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Home My WebLink About07 BCCD Minutes and Attachments 07.07.1977 BRAZOS COUNTY CIVIL DEFENSE MEETING - JULY 7, 1977 - 5:00 PM ATTENDING: Sam M. Saxon, Jr., DPS; Bill Keller, DPS; Garry Shaw, Sheriffs Office; Marvin Byrd, C.S. P.D.; Charles Phelps; Ed Burns; James Presswood; Robert Baumbach, TAMU; Carroll Bell; North Bardell; Dr. George Huebner; Louis Odle; Jake Canglose Ben Wormeli. PRESIDING: Jake Canglose MAJOR TOPIC: EXERCISE GRASSROOTS, 1977 On July 12, at 10:30 to 11:30 AM a State -wide attack warning will be conducted. Mr. Canglose outlined the procedures for implement of those concerned under the participation of Brazos County in this exercise. Copies of the purpose and plan were distributed. A copy is attached to these minutes. Each law enforcement unit will send the report of their par- ticipation to this Civil Defense Office for review and the reports will be forwarded to the Austin DPS Office of Disaster Emergency Services. Mr. Canglose emphasized that this exercise provides the oppor- tunity to check the adequacy of the communications functioning and of the list of those to be notified. Each unit should update and notify the Civil Defense Office of any corrections. Department of Public Safety will have all stations acknowledge receipt of the warning message. BAD WEATHER SHELTER - Major 1Phelps distributed copies of an agreement (copy attached) between the Bryan Police Department and the First Baptist Church to use their building as a public shelter in the event of stormy weather. Disoussion developed the need to clarify the protection capability of the building and the protection from liability in the event the storm causes damage. A statement of regulations and conditions for allowing the use of the building was suggested by Mr. Odle. He and Jake will work on this. One suggestion, pets, guns and alcohol not allowed in the building. Jake suggested that additional buildings be identified and made available for shelter use in Bryan, College Station and TAMU. James Presswood asked about signs to identify Civil Defense Shelters, Jake suggested that conditions of signs be reviewed and brought up to date. Disposal of overage drugs from shelter medical kits will be done during the shelter supplies inventory the last two weeks of July. )i4; 0 G' May 26, 1977 MEMO TO: Major Charles Phelps FROM: Reserve Captain Larry Locke As per our meeting and per your request I have met with Reserve Lt. McCann and Reserve Lt. Mosley in order to select four Reserve Officers to work at �_ First Baptist Church in the event this building is used as a public shelter. 0 We have selected these individuals, met with them to discuss the program, ° and then all seven (7) of us have met with Rev. H. Bailey Stone and toured the Church. In the event the Church is opened (or to be opened) you may contact myself or one of the Reserve Lieutenants and we will in turn contact two (2) of the Reserve Officers to go to the Church. For your convenience we may be reached as follows: Capt. Locke Lt. McCann Lt. Mosley B.P.D. Unit # 492 487 498 Office Number: 779 -2800; ext 281 845 -1411 822 -0151; ext 248 Home Number: 823 -8789 823 -0641 822 -4819 For your information the four (4) Reserve Officers that have been selected are: 1. David Jones 3. Pat Ordogne 2. Don Foltermann 4. Allen Wiese Also, for your information, the names and telephone numbers of those connected with First Baptist Church that may be contacted are as follows: Church Office Phone Number - 823 -0906 Building Area Number - 822-6510 g Y� W. Koine a 709 Esther - Home Phone - '822 -5565 Lynn Barnett, 1209 East 26th - Home Phone - 823 -1383 Erwin Johnson, 703 East 31st - Home Phone - 822 -4652 The key for the Church has been labeled and placed with the dispatcher, and all individuals involved have been advised of this. I trust this will meet with your needs and plans. Please contact us if we may be of help in any other way on this project and projects in the future. TEXAS DEPARTMENT OF PUBLIC SAFETY «ILSO■ E. SPEIR DIVISION OF DISASTER EMERGENCY SERVICES Director DES -12 M P BOWDEN State Coordinator 1), 'ie June 20, 1977 TO: All Texas Civil Defense /Preparedness Directors FROM: Chief M. P. Bowden, Disaster Emergency Services SUBJECT: Exercise Grassroots '77 This letter is to advise you of an upcoming State -wide attack warning exercise, and to request your assistance in meeting the requirements of the exercise. Entitled "Exercise Grassroots '77 ", the operation will be conducted on July 12, 1977. An exercise plan is attached. The objectives of the exercise are to: (1) Familiarize participating warning point personnel with their Attack Warning and Termination of Attack Warning dissemination responsibilities and actions, and (2) determine amount of time required to disseminate a warning (CHECKERBOARD) to all NAWAS warning points and them to those local government warning points (non - NAWAS) as designated in the state warning plan. Please make the necessary contacts with the Sheriff's Office and /or Police Departments in your organization to inform them of their roles in the exer- cise. Deliver to them the attached forms for their use in reporting receipt of warning and receipt of termination. These forms should be completed by each warning point and returned to this office by July 18, 1977. A separate communication will be made by teletype to your warning point(s) advising them of the exercise, and telling them that you have the necessary forms. This will facilitate coordination between you and your warning points. Thank you for your help. EXERCISE PLAN 1. Exercise Name: Exercise Grassroots `77 2. Date and Time: July 12, 1977; 1530Z to 1630Z 3. Schedule of Events: A. 1530 Zulu - CHECKERBOARD declared and disseminated by the National Warning Center. B. 1630 Zulu - Termination of CHECKERBOARD and Fadeout declared and disseminated. 4. Exercise Terms: A. CHECKERBOARD - an exercise condition used in civil defense exercises to simulate an Attack Warning condition. B. Termination of CHECKERBOARD - an exercise condition used in civil defense exercises to simulate a termination of an Attack Warning condition. C. Fadeout - an exercise term used to terminate an exercise. It may be declared and disseminated at the same time as a Termination of CHECKER- BOARD. D. Zulu (Z) time - Equivalent to Greenwich Mean Time - the mean solar time at the Greenwich Meridian. Subtract five (5) hours from stated Zulu time to obtain Central Daylight Time or subtract six (6) hours from stated Zulu time to obtain Mountain Daylight Time (resultant is local time based on 24 hour clock). • EXERCISE GRASSROOTS 77 WARNING QUESTIONNAIRE for LOCAL GOVERMENT WARNING POINTS (NON NAWAS ) 1. What facility (i.e., police, fire sheriff's dispatching office) serves your political subdivision as a warning point (i.e., location designated to receive an Attac!: Warning and responsible for its further dissemination to other governmental warning points, facilities, or public)? Facility Town 2. What time (local time) did tne warning point, indicated above, receive • the Checkerboard announcement (simulated Attack Warning announcement)? Time (local time) ilonth Day Year 3. By ':chat communications media was the Checkerboard received at the warning point, i.e., radio (indicate receiving frequency), teletype, telephone, etc.? 4. 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