HomeMy WebLinkAbout11/22/2024 - Special Minutes - City CouncilMINUTES OF THE CITY COUNCIL SPECIAL (ORIENTATION) MEETING
IN -PERSON
CITY OF COLLEGE STATION
NOVEMBER 22, 2024
STATE OF TEXAS
COUNTY OF BRAZOS
Present:
John P. Nichols, Mayor
Council:
Mark Smith
William Wright - absent
David White
Melissa McIlhaney
Bob Yancy
Scott Shafer
Citv Staff:
Bryan Woods, City Manager
Jeff Capps, Deputy City Manager
Adam Falco, City Attorney
Leslie Whitten, Deputy City Attorney
Tanya Smith, City Secretary
Ian Whittenton, Deputy City Manager
1. Call to Order and Announce a Ouorum is Present.
With a quorum present, the meeting of the College Station City Council was called to order by Mayor
Nichols via In -Person at 12:00 p.m. on November 22, 2024, in the Council Chambers of the City of
College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840.
2. SPECIAL (ORIENTATION) ITEMS
2.1. Presentation, discussion, and possible action regarding an overview of roles, processes, and
procedures; including the Council Manager Form of Government, budget and strategic
planning process, and the agenda process.
Bryan Woods, City Manager, stated that today is broad overview of roles, processes, and procedures
to include discussion between staff and council on these topics.
Mr. Woods discussed how individual councilmembers may bring forward questions and concerns to
the City Manager's Office (CMO) and other staff. Issues that might be brought forward and the names
of individual citizens would be subject to the Texas Public Information Act (PIA). If requests are
communicated to the CMO before a meeting information may be provided or gathered to help, make
meetings more informative and efficient.
SPM112224 Minutes Page 1
City Managers, City Attorneys, City Secretary, and Chief Development Officer provided a brief
overview of their personal history and departments duties. An overview of the City Manager Form of
Government regarding Council and staff relations (point of contact) was given.
Discussed emailing one or more councilmembers, handling social media, and reaching out to the CMO
or Public Communications for information and support before engaging with the media. Council was
informed of the flow of information delivered to Council with the Weekly Update, Council Calendar,
and City Calendar.
Mayor Nichols recessed the meeting at 2:12 p.m.
The meeting resumed at 2:22 p.m.
A short description of a walking quorum and using care while attending events with other elected
officials and discussing city related matters.
Bryan Woods, City Manager, and Jeff Kersten, Assistant City Manager and Chief Financial Officer,
gave a summary of our FY25 Budget and the processes. This included discussion of responsibilities,
the city's Budget Congress (staff budget meetings), official meetings for engagement and feedback,
opportunities for amending the proposed budget before adoption, and regular amendments to the final
budget for a fiscal year.
CITY OF COLLEGE STATION
GENERAL FUND SUMMARY FIVE YEAR FORECAST
FY24
FY25
Year•End
Approved
FY26
FY17
EY29
FY29
Estimate
Budget
Forecasted
Forecasted
Forecasted
Forecasted
Begtnntng Fund Balance
S
80.456.578 S
86,330,636 S
92,493.263 S
77,690.817 S
75,032.156 S
72.614.613
Total Revenues
123,598,458
121.061.490
121.848.585
1Z5.134.654
128,235.658
131571,482
Total Funds Ava11a61e
5
204.055.036 5
207.392,126 S
204,331.649 S
202.825,471 5
203.247.913 5
204.196,095
Total Operating Expenditures
120,833.201
126.442.437
130.498.548
135.614.406
139.554.798
143.653.994
Total Transfers(5ourcesl Uses
413.874.945)
6.762.8101
0."5,8171
114.051,1901
(15,142,9971
(16,329,017)
Total Other tSouremI uses
10,766,142
6.229.236
6.139.300
6.230.100
6.241.400
6.3-16.300
Total Expenditures & Transfers
S
t17,724,400 $
124,908,863 S
126,641,032 $
127,791.316 $
130,653,201 $
133,661,267
Totallncrease IDecreaser
S
5.874,058 S
43.847,3731 5
0.792,4461 S
12,658.6611 5
12.417,5433 S
12.089.7851
Measurement Focus Increase (Decreasel
Ending Asslpsed B Unassigrsed Fund Balance
5
86,310,636 5
82,483,263 $
77.690,817 5
75 0)Z.156 5
72.614,613 5
70,524,827
Assigned Fund Balarces
Reclwred 204 Reserve IFtscal Po41cy1
24,308,803
23.%9,310
24.529,206
25.268.663
26,130.640
26.732.253
Reserve for 12 Firelighters
1.731.656
3.531.656
-
-
-
-
Add+tsanalreserve for Bond Rasing
6,471,389
6.475,815
6.6%.842
6.917.225
7.114.810
7324,514
State Ht1hway 6 Relocation Costs
-
550.000
-
-
i.00D.000
MatchmgGrant Dollars Allocation
1,000,000
1,000.000
1,000,000
1,000,000
I'M,=
1,000.000
Additional EconomicIncentrves
1,000,000
1.000,000
1,000,000
1,0D0,000
1,000,0D0
1,000,DD0
SpecialCouncsi Requests
120.000
120.000
120.000
120.000
120.000
12D.000
Special Elections
100.000
100.000
100.000
100.000
107.01D0
100.D00
Parks TPWD Grant
750.000
750.000
750.000
750,000
750.000
750.000
Future Yefitdes
I,S00,000
1,500,000
1.500,000
t,500.o0D
1,500,000
1,500,000
Future Projects
17.200.000
17.200.000
17.I00.000
17.200.000
17.21M.000
17.200.000
Assigned Fund Balance
5
54,181,848 S
56.196.750
52,555.049
53,855.888
54,915.450
56.7I6.768
Ending Fund Balancelnet of assignments} $ 32,148,788 $ 26.286,461 5 24,835,768 $ 21,176.267 $ 17,699,163 5 11.798.060
'Future years include 1 •time expenses.
