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Home My WebLink About12/11/2025 - Regular Minutes - City CouncilMINUTES OF THE CITY COUNCIL MEETING IN -PERSON WITH TELECONFERENCE PARTICIPATION CITY OF COLLEGE STATION DECEMBER 11, 2025 STATE OF TEXAS § COUNTY OF BRAZOS § Present: John Nichols, Mayor Council: Mark Smith, Mayor ProTem William Wright David White Melissa McIlhaney Bob Yancy Scott Shafer Citv Staff: Bryan Woods, City Manager Jeff Kersten, Assistant City Manager Adam Falco, City Attorney Leslie Whitten, Deputy City Attorney Tanya Smith, City Secretary Ian Whittenton, Deputy City Secretary 1. Call to Order and Announce a Ouorum is Present. With a quorum present, the meeting of the College Station City Council was called to order by Mayor Nichols via In -Person and Teleconference at 3:00 p.m. on December 11, 2025, in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840. 2. Presentation of emplovee service awards. The following employees were recognized for service: 5 Years of Service Tyler Aaron Mike Jones Richard Mann Bradley Sawicki Thomas Bauman John Ladysh Michael Ostrowski Jenna Schroeder Julie Anna Clark Colin Leach Garrett Owen Russell Trainham Jesse Dimeolo Shane Lee Thomas Ozio Nicholas Vance Carlos Duran Travis Lee Ana Pachuca David Vaughn John Hardick Patrick Lewis Cole Powell Jo Beth Wolfe Richard Harper Rex Lewis Joshua Ralls Marshall Wood Brian Henry Richard Leyva Trace Richards Kyle Hensley Jeremy Lott Braden Rohde 10 Years of Service Matthew Acosta Tom Jordan Jonathan Ortega Robert Thompson Wiley Adair Andrew Kincell Eric Pierce Bryce Trujillo Florent Delesque Rebekah Lovelace Michael Privitt Joe Urrutia Chad Everett Cody Mays Tracy Rand Woody Vanadore Gabriel Garcia Susan Monnat Juan Serrato Raney Whitwell Ricky Hail Luther Moore Ray Slafka Cade Wilson Tara Hodges Joann Narro Robin Smith Matthew Winkler Garrison Jenkins Victoria Nunez Amanda Alysia Ybarra Roy Johnson Jeremy Olguin Szymanski 15 Years of Service Eric Barton Jennifer Ginsel Andrea Lauer Tommy Shilling Jennifer Cabezas Tony Gonzales Tristen Lopez Mikel Stephens Shannon Combs Robert Greenawalt Robin Macias Josie Urrutia Patrick Dugan Austin Hoggard Elissa Peltier Rhonda Waller Billy Fulbright Colin Killian Christina Provazek Kyle Zulkowski 20 Years of Service Cody Crook Matthew Matcek Jason Murrell Coby Zoch Ez Hernandez Aaron Matthews Jason Neuendorff Chad Jones Benjamin McCarty Tommy Tharp Izzy Koite Michael Middleton Daniel Tice 25 Years of Service Mike Garcia Danny Junek Kris Powers Andy Throne Brenda Godfrey Benton Keough Robert Shumaker Kenneth Wells Molly Hitchcock Chad Phillips Jeffrey Speed 30 Years of Service Cecilia Browder Julia Franz Michael Kellogg Dale Lapham Angela Daugherty Dan Graalum Chris Kelly 35 Years of Service Bridgette George Greg Janda 40 Years of Service Jesse Quintero Walter Jones Gary Watson Rodney Sigler Mayor Nichols recessed Council Meeting at 3:31 p.m. for a reception recognizing the employees for their service. The Council Meeting reconvened at 3:52 p.m. 3. Executive Session Agenda. In accordance with the Texas Government Code §551.071-Consultation with Attorney, §551.072-Real Estate, §551.074-Personnel, and §551.087-Economic Development, and the College Station City Council convened into Executive Session at 3:53 p.m. on December 11, 2025, to continue discussing matters pertaining to: 3.1. Consultation with Attornev to seek advice regarding pending or contemplated litigation, to wit: • The City of College Station v. The Public Utility Commission of Texas, Cause No. D-1-GN- 24-005680 in the 200th District Court, Travis County, Texas; and • Legal advice regarding the professional services contract for southeast park; and • Legal advice regarding the definition of family in the UDO as related to SB 1567. 3.2. Deliberation on the purchase, exchange, lease, or value of real property; to wit: • Approximately 8 acres of land located at 1508 Harvey Road. • Approximately 28 acres of land generally located at Midtown Drive and Corporate Parkway in the Midtown Business Park. • Property located within the Midtown Business Park. 3.3. Deliberation on the appointment, emplovment, evaluation, reassignment, duties, discipline, or dismissal of a public officer, to wit: • City Secretary • Planning and Zoning Commission • City Attorney • City Manager • Council Self -Evaluation 3.4. Deliberation on an offer of financial or other incentives for a business prospect that the Council seeks to have locate, stav or expand in or near the City. to wit: • Economic development agreement with Corinth Group, Inc. • Economic development agreement for a development within the Midtown Business Park relating to baseball fields. • Economic development agreement with College Station Town Center, LP. • Economic development agreement for a development generally located at the intersection of University Drive and College Avenue. 4. The Open Meeting Will Reconvene No Earlier than 6:00 PM from Executive Session and Citv Council will take action, if anv. Executive Session recessed at 6:30 p.m. 5. Pledge of Allegiance, Invocation, consider absence request. Invocation given by Captain Matthew Winkler, College Station Fire Department. 