HomeMy WebLinkAbout6/19/05
MINUTES OF A REGULAR MEETING
BRYAN + COLLEGE STATION PUBLIC LIBRARY SYSTEM ADVISORY BOARD
July 19, 2005
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On the 19 day of July, 2005, the Bryan + College Station Public Library Advisory Board of the cities of Bryan
and College Station, Texas, met in a regular scheduled meeting at the Larry J. Ringer Library, 1818 Harvey
Mitchell Parkway South, College Station, Texas and the following members were present:
1. ATTENDANCE____________________________________________________________________
MEMBER Present/ # of Meetings # of Meetings % attended
Absent held since attended since in last 6
_________________________________________ appointment appointment months__
Mr. Larry Ringer, President P 45 43 100
Jennifer Bohac A 4 3 66
Jeanne Mitchell P 22 21 100
Eric Miller P 21 19 100
James Bradford A 16 8 33
Carroll Johnson P 3 3 100
Katherine Edwards P 1 1 100
Don Scherr P 1 1 100
2. Also present were Mrs. Clara Mounce, Community Librarian; Mrs. Laura Mills, Secretary; Olivia Burnside
and Bruce Albright of the City of College Station.
3. Larry Ringer called the meeting to order at 5:20 p.m. Mr. Ringer welcomed the two new board members,
Katherine Edwards and Don Scherr. Ms. Burnside conducted the swearing in of the new members.
4. The minutes from the May 18, 2005 meeting were approved as distributed.
5. Monthly statistics for May and June 2005 were reviewed. Mrs. Mounce commented that circulation for both
libraries decreased which may be due to the way the new system Horizon collects data for Twin City interlibrary
Loans, abbreviated as “ TCILL” on the statistics.
6. A. In old business, Mrs. Mounce reported that the Long Range Planning Committee drafted a survey
questionnaire to determine community needs of library services. Surveys will seek input from neighborhood
associations and other citizens, both library users and non-users.
B. Mrs. Mounce stated that attendance was high at both libraries for the Summer Reading Club activities.
7. A. In new business, Ms. Burnside reported that the College Station budget is tight for the 2005-2006 Fiscal
Year. The City of College Station staff sets projections; however less money is available than anticipated.
She stated that a half-time Youth Services Librarian position would be requested for the Larry J. Ringer Library.
Ms. Burnside mentioned an after-school program, Kid’s Club, which offered seasonal temporary employment of
elementary education students at Texas A&M University. This is an option that might be explored to provide
staffing for after school children’s/teen activities at the library.
B. Mrs. Mounce reported on the library’s proposed budget for the next fiscal year. About $10,000 will be
added for utilities that the new HVAC system may require. There will be no increase in the book budget;
however with savings from last year, the library was able to add $40,000 to this year’s book budget.
Approximately $12,000 will be spent to develop a core collection of DVD’s that include the classic movies
along with family feature films. Additional funds will be used for collection development for adult fiction,
nonfiction and children’s materials.
8. In the Librarian’s report, Mrs. Mounce reported that “Envisionware” software program will be purchased
enabling patrons self checkout and reservations of PC’s. The program will eliminate the need for a librarian to
log patrons onto the computers for internet access. Patrons may access print jobs though a coin operated print
management station. This station will require prepayment of copies eliminating all of the unclaimed paper
waste.
Larry Ringer stated that he is serving on the Board of Directors for the Central Texas Library System. On
September 1, 2005, CTLS will officially be a non-profit incorporation. CTLS has faced several difficult
situations in being released from the governance of the City of Austin. Several staff members of CTLS have
chosen to remain with the City of Austin due to tenure or benefits; however Pat Tuohy, currently the coordinator
for CTLS, will remain and become the director of CTLS when the change is made.
9. There were no agenda items for the next meeting scheduled for September 20, 2005 at the Bryan Public
Library.
10. The meeting adjourned at 6:30 p.m.
____________________________________ _______________________________
Larry Ringer, President Clara Mounce, Community Librarian