HomeMy WebLinkAboutJuly 25, 2001Management Team Minutes
City Council Chambers
July 25, 2001
9:00 a.m.
New Items:
1. Review Agenda Planning Calendar (Tom)
2. Budget (Tom)
3. Discuss Draft FY02 Intergovernmental Workplan (Tom)
4. P -card Use for Business Luncheons (Tom)
5. E -Mail Retention and Destruction Policy (Connie)
6. Electronic Document Imaging Program Policy (Connie)
7. Management Academy follow-up (Julie)
8. Other
1. Review Agenda Planning Calendar: Tom Brymer, City Manager, reviewed the agenda
planning calendar with the team and items were added, deleted and rescheduled.
2. Budget: Several budget items were discussed. The following is the list:
➢ Healthplan: Julie O'Connell, HR Director, reported in the July 23rd EIC meeting at
which the proposed changes to the City's healthplan were discussed. Most of the
employees in attendance stated that they understand the reasons behind the changes.
Some asked if it would effect the pay plan. Tom stated that directors need to inform
employees on the pay plan and healthplan changes.
➢ Proposed 5 cent ad valorem tax increase: The team discussed the uses for the
proposed 5cent tax increase that council may adopt. Of the increase 2cents will be
used to fund Veteran's Park, and the remainder will pay for other capital projects such
as Greensprairie Rd. Dartmouth extension project, Barron Rd., and University Drive
East design. The current tax rate will continue to be used to fund current services.
➢ SLA's: JeffKersten, OB SP Manager, distributed the list of SLA's that is being
recommended to the City Council. The majority of them are for one-time expenses.
Most of the ongoing money in the General Fund is going toward the payplan and
health insurance. Any questions about SLA's should be directed to Tom or Glenn.
➢ Exempt Across the board pay: Julie distributed lists of departmental employees and
the amount of market adjustment pay increase they will receive in October. The City
is currently 6.92% away from the midpoint pay level for exempt employees. She will
distribute the list for non -exempts at a later date.
3. Discuss Draft FY02 Intergovernmental Workplan: Tom distributed a list of topics generated
by the B/Cs Joint Legislative Committee. Tom would like to get the list together prior to the
joint retreat at the end of August. The team discussed aggregation of electricity with Bryan and
TAMU. Several items were removed from the list and others were added (regional
transportation summit, Water interconnects with Bryan, and the rehab of Highway 60 -
University Drive). Tom instructed the team to direct any possible topics to him.
4. P -card Use for Business Luncheons: Tom reminded the team that they need to assure that their
employees are not using procurement cards inappropriately and departments should have
adequate internal controls regarding p -card use. Employees are responsible for the use of the
cards.
5. E -Mail Retention and Destruction Policy: Connie Hooks, City Secretary, distributed a policy
outlining open record requirements pertaining to email. Directors were asked to review the item
for discussion at a future meeting.
6. Electronic Document Imaging Program Policy: Connie distributed a policy outlining use of the
document imaging system. Currently, the system is being used in the City Secretary's Office,
Police, and Municipal Court. Directors were asked to review the policy and be prepared to vote
on it at the August 1st Mgt. Team meeting.
7. Management Academy follow-up: Julie O'Connell, HR Director, reported on feedback form
employees who attended the Mgt. Academy. Over response of the program was very good. The
team discussed the possibility of scheduling future academies. The consensus was to continue
the program.
8. Other: None