HomeMy WebLinkAboutMarch 14, 2001Management Team Minutes
Council Chambers
March 14, 2001
8:15 a.m.
AGENDA ITEMS
New Items:
1. Review Agenda Coversheets (Tom)
2. Payroll -Direct Deposit (Cryan)
3. Sick Leave Policy (Julie)
4. Agenda Planning Calendar/Strategic Calendar Update (Tom)
5. Other
1. Review Agenda Coversheets: Tom Brymer, City Manager, reviewed agenda coversheets for
the March 22, 2001 City Council meeting.
2. Payroll -Direct Deposit: Charles Cryan, Fiscal Services Director, brought the City's direct
deposit policy back before the Mgt. Team. He stated that there are currently approximately 110
employees still receiving paychecks. Charles wants to get all city employees on direct deposit
and proposed two options:
1. Require all new employees to use direct deposit
2. Those employees who do not use direct deposit will have their paychecks mailed to
them (City will mail checks on Wednesday but cannot guarantee employees will
receive them by Friday).
Mgt. team members requested information on banks and credit unions to give to employees who
do not have bank accounts. Tom stated that Charles and Julie O'Connell need to work to
communicate changes in payroll system to employees (why we are doing it, bank info). The
team discussed possible employee's reaction to the requirement and the time savings that will
result from it.
CONSENSUS: All City employees shall be on direct deposit effective July 1, 2001. During the
interim, Charles, Julie and Patti will send out communication to explain to employees why we
are requiring direct deposit, and until July 1st payroll will be conducted as it is now, but all new
employees will be required to go on direct deposit.
3. Sick Leave Policy: Julie O'Connell, HR Director, distributed a draft sick leave policy. She
stated that HR is revising the personnel policy manual and wants to update the sick leave policy
to allow the use of sick leave for immediate family members that do not live with the employee.
Some team members were concerned that the change in policy will increase overtime costs and
sick leave abuse. Directors will discuss the proposed changes with their direct reports and be
prepared to discuss them when the item is brought back to the team at the March 21st meeting.
4. Agenda Planning Calendar/Strategic Calendar Update: The calendar was reviewed and items
were added, removed or rescheduled.
5. Other:
Time sheets: Tom - the auditor has stated that all employees must sign their timesheets to
protect the City and to ensure the hours were actually worked. The employee and
supervisor should sign all timesheets.
Auditor: The team discussed the City auditor and if we should use another service. At
the present time our auditor is the only one in the area that has the ability to audit an
organization our size.
Budget Priorities: JeffKersten, OBSP Manager, discussed the budget info he will present
to the City Council at the March 22 meeting. Tom reminded directors that not all of the
departments requests are included in the report and whether an item is included or
excluded has no bearing on his recommendation for funding. The information is being
presented to give the Council an idea of what departments are asking for and how it
supports the strategic plan.
Admin Policy Manuals: Tom informed the team that the CMO will be conducting an
evaluation and revision of the City's policy manual. Brooke will be overseeing the
revision and may ask for information and/or assistance from departments.
Monthly Budget Reports: Jeff Kersten informed the team that departmental monthly
budget reports are no longer being sent out as a hard copy, instead departments will be
able to access them on the P drive.