HomeMy WebLinkAbout12/12/2024 - Regular Minutes - City CouncilMINUTES OF THE CITY COUNCIL MEETING
IN -PERSON WITH TELECONFERENCE PARTICIPATION
CITY OF COLLEGE STATION
DECEMBER 12, 2024
STATE OF TEXAS
§
§
COUNTY OF BRAZOS §
Present:
John Nichols, Mayor
Council:
Mark Smith
William Wright
David White
Melissa Mcllhaney
Bob Yancy
Scott Shafer
City Staff:
Bryan Woods, City Manager
Jeff Capps, Deputy City Manager
Adam Falco, City Attorney
Leslie Whitten, Deputy City Attorney
Tanya Smith, City Secretary
Ian Whittenton, Deputy City Secretary
1. Call to Order and Announce a Ouorum is Present.
With a quorum present, the meeting of the College Station City Council was called to order by Mayor
Nichols via In -Person and Teleconference at 3:00 p.m. on December 12, 2024, in the Council
Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840.
2. Presentation of emnlovee service awards.
The following employees were recognized for service:
5 Years of Service
William Anderson, Juan Arreola, Clayton Baker, Tessa Baker, Jason Bone, Joseph Boyd, Joseph
Brandesky, Selvedina Cajic, Spencer Chance, Brittany Colquitt, Waylon Cook, Richard Crabtrey,
Latracy Davis, Cody Donaldson, Tyler Dornak, Crystal Flores, John Fredrickson, Imelda Galvan,
William Gavit, Aaron George, Juan Gonzalez -Ventura, Jake Gornitz, Dakota Harlan, Samantha
Holland, Christopher Janovsky, Logan Johnson, Kiara Johnson, Hugh Leland, Brandie Longoria,
Michael Martin, Jacob McConathy, Baylie Miller, Michael Oliney, Magdaleno Patlan, Iroshi Price,
Christopher Redding, Joseph Ridgway, Samuel Rivera, David Rodriguez, Natalie Rodriguez, Daniel
Rodriguez, Salome Rodriguez, Russell Joseph, James Shriver, Jarrett Snider, Faith Sustaita, Charles
Todd, Michael Walkoviak, and Cody Wallin
10 Years of Service
Kord Bratsen, Catherine Campbell, Kyle Cunningham, Anita Dorsey, Markesha Ealoms, Curtis
Green, James Habeeb, Curtis Hays, Zachary Hendrix, Anna Hines, Marcus Jones, Mark Luna, Stuart
Lyda, Daviel Martinez, Tony Mesa, Peter Moonjian, Myles Morrow, Ronald Nesmith, Meredith Paul,
Johnnie Payton, Cynthia Robbins, Robert Rubach, Jonathan Shugart, Gregory Stockton, Steven
Sunderman, Clifton Thompson, Leslie Tipton -Whitten, Shane Urban, Betty Vermeire, Markeesha
Watson, and Shannon Weatherford
15 Years of Service
Brian Binford, Eric Chapman, Andrew Cox, Ashley Dorsett, Richard Doss, Reuben Gibson, Kevin
Harris, Margaret Johnson, Andree Mable, Ian Mader, Phillip Markert, Stuart Marrs, William
Mccullough, Patrick McIntyre, Benjamin Miller, Travis Pritchett, Brandon Ray, Travis Towers, and
James Vinal
20 Years of Service
Michael Armstrong, Brett Blankner, Edward Bookman, Gerald Borths, Jared Cleere, Alan Gibbs,
Cheryl Hammontree, Cheletia Johnson, Michael Kennedy, Garrett Martinek, Grant McKay, John
Moore, Lorenza Nutall, Gerardo Ovalle, Brent Sanders, Justin Tamplin, Eaphrame Thomas, Jaime
Urbina, Samuel Weido, Sherry Whitis, Jongelyn Williams, and Natasha Williams
25 Years of Service
30 Years of Service
Admire Scott, Chet Barker, Matthew Brunson, Deborah Eller, Scott Giffen, Jason Giles, Gina
Jamison, Leon Moore, Michael Mullen, Michael Perkins, and Lance Williams
35 Years of Service
Peter Caler, John Dohnalik, and Peter Garcia
Mayor Nichols recessed Council Meeting at 3:25 p.m. for a reception recognizing the employees for
their service.
The Council Meeting reconvened at 3:42 p.m.
