HomeMy WebLinkAbout06/15/2010 - Regular Minutes - City Council - Audit CommitteeMayor
Nancy Berry
Mayor Pro Tem
John Crompton
City Manager
Glenn Brown
CITY OF COI.I _FUI: STmToN
Flame of Texas AfM University'
Council members
Jess Fields
Dennis Maloney
Katy -Marie Lyles
Larry Stewart
Dave Ruesink
Minutes
CITY COUNCIL AUDIT COMMITTEE
Tuesday, June 1S, 2010 at 4:00 pm
City Hall Administrative Conference Room
1101 Texas Avenue
College Station, Texas 77840
AUDIT COMMITTEE MEMBERS PRESENT: Mayor Berry, and Councilmember
Fields
STAFF PRESENT: City Auditor Ty Elliott, City Manager Glenn Brown, CFO Jeff
Kersten
Regular Agenda Item No. 1 — Call to order.
Mayor Berry called the meeting to order at 4:00 p.m.
Regular Agenda Item No. 2 -- Presentation possible action and discussion of
minutes for audit committee meeting, on April 21, 2010.
Item pulled to future agenda.
Regular A enda Item No. 3 -- Presentation possible action and discussion
regarding the Payroll Phase I audit report.
Ty Elliot, Internal Auditor presented overview of the Payroll Phase I audit report and his
findings. Recommendation 1, Option 1, of the Payroll Phase 1 Audit report related to
saving by with:
a. Align city overtime and compensatory time with FLSA Minimum requirements.
For the purpose of computing overtime and compensatory time for non - exempt
employees, holiday, sick or vacation time used during the pay period would no
longer be included.
b. Only under very limited circumstances should temporary or seasonal workers by
scheduled to work overtime.
c. The practice of using compensatory time to earn overtime or additional
compensatory time should be eliminated.
Audit Committee Meeting Page 2
Tuesday, rune 15, 2010
�. d. Exclude eliminating policy changes that would result in fire fighters overtime pay
compensation to reflect a 28 day pay period based on the FLSA 207(k)
exemption.
Council member Fields recommended to Council the approval of the Payroll Phase I
audit report. Mayor Berry seconded the motion, which carried 2 -0.
FOR: Mayor Berry, Council member Fields
AGAINST: None
Regular Agenda Item No. 4 -- Presentation, possible action, and discussion on future
agenda items.
Mayor and Council member Fields requested a future item on Payroll Phase I Audit
report Option 2 and its feasibility.
Regular Agenda Item No. 5 -- Adiourn.
Hearing no objections, Mayor Berry adjourned the meetings at 5:00 pm on Tuesday, June
15, 2010.
Council member Fields made a motion to adjourn. Mayor Berry seconded the motion
which carried.
PASSED AND APPROVED this 29 day of July 2010.
APPROVED
'Mayor
ATTEST:
c:: ep y 'ty Secretary Tanya McNutt