HomeMy WebLinkAbout08/13/2002 - Regular Minutes - Parks BoardM
Staff Present: Steve Beachy, Director of Parks and Recreation; Eric Ploeger, Assistant
Director; Curtis Bingham, Parks Operations Superintendent; Charles Wood, Senior
Economic Development Analyst; Kristin Lehde, Staff Assistant.
Board Members Present: Glenn Schroeder; Bill Davis; Glen Davis; Don Allison;
Larry Farnsworth; Jodi Warner.
Board Member Absent: John Nichols, Chairman.
Visitors: Stephanie West, Bryan Parks and Recreation Advisory Board.
1. Call to order: The meeting was called to order at 6:15 p.m. The Board was in
consensus on nominating Glen Davis as Chairman for the meeting.
2. Pardon — Possible action concerning requests for absences of members from
meeting: Glenn Schroeder made a motion to accept the absence of John Nichols as
excused. Bill Davis seconded the motion. All were in favor, and the motion passed
unanimously.
3. Hear visitors: No visitors spoke at this time.
4. Discussion, and possible approval of minutes from the regular meeting of July 9,
2002, and the Citizens Advisory Board Orientation of July 30, 2002:
Don Allison made a motion to approve the minutes from July 9, 2002. Glenn S.
seconded the motion. All were in favor, and the motion passed unanimously.
Glenn S. made a motion to approve the minutes from July 30, 2002. Don A. seconded
the motion. All were in favor, and the motion passed unanimously.
5. Discussion, consideration, and possible action concerning the Third Quarter Parks
Maintenance Standards Report: Curtis Bingham stated that the maintenance
standards met were 2% higher in the third quarter compared to the second quarter. He
said that the increase was partly because of maintenance that has been done, and partly
because of some maintenance standard revisions that had been made. Curtis distributed
a list of those revisions (refer to the Maintenance Standards Survey Revisions). He
added that the revisions would aid in conducting future surveys and also help prevent
the standards met from being skewed.
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Regular Meeting
Tuesday, August 13, 2002
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Glen D. asked if the standards were being used as a tool to address maintenance issues.
Curtis said that the Department tries to address maintenance issues with the time and
funding that they have. He added that some more costly items would need to be
addressed by requesting additional funds through the budget process.
Don A. asked if there were other cities that had maintenance standards that the
Department could compare to. Curtis said that other cities had been contacted when the
standards were developed, but none had maintenance standards in place.
Glenn S. made a motion to accept the report. Bill D. seconded the motion. All were in
favor, and the motion passed unanimously.
6. Discussion, consideration, and possible action regarding a proposed park land
dedication for the Cross Street Warehouse Apartments: Steve said that the proposed
development is in Northgate (Park Zone 1), located across the street from the Northgate
Parking Garage (refer to the Park Land Dedication Ordinance Project Review
Checklist). Charles Wood pointed to a site map of the proposed development. The total
land dedication requirement is .344 acres. Charles said that the developer is requesting,
and City staff are recommending, the acceptance of the cash dedication fee in lieu of
land.
Glenn S. said that the City should try to acquire land for park development in the
Northgate area.
After some discussion, Bill D. made a motion to accept the cash dedication fee in lieu of
land for the Cross Street Warehouse Apartments. Larry Farnsworth seconded the
motion. All were in favor, and the motion passed unanimously.
7. Review, discussion, and possible action concerning Board and Department Goals
and Objectives, and City Council Strategies: Steve introduced
Stephanie West, who is the Chairperson of the Bryan Parks and Recreation Advisory
Board. Stephanie said that the Bryan Board would be reviewing their goals and
objectives the following Tuesday, and wanted to observe what the College Station
Board was working on.
Steve referred to City's Strategic Plan. He said that the plan is in draft form until the
Council adopts it, but he does not anticipate any major changes to it. He discussed the
Council Vision statements and their strategies as they relate to Parks and Recreation.
Steve said that included in the Board packets was the updated Board and Departmental
Goals and Objectives.
After some discussion, the Board came to a consensus on the following goals and
objectives:
Establish policies and standards for re- appraisal of existing parks, facilities, and
services offered by the Department
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Regular Meeting
Tuesday, August 13, 2002
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Provide more interaction between Parks and Recreation Advisory Board and the
Planning and Zoning Commission, and shared vision with the City Council
Provide oversight for the implementation of the Capital Improvement Program
Provide planning and coordination for the 2003 Bond Election
Review and update the Recreation, Park, and Open Space Master Plan
Provide oversight for the implementation of Veterans Park and Athletic Complex
Provide oversight for the design and installation of the batting cages and backstops
at Bee Creek Park
Provide oversight for the installation of the new jogging track at Jack and Dorothy
Miller Park
Support implementation of the Greenways Master Plan
Support the City Council's Interagency Plan on any Park and Recreation related
issues
Identify potential new sources of revenue
Steve will add discussed bullet points to accompany the goals and place this item on the
September 10, 2002, agenda for possible approval (see attached draft goals and
objectives).
There was no action taken on this item.
8. Review, discussion, and possible action concerning the current Capital
Improvement Project Report: There was no discussion on this item. Bill D. made a
motion to accept the report. Larry F. seconded the motion. All were in favor, and the
motion passed unanimously.
9. Discussion, consideration, and possible re- appointments of Board members to
existing subcommittees: The Board reviewed a list of the existing subcommittees, and
made the following recommendations:
- Eliminate the Skate Park Subcommittee
- Appoint Jodi Warner to the Lick Creek Park Subcommittee to replace Laura Wood
and John Crompton
- Appoint Don Allison to the Joint Ventures with the College Station Independent
School District Subcommittee to replace Chris Barzilla
- Appoint Jodi Warner to the Joint Ventures with Texas A &M University
Subcommittee to replace George Dresser
- Appoint John Nichols to a Joint Ventures with Bryan Parks and Recreation
Subcommittee
Glen D. made a motion to accept the recommendations for re- appointments. Jodi W.
seconded the motion. All were in favor, and the motion passed unanimously.
Steve said that the Fees Subcommittee would need to meet to discuss possible fee
increases for softball because of a request that came from the Brazos Valley Softball
Umpire's Association to increase their umpire league fees. Larry F. said that he is on the
subcommittee, but wanted to abstain from that meeting's discussion. Glen D. offered to
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Regular Meeting
Tuesday, August 13, 2002
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take Larry's place at the meeting. The subcommittee agreed to meet on Tuesday, August
27` at 1:00 p.m.
10. Discussion of next meeting dates and possible agendas: The next regular meeting is
scheduled for Tuesday, September 10, 2002. After some discussion concerning
scheduling, the Board agreed that the meetings would be moved back to 7:00 p.m.
(instead of 6:00 p.m.).
The following items are scheduled to be on the agenda:
- Discussion concerning possible usage of Park Land Dedication Funds
- Discussion concerning the Board's Fiscal Year 2003 Goals and Objectives
11. Adjourn: Glenn S. made a motion to adjourn. Bill D. seconded the motion. All were
in favor, and the meeting adjourned at 8:30 p.m.
Parks and Recreation Advisory Board
Regular Meeting
Tuesday, August 13, 2002
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