3. Executive Session Agenda.
In accordance with the Texas Government Code §551.071-Consultation with Attorney, §551.072-Real
Estate, §551.074-Personnel, §551.087- Economic Incentive Negotiations, and §551.089- Security
Devices or Security Audits and the College Station City Council convened into Executive Session at
3:43 p.m. on December 12, 2024, to continue discussing matters pertaining to:
3.1. Consultation with Attorney to seek advice regarding pending or contemplated litigation, to
wit:
• Shana Elliott and Lawrence Kalke v. City of College Station, et al., Cause No. 22-001122-CV-
85, in the 85th District Court, Brazos County, Texas; and
• City of College Station v. 47 Oaks, LLC, Cause No. 626-CC, in the County Court at Law No.
2 of Brazos County, Texas; and
• The City of College Station v. The Public Utility Commission of Texas, Cause No. D-1-GN-
24-005680 in the 200th District Court, Travis County, Texas; and
• Cynthia Hopkins & Geoffry Hopkins v. City of College Station, Cause No. 23-002880-CV-85
in the 85th District Court, Brazos County Texas.
• Texas A&M University System v. BVGCD, et al, Cause No. 24-002626-CV-472, in the 472nd
District Court, Brazos County.
• Legal advice related to College Station's water permits issued or pending from the Brazos
Valley Groundwater Conservation District and any production or transport permits pending or
issued from the Brazos Valley Groundwater Conservation District.
• Legal advice regarding an ILA with Texas A&M regarding fire service.
3.2. Deliberation on the purchase, exchange, lease, or value of real property: to wit:
• Approximately 28 acres of land generally located at Midtown Drive and Corporate Pkwy in
the Midtown Business Park.
• Approximately 1.5 acres of land located 301 Patricia Street and review of the sealed bids
submitted under bid number 24-073.
• Approximately 8 acres of land located at 1508 Harvey Road.
• Approximately 300 acres generally located at Corporate Parkway and Midtown Drive in the
Midtown Business Park.
3.3. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline,
or dismissal of a public officer: to wit:
• Planning and Zoning Commission
• City Manager
• Mayor Pro Tempore
• Council Self -Evaluation
3.4. Deliberation on an offer of financial or other incentives for a business prospect that the
Council seeks to have locate, stay or expand in or near the City: to wit:
• Economic development agreement for a development generally located at the intersection of
University Drive East and Tarrow Street.
• Economic development agreement for a development generally located at the intersection of
University Drive and College Avenue.
• Economic development agreement with Fujifilm Diosynth Biotechnologies Texas, LLC, f/k/a
Kalon Biotherapeutics LLC.
3.5. Deliberation on deployment, or specific occasions for implementation, of security personnel
or devices or a security audit: to wit:
• Computer network vulnerability and security assessment.
4. The Open Meeting Will Reconvene No Earlier than 6:00 PM from Executive Session and City
Council will take action, if any.
Executive Session recessed at 6:51 p.m. No action was taken.
5. Pledge of Allegiance, Invocation, consider absence request.
6. Hear Visitors Comments.
Karen Hall, Bryan, came before Council regarding medians going in on Wellborn Road and installed
by TxDot. She believes the city should fight this and does not believe that TxDot takes into
consideration the traffic, safety, and prosperity of local businesses.
CCM 121224 Minutes Page 3
Nicole Gallucci, College Station, came before Council on behalf of Ester Miranda to address Council
and provide information about the ongoing difficulties at Southgate Village Apartments. These include
the regular shut-off of utilities, malfunctioning equipment, repairs and renovations that are slow to
become a reality. She is requesting Council's assistance in finding a solution.
Neo Jong, College Station, came before Council regarding his personal goals in 2025 as a member of
the BGP, which include connecting more places with greenways, trails and paths for safe and fun ways
for children to move around the city.
Charles Coats, College Station, came before Council regarding the Southeast Village Apartments, the
housing shortages in our area, and how many families and tenants do not have other options for
affordable housing.
Scott Lovett, Manhattan, Kansas, came before Council regarding Texas Local Government Code
42.101-105 and how Council is not carrying out their duties by denying ETJ releases. Mr. Lovett
would have the council consider how denying these petitions might bring financial and legal penalties.
