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HomeMy WebLinkAbout01/27/2011 - Workshop Minutes City CouncilMINUTES OF THE CITY COUNCIL WORKSHOP CITY OF COLLEGE STATION JANUARY 27, 2011 STATE OF TEXAS COUNTY OF BRAZOS Present: Nancy Berry Council: John Crompton Jess Fields Dennis Maloney Katy-Marie Lyles Jana McMillan Dave Ruesink Citv Staff: Glenn Brown, City Manager Kathy Merrill, Assistant City Manager David Neeley, Assistant City Manager Carla Robinson, Interim City Attorney Sherry Mashburn, City Secretary Tanya McNutt, Deputy City Secretary Call to Order and Announce a Ouorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Nancy Berry at 3:12 p.m. on Thursday, January 27, 2011 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842. 1. Presentation, possible action, and discussion on items listed on the consent aeenda. Items 2b, 2e, 2f, 2g, and 2h were pulled from the Consent Agenda. 2b: Jeff Kersten, Director of Finance, reported this was budgeted, but with the discussions regarding the building lease agreement, it was decided to provide one-quarter of the funding at a time. An update on this will be provided in Executive Session. This item is for the second quarter. WKSHP012711 Minutes Page 1 2e: Chuck Gilman, Director of Capital Projects, reported this is for the design contract only. It is nothing more than a concrete structure, rolling equipment, and odor control. 2f Chuck Gilman, Director of Capital Projects, reported that we knew the water line was there. It was constructed thirty years ago in the TXDOT right-of-way, but our line was not shown on their plans. The only way to allow TXDOT to proceed is to relocate the line; we are shouldering the entire cost. 2g: David Schmitz, Interim Director of Parks and Recreation, reported the reason for the bike path is to expand the current four foot sidewalk to an eight foot bike trail as a connector to the elementary school. They want to get the kids off the street and onto a bike path. The sidewalk is in need of repair to bring the sidewalk back into ADA compliance. Since they have to do that anyway, they felt it was a good idea to do all this at the same time. 2h: Alison Pond, Director of Human Resources, reported that the overage is due to the fact they estimated an anticipated cost. However, we ended up with an additional 10% in costs on our claims, due to catastrophic illness claims and increased costs for drugs. 2. Presentation. possible action, and discussion re¢ardinn_ an update on the status of the animal shelter and the available options for Animal Control in 2011. Jeff Capps, Chief of Police, discussed the animal shelter contract and future operations. He provided an overview on the current contract, the City of Bryan's plans, staff concerns, and options being explored. The City of Bryan will be terminating the agreement for shelter services on June 30, 2011. The lease agreement for the facility will expire on June 30 as well. They sent out an RFP seeking any parties interested in providing shelter services beginning July 1, 2011. Their timeline for the RFP includes: January 14 is the proposal submission deadline; contract evaluation and negotiations will take place January 31 - February 18. The earliest date to award is March 22. Contracted services will start date on July 1. Staff has several concerns, and noted it is important there is no break in service. Staff wants to know if we will be able to contract for animal shelter services for the FY2011 budgeted amount, whether that is through the Brazos Animal Shelter or the City of Bryan. There are three options for Council to consider: (1) continue to contract with the Brazos Animal Shelter at their new location; (2) seek to contract with Bryan or a third-party shelter service; or (3) seek a location and facility for our own shelter services. Council directed staff to research the feasibility of a long term contract, a mutually agreed upon cost arrangement, a College Station license tag, and allowing the City's internal auditor to conduct an audit as needed. 3. Presentation, possible action, and discussion reeardinE the CVB's reward orozram. WKSHP012711 Minutes Page 2 David Gwin, Director of Economic Development, presented the proposed Bryan-College Station CVB Reward Program. This is a new initiative to bring business into town and put heads in beds, making the hospitality community more dynamic. This program incentivizes new events in the community, increasing the number of heads in beds. It is similar to the seed program for sporting events. The average expenditure for visitors is a little over $200 per day, and they stay an average of 2.5 days. The elements of the program are as follows: The planner must register the event with the CVB; it must be booked during 2011 and may take place within five years of booking. They must consume a minimum of 100 room nights. After the occurrence, the event is entitled to receive a cash reward based on the number of room nights. The incentives would be funded from the Hotel Occupancy Tax fund. The amount would be held by the City until the actual reward is paid. An initial budget of $50,000 is proposed, and each funding entity would be expected to commit their pro rata share of HOT funding. MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember Ruesink, the City Council voted six (6) for and one (1) opposed, with Councilmember Fields voting against, to approve the CVB reward program, contingent upon City of Bryan and Brazos County agreeing to the pro rata share. The motion carried. 