HomeMy WebLinkAbout04/24/2025 - Regular Minutes - City CouncilMINUTES OF THE CITY COUNCIL MEETING
IN -PERSON WITH TELECONFERENCE PARTICIPATION
CITY OF COLLEGE STATION
APRIL 24, 2025
STATE OF TEXAS
COUNTY OF BRAZOS
Present:
John Nichols, Mayor
Council:
Mark Smith, Mayor ProTem
William Wright
David White
Melissa McIlhaney
Bob Yancy
Scott Shafer
Citv Staff:
Bryan Woods, City Manager
Jeff Capps, Deputy City Manager
Adam Falco, City Attorney
Leslie Whitten, Deputy City Attorney
Tanya Smith, City Secretary
Ian Whittenton, Deputy City Secretary
1. Call to Order and Announce a Ouorum is Present.
With a quorum present, the meeting of the College Station City Council was called to order by Mayor
Nichols via In -Person and Teleconference at 4:00 p.m. on April 24, 2025, in the Council Chambers of
the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840.
2. Executive Session Agenda.
In accordance with the Texas Government Code §551.07 1 -Consultation with Attorney, §551.072-Real
Estate, §551.074-Personnel, and §551.087- Economic Incentive Negotiations and the College Station
City Council convened into Executive Session at 4:00 p.m. on April 24, 2025, to continue discussing
matters pertaining to:
2.1. Consultation with Attornev to seek advice regarding pending or contemplated litigation, to
wit:
• Shana Elliott and Lawrence Kalke v. City of College Station, et al., Cause No. 22-001122-CV-
85, in the 85th District Court, Brazos County, Texas; and
• The City of College Station v. The Public Utility Commission of Texas, Cause No. D- l -GN-
24-005680 in the 200th District Court, Travis County, Texas; and
• Texas A&M University System v. BVGCD, et al, Cause No. 24-002626-CV-472, in the 472" d
District Court, Brazos County.
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2.2. Deliberation on the purchase, exchange, lease, or value of real property; to wit:
• Approximately 8 acres of land located at 1508 Harvey Road.
• Approximately 300 acres generally located at Corporate Parkway and Midtown Drive in the
Midtown Business Park.
2.3. Deliberation on the appointment, emplovment, evaluation, reassignment, duties, discipline,
or dismissal of a public officer, to wit:
• City Manager
• Council Self -Evaluation
2.4. Deliberation on an offer of financial or other incentives for a business prospect that the
Council seeks to have locate, stav or expand in or near the City. to wit:
• Economic development agreement for a development generally located at the intersection of
University Drive East and Tarrow Street.
• Economic development agreement with Fujifilm Diosynth Biotechnologies Texas, LLC, f/k/a
Kalon Biotherapeutics LLC.
• Economic development agreement for a development generally located at the intersection of
Raymond Stotzer Parkway and State Highway 47.
• Economic development agreement with Corinth Group, Inc.
• Economic Development agreement for a development generally located in 3100 block of
Harvey Road.
3. The Open Meeting Will Reconvene No Earlier than 6:00 PM from Executive Session and Citv
Council will take action, if anv.
Executive Session recessed at 6:15 p.m. No action was taken.
4. Pledge of Allegiance, Invocation, consider absence request.
5. PRESENTATION - PROCLAMATIONS, AWARDS, AND RECOGNITIONS.
5.1. Presentation recognizing the outgoing representatives of the Texas A&M Student
Government Association.
Mayor Nichols presented a certificate of recognition Campbell Gattis and Grant Hockenberry the
outgoing representatives of the Texas A&M Student Government Association.
5.2. Presentation recognizing the graduates of the 28th Class of the Citv of College Station's
Citizens Universitv Program.
Mayor Nichols presented a proclamation recognizing the graduates of the 28th Class of the City of
College Station's Citizens University Program.
5.3. Presentation proclaiming Mav 2025 as National Bike Month.
Mayor Nichols presented a proclamation to Carl Ahrens, Staff Planner — Transportation and Mobility,
Planning Staff and Bicycle, Pedestrian, and Greenway Board Members, recognizing May 2025 as
"National Bike Month."
