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Home My WebLink About10/03/2011 - Regular Minutes - Historic Preservation CommitteeMINUTES OF THE HISTORIC PRESERVATION COMMITTEE OCTOBER 3, 2011 STATE OF TEXAS COUNTY OF BRAZOS Present: Susan Irza, Chair Patricia Cleere Jerry Cooper Linda Harvell Ann Hayes Louis Hodges Hillary Jessup, absent M.D. Marshall Libby Vastano Frances Williams, absent City Staff: Sherry Mashburn, City Secretary Shelley Major, Records Management Coordinator David Schmitz, Director of Planning and Development Kelly Kelby, Recreation Supervisor Barbara Moore, Neighborhood and Community Relations Coordinator 1. Call to Order and Announce a Ouorum is Present With a quorum present, the Historic Preservation Committee was called to order by Chair Susan Irza at 4:00 p.m. on Monday, October 3, 2011 in the College Station Conference Center, 1300 George Bush Drive, Room 103, College Station, Texas 77842. 2. Hear Visitors Kevin Burch, 1300 Harvey Mitchell pkwy #1017, a political science student, reported that he is required to attend a City meeting. 3. Possible action and discussion on absence requests. There were no absence requests. Chair Irza reported that Frances Williams would be resigning. It was recommended that James McGinnis be asked to submit an application. 4. Possible action and discussion to approve minutes of September 12, 2011. There were no minutes available for consideration. 5. Chairperson report on meeting with Ci officials on September 14 2011 concernint the current status and future of the Historic Preservation Committee. Chair Irza reported on the meeting with Mayor Berry; David Neeley, City Manager; Kathy Merrill, Assistant City Manager; David Schmitz, Director of Parks and Recreation; Sherry Mashburn, City Secretary; along with Jerry Cooper, committee member. She noted that the position of Historical Records Coordinator will be a half -time position, and the Heritage Programs will continue. The City Secretary will oversee the management of the historical records, and all event - related activities will be handled by the Parks and Recreation Department. She also reported on a budget request of $5,000 for a commemorative book for the 75 anniversary celebration. It was reported that Judge McDonald was terrific at the Exploring History luncheon. Anne Boykin and Tina Hanna were recognized for their service to Project HOLD. 6. Presentation and ul2date on Heritage Programs Coordinator Position, related to lob description, division of duties, and hiring process. Sherry Mashburn, City Secretary, provided a copy of the new job description to the committee, and reported the duties related to historical records management would fall under the purview of the City Secretary. The committee expressed concern that benefits were not included. Ms. Mashburn was asked to discuss this with the City Manager and attempt to get benefits restored. David Schmitz, Director of Parks and Recreation, reported on Hot Rocks and the Lunch Lecture series. 7. Presentation discussion and possible action on possible participation in Brazos Valle. Worldfest. Lou Hodges agreed to coordinate with Kim Fox (TAMU) for a booth at Worldfest, scheduled for the second weekend in November. 8. Presentation on Boonville Days from Lou Hodges. Lou Hodges and Libby Vastano reported on the booth at Boonville Days. A craft project was provided for the children. 9. Presentation, discussion and possible action on Heritage Preservation Committee Bylaws. The committee requested a template to assist in updating the committee's bylaws. 10. Presentation, discussion and possible action on Preservation Excellence Awards. This item was postponed until the Historical Records Coordinator is hired. 11. Discussion review and possible action reaardina the following sub - committees: Historic Marker Program; Oral History Transcription Proicct: Exploring history Lunch Lecture .History on Tan in Brazos Valley" Guidebook; Heritage Programs Acquisitions. Staff was asked to list the subcommittees down the page with the chairs names and committee members on future agendas. Susan Irza reported that two more Exploring History Lunch Lectures are left in the 2011 series. Members of the committee will assist in introductions of the speakers for the lunch lecture series. Assignments were as follows: • Oct. 19 Allen Farm – Bill Terrell LibbyVastano • Nov. 16 Brazos Architecture – Jim Singleton M.D. Marshall • Jan. 18 Millican -- John Vilas Susan Irza • Feb. 15 Moon Rocks – E. Gibson Pat Cleere • Mar 21 Goliad -- John Willingham Lou Hodges • Apr. 18 Rudder —Tom Hatfield Jerry Cooper • May 16 The Queen —Ben Hardeman Linda Harvell • June 20 Reliving Texas History —Lou Hodges Susan Irza Linda Harvell reported on the 75 Anniversary committee. The next meeting will be held Wednesday, October 5, at 8:30 a.m. at the Southside Community Center. Plans have been scaled back to have all the events on one day, and there will still be a reunion and homecoming. Jerry Cooper reported on the timeline and history book. He has spoken with Glen Davis and with professors at TAMU to research possible assistance in the development of the book. 12. Presentation and discussion of historical items presented by committee members which may, include historical books, victures, artifacts, scrapbooks, or other memorabilia. No action will be taken. Susan Irza presented Second Thoughts, Presidential Regrets With Their Supreme Court Nominations by William T. Harper. Lou Hodges presented an aluminum token from the 1892 -93 World's Columbian Exposition, depicting America's response to the Eiffel Tower ... a huge ferris wheel. 13. Calendar Events • October 19, 2011 Lunch Lecture, "Allen Farm" William Terrell, CS Conference Center, Room 127,11:30 a.m. • November 5, 2011 Museum of the American G.I.Onen House • November 7, 2011 HPC Regular Meetina, CS Conference Center, Room 103 14. Discussion and aossible action on future agenda items. There were no future agenda items. 15. Adjournment MOTION: Upon a motion made by M.D. Marshall and a second by Anne Hays, the Committee voted six (6) for and none (0) opposed, to adjourn the Regular Meeting of the Historic Preservation Committee at 5:40 p.m. on Monday, October 3, 2011. The motion carried unanimously. ATTEST: U Ch it Secretary