HomeMy WebLinkAbout04/29/2008 - Regular Minutes - City Council - Audit Committee(*41"'
Mayor CITY OF COLLEGE STATION
Ben White
Mayor Pro Tem
Ron Gay
City Manager
Glenn Brown
Minutes
City Council Audit Committee
Tuesday, April 29, 2008 at 1:30 p.m.
City Hall Administrative Conference Room,
1101 Texas Avenue
College Station, Texas
Council members
John Crompton
James Massey
Lynn Mellhaney
Chris Scotti
David Ruesink
AUDIT COMMITTEE MEMBERS PRESENT: Councilmember Massey, Councilmember
Mellhaney, and Mayor ProTem Ron Gay
STAFF PRESENT: City Manger Brown, City Attorney Harvey Cargill Jr., City Auditor Ty Elliott, CFO
Jeff Kersten, Assistant Director of Fiscal Services Cheryl Turney, and Assistant Director of Fiscal
Services Janet Dudding.
Regular Agenda Item No. 1— Call to order.
Audit Committee Chair Ron Gay called the meeting to order at 1;30 p.m.
Regular Agenda Item No. 2 -- Presentation, possible action, and discussion reeardine FY07 Audit
and CAFR.
Thomas Wallis, of Ingram, Wallis & Co., presented an overview of the proposed FY07 Audit and CAFR.
Mr. Wallis expressed that everything looked on track, and described the findings. Staff recommendation
is to present proposed report to Council.
1. Financial Services Gov't entries.
2. Report to City in writing required by professional standards
3. No professional disagreements — nothing negative in letter.
4. Summary of waived adjustments.
5. Summary of Statement.
b. Check list for audit.
7. Identified some materials — home program.
8. Findings number of journal entries were not reported by now fixed
Jeff Kersten, Chief Financial Director addressed the items in the findings.
Council member Massey made a motion to approve recommendation of the proposed audit report.
Council member Mellhaney seconded the motion, which carried.
Regular Agenda Item No. 3 -- Presentation possible action and discussion on future agenda items.
An Audit Committee Member may in wire about a subject for which notice has not been dven.
Any deliberation shall be limited to a proposal to place the subject on an a enda for a subsequent
meetinz.
No discussion was held.
Re ular Agenda Item No. 4 -- Presentation possible action and discussion on the status of the
Purchasing Processes Audit scope.
Ty Elliott, Internal Auditor presented an overview of the status of the purchasing processes audit scope
and recommended that the audit scope be expanded in order to be comprehensive enough to mitigate risks
associated with the city's purchasing functions. The audit committee agreed that the scope should be
expanded.
Mr. Elliott expressed to the committee it should take about 3 to 5 months to cover everything for the
purchasing process audit due to the expanded scope. Therefore, the audit committee directed Mr. Elliott
to proceed with the audit and produce a report at the end of the audit. However, the audit committee also
directed Mr. Elliott to produce an interim audit report if a significant finding or findings were discovered
during the process of the audit in order for staff to act expeditiously to resolve any material risks.
No formal action was taken.
Regular Agenda Item No. 5 -- Adjourn.
Hearing no objections, Audit Committee Chair Ron Gay adjourned the meetings at 2:08 pm on Tuesday,
April 29, 2008.
Council member Massey made a motion to adjourn. Council member Mellhaney seconded the motion
which carried.
PASSED AND APPROVED this '06 day of , 2009.
APPROVED
Audit Co itee Chair Lawrence Stewart
�d
City Secretary Connie Hooks