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HomeMy WebLinkAboutSelection of Warehouse for receipt of supplies 1962 E X E C U T I V E D E P A R T M E N T DIVISION OF DEFENSE AND DISASTER RELIEF Austin, Texas PRICE DANIEL JAMES H. GARNER Governor State Coordinator MEMORANDUM DATE: January 3, 1962 TO: Local Official Addressed FROM: James H. Garner, State Coordinator Civil Defense and Disaster Relief SUBJECT: Selection of Warehouse for Receipt of Supplies to be Placed in Public Shelters The Federal Government plans to niake an automatic issue of emergency food, water and radiological monitoring equipment to local government for the stocking of public fallout shelters. The enclosure, Annex D, dated December 21, 1961, gives addi- tional information regarding the warehouse space requirements and a description of the emergency supplies that are being made available. All County Judges and Mayors of cities with population over 30,000 are requested to furnish this office the name and address of the warehouse or depot that will be utilized to store these emergency supplies. This information should be furnished no later than February 10, 1962. It is the responsibility of the County and the City governments to provide the warehouse storage space as Federal and State funds have not been allocated for this purpose. Your cooperation and support in providing warehouse space for the stocking of emergency shelters is appreciated, and your promptness in making this apace available will avoid un- necessary delay in the National. Shelter Program as it affects your area. ANNEX D 21 DEC 61 PROCEDURES FOR SHIFPING, HANDLING AND MANAGEMENT OF SHELTER STOCKAGE I. RESPONSIBILITY The local government liaison representative is responsible for making arrangements for the use of a warehouse or depot to which shelter supplies can be shipped and in which such stockage c can be stored pending removal to the shelters. Name and address of the warehouse or depot must be furnished to the State Director of Civil Defense not later than February 10, 1962. II. SHIPPING AND WAREHOUSING It is difficult to estimate precise warehousing requirements. However, a conservative estimate is that one (1) cubic foot of warehouse space per person will be required for ten (10) percent of the population in the area to be serviced by the warehouse. On average, the warehouse space should be capable of sustaining a floor loading of approximately five (5) pounds per cubic foot. About one -half of the volume will be empty water containers that can be stacked from floor to ceiling. Food and medical portions of the provisions will weigh about eight (8) pounds per cubit foot. Since it is estimated that there exists today, shelter for twenty - five percent of the population, a warehouse that provides pro- visions storage for ten percent of the population will, therefore, hold approximately one -half of the total shelter provisions that will be coming to each community. If a major metropolitan area would prefer to have provisions arrive at more than one warehouse, this can be arranged for, if each designated warehouse in the area to be served by that ware- house, is defined in terms of national standard location numbers. The national standard location numbers represent areas varying in size from several blocks to many square miles. The Bureau of Census has divided the country into approximately 44,000 such numbers. If the local representative does not have the 1960 census plats that show the national standard location numbers for his area, the information can be obtained from the Corp of Engi- neers or the Bureau of Yards and Docks. ANNEX D 21 DEC 61 9 When stockage or a portion thereof is shipped to the local warehouse, a copy of the bill of lading will at the same time be mailed to the local government representative by the shipper to alert the reFr.esentative to the impending arrival of the stockage. Initial shipments of supplies will begin arriving in late February or early March, 1962. III. MATERIALS Food. It is presently contemplated that the food product to be stocked in the shelters will be a Bulgar derived biscuit which was developed at the Western Development Laboratory of the Department of Agriculture. Each biscuit is approximately three inches in diameter and one -half inch thick, and contains approximately 100 calories. On an interim basis, pending final evaluation of the production capability of the various Bulgar sources consideration is being given to a small interim order for Wafers derived from flour. Water. The water container will be made from fiberboard with pressed metal ends, and will have a capacity of approximately 172 gallons. The container ends are specifically designed to stack. Each container is approximately 24 inches high and 18 inches in diameter, and is lined with a polyethylene bag formed to match the dimensions of the container. Sanitation. The covers for the water containers, when removed from emptied water containers, will serve as commode seats. Several empty containers will be provided so that commode seats will be available prior to the time water containers are emptied. Other sanitation equipment and supplies will consist of chemicals for odor and bacteria control, toilet paper, sanitary napkins, and a translucent polyethylene privacy screen. Radiological Monitoring Equipment. This type of equipment will be placed in each shelter area. The contents of the kit will vary depending upon the slecific needs of the shelter within the community. For major shelters that will serve as coordinating points for monitoring teams, the kit will consist of three (3) dose rate meters (one CDV -700 -0 to 50 MR /HR and two CDV- 715 -0 ANNEX D 21 DEC 61 3. to 500.8 /HR), five (5) dosemeters, and one (1) dosimeter charger. For shelters having a lesser responsibility in the radiological monitoring net, equipment will probably consist of one (1) CDV -715 dose rate meter and three (3) dosimeters. Engineering Tools. Many buildings in which shelter space will be located will have engineering tools already on hand avail- able for emergency use. A determination will be made subsequent to the completion of the stocking process as to the need to augment, on a specific basis, this type of equipment. Engi- neering tools will not, therefore, be provided in the initial provisioning. IV. PROCUREMENT After the information obtained from field surveys of each census tract has been received in Washington and the potential shelter space of the various buildings in that tract has been determined, orders will be placed to stock a certain percentage of the poten- tial shelter space with the materials described above. These orders will be placed through the military single source pro- curement agency for each of the provisioned items. The procure- ment agency will order the selected manufacturer to ship directly to a warehouse designated by the responsible local government official. Accordingly, supplies will be coming in to the local warehouse from the manufacturer of radiological instruments; from the food manufacturers; the water container manufacturers; and, the packaging contractors for the first -aid and Faramedical supply kits. These provisions will be assembled at the local warehouse by local governments and, in general, will tend to lag the marking of shelter space by two weeks to a month. As is evidenced, this initial amount of supplies will not provision all of the shelters in a given governmental area. The final "topping off" will result from an order being placed upon receipt of the final survey data that shows the exact number of shelter spaces that are available within each building for which a shelter license has been obtained.