6. Hear Visitors Comments. No one signed up to speak at hear visitors. 7. CONSENT ITEMS Presentation, discussion, and possible action on consent items which consist of ministerial, or "housekeeping" items as allowed by law: A Councilmember may reauest additional information at this time. Anv Councilmember may remove an item from the Consent Agenda for a separate vote. CCM 121125 Minutes Page 3 Items (7.7) and (7.12) were pulled for clarification. (7.7) Jennifer Cain, Capital Projects Director, explained that the $1,000,000 consulting contract for a two-mile road project is typical and consulting is roughly 10% to 12% of expected construction expenses. The design team will manage design and subcontracted tasks such as surveys, utility exploration, traffic analysis, geotechnical work, and construction administration. They will also review pay applications, product submittals, and site observations during construction, with city project managers overseeing parts of the project. The design phase should last about a year and be about 10% to 12% of the updated $8,000,000 estimated total project cost. Initially, $4.4 million was budgeted as an estimate, subject to adjustments based on design findings, particularly drainage and necessary rehab work on the county road's base. (7.12) Jeremiah Cook, Assistant Director of Tourism, confirmed the event can proceed as scheduled and that the department will evaluate opportunities for outreach and promotion made available to the city through this contract with the Houston Livestock Show and Rodeo. 7.1. Presentation, discussion, and possible action of minutes for: • November 24, 2025 Council Meeting 7.2. Presentation, discussion, and possible action regarding adoption of the 2026 Annual Council Calendar. 7.3. Presentation, discussion, and possible action regarding Resolution No. 12-11-25-7.3 casting a vote for a member of the Board of Directors for the Brazos Central Appraisal District Board of Directors. 7.4. Presentation, discussion, and possible action on a construction contract with Brazos Paving, Inc. in the amount of $5,064,684.90 for construction services for the Marion Pugh Rehabilitation Proiect, Dlus the Citv's continaencv in the amount of $700,000 for a total appropriation of $5,764,684.90. ADuroval of this item grants authoritv for the Citv Manager to authorize uroiect expenditures uD to the Citv's continaencv amount. 7.5. Presentation, discussion, and possible action on the second reading of franchise agreement Ordinance No. 2025-4650 with Professional Trash Valet, LLC dba Brazos Vallev Trash Valet & Recvcling for the collection of recvclables from commercial businesses and multi-familv locations. 7.6. Presentation, discussion, and possible action on a construction contract with Norman Construction Services, LLC for State Highwav 6 Utility Relocation Bid Package 1 in the amount of $4,021,344 Dlus the Citv's contingencv in the amount of $750,000 for a total appropriation of $4,771,344. ADDroval of this item grants authoritv for the Citv Manager to authorize proiect expenditures uD to the Citv's contingencv amount. 7.7. Presentation, discussion, and possible action on a professional services contract with Binklev & Barfield I DCCM the amount of $975,907 for professional services for the Rock Prairie Rehabilitation Proiect. 7.8. Presentation, discussion, and possible action on the purchase of a commercial ure- manufactured restroom building from RFL/CorWorth for the Lincoln Center Area Improvements Proiect in the amount of $304,934 Dlus the Citv's contingencv in the amount of $30.493.40 for a total aDDroDriation of $335.427.40. Approval of this item grants authoritv for the Citv Manager to authorize proiect expenditures uD to the Citv's contingencv amount. CCM 121125 Minutes Page 4 7.9. Presentation, discussion, and possible action on a construction contract with Larry Young Paving, Inc. for the installation of fiber optic cabling to six traffic signal locations in the amount of $499,382.50, plus the Citv's contingencv in the amount of $49,938 for a total appropriation of $549,320.50. Approval of this item grants authoritv for the Citv Manager to authorize proiect expenditures up to the Citv's contingencv amount. 7.10. Presentation, discussion, and possible action on a funding agreement between the Citv of College Station and the Brazos Transit District in the amount of $334,000. 7.11. Presentation, discussion, and possible action on the sale of approximatelv 50,000 tons of surplus mixed aggregate millings from city property to Larry Young Paving, Inc., who submitted the highest unit purchase price of $6.50 per ton, for a total selling price of $325,000. 7.12. Presentation, discussion, and possible action on a sponsorship agreement with the Houston Livestock Show and Rodeo in the amount of $180,000. 7.13. Presentation, discussion and possible action to purchase two-wav mobile and portable radio replacements from Motorola Solutions in the amount not to exceed $4,119,687.86. 