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HomeMy WebLinkAbout08/14/2023 - Agenda Packet - Bicycle, Pedestrian, and Greenways Advisory Board College Station, TX Meeting Agenda Bicycle, Pedestrian, and Greenways Advisory Board 1101 Texas Ave, College Station, TX 77840 Internet: https://www.microsoft.com/en-us/microsoft- teams/join-a-meeting?rtc=1 Meeting ID: 223 602 002 158 | Passcode: Eie7to Phone: 469-480-7460 | Phone Conference: 952 310 468# The City Council may or may not attend this meeting. August 14, 2023 3:30 PM Bush 4141 Community Room College Station, TX Page 1 Notice is hereby given that a quorum of the meeting body will be present in the physical location stated above where citizens may also attend in order to view a member(s) participating by videoconference call as allowed by 551.127, Texas Government Code. The City uses a third party vendor to host the virtual portion of the meeting; if virtual access is unavailable, meeting access and participation will be in-person only. 1. Call meeting to order and consider absence requests. 2. Hear Visitors. At this time, the Chairperson will open the floor to citizens wishing to address issues not already scheduled on today's agenda. Each citizen’s presentation will be limited to three minutes in order to allow adequate time for the completion of the agenda items. Comments will be received and city staff may be asked to look into the matter, or the matter may be placed on a future agenda for discussion. A recording may be made of the meeting; please give your name and address for the record. 3. Agenda Items 3.1. Consideration, discussion, and possible action to approve meeting minutes. 3.2. Presentation, discussion, and possible action regarding election of a Vice Chairperson for the Board. 3.3. Presentation, discussion, and possible action regarding an appointment of a Board member to serve on an advisory committee for the development of a county-wide Comprehensive Safety Action Plan. 3.4. Public hearing, presentation, discussion, and possible action regarding an ordinance amending Appendix A, Unified Development Ordinance, Article 4, “Zoning Districts,” Section 4.2 “Official Zoning Map,” of the Code of Ordinances of the City of College Station, Texas by changing the zoning district boundary from PDD Planned Development District to PDD Planned to Development District for approximately 33 acres located at 5900 Rock Prairie Road. Case # REZ2023-000062 (Note: Final action of this item will be considered at the August 24, 2023 City Council Meeting – Subject to change). 3.5. Presentation, discussion, and possible action regarding an update on the ongoing Northeast Gateway Redevelopment Plan effort. 3.6. Presentation, discussion, and possible action regarding an update on the ongoing Wellborn District Plan effort. Page 1 of 55 Bicycle, Pedestrian, and Greenways Advisory Board Page 2 August 14, 2023 3.7. Presentation, discussion, and possible action on the Planning and Development Services Department's Plan of Work. 3.8. Presentation, discussion, and possible action regarding an update of the City's bike map. 3.9. Presentation, discussion, and possible action regarding the development of a potential tactical urbanism program. 3.10. Presentation and discussion regarding the following items related to biking, walking, and greenways: a. Bicycle, Pedestrian, and Greenways Master Plan – Board Member Madewell b. Public Meetings of Interest c. Capital and Private Project Updates 3.11. Presentation, discussion, and possible action regarding the Bicycle, Pedestrian, and Greenways Advisory Board calendar of upcoming meetings. a. September 18, 2023 ~ Bicycle, Pedestrian and Greenways Advisory Board Meeting at 3:30 p.m. b. October 16, 2023 ~ Bicycle, Pedestrian and Greenways Advisory Board Meeting at 3:30 p.m. 4. Discussion and possible action on future agenda items. A member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. 5. Adjourn. Adjournment into Executive Session may occur in order to consider any item listed on the agenda if a matter is raised that is appropriate for Executive Session discussion. I certify that the above Notice of Meeting was posted on the website and at College Station City Hall, 1101 Texas Avenue, College Station, Texas, on August 9, 2023 at 5:00 p.m. City Secretary This building is wheelchair accessible. Persons with disabilities who plan to attend this meeting and who may need accommodations, auxiliary aids, or services such as interpreters, readers, or large print are asked to contact the City Secretary’s Office at (979) 764-3541, TDD at 1-800-735-2989, or email adaassistance@cstx.gov at least two business days prior to the meeting so that appropriate arrangements can be made. If the City does not receive notification at least two business days prior to the meeting, the City will make a reasonable attempt to provide