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Home My WebLink About02/14/2013 - Workshop Minutes City Council 0 MINUTES OF THE CITY COUNCIL WORKSHOP CITY OF COLLEGE STATION FEBRUARY 14, 2013 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Nancy Berry, Mayor Council: Blanche Brick Jess Fields Karl Mooney John Nichols Julie Schultz James Benham City Staff: Frank Simpson, Interim City Manager Kathy Merrill, Deputy City Manager Carla Robinson, City Attorney Sherry Mashburn, City Secretary Ian Whittenton, Records Management Coordinator 1. Call to Order and Announce a Quorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Nancy Berry at 5:05 p.m. on Thursday, February 14, 2013 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842. 2. Executive Session In accordance with the Texas Government Code §551.071- Consultation with Attorney, §551.072 -Real Estate, §551.074 - Personnel, and §551.087- Economic Development Negotiations, the College Station City Council convened into Executive Session at 5:05 p.m. on Thursday, February 14, 2013 in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit: ILPF- WKSHP021413Minutes Page 1 • City of Bryan's application with TCEQ for water & sewer permits in Westside/Highway 60 area, near Brushy Water Supply Corporation to decertify City of College Station and certify City of Bryan. • Chavers et al v. Tyrone Morrow et al, No. 10- 20792; Chavers v. Randall Hall et al, Case No. 10 CV -3922. • College Station v. Star Insurance Co., Civil Action No. 4:11 -CV- 02023. • Shirley Maguire and Holly Maguire vs. City of College Station, Cause No. 11 -0025 16- CV -272, in the 272nd District Court of Brazos County, Texas. • Patricia Kahlden, individ. and as rep. of the Estate of Lillie May Williams Bayless v. Laura Sue Streigler, City of College Station and James Steven Elkins, No. 11- 003172- CV -272, in the 272ndDistrict Court of Brazos County, TX • Tom Jagielski v. City of College Station, Cause No. 12- 002918 -CU -361, In the 361 District Court of Brazos County, Texas • State v. Carol Arnold, Cause Number 11- 02697- CRF -85, In the 85th District Court, Brazos County, Texas B. Deliberation on the purchase, exchange, lease or value of real property; to wit: • Property located at or near University Drive and TarrowlEast Tarrow Streets in College Station C. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer; to wit: 41 • Internal Auditor �/ D. Deliberation on economic development negotiations regarding an offer of financial or other incentives for a business prospect; to wit: • Discuss economic development incentive negotiations with T AMUS The Executive Session adjourned at 6:15 p.m. 3. Take action, if any, on Executive Session. No action was required from Executive Session. 4. Presentation, possible action, and discussion on items listed on the consent agenda. Mayor Berry announced that item 2j will be pulled from Consent and no action taken; however, she stated that staff would provide a presentation on 2j at a later date. Items 2c, 2h and 2o were pulled for discussion. 2c: Chuck Gilman, Director of Capital Projects, clarified that the focus is on traffic operations, specifically traffic signals. This study will tell us where we want to go. It will be a long -range plan. Traffic around the University will be a separate study. 2h: Randall Heye, Economic Development Analyst, clarified the 45 -day lease extension. WKSHP021413Minutes Page 2 2o: David Schmitz, Director of Parks and Recreation, stated the rate has not changed. The contract was done in cooperation with the League. The fees charger are to cover the direct costs. 5. Presentation, possible action, and discussion relating to receiving the annual audit reports and Comprehensive Annual Financial Report (CAFR) for the fiscal year ended September 30, 2012. Jeff Kersten, Executive Director of Fiscal Services, presented the Comprehensive Annual Financial Report (CAFR) for the fiscal year ended September 30, 2012. He reported that the City's net assets are $421,850,110 reflecting an increase of $11,181,109 from last year. The unrestricted net assets are $77,663,219 and restricted net assets are $15,187,479. Most Net Assets are capital assets in the amount of $328,999,412. Ingram Wallis & Co. is the City's external auditor. They presented their report to the Audit Committee