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5.4. Presentation recognizing Brison Park as a Lone Star Legacv Park.
Mayor Nichols presented a proclamation to recognize that the Texas Recreation and Park Society
(TRAPS) officially designated Brison Park as a Lone Star Legacy Park.
6. Hear Visitors Comments.
Neo Jang, College Station, addressed the Council to highlight infrastructure improvements that
provide a secure environment for kids and connect community areas, such as protected bike lanes and
multipurpose walks. Mr. Jang displayed a map of multipurpose paths and examples of his kids' riding
bikes.
Andrew Applewhite, College Station, addressed the Council and thanked them for continuing to listen
to the students' voices and hoped to start a conversation on alternatives to the no more than four
occupancy restrictions. He stated that students want to live in safe neighborhoods and in compliance
with existing city ordinances but also want to find ways to create friendly and affordable living
environments for students.
Ben Crockett, College Station, appeared before the Council to encourage them to review alternatives
to the current occupancy and parking ordinances, as well to explore expanding our current family
definition to include any number of unrelated people, so long as it does not pose a risk to health, safety,
fire, and other related codes. He hopes this Council will take the proactive measures necessary to
address housing and parking issues.
7. CONSENT ITEMS
Presentation, discussion, and possible action on consent items which consist of ministerial, or
"housekeeping" items as allowed by law: A Councilmember may request additional information
at this time. Anv Councilmember may remove an item from the Consent Agenda for a separate
vote.
(7.3), (7.4) and (7.11) were pulled for clarification.
(7.8) Glenn Gavit, Deputy Director Electric Utility, stated that existing overhead power lines stay in
place but when properties are redeveloped or renovated, they are moved underground. He also stated
that depending on the location's needs we choose pole material such as wood, fiberglass, concrete, or
steel.
(7.4) Emily Fisher, Public Works Director, clarified that this specific contract is budgeted for and
comes from our Roadway Maintenance Fund.
(7.11) Gene Ballew, Assistant Parks Director, explained that this agreement is for officiating adult and
youth sports. He went on to clarify that HOT funds are utilized for City hosted tournaments, while the
General fund pays for city league expenses. Tournaments with outside sponsors are not part of this
agreement. Bryan Woods, City Manager, clarified that a true -up is when we estimate the cost of
services and then, at the end, a simple audit to ensure that the amount both parties paid for the services
was accurate.
7.1. Presentation, discussion, and possible action of minutes for:
• April 10, 2025 Council Meeting
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7.2. Presentation, discussion, and possible action on the purchase of control panels for
Northwest Substation from Control Panels USA, Inc. for $289,056.
7.3. Presentation, discussion, and possible action on a contract award for Electric Overhead
Distribution Construction to Sterling Global Industries, LLC, not to exceed $373,405.88.
7.4. Presentation, discussion, and possible action on a renewal of the Annual Price Agreement
for Concrete Curb, Gutter, and Flatwork installation with Larry Young Paving, Inc., not to
exceed $4,400,000.
7.5. Presentation, discussion, and possible action on the second reading of Franchise Agreement
Ordinance No. 2025-4587 with Maroon Dumpsters, LLC for the collection of recvclables from
commercial and multifamily locations.
7.6. Presentation, discussion, and possible action on the second reading of Franchise Agreement
Ordinance No. 2025-4588 with Brvan Iron and Metal, Ltd. DBA Texas Commercial Waste
(TCW), for the collection of recvclables from commercial and multifamilv locations.
7.7. Presentation, discussion, and possible action ratifving a Change Order to a contract with
RESA Service, LLC for an increase of $94,983 for a new contract total of $325,678; for
additional unforeseen tasks associated with the refurbishment of an existing CSU substation
transformer to be installed at the Northwest Substation.
7.8. Presentation, discussion, and possible action on the resection of the bid received and
cancellation of Invitation to Bid (ITB) 25-051 for the construction of a firewall at Southwood
Valley Substation.