the necessary accommodations. Penal Code § 30.07. Trespass by License Holder with an Openly Carried Handgun. "Pursuant to Section 30.07, Penal Code (Trespass by License Holder with an Openly Carried Handgun) A Person Licensed under Subchapter H, Chapter 411, Page 2 of 55 Bicycle, Pedestrian, and Greenways Advisory Board Page 3 August 14, 2023 Government Code (Handgun Licensing Law), may not enter this Property with a Handgun that is Carried Openly." Codigo Penal § 30.07. Traspasar Portando Armas de Mano al Aire Libre con Licencia. “Conforme a la Seccion 30.07 del codigo penal (traspasar portando armas de mano al aire libre con licencia), personas con licencia bajo del Sub-Capitulo H, Capitulo 411, Codigo de Gobierno (Ley de licencias de arma de mano), no deben entrar a esta propiedad portando arma de mano al aire libre.” Page 3 of 55 MINUTES BICYCLE, PEDESTRIAN, AND GREENWAYS ADVISORY BOARD MEETING June 5, 2023 MEMBERS PRESENT:Chairperson Elizabeth Cunha, Board Members Brad Brimley, Kathy Langlotz, Joy Chmelar, Dennis Jansen, Jake Madewell, and Neo Jang STAFF PRESENT:Director of Planning & Development Services Michael Ostrowski, Assistant Director of Planning & Development Services Molly Hitchcock, City Engineer Carol Cotter, Long Range Planning Administrator Alyssa Halle-Schramm, Transportation Planning Coordinator Jason Schubert, Transportation & Mobility Graduate Engineer II Katherine Beaman-Jamael, Transportation & Mobility Staff Planner Carl Ahrens, Transportation & Mobility Staff Planner Aspen Pflanz, Senior Planner Matthew Ellis, Staff Planner Jesse Dimeolo, and Staff Assistant II Grecia Fuentes AGENDA ITEM NO. 1: Call to Order and consider absence requests. Chairperson Cunha called the meeting to order at 3:30 p.m. There were no absence requests for consideration. AGENDA ITEM NO. 2: Hear Visitors. There were no visitors who wished to speak. AGENDA ITEM NO. 3: Agenda Items. AGENDA ITEM NO. 3.1: Consideration, discussion, and possible action to approve meeting minutes. Board Member Langlotz motioned to approve the meeting minutes from April and May, Board Member Madewell seconded the motion, the motion passed 7-0. AGENDA ITEM NO. 3.2: Presentation, discussion, and possible action regarding a recommendation of an amendment to Unified Development Ordinance Sections 2.6 Bicycle, Page 4 of 55 Page 2 of 5 Pedestrian, and Greenways Advisory Board, 7.2 General Provisions, 7.3 Off-Street Parking Standards, and 8.3 General Requirements and Minimum Standards of Design for Subdivisions within the City Limits for formatting and consistency edits. Senior Planner Matthew Ellis gave the presentation on this item, recommending approval. Board Member Langlotz motioned to approve this item, Board Member Madewell seconded the motion, the motioned passed 7-0. AGENDA ITEM NO. 3.3: Presentation, discussion, and possible action regarding a recommendation of an amendment to the Unified Development Ordinance Sections 7.2 General Provisions and 7.3 Off-Street Parking Standards to modify off-street parking and bicycle parking requirements. Staff Planner Dimeolo gave the presentation, recommending approval. Chairperson Cunha asked if there were any waivers for these and what the options would be if they do not want to meet the minimum requirements. Director Ostrowski stated they can do an alternative parking plan if they choose to go that route depending on the use and the hours of operation. Chairperson Cunha asked what the alternative option would be for a group home that houses the mentally disabled. She said group homes like those are required to have one bicycle space per bedroom minimum, but they are not likely to be using alternative transportation. Director Ostrowski stated that was something staff could look into as far as the terms of what type of usage it would be and what clients it will serve to figure out if it would need bicycle parking or not. Chairperson Cunha referred back to the updated Section C regarding the Bus Transit Availability and pointed out that the Brazos Transit Department does not have approved bus stops at the moment. She added that they included the entire route as an approved stop. Can they use that to satisfy the development code? Staff Planner Dimeolo said that included TAMU buses, and that it was his understanding that the Brazos Transit District was working on establishing fixed stop locations. Board Member Jang asked for clarification on the maximum of 24 bicycle-space requirements. Staff Planner Dimeolo said that the Northgate area currently has the maximum of 20 spaces, where it is very heavily biked. Board Member Jang asked for an example of the maximum cap outside of Northgate. Page 5 of 55 Page 3 of 5 Staff Planner Dimeolo said it would be any large apartment complex with hundreds of units that would have 25 or 30 bike racks. That would be a good opportunity to let them