7. CONSENT ITEMS
Presentation. discussion. and possible action on consent items which consist of ministerial. or
"housekeeping" items as allowed by law: A Councilmember may request additional information
at this time. Any Councilmember may remove an item from the Consent Agenda for a separate
vote.
Item 7.5, 7.7, 7.8, 7.11, 7.14 and 7.17 was pulled from Consent for clarification.
(7.5) Timothy Crabb, Electric Director, explained the bid process and how Electric staff reviewed the
three sealed bid proposals for price, professional experience, and references, and RESA Service, LLC
is the selected bidder. The award of a contract with RESA Services for Switch Substation transformer
refurbishment in the amount of $230,695. Once refurbished to like -new condition, this transformer
will be placed at the new Northwest Substation.
(7.7) Jennier Cain, Capital Projects Director, explained that under this contract, the design team would
assist with the design requirements to locate the closest fiber optic connection point for each of the six
traffic signal locations, design the most efficient pathway from that point to the traffic signals, and
design final connection/cable splicing details to provide drawings and specifications for bidding this
work. This phase of work will bring all traffic lights in the city under fiber optic control.
(7.8) Kelsey Heiden, Parks and Recreation Director, explained that is staff's recommendation to
replace the existing turf with the same Shaw Sports Turf product. Staff is satisfied with the overall
performance, durability and low maintenance requirements of Shaw Turf and believe continuing to
use this brand is the best option for the city. She went on to state that the new turf uses a cooling
technology (underlayment) and the old turf is partially recycled for use at other city facilities.
(7.11) Debbie Eller, Community Services Director, explained this project involves the construction of
sidewalks on Foster Avenue to include segments from Walton Drive to Francis Drive and from
Gilchrist Avenue to George Bush Drive East. The Bicycle, Pedestrian, and Greenways Master Plan
identified these proposed sidewalk improvements as a higher priority. Four bids were received in
response to Request for Proposal #25-006. The lowest bid was withdrawn by the contractor. Larry
CCM 121224 Minutes Page 4
Young Paving, Inc. was the next lowest responsible bidder. Construction is expected to take
approximately 90-120 days.
(7.14) Billy Couch, Police Chief, explained the grant will allow the police department to support two
full-time officers to handle mental health crisis calls for service as well as proactively contact these
consumers to ensure they stay out of crisis. This is an effort to reduce strain on patrol, better handle
mental health consumers, and refocus some of the police department's efforts on education and threat
assessment. The grant covers the full cost of two officers and 1 vehicle for FY 25 with the option to
apply for the grant again for FY 26.
(7.17) Adam Falco, City Attorney, explained Texas Senate Bill 2038 (SB 2038), which is a new statute
that conflicts with current statutory law, allows property owners in the extraterritorial jurisdiction
(ETJ) to leave the City's ETJ through a petition or election. The ETJ is a set area outside the city limits
(College Station's ETJ is 5 miles from the city limits) in which the city can exercise certain legal
powers, such as regulating subdivisions. SB 2038 has since been codified under Chapter 42
Subchapter D of the Texas Local Government Code. Mr. Falco stated that council is following the law
with their denial.
7.1. Presentation, discussion, and possible action of minutes for:
• November 22, 2024 Special Meeting (Orientation)
• November 25, 2024 Council Meeting
• November 25, 2024 Executive Session
7.2. Presentation, discussion, and possible action regarding adoption of the 2025 Annual
Council Calendar.
7.3. Presentation, discussion, and possible action on rejecting bids and canceling Invitation to
Bid (ITB) 25-015 for underground electric cable installation projects.
7.4. Presentation, discussion, and possible action on approval of the purchase of Current
Transformers (CTs) and Potential Transformers (PTs) for the proposed Northwest Substation,
from Texas Electric Cooperative, totaling $135,000.
7.5. Presentation, discussion, and possible action on a bid award and agreement for substation
transformer refurbishment services to RESA Services, LLC for $230,695.
7.6. Presentation, discussion, and possible action on a contract award to Techline Inc. for
$232,894 for the City's purchase of concrete pull boxes for Electric Warehouse Inventory.
7.7. Presentation, discussion, and possible action on approval of a design contract with Iteris,
Inc., in the amount of $316,657.42 for the design work required to extend fiber optic cabling and
controls to the final six traffic signal locations within the City.
