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Home My WebLink About2008-3094 - Ordinance - 08/18/2008•.11►:► ►• 1•I AN ORDINANCE AMENDING CHAPTER 8, "PERSONNEL ", OF THE CODE OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, BY AMENDING CERTAIN SECTIONS AS SET OUT BELOW; PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That Chapter 8, "Personnel ", of the Code of Ordinances of the City of College Station, Texas, be amended as set out in Exhibit "A ", attached hereto and made a part of this ordinance for all purposes. PART 2: That if any provisions of any section of this ordinance shall be held to be void or unconstitutional, such holding shall in no way effect the validity of the remaining provisions or sections of this ordinance, which shall remain in full force and effect. PART 3: That any person, firm, or corporation violating any of the provisions of this chapter shall be deemed guilty of a misdemeanor, and upon conviction thereof shall be punishable by a fine of not less than Twenty -five Dollars ($25.00) nor more than Five Hundred Dollars ($500.00). Each day such violation shall continue or be permitted to continue, shall be deemed a separate offense. Said Ordinance, being a penal ordinance, becomes effective ten (10) days after its date of passage by the City Council, as provided by Section 34 of the Charter of the City of College Station. PASSED, ADOPTED and APPROVED this 18th day of August 2008. APPROVED: Mayor ATTEST: City Aecretary APPROVED: Ca1 a. b 0 -5 la -a.�.f VFRTFV a�ithan "tirity with Annrnvr Yr City Attorney ORDINANCE NO. 3094 EXHIBIT "A" Page 2 That Chapter 8, "Personnel ", Section 2, "Parks and Recreation Advisory Board ", of the Code of Ordinances of the City of College Station, Texas, is hereby amended, by deleting Section 2 in its entirety and inserting the revised Section 2 as set out hereafter to read as follows: "SECTION 2: PARKS AND RECREATION ADVISORY BOARD A. PURPOSE The "College Station Parks and Recreation Advisory Board ", hereinafter referred to as the "Board ", shall be composed of nine (9) members. The duties of said Board shall be to advise and recommend to the City Council on all matters to the establishment, maintenance, and operation of city parks and recreation programs for the CITY OF COLLEGE STATION and to carry out other duties as may be assigned by the City Council. B. TERMS OF OFFICE; VACANCIES (1) The terms of office for said Parks and Recreation Advisory Board shall commence on July 1 sc and shall be for two (2) years in length. The members of the Board shall be appointed by the City Council on a staggered basis with five (5) expiring in uneven years and four (4) expiring in even years. The Council shall appoint one (1) member to serve as Chair. One (1) member will serve as Vice -Chair on an annual basis, as selected by the Board at the July meeting. (2) Members appointed to fill vacancies on said board shall be for the remainder of the term of his predecessor. C. TERMINATION As stated in City Ordinance No. 2406, any board member appointed by the City Council shall forfeit that membership if absent for more than three (3) meetings in a twelve month period that are considered unexcused by definition, or twenty -five percent (25 %) of the meetings, whichever is greater, in one appointment year, unless the absenteeism is for: (1) Vacation (2) Illness (3) Family Emergency (4) Jury Duty (5) Business out of town ORDINANCE NO. 3094 Page 3 Absenteeism may also be excused by the Board or by the City Council. If a member goes beyond this absenteeism limit, the City Council shall be advised to declare the position vacant and appoint a new member to fill the vacancy. Unexcused absences include failure to notify Chair or Board Secretary of a valid reason or good cause for absence prior to a scheduled meeting. D. ORGANIZATION Said Board is authorized to establish its own rules, regulations, and by -laws. The Board shall provide for regular and special meetings necessary to carry on its business. E. LIMITATIONS The Board shall not be authorized to incur on behalf of the CITY OF COLLEGE STATION any expense incident to the operation of said Parks and Recreation Department programs, unless expressly authorized to do so by the CITY COUNCIL. The Board shall not