7.14. Presentation, discussion, and possible action on a Design Contract with Pendulum Studio, in the amount of $116,950 for survev and geotechnical work related to the Baseball Field at Midtown Proi ect. 7.15. Presentation, discussion, and possible action on bid awards for underground electric distribution materials to KBS Electrical Distributors, Inc. in the amount of $103,386.69 and Techline, Inc. in the amount of $186,046 for a total amount of $288,643.69 required for the Northwest Substation feeders and for relocating electric facilities to accommodate the TxDOT SH 6 widening proiect. 7.16. Presentation, discussion, and possible action on approval of Change Order No. 1 with KBS Electrical Distributors, Inc., for transmission poles in the amount of $76,114 for a new total purchase order amount of $894,199.60. 7.17. Presentation, discussion, and possible action regarding a Semi -Annual Report on Svstem- Wide Impact Fees for Water, Wastewater, and Roadway. 7.18. Presentation, discussion, and possible action on Resolution No. 12-11-25-7.18, amending the terms of the Council Legislative Engagement Committee from one-vear terms to two-vear terms and repealing Resolution No. 02-13-25-7.5. which established one-vear terms. 7.19. Presentation, discussion, and possible action regarding adoption of Resolution No. 12-11- 25-7.19 consenting to the issuance of bonds by the Brazos Countv Municipal Utilitv District No. 1, Series 2026 in an amount not to exceed $7,375,000 for water improvements (the `Bonds"). The amount is the third installment of the $104,060,000 bonds voted at an election held in the District on November 5, 2019. MOTION: Upon a motion made by Councilmember Smith and a second by Councilmember McIlhaney, the City Council voted seven (7) for and none (0) opposed, to approve the Consent agenda, with the exception of 7.12. The motion carried unanimously. CCM 121125 Minutes Page 5 (7.12) MOTION: Upon a motion made by Councilmember Smith and a second by Councilmember McIlhaney, the City Council voted six (6) for and none (0) opposed, with Councilmember White abstaining, to approve the Consent Item 7.12. The motion carried unanimously. 8. REGULAR ITEMS 8.1. Public Hearing, presentation, discussion, and possible action regarding Ordinance No. 2025- 4651 amending Appendix A. Unified Development Ordinance, Article 4, "Zoning Districts", Section 4.2 "Official Zoning Map," of the Code of Ordinances of the Citv of College Station, Texas by changing the zoning district boundaries from PDD Planned Development District to PDD Planned Development District to amend the concept plan on approximately 2.6 acres generally located at the terminus of Castle Rock Parkway. Garrett Segraves, Planning and Development, stated that this request is to amend the concept plan for approximately 2.6 acres located at Phillips Square Ph 2, Block 2, Lot 1R-1. The subject property was originally zoned PDD in 2010. In 2024, the original concept plan was amended to provide general land uses and remove the detailed site layouts. Per the current concept plan, concept plan amendments would be brought forward as sites develop. The proposed concept plan shows the general townhome building layout and access off of the existing private drive connecting to Castle Rock Parkway. The proposed concept plan will reduce the rear and front setbacks and propose the townhomes to front private drives rather than a public street. To offset this request, increased landscaping will be provided. This item was heard at the November 20t' Planning and Zoning Commission meeting where the Commission voted 6-0 to recommend approval. Staff recommends the approval of the proposed concept plan, the meritorious modifications, and community benefits General Standards: Modification Reciluested: 1. Lot Frontage Requirement in Section 8.3_H.1_h 1. The townhome lots are not required to have frontage on a public street_ The lots will have access to a private access easement within a Common Area. 2. Setback Standards in Section 5.2 2_ Rear and front setback waivers a) Reduce the rear setback of the lots along the existing private access drive from 20' to 8' b) Reduce the front setback of all lots from 25' to 20'. 1. 50% more Site Landscaping will be provided per townhouse standards. a) 1 extra canopy tree per unit At approximately 6:49 p.m., Mayor Nichols opened the Public Hearing. Marvin DuBois, College Station, requested a sidewalk from Tammy Lynn to Victoria to address pedestrian safety. He also raised concerns about turning on Fitch into Castle Rock, stating that TxDOT informed him that the necessary clearance for a dedicated turn late is not available; therefore, drivers currently turn from the 60-mph traffic lane or move into the berm as a courtesy. He would like to see a dedicated turn lane installed to further enhance safety. Mary Holt, College Station, expressed concerns about neighborhood zoning changes and infrastructure. Initially promised a single-family area, zoning has shifted since 2010 to include multi- CCM 121125 Minutes Page 6 family housing, commercial, and office spaces. She suggests replacing the proposed tree planting with speed bumps on Castle Rock Parkway due to: • Increased Traffic: New townhomes and businesses will direct