7.8. Presentation, discussion, and possible action on approval of a construction contract with
Paragon Sports Constructors, LLC. in the amount of $1,209,748 for synthetic turf removal and
installation, plus the City's contingency in the amount of $120,974.80 for a total appropriation
of $1,330,711.80. Approval of this item grants authority for the City Manager to authorize
expenditures up to the City's contingency amount
CCM 121224 Minutes Page 5
7.9. Presentation, discussion, and possible action on the approval of four Master Agreements for
Real Estate Appraisal Services: Lowery Property Advisors, LLC; S.T. Lovett & Associates;
Allen, Williford & Seale, Inc.; Integra Realty Resources — Fort Worth. Approval of these
agreements will authorize the City Manager or his designee to approve Service Orders for each
project within the terms of each Master Agreement.
7.10. Presentation, discussion, and possible action on the purchase of three 2000 kVA Pad Mount
Transformers for $245,082 from KBS Electrical Distributors Inc. for the Water Wells 10,11,12
and Collection Project.
7.11. Presentation, discussion, and possible action on a construction contract with Larry Young
Paving, Inc. in the amount of $292,307.40 in Community Development Block Grant funds for
construction services for the sidewalk improvement on Foster Avenue between Walton Drive
and Francis Drive and between Gilchrist Avenue and George Bush Drive East. Approval of this
item grants authority for the City Manager to authorize expenditures up to the City's
contingency amount.
7.12. Presentation, discussion, and possible action on approval of Change Order No. 3 for the
Electric Directional Bore Projects contract with Sterling Global Industries, LLC for an increase
of $62,860.50 for a revised contract total of $683,958.94.
7.13. Presentation, discussion, and possible action regarding Resolution No. 12-12-24-7.13
authorizing a grant application in an amount not to exceed $17,000 with the Brazos Valley
Council of Governments for the Regional Solid Waste grant program.
7.14. Presentation, discussion, and possible action regarding Resolution No. 12-12-24-7.14
authorizing the chief of police to execute the grant application and any documents necessary to
receive grant funding from the Office of the Governor through the Texas State Crisis
Intervention Program.
7.15. Presentation, discussion, and possible action on approval of an annual contract between
the City of College Station and R.R. Cassidy, Inc. for annual Electric Substation Testing and
Maintenance, not to exceed $133,000.
7.16. Presentation, discussion, and possible action on the interlocal agreement between Bryan,
Brazos County, and College Station for expenditures related to the FY 24 JAG Grant.
7.17. Presentation, discussion, and possible action regarding Resolution No. 12-12-24-7.17
denying an extraterritorial jurisdiction (ETJ) release petition for approximately 8.38 acres of
land generally located at 10010 & 10022 State Highway 30.
7.18. Presentation, discussion, and possible action on the Texas Settlement Subdivision
Participation and Release Form for the Kroger opioid settlement agreement.
7.19. Presentation, discussion, and possible action on a condemnation settlement agreement with
47 Oaks, LLC for $140,000.
MOTION: Upon a motion made by Councilmember Yancy and a second by Councilmember Shafer,
the City Council voted seven (7) for and none (0) opposed, to approve the Consent agenda. less item
7.17. The motion carried unanimously.
CCM 121224 Minutes Page 6
(7.17) MOTION: Upon a motion made by Councilmember White and a second by Councilmember
Smith, the City Council voted six (6) for and one (1) opposed, with Councilmember Yancy voting
against, to approve Consent Item 7.17, Resolution No. 12-12-24-7.17 denying an extraterritorial
jurisdiction (ETJ) release petition for approximately 8.38 acres of land generally located at 10010 &
10022 State Highway 30. The motion carried.
8. WORKSHOP ITEMS
8.1. Presentation, discussion, and possible action on the election of Mayor Pro Tempore.
MOTION: Upon a motion made by Councilmember Wright and a second by Councilmember White,
the City Council voted seven (7) for and none (0) opposed, to appoint Mark Smith as Mayor Pro
Tempore. The motion carried unanimously.
8.2. Presentation, discussion, and possible action regarding the development and sale of City -
owned Northgate property and planning efforts for the redevelopment of the Northgate District.
Anthony Armstrong, Planning and Development Director, gave a summary on Northgate's progress,
which the council had asked for in a future agenda item concerning a small area plan for the
neighborhood. Discussion covered city owned property, Northgate Gateway, Century Square, Hensel
Park and Oak Terrace Redevelopment.
What is a Small Area Plan?