7.9. Presentation, discussion, and possible action on the second reading of Ordinance No. 2025-
4589 approving a five (5) vear residential recvcling collection franchise agreement and general
service agreement in the amount of $7,870,060.50 with Brannon Industrial Group, LLC, DBA
BVR Waste and Recvcling.
7.10. Presentation, discussion, and possible action on the First Amendment to the Funding,
Agreement with Greater Brazos Partnership for services related to Plug and Play.
7.11. Presentation, discussion, and possible action regarding the Agreement for Services with
the Brazos Vallev Softball Umpires Association to provide officiating services for Citv athletic
leagues, programs, and tournaments for an amount not to exceed $125,000 per vear.
MOTION: Upon a motion made by Councilmember Smith and a second by Councilmember Wright,
the City Council voted seven (7) for and none (0) opposed, to approve the Consent agenda. The motion
carried unanimously.
8. WORKSHOP ITEMS
8.1. Presentation, discussion, and possible action regarding the Citv's detention pond standards.
Carol Cotter, City Engineer, stated that this agenda item was requested by Council for information on
the City's current standards for detention ponds.
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Detention Ponds
• Primarily flood control — Store water for a time and slowly release it
➢ Some water quality by allowing for sediment settling
• Constructed when site develops
➢ Engineering focused
➢ Low maintenance
• Types
➢ Detention (dry pond)
➢ Retention (wet pond)
• May include water quality components — BMPs
Aesthetics: Current Ordinance Requirements
• Unified Development Ordinance
➢ Detention Pond Integration into Site's Overall Landscaping Theme
o Disperse Landscaping Points
■ Approved Plant Listing
■ Sealed Landscape Architect
o Retaining Walls
➢ Limited Application to Single Family
➢ Beautification is not prohibited
o Maintenance Considerations
Majority of Council directed staff to engage the development community regarding Council's desire
to set standards regarding the use of trees or other features in detention ponds to make them more
aesthetically pleasing. Council also directed staff to look into methods to improve the aesthetics of
City owned detention pond facilities.
8.2. Presentation, discussion, and possible action regarding neighborhood narking.
Jennifer Prochaska, Assistant City Manager, stated this item was requested for discussion related to
the potential for on -street and off-street parking regulations being used to address over -occupancy.
Current Neighborhood Parking Standards
• Allow on -street parking in most areas
• Allow overnight parking in most areas
• Paid parking only in Northgate
• Require one space per bedroom
• Impervious cover limitations
• Allow some front parking
• Allow rear parking
• Parking in the yard is prohibited
Street Parking Options
• Remove street parking
➢ Pedestrian and bicycle safety
➢ Limits visitors
• Limit overnight street parking (ie: 2am — 5am)
➢ Reduces "permanent" parking
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➢ Limits overnight visitors
• Residential parking permit program
➢ Resident benefit
➢ Administratively challenging
• Overnight parking permit program
➢ Resident benefit
➢ Administratively challenging
Residential Parking Options
• Limit number of parking spaces permitted
➢ May limit occupancy with street removal
• Modify impervious cover limits
➢ May limit occupancy with street removal
➢ May limit density
• Further restrict front yard parking
➢ May limit occupancy with street removal
➢ Pushes parking to the rear
• Restrict or prohibit rear yard parking
➢ May limit occupancy with street removal
➢ Pushes parking to the front
• Increase the size of spaces
➢ Makes parking on site easier
➢ Increases impervious cover
Potential Future Actions / Direction
• Street parking modifications
➢ Remove parking
➢ Restrict overnight parking
➢ Permit parking
➢ Paid Parking
• Residential Parking modifications
➢ Impervious surface maximums
➢ Parking location and area modifications
• Exemptions
• Zoning / Defined Areas / Housing Type
• Temporary or Permanent
The majority of the Council directed staff to bring back potential opportunities for removing overnight
parking with an emphasis on public engagement.
