Annual Awards Gala at CS Hilton, 6:00 pm. • April 30 Council Transportation & Mobility Committee at City Hall Administrative Conference Room, 3:30 pm. • April 30 2013 Jefferson Awards Recipients at Annenberg Presidential WKSHPO42513Minutes Page 3 Conference Center - Hagler Auditorium, 6:30 pm. • May 2 B /CS Chamber of Commerce & George Bush Presidential Library and Museum for Business After Hours at 1000 George Bush Drive W, 5:30 pm. • May 2 P &Z Workshop/Meeting, Council Chambers, 6:00 p.m. (Karl Mooney, Liaison) • May 4 Habitat for Humanity Wall Raising - Thomas Family at 1209 Arizona, 8:00 am. • May 6 Bicycle, Pedestrian & Greenways Advisory Board Meeting in Council Chambers, 3:00 pm. • May 9 Council Group Photos in Council Chambers, 4:00 pm. • May 9 Executive Session/Workshop /Regular Meeting at 4:30, 6:00 & 7:00 p.m. Council reviewed the Council calendar. Councilmember will attend P &Z on May 2. 9. Presentation, possible action, and discussion on future agenda items: a Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. There were no items requested. 10. Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Arts Council of Brazos Valley, Arts Council Sub - committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Bio- Corridor Board of Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Bryan /College Station Chamber of Commerce, Budget and Finance Committee, BVSWMA, BVW ACS, Compensation and Benefits Committee, Convention & Visitors Bureau, Design Review Board, Economic Development Committee, Gigabit Broadband Initiative, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Partnership, Research Valley Technology Council, Regional Transportation Committee for Council of Governments, Transportation and Mobility Committee, TAMU Student Senate, Texas Municipal League, Twin City Endowment, Youth Advisory Council, Zoning Board of Adjustments. City Manager Frank Simpson reported on the RVP. (110 WKSHPO42513Minutes Page 4 11. Adjournment MOTION: There being no further business, Mayor Pro Tem Mooney adjourned the workshop of the College Station City Council at 6:59 p.m. on Thursday, April 25, 2013. Nancy Be Mayor Y �'Y� Y ATTEST: herry Ma ;burn, City Secretary (IW (lioe WKSHPO42513Minutes Page 5