• Phase 1 — Pre -Planning
➢ Identify boundaries, analyze existing condition needs, outreach
• Phase 2 — Existing Conditions and Planning Vision
➢ Demographics, housing stock, zoning & land use, code enforcement, economic indicators,
etc.
➢ Start community feedback to determine specific goals of the plan
• Phase 3 — Plan Development
➢ Refine findings of the engagement and generate draft plan
➢ Go back to community stakeholders for feedback
• Phase 4 — Adoption & Implementation
COMPLETED CAPITAL PROJECTS
Northgate District Plan
so UPGRADE EMSTING SUBSTANDARD WATER MAINS TO 8-INCH OR 10-INCH WATERTRANSMISSION MAINS'
• REPAIR/UPGRADE WATER MAIN NAGEL STREET REDEVELOPMENT (UNIVERSITY DR TO CITY LIMITS)'
O DEVELOP LINEAR PARK AS CITY/UNIVERSITY JOINT VENTURE
ADEVELOP STRATEGIC PARCELS
® DEVELOP A PROMENADE AND A PLAZA GENERALLY ALONG THE EXIST? NG PATRICIA AVE ALIGNMENT
0 CONSTRUCT ALIVE FROM NORTHGATE' PAVILION IN PLACE OF COMMUNITY DUMPSTERS
DEVELOP AN URBAN SQUARE OR PLAZA ® .o
• PROVIDE GUIDE SIGNS TO DIRECT COMMERCIAL TRAFFIC TO AREA PARKING FACILITIES
O RETAIN, REHABILITATE, OR SELL CITY -OWNED RETAIL BUILDING
® DEVELOP THE PARKING GARAGE coo
▪ WIDEN UNIVERSITY DR/FM 80 SIDEWALK (COLLEGE MAIN TO WELLBORN RD/FM 2154)
• INSTALL STAMPED CONCRETE SIDEWALK CHURCH AVENUE REDEVELOPMENT(WELLBORN RD TO NAGLE ST)
▪ PROVIDE OFF-STREET PARKING IN THE CORE AREA
'
® 0
®Goo
®
NG
CCM 121224 Minutes Page 7
0
New Small Area Plan?
• What boundary area?
• Timeline: 4-6 months
• Public engagement process
➢ Stakeholder meetings (A&M, TxDOT, NG, COB)
➢ Public workshops/discussions
• Planning effort would focus on:
➢ Connectivity to surrounding efforts
➢ Regulatory changes? — (Parking? Pedestrian Requirements? Streets?)
➢ Land Use/Zoning Changes?
➢ Community stakeholder ideas
Michael Ostrowski, Chief Development Officer provided an overview of the Northgate Parking Lot
Sale and Development owned by the City.
Northgate Parking Lot Sale and Development
Background
• Approached by a developer about wanting to buy the property
• Worked with them on the concept and parameters of a potential sale
• Process for the sale of municipally owned property
Additional Components
• A minimum of one hundred (100) parking spaces to be used on an exclusive basis by the City.
o The City will consider a shared use and revenue agreement for the use of these parking
spaces.
• Ride share pick-up and drop-off opportunities to serve the surrounding area.
• Space for a law enforcement substation that is approximately 3,500 — 5,000 square feet.
• Public restroom facilities.
• Refuse container storage.
• Redevelopment and ongoing operation and maintenance of the remaining Property into a
public greenspace, plaza, or courtyard area.
Options for the Sale of Municipally Owned Property
1. Public auction — highest bidder
2. Broker — highest cash offer
3. Sealed bids — best value
• Selected process
• Selection could be based on multiple factors, such as additional components, and not just
price.
• Fair market value
Process: The city released request for bids on July 19, 2024 and bids were due on August 22, 2024.
• 3 bids submitted
➢ All met additional components
➢ Offers ranged from $3.674 million to $13 million for 1.00 - 1.57 acres
• Review Criteria
➢ Qualifications, experience, and key personnel
➢ Overall Value and impact of proposed redevelopment project to the City, including
incorporation of additional components into the project.
CCM 121224 Minutes Page 8
➢ Overall financial benefit to the City, such as the purchase price, value of redevelopment,
ongoing City -related costs and incentives requested by the bidder.
➢ References
• Selection of top ranked bid
➢ Capstone Communities
➢ Included additional components
➢ $13 million purchase price for entire property
➢ 50/50 revenue share for parking lot
• Negotiation of real estate contract — current phase.
