HomeMy WebLinkAbout07/29/2010 - Regular Minutes - City Council - Audit CommitteeMayor
Nancy Berry
Mayor Pro Tern
John Crompton
City Manager
Glenn Brown
CITY OF COLT -E GE STATION
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Council members
Jess Fields
Dennis Maloney
Katy -Marie Lyles
Dave Ruesink
Minutes
CITY COUNCIL AUDIT COMMITTEE
Thursday, July 29, 2010 at 5:00 pm
City Hall Administrative Conference Room
1101 Texas Avenue
College Station, Texas 77840
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AUDIT COMMITTEE MEMBERS PRESENT: Mayor Berry, and Councilmember
Fields
STAFF PRESENT: City Auditor Ty Elliott, City Manager Glenn Brown, Assistant City
Manager David Neeley, CFO Jeff Kersten, Assistant Director for Fiscal Services Janet
Dudding, Assistant Director for Fiscal Services Cherly Turney, Deputy City Secretary
Tanya McNutt. And William Mitchell, Intern to City Auditor
Regular Agenda Item No. 1-- Call to order.
Mayor Berry called the meeting to order at 5:06 p.m.
Regular Agenda Item No. 2 -- Presentation, possible action, and discussion to adopt
the minutes for the July 29 2010 Audit Committee meeting.
MOTION: Upon a motion made by Councilmember Fields and a second by Mayor
Berry, the Audit Committee voted two (2) for and zero (0) opposed, to move to approve
Audit Committee Minutes from June 15, 2010 and April 21, 2010. The motion was
unanimous.
Regular Agenda Item No. 3 -- Presentation possible action and discussion
regarding the concessions audit report.
MOTION: Upon a motion made by Councilmember Fields and a second by Mayor
Berry, the Audit Committee voted two (2) for and zero (0) opposed, to move to
recommend approval on the Purchasing Process Follow -up Audit Report to City Council.
The motion was unanimous.
Audit Committee Meeting Page 2
Tuesday, June 15, 2010
4. Regular Agenda Item No. 4 -- Presentation, possible action, and discussion to
provide the audit committee with an update of the fiscal year 2011 audit plan.
Ty Elliott, Internal Auditor presented a brief description of each City Wide Risk
Assessment Areas.
MOTION: Upon a motion made by Councilmember the Audit Committee voted two (2)
for and zero (0) opposed, to move to recommend, five (5) main City Wide Risk
Assessment Areas the Audit Committee discussed to the City Council, which were:
1. Revenues Generating Cost Centers - (Fields & Berry)
2. Sanitation — (Berry & Fields)
3. Payroll Phase 2 — (Fields & Payroll)
4. Land Acquisition — (Berry & Fields)
5. Implementation of Continuous Monitoring Systems — (Berry & Fields)
The motion was unanimous.
5. Regular Agenda Item No. 5 -- Presentation, possible action, and discussion on future
agenda items.
MOTION: Upon a motion made by Councilmember Fields and a second by Mayor
Berry, the Audit Committee voted two (2) for and zero (0) opposed, to move to Revenues
Generated for Parks and the time savings to amend this past audit for future agenda items.
The motion was unanimous.
6. Regular Agenda Item No. 5 -- Adiourn.
Hearing no objections, Mayor Berry adjourned the meetings at 6:05 pm on Thursday, July
29, 2010.
Council member Fields made a motion to adjourn. Mayor Berry seconded the motion
which carried.
PASSED AND APPROVED this 16' day of December 2010.
APPROVED
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eputy it ecretary Tanya McNutt