8.3. Presentation, discussion, and possible action regarding legislative engagement efforts.
Ross Brady, Chief of Staff, stated that this item provides the Council with an opportunity to discuss
legislative activities and the City's engagement efforts with the State Legislature. He provided an
overview of the legislative action plans focusing on impact fee bills and an update on a bill which
would require three-year intervals for impact fee increases and a two -third council vote. Another bill,
not yet in committee, would prohibit street narrowing for sidewalks or multi -use paths. Also presented
was a summary of recent meetings in Austin, including the land and resources committee, and the
potential impact of proposed occupancy bills. The council reaffirmed their commitment to maintaining
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local control in legislative decisions noting the unique position as a city with a large university and
rapid growth.
9. REGULAR ITEMS
9.1. Presentation, discussion, and possible action on approval of Amendment No. 2 to the
Construction Manager at Risk (CMAR) contract with Lott Brothers Construction Companv,
Ltd., accepting the Guaranteed Maximum Price (GMP) of $12,364,293 for building
construction, site utilities, dry utilities, and paving work for the Fire Station #7 proiect, plus the
Citv's contingencv in the amount of $1,112,786.37 for a total appropriation of $13,477,079.37
and Resolution No. 04-24-25-9.1 Declaring Intention to Reimburse Certain Expenditures with
Proceeds from Debt.
Jennifer Cain, Capital Project Director, stated that this amendment to the current Construction
Manager at Risk (CMAR) contract with Lott Construction, accepting the guaranteed maximum price,
includes all needed building construction, site utilities, dry utilities, and paving work for the Fire
Station 7 project. This also includes clearing, concrete pavement, traffic control, and stormwater
pollution prevention. Pre -construction and construction phase services were solicited via Request for
Qualifications (RFQ) on March 27, 2024, RFQ #24-035 and RFP #24-035. Three (3) responses were
submitted to RFQ #24-035 and two (2) were invited to submit for the RFP #24-035. Both respondents
to the RFP were interviewed. After evaluation and interviews, Lott Brothers Construction was selected
as the most qualified, best value for the city based on the published selection criteria.
Lott Brothers Construction provided pre -construction services (construction reviews, materials
coordination, cost estimating, etc.) during the design phase and Lott will also be providing
construction phase services. Construction was bid out through the CMAR and is being presented to
City Council for approval as a Guaranteed Maximum Price (GMP) for each construction phase(s) of
the project. The project is anticipated to take 12-15 months to complete. $18,000,000 is currently
budgeted for this project in the Facilities and IT Capital Improvement Projects Fund. A total of
$2,681,611 has been expended or committed to date, leaving a balance of $15,318,389 for this and
other remaining project expenses. Funding for this project was approved via the City of College
Station's November 2022 General Obligation Bond Election.
MOTION: Upon a motion made by Councilmember Wright and a second by Councilmember
McIlhaney the City Council voted seven (7) for and none (0) opposed, to approve Amendment No. 2
to the Construction Manager at Risk (CMAR) contract with Lott Brothers Construction Company,
Ltd., accepting the Guaranteed Maximum Price (GMP) of $12,364,293 for building construction, site
utilities, dry utilities, and paving work for the Fire Station #7 project, plus the City's contingency in
the amount of $1,112,786.37 for a total appropriation of $13,477,079.37 and Resolution No. 04-24-
25-9.1 Declaring Intention to Reimburse Certain Expenditures with Proceeds from Debt. The motion
carried unanimously.
9.2. Presentation, discussion, and possible action regarding Resolution No. 04-24-25-9.2 creating
a Baseball Field Design Committee.
Kelsey Heiden, Parks Director, stated that this item for City Council's consideration is a resolution
establishing a Baseball Field Design Committee to guide the design of three new baseball fields at
Veterans Park and Athletic Complex. This committee will provide direction throughout the design
process of these fields, which will serve local youth leagues and support sport tourism efforts. The
formation of this committee demonstrates the City Council's commitment to robust public engagement
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and transparency throughout the planning process. The committee will operate as needed until the
baseball field designs are approved and adopted by City Council.