• Approval of real estate contract — anticipated January 2025.
➢ Approval of real estate contract does not guarantee the sale of property.
• Due diligence period — 120 days after approval of the real estate agreement.
• Development agreement - approved prior to closing.
• Closing on property - after governmental approvals to start construction.
Recommendation
• Start the small area planning process for the Northgate area.
• Simultaneously continue to move forward with the process for the for the sale of the parking
lot, with the understanding that there are various opportunities for public input during that
process.
January 2025
area plan for
the Northgate
area
• Approve real
estate
agreement for
parking lot
February — May
2025
small area plan
• Public
engagement
to determine
sizing of the
development
and plaza area
May/June 2025
• Finalize small
June 2025 —
Before Closing
area plan engagement
• Due diligence on
period ends improvements
to plaza area
• Negotiate and
finalize
development
agreement
1
At approximately 9:00 p.m., Mayor Nichols opened for Citizen Comments.
After approvals
(est. May 2026)
sale of the
parking lot
Storm Mills, College Station, came before Council talk about small businesses and what they bring to
College Station with their hard work. She stated that small businesses are the people who build this
community and ask Council to hold off on redevelopment the Northgate District.
Dion McInnis, College Station, came before Council to express his concerns about his home being
changed with the redevelopment of Northgate. Aggieland is a home you come back to and if you
make changes, it's not home anymore.
Mason Taylor, College Station, stated that he is a student here at Texas A&M and Northgate is a place
you can call home. Mr. Taylor believes that you can't replace Northgate and when you start making
these changes it will create more issues, like parking.
Ben Crockett, College Station, came before Council on behalf of the Student Government to state that
they are looking forward to discussions around the future of Northgate would bring items to Council
while going through this small area plan process.
CCM 121224 Minutes Page 9
Dee Benning, College Station, came before Council to state she is concerned about changes to her
community, but is looking forward to having a seat at the table sharing her options.
Cortney Phillips, Director of Operations at the Dixie Chicken, came before Council to thank them for
the small area plan process but would like to know what would happen if you dismissed this RFP and
started over. Ms. Phillips stated she understands the redevelopment but wants to make sure they are
protected and that the historic side of Northgate is protected.
There being no further comments, Citizen Comments were closed at 9:14 p.m.
9. REGULAR ITEMS
9.1. Public Hearing, presentation, discussion, and possible action regarding Ordinance No. 2024-
4566 amending the Comprehensive Plan - Future Land Use & Character Man from Mixed
Residential and Natural & Open Areas to Urban Residential for approximately 11 acres at 3182
Holleman Drive South.
Regular Items 9.1 and 9.2 were presented together.
9.2. Public Hearing, presentation, discussion, and possible action regarding Ordinance No. 2024-
4567 amending Appendix A, Unified Development Ordinance, Article 4, "Zoning Districts,"
Section 4.2 "Official Zoning Map," of the Code of Ordinances of the City of College Station,
Texas by changing the zoning district boundary from PDD to PDD for approximately 11 acres
at 3182 Holleman Drive South, generally located northwest of the intersection of Holleman Drive
South and Deacon Drive West.
Gabriel Schrum, Planning and Development, stated that the applicant is requesting an amendment to
the Comprehensive Plan Future Land Use and Character Map from Mixed Residential and Natural
and Open Areas to Urban Residential for approximately eleven acres located northwest of the
intersection of Holleman Drive South and Deacon Drive West. The Comprehensive Plan Future Land
Use designates the subject properties immediately adjacent to the north as Mixed Residential, to the
east across Holleman Dr S as Mixed Residential, to the south Suburban Residential and Natural &
Open Areas, and to the west as Suburban Residential. This Comprehensive Plan Amendment is in
preparation for a rezoning of the property to allow for a mix of multi -family and single-family products
in this area. It is the applicant's intent to develop an adult 55+ year old community consisting of single -
story duplex cottages and a multi -story apartment building on the subject property.
Mr. Schrum also explained that this request is to rezone the subject property from PDD Planned
Development District with a base zoning of T Townhouse to PDD Planned Development District with
a base zoning of MF Multi -Family. The proposed Concept Plan shows the general building and
parking layout of the site as well as a sidewalk connection out onto Deacon Dr W. The proposed
concept plan will reduce the buffer at the northern and western property lines with the applicant's
intent to develop smaller single -family -sized cottages that are adjacent to existing single-family homes
and a multistory building in the middle. They will additionally provide increased landscaping,
increased caliper size of plantings, wider sidewalks along the entry drive, increased architectural
standards on the development, restrict building height, and provide increased fencing along Holleman
Dr. S.
