HomeMy WebLinkAboutFebruary 28, 2001Management Team Minutes
Council Chambers
February 28, 2001
8:15 a.m.
AGENDA ITEMS
New Items:
1. Review Coversheets (Tom)
2. Preliminary Budget Issues (JefJ)
3. "Big Picture" Topics (Tom)
1. Review Coversheets: Tom Brymer, City Manager, reviewed agenda coversheets for the
March 8, 2001 City Council meeting.
2. Preliminary Budget Issues: JeffKersten, OBSP Manager, reminded directors that
approximately one month ago he sent out a request for a list of preliminary budget issues by
department. He asked directors who have not submitted the info to do so. Tom Brymer
reviewed the conclusions made during Jeffs Financial Forecast presentation at the February
22 Council meeting. Two items were outlined:
1). If the growth rate slows it impacts the City's ability to provide services.
2). It has become increasingly difficult to fund current policies and new O&M costs due
to capital projects. The City is spending a lot of money on pay, if sale tax revenue
decreases (which is a strong possibility) we may have more problems.
Tom reminded directors that based on the current financial forecast and pay plan decisions
they should not submit SLA's for a lot of additional personnel. The economic situation is
rapidly changing and may decline substantially impacting revenue. The City continues to be
behind the market on salaries and cannot add positions until we meet pay plan goals.
Directors need to assure employees are aware of increasing insurance costs.
The Team discussed the removal of some capital projects that have O&M costs and the
possibility of contracting labor for certain tasks (Landscape maintenance, etc.) instead of
adding employees to maintain them. Tom stated that the City needs to issue bonds and be in
a maintenance year in FY02, including reviewing the city's options regarding the health
insurance plan. Directors need to prioritize projects and if they want to change the direction
they are going they need to make it clear.
E -Govt. - The team discussed the proposed plan. Tom suggested that maybe we could
implement the plan in phases, he also expressed concern with the addition of three full-time
employees. When implementing the plan we need to determine if we are providing better
service, if the customers want it, and if they want to pay for it? The Team decided that the
plan needs to be implemented, but it may have to phased in and reviewed for effectiveness.
Management Academy: Tom informed the Team that he wants the Mgt. Academy to be the
next step up from the Supervisory Academy. Employees wanting to attend must be
recommended by their supervisor, not just anyone who wants to attend can.
Fleet Policy: The money saved from not replacing certain equipment wold be a one time cost
savings and Tom will have "veto power" regarding spending of the money.
Budget Reports: The OBSP will no longer be distributing paper copies of the report, they will
be emailed to departments.