more traffic through Castle Rock, with major navigation apps routing through the neighborhood. • Unsafe Access Road: The secondary road leads drivers into busy Victoria Ave., increasing main entrance use, cut -through traffic, and speeding. • Speeding Issues: Speeding is already problematic on Castle Rock Parkway, endangering children and residents. A recent incident saw a child nearly hit near a school bus stop. Mrs. Holt urged the Council to prioritize safety and requested an agenda item to review the thoroughfare plan and zoning to align better with residents' interests. There being no further comments, the Public Hearing was closed at 7:11 p.m. MOTION: Upon a motion made by Councilmember Yancy and a second by Councilmember Smith, the City Council voted six (6) for and none (0) opposed, with Councilmember McIlhaney recusing herself, to adopt Ordinance No. 2025-4651, amending Appendix A, Unified Development Ordinance, Article 4, "Zoning Districts", Section 4.2 "Official Zoning Map," of the Code of Ordinances of the City of College Station, Texas by changing the zoning district boundaries from PDD Planned Development District to PDD Planned Development District to amend the concept plan on approximately 2.6 acres generally located at the terminus of Castle Rock Parkway. The motion carried unanimously. 8.2. Presentation, discussion, and possible action on the election of Mavor Pro Tempore. MOTION: Upon a motion made by Councilmember Smith and a second by Councilmember Shafer, the City Council voted six (6) for and none (0) opposed, with Councilmember Yancy abstaining, to approved Councilmember Wright as Mayor Pro Tempore. The motion carried unanimously. 8.3. Presentation, discussion, and possible action regarding the appointment of Councilmembers to boards and commissions. MOTION: Upon a motion made by Mayor Nichols and a second by Councilmember Wright, the City Council voted seven (7) for and none (0) opposed, to approve the appointment of Councilmembers to boards and commissions as stated below, with the remaining Boards and Committees unchanged. The motion carried unanimously. External Boards and Committees • BioCorridor — Scott Shafter (2-yr terms) • Sisters Cities — Mark Smith (3-yr terms) Internal Committees • Audit Committee — Melissa McIlhaney (2-yr terms) • Comprehensive Plan Evaluation Committee — David White, Scott Shafer and Mark Smith • Budget and Finance — Mayor John P. Nichols, Melissa McIlhaney, and David White 8.4. Presentation, discussion, and possible action regarding the Midtown area baseball complex proiect. No action to be taken. 9. Items of Communitv Interest and Council Calendar: The Council may discuss upcoming events and receive reports from a Council Member or Citv Staff about items of communitv CCM 121125 Minutes Page 7 interest for which notice has not been given, including: expressions of thanks, congratulations or condolence, information regarding holidav schedules, honorary or salutary recognitions of a public official, public emvlovee, or other citizen, reminders of upcoming events organized or sponsored by the Citv of College Station, information about a social, ceremonial or community event organized or sponsored by an entitv other than the Citv of College Station that is scheduled to be attended by a Council Member, another citv official or staff of the Citv of College Station., and announcements involving an imminent threat to the public health and safetv of people in the Citv of College Station that has arisen after the posting of the agenda. City Manager Bryan Woods discussed upcoming and past Christmas events. The Holiday Market has been rescheduled to the 19t' due to TAMU football playoffs on the 20th. 10. Council Reports on Committees, Boards, and Commission: A Council Member may make a report regarding meetings of Citv Council boards and commissions or meetings of boards and committees on which a Council Member serves as a representative that have met since the last council meeting. (Committees listed in Coversheet) Councilmember Yancy reported on the Health Board. Councilmember Shafer reported on the Bicycle, Pedestrian, and Greenways Board. 11. Future Agenda Items and Review of Standing List of Council Generated Future Agenda Items: A Council Member may make a request to Citv Council to place an item for which no notice has been given on a future agenda or may inquire about the status of an item on the standing list of council generated future agenda items. A Council Member's or Citv Staffs response to the request or inauiry will be limited to a statement of specific factual information related to the request or inauiry or the recitation of existing volicv in response to the request or inauirv. Anv deliberation of or decision about the subiect of a request will be limited to a proposal to place the subiect on the agenda for a subseauent meeting. No future agenda items at this time. 12. Adiournment. There being no further business, Mayor Nichols adjourned the meeting of the City Council at 7:25 p.m. on Thursday, December 11, 2025. 1--& __ .? P- John P. Nichols, Mayor ATTEST: Tanya Smith, City Secretary CCM 121125 Minutes Page 8