CCM 121224 Minutes Page 10
General Standards:
Mcdiflcetion Requested:
Buffer Requirement MF Su SF:10' bullerwith a
fence
Reduce Buffer to 5' with 2- caliper trees forevery
other cottage and a fence
2:1 Low -Density Residential Height Protection
I hei rig a base zoning of MF)
Removal of the 2:1 Height Protection requirement
for the Single Story Cottages
Min Front SB:15'
Min Side Setback:7.5'
Min Side Street Setback:15'
Min Rear Setback: 20'
Parking Req ulrement
1.5 spaces per one BR units
2 spaces per two BR units
Mtn Front SD: 10'
Min side Setback: 10'
Min Side Street Setback: 10'
Min Rear Setback: 10'
(Front Setback facing towards deacon Dr 441
Reduced Parking Requirement:
1.1 Parking Spaces Per Bedroom
Limiting Max Height on the Multi -Story Building to 65'
Providing an additional 25% landscaping poinls beyond what is required
Increase the minimum tree caliper site an site to 2" and will provide 3" bees along the entry
drive to Deacon Dr W.
Increased sidewalk width along the entry drive out to Deacon Dr W to S'.
Providing architectural standards on the proposed development and upgraded fencing along
Holleman Dr S.
These items were heard at the November 21, 2024 Planning and Zoning Commission meeting where
the Commission voted 5-0 to recommend approval.
At approximately 9:46 p.m., Mayor Nichols opened the Public Hearing.
Richard Woodward, College Station, came before Council regarding the trajectory from Holleman to
George Bush Dr. W, which 2.2 Miles and a traffic opportunity for transportation such as pedestrians,
bicycles, and e-bikes. He believes that developing this corridor with these things in mind is a great
opportunity to better serve the community and students.
There being no further comments, the Public Hearing was closed at 9:52 p.m.
(9.1) MOTION: Upon a motion made by Councilmember Yancy and a second by Councilmember
White, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance No. 2024-4566,
vacating and abandoning a 0.077-acre portion of a 20-foot-wide public utility easement located along
Lots 2-5, Block 25 of the Southern Pointe Subdivision, Section 200, Brazos County, Texas, according
to the instrument recorded in Volume 14600, Page 73 of the Official Public Records of Brazos County,
Texas. The motion carried unanimously.
(9.2) MOTION: Upon a motion made by Councilmember Yancy and a second by Councilmember
White, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance No. 2024-4567,
vacating and abandoning a 0.005-acre portion of a 20-foot-wide public utility easement located over,
across, and upon Lot 1, Block 25 of the Southern Pointe Subdivision, Section 200, Brazos County,
Texas, according to the Easement recorded in Volume 14600, Page 73 of the Official Public Records
of Brazos County, Texas. The motion carried unanimously.
9.3. Presentation. discussion. and possible action on a Desien Contract with Pendulum Studio.
for $1,611,916 for design services for the Veterans Park Baseball Fields Proiect.
Jennifer Cain, Capital Projects Director, stated this the project and contract involves the design of
three (3) new baseball fields located at Veterans Park, 3101 Harvey Road. All three fields will be 365'
to center field, with the capability of playing different age groups on them. In addition, one of the
three fields will be designed as a championship field. The championship field will have increased
seating, locker rooms and more, that will set itself apart from the other two fields. Pendulum was
selected through Request for Qualifications No. 24-067. A total of twelve (12) Submission of
Qualifications (SOQ) were received on July 30, 2024. Of the twelve responses, three (3) were invited
for interviews. After evaluations and interviews, Pendulum Studio was selected as the most qualified
for this project. The Budget in the amount of $12,000,000 is included for this project in the Parks
Capital Improvement Projects Fund. A total of $357 has been expended or committed to date, leaving
$11,999,643 for this contract and related costs. The final project budget will be established during the
design process.
CCM 121224 Minutes Page 11
MOTION: Upon a motion made by Councilmember Smith and a second by Councilmember Wright,
the City Council voted seven (7) for and none (0) opposed, to approve a Design Contract with
Pendulum Studio, for $1,611,916 for design services for the Veterans Park Baseball Fields Project.