February 4. The Audit Committee recommended Council accept the reports and the CAFR. Jimmy Ingram, with Ingram Wallis & Co., presented the audit report to the Council. The audit went very smoothly. The opinion is unqualified, the highest level of assurance. The CAFR will be presented to the GFOA and should receive a Certificate of Achievement for Excellence in Financial Reporting. The major programs also received an unqualified opinion. The Management Letter includes comments related to capital assets and federal awards. MOTION: Upon a motion made by Councilmember Fields and a second by Councilmember Nichols, the City Council voted seven (7) for and none (0) opposed, to accept the annual audit C or reports and Comprehensive Annual Financial Report (CAFR) for the fiscal year ended September 30, 2012. The motion carried unanimously. 6. Presentation, possible action, and discussion regarding Board Composition for Rock Prairie Management District #1 and #2. Bob Cowell, Executive Director of Planning and Development Services, reminded Council that MMD 1 will consist of eleven members and MMD 2 will have five members. For MMD 1, Staff proposes to contact the specific entities named and solicit names for consideration. For those without specific entities, staff will forward correspondences directly to business and property owners and place a general notice on the City's web site soliciting names for consideration. For MMD 2, Staff will convene a meeting of the property owners indicating an interest in participating in MMD #2 and will solicit names for consideration from this group. Council directed that applicants go through the standard application process and be College Station residents or reside within the ETJ. A caveat regarding Conflict of Interest will be added to the MMD 2 application. Mayor Berry recessed the Workshop at 7:10 p.m. At 9:24 p.m., the Workshop reconvened by Mayor Berry. 7. Council Calendar WKSHP021413Minutes Page 3 1 • Feb. 15 15th Annual Crawfish Boil at Brazos County Expo Complex, 5:30 p.m. • Feb. 20 Community Builders Breakfast at CS Hilton, 7:30 a.m. • Feb. 20 RVP Board Meeting at RVP, 3:00 p.m. • Feb. 21 P &Z Workshop/Meeting, Council Chambers, 6:00 p.m. (Julie Schultz, Liaison) • Feb. 28 Executive Session/Workshop /Regular Meeting at 5:00, 6:00 & 7:00 p.m. Council reviewed the Council calendar. February 27 is the date for the Republican dinner, with Greg Abbott speaking. A joint meeting will be held with the City of Bryan on February 18 regarding Gig.U. 8. Presentation, possible action, and discussion on future agenda items: a Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Councilmember Mooney asked for a workshop item to discuss additional reporting requirements and future obligations for Council once the City reaches 100,000 in population. He also wants to discuss how other cities of 100,000 — 150,000 population address compensation for the Mayor. Councilmember Schultz asked for an item to review the permitting process for solicitors. Staff will prepare a memo. 9. Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Arts Council of the Brazos Valley, Arts Council Sub - committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Blinn College Brazos Valley Advisory Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Bryan /College Station Chamber of Commerce, BVSWMA, BVWACS, Convention & Visitors Bureau, Design Review Board, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Neighborhood Parking Taskforce, Joint Relief Funding Review Committee, Landmark Commission. Library Board, Metropolitan Planning Organization, National League of Cities, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Partnership, Regional Transportation Committee for Council of Governments, Sister City Association, TAMU Student Senate, Texas Municipal League, Youth Advisory Council, Zoning Board of Adjustments. Mayor Berry reported on the Audit Committee, Brazos Valley Council of Governments, Bryan - College Station Chamber of Commerce, and the Blinn Advisory Board. 10. Adjournment MOTION: There being no further business, Mayor Berry adjourned the workshop of the College Station City Council at 9:39 p.m. on Thursday, February 14, 2013. WKSHP021413Minutes Page 4 Nancy erry, Mayor ATTEST: Sherry Mas burn, City Secretary 410 WKSHP021413Minutes Page 5