HomeMy WebLinkAbout02/17/2011 - Regular Minutes - City Council - Audit CommitteeMayor
Nancy Berry
Mayor Pro Tem
John Crompton
City Manager
David Neeley
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Council members
Jess Fields
Dennis Maloney
Katy-Marie Lyles
Jana McMillan
Dave Ruesink
Minutes
CITY COUNCIL AUDIT COMMITTEE
Thursday, February 17, 2011 at 5:00 pm
City Hall Administrative Conference Room
1101 Texas Avenue
College Station, Texas 77840
AUDIT COMMITTEE MEMBERS PRESENT: Mayor Berry, and Councilmember
Fields
STAFF PRESENT: City Auditor Ty Elliott, Assistant Parks Director David Schmitz,
and Deputy City Secretary Tanya McNutt
Regular Agenda Item No. 1- Call to order.
Mayor Berry called the meeting to order at 5:06 p.m.
Regular Agenda Item No. 2 Presentation. possible action. and discussion of
minutes the for Audit Committee meeting held December 16.2010.
Council Member Fields moved to approve December 16, 2010 Audit Committee
Minutes. Mayor Berry seconded the motion, which carried 2-0.
FOR: Mayor Berry, Council member Fields
AGAINST: None
Regular Agenda Item No. 3 Presentation, possible action. and discussion
regarding the results of the performance audit of the Parks and Recreation
partment's auuatics program.
Pe
Ty Elliot, Internal Auditor presented overview of the Parks and Recreation Aquatics
Audit report and his findings. Four (4) main Recommendations: .
• Aquatics personnel costs should be significantly reduced by determining
appropriate staffing levels to move from a year-round staffing model to a seasonal
model, and by discontinuing the staffing of CSISD Natatorium.
Audit Committee Minutes
Thursday, February 17, 2011
Page 2
• Aquatics mission goals and objectives should be better defined by the Department
Director in conjunction with the City Manager, and carried out by the Pool
Supervisor by eliminating expenditures or programs not in line with the newly
defined direction.
• Staffing levels of part-time, seasonal staff should be better managed to prevent the
payment of overtime to these employees.
• Aquatics should explore and consider diverse training opportunities for part-time,
seasonal staff along with the Pool Supervisor, in order to earn the maximum
benefit available while also reducing training expenditures.
Council member Fields recommended to Council the approval of the Aquatics Audit
report. Mayor Berry seconded the motion, which carried 2-0.
FOR: Mayor Berry, Council member Fields
AGAINST: None
Reeular Aeenda Item No. 4 Presentation, uossible action, and discussion
reQardin,a future asenda items.
No items to be discussed.
Regular Azenda Item No. S Adiourn.
Hearing no objections, Mayor Berry adjourned the meetings at 6:00 pm on Thursday,
February 17, 2011.
Council member Fields made a motion to adjourn. Mayor Berry seconded the motion
which carried.
PASSED AND APPROVED this 41h day of Mav, 2011.
APPROVED
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Mayor
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Deput Cit ecretary Tanya McNutt