HomeMy WebLinkAbout070420 Outside Minutes OUTSIDE AGENCY FUNDING REVIEW COMMITTEE MINUTES
CITY OF COLLEGE STATION
FRIDAY, APRIL 20, 2007 at 12:00 P.M.
COLLEGE STATION CITY HALL—2ND FLOOR CONFERENCE ROOM
1101 TEXAS AVENUE
COLLEGE STATION, TEXAS
1. Call to order. Vice Chairman Charles Taylor called the meeting to order at 12:10
p.m. All Committee Members were present except Chad Jones, Sheryl Welford, and
Gregg Baird. Staff present included Chief Financial Officer Jeff Kersten; Susan
Manna, Budget Analyst; Connie Hooks, City Secretary; and Nikki Williams, Budget
Assistant.
2. Presentation, possible action and discussion of new members receiving the Oath of
Office. The two new members, Stephen Sweet and Donald Braune, took the oath of
office and statement of officer. Connie Hooks notarized the documents.
3. Presentation, possible action and discussion of establishing committee placements.
The committee placements were established by drawing lots.
The following places were established for the two new members:
Donald Braune, Place 1, Three year term, expires 4/2010
Stephen Sweet, Place 2, Three year term, expires 4/2010
4. Presentation, possible action and discussion of selecting a committee chair. Susan
Manna asked the committee how they wanted to address selecting the chair position
again. The consensus of the committee was that Sheryl Welford did a great job
representing the committee last year and they would be fine keeping her in the
position. The committee also decided to wait until all the committee was present to
vote on the chair position.
5. Presentation, possible action and discussion of Open Meeting Act training. Connie
Hooks presented information on the Open Meeting Act training and Open Records
training. Handouts were presented to the two new members and instructions were
given to complete the online training provided by the Attorney General's website.
Also Connie Hooks stated that there is a video that the city can provide, if needed.
Once training has been completed, training certificates must be turned in to the City
Secretary's Office no later than 90 days of appointment.
6. Presentation, possible action and discussion of the Fiscal Year 2008 application
process for Outside Agency funding.
Susan Manna and Jeff Kersten gave an overview of the process as a whole. Susan
Manna updated the committee about the Pre-Application workshop. For an agency to
be considered for funding they must have attended the workshop. Jeff Kersten and
Susan Manna gave an overview of the policy and suggested that the committee read
and be familiar with it during the application review process. There was discussion
that some of the agencies have been pulled from the process and have been included
in a departmental budget as a line item within a city department's budget. The
following have been established as departmental agencies: George Bush Library,
Keep Brazos Beautiful, Veterans Memorial, and Noon Lions Club (4th of July
Fireworks Display). The evaluation tool was discussed and staff is going to work on
getting a draft put together. The second meeting of the OAFRC is scheduled for
12:00 p.m. on May 4, 2007 with the location being the 2nd floor conference room City
Hall.
7. Adjourn. Charles Taylor made a motion for adjourn Donald Braune seconded the
motion. The meeting adjourned at 1:15 p.m.
PASSED AND APPROVED this 4 day of NAM , 2007.
AP,' 'OVED:
l / 9/72,44/./
Chai .erson
Sheryl Welford
ATTEST:
4, 4._
Susan Manna
Budget and Management Analyst— Staff Liaison