HomeMy WebLinkAbout02/09/2010 - Regular Minutes - City Council - Audit CommitteeCouncil members
John Crompton
James Massey
Dennis Maloney
Katy -Marie Lyles
Larry Stewart
Minutes
City Council Audit Committee
Tuesday, February 9, 2010 at 5:00 p.m.
City Hall Administrative Conference Room,
1101 Texas Avenue
College Station, Texas
AUDIT COMMITTEE MEMBERS PRESENT: Mayor White, Councilmember
Massey, and Councilmember Stewart
STAFF PRESENT: City Auditor Ty Elliott, City Manager Glenn Brown, CFO Jeff
Kersten, Assistant Director of Fiscal Services Cheryl Turney, Assistant Director of Fiscal
Services Janet Dudding, Director of Public Works Mark Smith, Municipal Court Carol
Arnold, and Deputy City Secretary Tanya McNutt
Regular Agenda Item No. 1— Call to order.
Audit Committee Chair Larry Stewart called the meeting to order at 5:02 p.m.
n,
Regular Agenda Item o,. , T - Presentation, and discussion discussion of
minutes for audit committee meeting on January 12, 2010.
Council member Massey made a motion to approve Audit minutes from January 12,
2010. Mayor White seconded the motion, which carried 3 -0.
FOR: Mayor White, Council member Massey and Stewart
AGAINST: None
Rezular ALYenda Item No. 3 -- Presentation, possible action, and discussion
reeardine the results of the Municipal Court Cash Handline and Accounts
Receivable Management Audit.
Ty Elliott, Internal Auditor updated Audit Committee on the process and results of
Municipal Court Cash Handling and Accounts Receivable Management Audit report.
Council member Massey made a motion to recommend that the Council approve the
Municipal Court Cash Handling and Accounts Receivable Management Audit report.
Mayor White seconded the motion, which carried 3 -0.
Audit Committee Meeting Page 2
Tuesday, February 4, 2010
FOR: Mayor White, Council member Massey and Stewart
AGAINST: None
Regular Agenda Item No. 4 -- Presentation, possible action, and discussion
regarding the results of the Fuel Management Follow_ -up Audit.
Ty Elliott, Internal Auditor gave a brief update to his follow -up on Fuel Management
Audit report.
Council member Massey made a motion to recommend that the Council. Mayor White
seconded the motion, which carried 3 -0.
FOR: Mayor White, Council member Massey and Stewart
AGAINST: None
ReLyular Agenda Item No. 5 -- Presentation., possible action. and discussion
reLyardine an update concerning the Purchasinff Process Follow -up Audit.
Jeff Kersten, Chief Financial Officer and Cheryl Turney, Assistant Director of Fiscal
Services reported on hierarchies and Segregation of duties from the Purchasing Process
Follow -up Audit.
No formal action was taken.
RelZular Agenda Item No. 6 -- Presentation possible action and discussion on future
agenda items.
Ty Elliott stated that the Parks & Recreation Audit is forthcoming, as well as Payroll
Audit and he is attempting to have the Purchasing follow -up at future meeting.
Regular Agenda Item No. 7 -- Adjourn.
Hearing no objections, Audit Committee Chair Larry Stewart adjourned the meetings at
5:55 pm on Tuesday, February 4, 2010.
Council member Massey made a motion to adjourn. Mayor White seconded the motion
which carried.
PASSED AND APPROVED this 21st day of April 2010.
APPROVED
Audit Committee air Lawrence Stewart
Cj5ep '0 , l
it ecretary Tanya Mc utt