4. Council Calendar • January 28 Retirement Reception-Glenn Brown in Council Chambers. 3:00 n.m. • Februarv 8 Snecial/Joint Meeting-City of Coileee Station & CSISD at the CSISD Transportation Services Center-Rock Prairie Road. 6:00 p.m. • Februarv 10 Citv Council Workshon/Reeular Meetine in Council Chambers. 3:00 & 7.00 p.m. • Februarv 11-13 AMCC Elected Official Conference in Austin. 8:00 a.m. • Februarv 14 TML Legislative Briefine in Austin. 8:00 a.m. Mayor Berry and Councilmember McMillan, along with staff, will be attending the Bryan- College Station Chamber of Commerce Legislative Meeting in Austin on February 1-2. 5. Presentation, possible action. and discussion on future agenda items: a Council Member may inquire about a subiect for which notice has not been given. A statement of specific factual information or the recitation of existing nolicv may be given. Anv deliberation shall be limited to a proposal to olace the subiect on an agenda for a subseouent meetine. Glenn Brown, City Manager, asked for Council to let him know of any items they wish to discuss at the February 8 joint meeting with the CSISD. Council requested a discussion on issues regarding the possible Wellborn annexation. Councilmember Crompton wishes a workshop item regarding deer issues in Foxfire and Emerald Forest. WKSHP012711 Minutes Page 3 Councilmember McMillan requested items on the funding mechanism for roadway assessments, improving communication with citizens, and charging people a bike fee/registration fee for people using the bikeways. Councilmember Lyles wants to discuss ways to re-build and restore the City's relationships with the community in order to improve our image with the community. She also wants to see if we can better address misinformation. Councilmember Maloney requested items on hiring another code enforcement officer, parking only on one side of the street from Rosemary and Redmond Drive, and look at the possibilities of non-profit sponsors to adopt a park. 6. Discussion. review and possible action regarding the following meetings: Arts Council of the Brazos Vallev. Audit Committee. Bicvcle. Pedestrian, and Greenwavs Advisorv Board. Brazos Countv Health Dent.. Brazos Vallev Council of Governments. Brazos Vallev Wide Area Communications Task Force. BVSWMA. BVWACS. Cemeterv Committee, Code Review Committee. Design Review Board. Historic Preservation Committee. Interfaith Dialogue Association. Intergovernmental Committee. Joint Relief Fundinu- Review Committee. Landmark Commission. Library Board. Mavor's Council on Phvsical Fitness, Mavor's Develooment Forum. Metropolitan Planning Organization. National League of Cities. Outside Agency Funding Review. Parks and Recreation Board, Planning and Zoning Commission. Research Vallev Partnershio. Regional Transoortation Committee for Council of Governments. Signature Event Task Force. Sister Citv Association. TAMU Student Senate. Texas Municipal League. Transnortation Committee. Wolf Pen Creek Oversight Committee. Zoning Board of Adiustments. Mayor Berry reported that the Research Valley Partnership has put out the draft concept plan for the biocorridor. It is in the Council's boxes. She also reported that BVWSMA has hired their first director. Councihnember Maloney reported that the Bike, Greenways and Pedestrian Committee discussed the upcoming race. They will know more next Monday, but it looks possible. 7. Executive Session In accordance with the Texas Government Code §551.071-Consultation with Attorney, and §551.074-Personnel, the College Station City Council convened into Executive Session at 5:14 p.m. on Thursday, January 27, 2011 in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit: • City of Bryan's application with TCEQ for water & sewer permits in Westside/Highway 60 area, near Brushy Water Supply Corporation to decertify City of College Station and certify City of Bryan • City of Bryan suit filed against College Station, Legal issues and advise on Brazos Valley Solid Waste Management Agency contract, on proposed methane gas contract WKSHP012711 Minutes Page 4 • Water CCN / 2002 Annexation / Wellborn Water Supply Corporation • Weingarten Realty Investors v. College Station, Ron Silvia, David Ruesink, Lynn Mellhaney, and Ben White • Chavers et al v. Tyrone Morrow, Michael Ikner, City of Bryan, City of College Station, et al • Clancey v. College Station, Glenn Brown, and Kathy Merrill B. Consultation with Attorney to seek legal advice; to wit: • Legal Issues Related to Wellborn Annexation • Legal Issues Related to Recall Petitions • Legal Issues of purchase and lease back to Arts Council C. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer; to wit: • City Manager • City Council Self-Evaluation • City Attorney The Executive Session adjourned at 6:59 p.m. on Thursday, January 27, 2011. No action was required from Executive Session. 11. Adiournment MOTION: There being no objection, Mayor Berry adjourned the workshop of the College Station City Council at 9:50 p.m. on Thursday, January 27, 2011. Nan Mayo AT ST: a~ Sherry M"bum, City Secretary WKSHP012711 Minutes Page 5