build more above the max if they wanted. The developer knows the clientele that will be living on that premises, so if they know that more cyclists will be living there, they can build above the maximum required. Director Ostrowski stated that the large-scale retail facilities like Wal-Mart Supercenter and Costco is where they would run into that maximum where they are not going to have to provide 40 to 50 biking stalls. They would be capped at 24. As Jesse indicated, if they choose to build more there is no maximum number they will run into, compared to the vehicular parking where there is a max they can construct. If they would want to exceed that maximum, they would have to do alternative provisions within the code. Board Member Jang motioned to approve the item, Board Member Chmelar seconded the motion, the motion passed 7-0. AGENDA ITEM NO. 3.4: Presentation, discussion, and possible action regarding a followup on activities for National Bike Month in May 2023 including the Cycle with Council event. The Board discussed the Cycle with Council event. Chairperson Cunha stated that there were quite a few speedbumps at the beginning and caused injuries to cyclists. Staff Planner Ahrens went over the recap of the event. •It was a 4.5-mile route •There were over 60 participants •Participation included bike, trailers, scooters, and one-wheels •The send-off was done by Mayor Nichols •All the refreshments were provided by Garver, an engineering company The Board discussed ideas and suggestions for Cycle with Council 2024. •Route – Ride the bike routes before suggesting it for the event to look out for any speedbumps, potholes, broken glass, and any other hazard along the way. Route suggestions should be turned in by September this year. •Partnerships – Garver did a great job on the snacks and refreshments. They will be on the list for next year. •Other ideas – Staying together with riders going the same speed or having assigned leaders for riders going different speeds. For example: experienced riders orfamilies with kids. Page 6 of 55 Page 4 of 5 AGENDA ITEM NO. 3.5: Presentation and discussion regarding grant applications submitted for the TxDOT Transportation Alternative Set-Aside Program. Coordinator Schubert went over the three TxDOT Transportation Alternatives Grant Applications that have been submitted. •State Highway 6 Shared-use paths – This project seeks to obtain additional funding for the State Highway 6 widening project being designed by TxDOT. •FM 2818 Shared-use paths – This project would be a 10-foot-wide shared-use path on the south side of FM 2818 (Harvey Mitchell Parkway) from Larry Ringer Library to Texas Avenue •Complete Streets Plan for the Core of the City – This project would be to develop a Complete Streets Plan in the core area of the city in proximity to Texas A&M University and other key destinations. TxDOT anticipates announcing which grants are awarded in October. AGENDA ITEM NO. 3.6: Presentation and discussion regarding the following items related to biking, walking, and greenways. a) Bicycle Master Plan – Board Member Jang gave a review of the section he read from the Bicycle Master Plan that shows the College Station Bike Plan of 1980. A section of Texas Avenue and Harvey Road where bicycles are prohibited. Board Member Madewell volunteered to present at the next meeting. b) Public Meetings of Interest •City Council Meeting ~ June 12, 2023, at 6:00 p.m. •Strong Town Meeting ~ June 7, 2023, at 6:00 p.m. o This group is about empowering residents who have concerns about the community and encouraging them to take action and have them be involved in the process of molding the community. c) Capital and Private Projects – Capital Projects will be giving an update at the City Council Meeting June 12, 2023. AGENDA ITEM NO. 3.7: Presentation, discussion, and possible action regarding the upcoming meeting. The Bicycle, Pedestrian, and Greenways Advisory Board meeting will be on July 17th at 3:30 p.m. AGENDA ITEM NO. 4: Discussion and possible action on future agenda items. Page 7 of 55 Page 5 of 5 A Bicycle, Pedestrian, and Greenways Advisory Board Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Board Member Madewell requested an updated on the status of any advancement of the project regarding the shared-use path on Harvey Road. Coordinator Schubert gave a brief update and stated that this project would be looking to get funded through the construction funds. He added that staff is looking into the design to get it built and funded. Board Member Brimley asked what the timeline was for that project’s completion. Coordinator Schubert said that it is currently still on the list to be funded for the next budget that comes in. Board Member Jang stated that he spoke with two people that coach at the middle school biking team. He said they were wondering how they could get