The committee may consist of up to eight (8) local community members from the following entities:
• 2 Parks and Recreation Advisory Board Members,
• 1 Representative from each of the following:
• College Station Little League, Texas Twelve Baseball, and Brazos Valley Bucks,
• 1 Local Subject -Matter Expert,
• 1 College Station Independent School District Representative, and
• 1 Private School Community Representative.
MOTION: Upon a motion made by Councilmember White and a second by Councilmember Yancy
the City Council voted seven (7) for and none (0) opposed, to approve Resolution No. 04-24-25-9.2
creating a Baseball Field Design Committee. The motion carried unanimously.
9.3. Presentation, discussion, and possible action regarding Resolution No. 04-24-25-9.2 creating
a Recreation Center Planning Committee.
Kelsey Heiden, Parks Director, stated that this resolution is for the creation of a Recreation Center
Planning Committee to guide phase two of the Recreation Center Feasibility Study. The committee
will provide feedback regarding facility design, space program options, potential site selection, and
operations pro forma development. The formation of this steering committee demonstrates the City
Council's commitment to robust public engagement and transparency throughout the planning process.
The committee will operate as needed, serving until either the completion of the Recreation Center
Feasibility Study or, should City Council proceed with the project, until City Council approves and
adopts the final design for a potential recreation center.
The proposed committee will consist of 11 members representing various stakeholders:
• 2 Parks and Recreation Advisory Board members
• 4 at -large community members (application process and selection by City Manager)
• 1 Senior Advisory Group member
• 1 Baylor Scott and White representative
• 1 Texas A&M Student Recreation Center representative
• 2 College Station Independent School District representatives
MOTION: Upon a motion made by Councilmember Shafer and a second by Councilmember White
the City Council voted seven (7) for and none (0) opposed, to approve Resolution No. 04-24-25-9.3
creating a Recreation Center Planning Committee. The motion carried unanimously.
10. Items of Communitv Interest and Council Calendar: The Council may discuss upcoming
events and receive reports from a Council Member or Citv Staff about items of communitv
interest for which notice has not been given, including: expressions of thanks, congratulations
or condolence, information regarding holidav schedules, honorary or salutary recognitions of a
public official, public emi lovee, or other citizen; reminders of upcoming events organized or
sponsored by the Citv of College Station, information about a social, ceremonial or communitv
event organized or sponsored by an entitv other than the Citv of College Station that is scheduled
to be attended by a Council Member, another citv official or staff of the Citv of College Station:
and announcements involving an imminent threat to the public health and safetv of people in
the Citv of College Station that has arisen after the posting of the agenda.
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Bryan Woods, City Manager, reported on the Starlight Music Festival and the ACC Texas MS 150.
Councilmember Shafer reported on Cycle with Council.
Mayor Nichols reported on attending local ribbon cuttings, the Drury Plaza Hotel Grand Opening and
De Baca Steakhouse.
11. Council Reports on Committees, Boards, and Commission: A Council Member may make a
report regarding meetings of Citv Council boards and commissions or meetings of boards and
committees on which a Council Member serves as a representative that have met since the last
council meeting. (Committees listed in Coversheet)
Councilmember Yancy reported on the Interlocal Government Committee.
Councilmember Shafer reported on the Arts Center of Brazos Valley and the Bicycle, Pedestrian, and
Greenways Advisory Board.
12. Future Agenda Items and Review of Standing List of Council Generated Future Agenda
Items: A Council Member may make a request to Citv Council to place an item for which no
notice has been given on a future agenda or may inquire about the status of an item on the
standing list of council generated future agenda items. A Council Member's or Citv Staffs
response to the request or inquiry will be limited to a statement of specific factual information
related to the request or inquiry or the recitation of existing volicv in response to the request or
inquirv. Anv deliberation of or decision about the subiect of a request will be limited to a
proposal to place the subiect on the agenda for a subsequent meeting.
Councilmember Yancy request an update on the Wolf Pen Creek Master Plan.
13. Adiournment.
There being no further business, Mayor Nichols adjourned the meeting of the City Council at 9:14
p.m. on Thursday, April 10, 2025.
John P. Nichols, Mayor
AT
Tanya Smith, City Secretary
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