SPM112224 Minutes Page 2
The City Manager's Office also provided definitions of reoccurring and one-time money, how they
differentiate and the impact year over year. There was discussion of the fiscal obligations required
by law and how some monies are earmarked for specific uses.
2.2. Presentation, discussion, and possible action regarding an update on ongoing and planned
capital vroiects.
A brief discussion of ongoing and future capital projects was had.
3. Executive Session Agenda.
In accordance with the Texas Government Code §551.071-Consultation with Attorney, and §551.072-
Real Estate, and §551.087- Economic Incentive Negotiations, and the College Station City Council
convened into Executive Session at 4:03 p.m. on November 22, 2024, to continue discussing matters
pertaining to:
3.1. Consultation with Attornev to seek advice regarding pending or contemplated litigation, to
wit:
• Shana Elliott and Lawrence Kalke v. City of College Station, et al., Cause No. 22-001122-CV-
85, in the 85th District Court, Brazos County, Texas; and
• City of College Station v. 47 Oaks, LLC, Cause No. 626-CC, in the County Court at Law No.
2 of Brazos County, Texas; and
• The City of College Station v. The Public Utility Commission of Texas, Cause No. D-1-GN-
24-005680 in the 200th District Court, Travis County, Texas; and
• Cynthia Hopkins & Geoffry Hopkins v. City of College Station, Cause No. 23-002880-CV-85
in the 85th District Court, Brazos County Texas.
• Texas A&M University System v. BVGCD, et al, Cause No. 24-002626-CV-472, in the 472nd
District Court, Brazos County.
• Legal advice related to College Station's water permits issued or pending from the Brazos
Valley Groundwater Conservation District and any production or transport permits pending or
issued from the Brazos Valley Groundwater Conservation District.
• Darrin Allen v. College Station, et al, Cause No. 24-003101-CV-85, in the 472nd District
Court, Brazos County.
• Legal advice regarding the Texas Public Information Act.
• Legal advice regarding the Texas Open Meetings Act.
• Legal advice regarding nepotism and conflicts of interest.
• Legal Advice regarding financial disclosures.
3.2. Deliberation on the purchase, exchange, lease, or value of real property; to wit:
• Approximately 28 acres of land generally located at Midtown Drive and Corporate Pkwy in
the Midtown Business Park.
• Approximately 1.5 acres of land located 301 Patricia Street and review of the sealed bids
submitted under bid number 24-073.
• Approximately 8 acres of land located at 1508 Harvey Road.
• Approximately 300 acres generally located at Corporate Parkway and Midtown Drive in the
Midtown Business Park.
3.3. Deliberation on an offer of financial or other incentives for a business prospect that the
Council seeks to have locate, stav or expand in or near the City. to wit:
SPM112224 Minutes Page 3
• Economic development agreement for a development generally located at the intersection of
University Drive East and Tarrow Street.
• Economic development agreement for a development generally located at the intersection of
University Drive and College Avenue.
• Economic development agreement with Fujifilm Diosynth Biotechnologies Texas, LLC, f/k/a
Kalon Biotherapeutics LLC.
Executive Session recessed at 5:35 p.m. No action was taken.
4. Future Agenda Items and Review of Standing List of Council Generated Future Agenda
Items.
No items at this time.
5. Adiournment.
There being no further business, Mayor John P. Nichols adjourned the Special (Orientation) Meeting
of the City Council at 5:35 p.m. on Friday, November 22, 2024.
; I P mile—
JolK P. Nichols, Mayor
ATTES
Tanya Smith�City Secretary
SPM112224 Minutes Page 4