bike trails built along Lick Creek Greenway path that would make it easier for kids to get from one place to another. She was just not sure where to start. Chairperson Cunha requested that the Board discuss to elect a vice chairperson at the next meeting. AGENDA ITEM NO. 5: Adjourn The meeting adjourned at 4:55 p.m. APPROVED: ATTEST: ____________________________ ____________________________ Elizabeth Cunha, Chairperson Grecia Fuentes, Board Secretary Page 8 of 55 August 14, 2023 Item No. 3.2. Election of a Vice Chairperson Sponsor: Jason Schubert Reviewed By CBC: N/A Agenda Caption: Presentation, discussion, and possible action regarding election of a Vice Chairperson for the Board. Relationship to Strategic Goals: Good Governance Recommendation(s): Staff defers election of a Vice Chairperson to the Board. Summary: At the June 2023 meeting, the Board Chairperson requested a Vice Chairperson be elected at the next meeting at which all Board members are present. The Unified Development Ordinance states that the Board "shall select a Vice-Chairperson from among its members as needed." The Vice Chairperson will conduct Board meetings in the absence of the Chairperson and at times when the Chairperson participates in Board meetings virtually and requests the Vice Chairperson conduct the meeting in-person. It is at the discretion of the Board if the Vice Chairperson will serve an annual term to be elected each year following when City Council makes Board appointments or for the duration of the elected individual's appointed two-year term. Budget & Financial Summary: N/A Attachments: None Page 9 of 55 August 14, 2023 Item No. 3.3. Comprehensive Safety Action Plan Committee Appointment Sponsor: Jason Schubert Reviewed By CBC: N/A Agenda Caption: Presentation, discussion, and possible action regarding an appointment of a Board member to serve on an advisory committee for the development of a county-wide Comprehensive Safety Action Plan. Relationship to Strategic Goals: Improving Mobility Recommendation(s): Staff defers this item to the discretion of the Board. Summary: At the June 12, 2023 Council meeting, the BCS Metropolitan Planning Organization (MPO) provided an update regarding the upcoming development of a county-wide Comprehensive Safety Action Plan. Funding for the plan was secured through a planning grant that was awarded through the federal Safe Streets and Roads for All grant program. The purpose of the plan is to improve transportation network safety by significantly reducing or eliminating roadway fatalities and serious injuries through safety action plan development and implementation that focuses on all roadway users. Along with the Brazos County and the City of Bryan, the City was a joint applicant with the MPO for the grant application. The MPO has requested that each jurisdiction provide five members that will serve on a 15-member advisory/steering committee to offer a diversity of expertise and perspectives during the development of the plan. It is proposed that a member of the Bicycle, Pedestrian, and Greenways Advisory Board serve as one of the five members provided by College Station. Appointment of the five members will be presented to the Council for their consideration at a future meeting. The MPO is in the process of selecting a consultant to lead the effort, which is anticipated to start in fall 2023 and be completed by September 2024. It is not yet known how frequently the committee will meet or times and locations. It is assumed the committee will meet multiple times, at least quarterly and potentially more frequently at times, depending upon the involvement and feedback needed at various phases of the plan. Meetings will likely be held at one of the jurisdiction's facilities and may be rotated between them. Besides the advisory committee, there will also be other public meetings and opportunities for the general public to participate and provide input and feedback on the plan. Budget & Financial Summary: Attachments: None Page 10 of 55 August 14, 2023 Item No. 3.4. Midtown Concept Plan Amendment Sponsor: Jesse Dimeolo Reviewed By CBC: N/A Agenda Caption: Public hearing, presentation, discussion, and possible action regarding an ordinance amending Appendix A, Unified Development Ordinance, Article 4, “Zoning Districts,” Section 4.2 “Official Zoning Map,” of the Code of Ordinances of the City of College Station, Texas by changing the zoning district boundary from PDD Planned Development District to PDD Planned to Development District for approximately 33 acres located at 5900 Rock Prairie Road. Case # REZ2023-000062 (Note: Final action of this item will be considered at the August 24, 2023 City Council Meeting – Subject to change). Relationship to Strategic Goals: Improving Mobility Recommendation(s): Staff recommends approval of the concept plan amendment. Summary: This portion