The motion carried unanimously.
9.4. Presentation, discussion, and possible action regarding the appointment of Councilmembers
to boards and commissions.
External Boards and Committees
• Arts Council: Scott Shafer (2-yr unexpired term)
• Bio-Corridor: Scott Shafer (1-yr unexpired term)
• Brazos County Health Board: Bob Yancy (2-yr term) and David White (1-yr unexpired term)
• BV Emergency Operations Policy Board: John Nichols and Mark Smith (Alternate)
• Regional Mobility Authority Board: Veronica Morgan (4-yr term)
• Sisters Cities: Dennis Maloney (complete term 1/2026)
• Spring Creek Local Gov't: John Nichols, Bob Yancy, and Mark Smith (2-yr terms)
Internal Committees
• Architectural Advisory Committee: John Nichols, Melissa Mcllhaney and Scott Shafer (2-yr
terms)
• Audit Committee: John Nichols, Melissa Mcllhaney (2-yr terms) and Mark Smith (1-yr
expired term)
• Budget and Finance Committee: John Nichols, Bob Yancy and David White
• CS History Sub -Committee: William Wright (sunsetting after project)
• Compensation and Benefits Committee: John Nichols, David White and Mark Smith
• Economic Development Committee: John Nichols, Bob Yancy and William Wright
• Transportation and Mobility Committee: Melissa McIlhaney
MOTION: Upon a motion made by Councilmember Wright and a second by Councilmember Shafer,
the City Council voted seven (7) for and none (0) opposed, to approve the appointment of
Councilmembers to boards and commissions as stated. The motion carried unanimously.
10. Items of Community Interest and Council Calendar: The Council may discuss upcoming
events and receive reports from a Council Member or City Staff about items of community
interest for which notice has not been given, including: expressions of thanks, congratulations
or condolence; information regarding holiday schedules; honorary or salutary recognitions of a
public official, public employee, or other citizen; reminders of upcoming events organized or
sponsored by the City of College Station; information about a social, ceremonial or community
event organized or sponsored by an entity other than the City of College Station that is scheduled
to be attended by a Council Member, another city official or staff of the City of College Station;
and announcements involving an imminent threat to the public health and safety of people in
the City of College Station that has arisen after the posting of the agenda.
Mayor Nichols, Councilmembers McIlhaney and Wright recognized Harlei Struck, Barbara Moore,
Ross Brady, and all City Staff involved with the City Christmas Parade.
11. Council Reports on Committees, Boards, and Commission: A Council Member may make a
report regarding meetings of City Council boards and commissions or meetings of boards and
CCM 121224 Minutes Page 12
committees on which a Council Member serves as a representative that have met since the last
council meeting. (Committees listed in Coversheet)
Bryan Woods, City Manager, reported on the upcoming Howdy Holly Days in Northgate.
Mayor Nichols reported on upcoming Mayor Ring Off on December 14, 2024.
12. Future Agenda Items and Review of Standing List of Council Generated Future Agenda
Items: A Council Member may make a request to City Council to place an item for which no
notice has been given on a future agenda or may inquire about the status of an item on the
standing list of council generated future agenda items. A Council Member's or City Staff s
response to the request or inquiry will be limited to a statement of specific factual information
related to the request or inquiry or the recitation of existing policy in response to the request or
inquiry. Any deliberation of or decision about the subiect of a request will be limited to a
proposal to place the subiect on the agenda for a subsequent meeting.
No future items at this time.
In accordance with the Texas Government Code the Council reconvened into Executive Session at
10:11 p.m. on December 12, 2024, to continue discussing matters pertaining to:
§551.072-Deliberation on the purchase, exchange, lease, or value of real property; to wit:
• Approximately 1.5 acres of land located 301 Patricia Street and review of the sealed bids
submitted under bid number 24-073.
§551.074-Personnel, deliberation on the appointment, employment, evaluation, reassignment, duties,
discipline, or dismissal of a public officer; to wit:
• City Manager
Executive Session recessed at 11:40 p.m.
13. Adjournment.
There being no further business, Mayor Nichols adjourned the meeting of the City Council at 11:40
p.m. on Thursday, December 12, 2024.
Jolil P. Nichols, Mayor
ATTE
Tanya Smitll, City Secretary
CCM 121224 Minutes
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