knowingly conduct business that has been assigned by ordinance to any other governing or advisory board of the CITY OF COLLEGE STATION. F. NOTICE OF MEETINGS Notice of all regular meetings shall be delivered to each member of the Board at least seventy -two (72) hours prior to each meeting. Notice of all meetings and agendas shall be posted at City Hall and delivered to the news media in compliance with all state and local laws. G. REGULAR MEETINGS The regular meeting shall be held on the second Tuesday of each month at the hour of 7:00 p.m. unless otherwise designated in the Notice, and at such place as is designated in the Notice. H. SPECIAL MEETINGS Special meetings may be called at any time by the Chair of the Board or by three (3) members of the Board. I. QUORUM Five (5) members of the Board shall constitute a quorum at all times. ORDINANCE NO. 3094 Page 4 J. RULES OF ORDER General parliamentary rules, as given in Robert's Rules of Order, as modified by the rules and regulations of the Board shall be observed in conducting meetings of the Board. K. ORDER OF BUSINESS The following shall be the Order of Business of the Board, but the rules of order may be suspended and any matters considered or postponed by action of the Board: (1) Call to order. (2) Roll call and possible action concerning requests for absences. (3) Hear visitors. (4) Consideration of minutes of last regular meeting and of any special meetings held subsequently, and their approval or amendment. (5) Reports and Board action items. (6) Future Agenda Items. (7) Adjourn. L. APPOINTMENT OF OFFICERS The Council shall appoint one (1) member of the Board to serve as Chair. One (1) member will serve as Vice -Chair on an annual basis, as selected by the Board at the July meeting. M. DUTIES OF THE BOARD CHAIR The Board Chair shall preside at the meetings of the Board, and shall perform the other duties ordinarily performed by that officer. The Chair shall prepare and present an annual report to the City Council stating significant accomplishments from the preceding twelve (12) months. N. DUTIES OF THE VICE -CHAIR The Board Vice - Chair, in the absence of the Chair, shall perform all the duties of the Board Chair. In the absence of both the Chair and the Vice - Chair, the Board shall elect a Chair Pro Tempore who shall perform the duties of the Board Chair. O. DUTIES OF THE PARKS AND RECREATION DEPARTMENT DIRECTOR The Director shall act as the Chief Executive Officer of the Board, but shall not be a member. The Director shall attend all regular meetings and participate in discussions, but shall not be entitled to vote. ORDINANCE NO. 3094 Page 5 P. DUTIES OF THE SECRETARY TO THE BOARD The Parks and Recreation Department Staff Assistant shall act as the Secretary to the Board, but shall not be a member. The Staff Assistant shall prepare agendas, post the appropriate notices, notify Board members of all regular meetings at least seventy -two (72) hours prior to the meeting, transcribe minutes from regular and special meetings in which a quorum of the Board is present, and maintain the minutes and records of the Board in compliance with all state and local laws. Q. APPOINTMENT OF SPECIAL COMMITTEES Special Committees shall be appointed by the Chair for consideration and study of any matter not covered by the Board during regular or special meetings. The Special Committees shall report their findings to the Board. R. AMENDMENTS These by -laws may be amended at any regular meeting of the Board by a majority vote of the members present, provided previous notice of the nature of any proposed amendment shall have been given at least one regular meeting before the action thereon shall be taken. These by -laws shall be automatically amended by any future ordinances passed by the City Council dealing with matters relating to the Parks and Recreation Advisory Board. Initial Approval: October 27, 1983 2004 Revision Approval by Parks and Recreation Advisory Board: November 9, 2004 2004 Revision Approval by Council: February 10, 2005 2008 Advertisement and Consideration by Parks and Recreation Advisory Board: June 10, 2008 2008 Revision Approval by Parks and Recreation Advisory Board: July 8, 2008 2008 Revision Approval by Parks and Recreation Advisory Board: August 12, 2008