of Midtown Reserve Subdivision was added to the rest of their master plan when the original PDD zoning adopted in 2017 was amended in June 2020. In November 2022, the applicant requested the trail be removed altogether from the Comprehensive Plan but after receiving recommendations for denial from City Staff, the Bicycle Pedestrian and Greenways Board, and the Planning and Zoning Commission, the applicant decided to withdraw the request before going to City Council. This alternative request to the proposal in 2022 is to keep the path but place it in a different location. The plan is to move the multi-use path from the east side of the natural protected area in Phase 115 of Midtown Reserve to the west side of the natural area. A portion of the path is proposed to be located on the adjacent Rock Prairie Baptist Church property and connect to Rock Prairie Road. The public access easement has been signed by both landowners, reviewed by city staff, and filed at the county courthouse. As this request modifies the location of the planned multi-use path, it is brought forward for the Board's recommendation. It will also be considered by the Planning & Zoning Commission for their recommendation at their August 17, 2023 meeting prior to consideration by City Council for adoption at their August 24, 2023 meeting. REVIEW OF CONCEPT PLAN The Concept Plan provides an illustration of the general layout of the proposed multi-use path. In proposing a PDD, an applicant may also request variations to the general platting and site development standards provided that those variations are outweighed by demonstrated community benefits of the proposed development. The Unified Development Ordinance provides the following review criteria as the basis for reviewing PDD Concept Plans: 1. The proposal will constitute an environment of sustained stability and will be in harmony with the character of the surrounding area; Page 11 of 55 2. The proposal is in conformity with the policies, goals, and objectives of the Comprehensive Plan, and any subsequently adopted Plans, and will be consistent with the intent and purpose of this Section; 3. The proposal is compatible with existing or permitted uses on abutting sites and will not adversely affect adjacent development; 4. Every dwelling unit need not front on a public street but shall have access to a public street directly or via a court, walkway, public area, or area owned by a homeowners association; 5. The development includes provision of adequate public improvements, including, but not limited to, parks, schools, and other public facilities; 6. The development will not be detrimental to the public health, safety, welfare, or materially injurious to properties or improvements in the vicinity; and 7. The development will not adversely affect the safety and convenience of vehicular, bicycle, or pedestrian circulation in the vicinity, including traffic reasonably expected to be generated by the proposed use and other uses reasonably anticipated in the area considering existing zoning and land uses in the area. Purpose, Intent and Community Benefit: The original PDD ordinance for the Midtown Reserve Subdivision recognizes the importance of developing this area as an urban environment with both the density and the mix of uses to serve the area with offices, services, and retail, as well as living opportunities for employees and patrons of the area. The intent is for this area to serve as a Health and Wellness District that would provide a Live-Work-Play environment with enhanced pedestrian facilities and destinations. To encourage a healthy lifestyle, site enhancements will be made throughout to provide pedestrian traffic within and through the site for both recreation and commuting. This will be accomplished in part by providing trail connections to the Lick Creek hike and bike trail and enhanced recreational amenities. As this portion of Midtown is constructed, the multi-use path will connect from Rock Prairie Road through the development to the adjacent City park and eventually to the larger Lick Creek trail network. The portion of muti-use path located on the Rock Prairie Baptist Church property will be constructed and maintained by the Rock Prairie Municipal Management District Number 2 (MMD). Budget & Financial Summary: N/A Attachments: 1. Vicinity, Aerial, and Small Area Maps 2. Proposed Concept Plan 3. Original Concept Plan 4. Background Information 5. Applicants Supporting Information Page 12 of 55 Page 13 of 55 Page 14 of 55 Page 15 of 55 ROCK PRA IR IE ROAD HARRIS DRIVE OWNER/DEVELOPER: College Station Downtown Residential, LLC 1140 Midtown Drive College Station, TX 77845 TBPE NO. 12327 911 SOUTHWEST PKWY E. College Station, Texas 77840 www (979) 764-3900 ENGINEER: CONCEPT PLAN MIDTOWN EXPANSION 33.342 ACRES THOMAS CARUTHERS LEAGUE, A-9 COLLEGE STATION, BRAZOS COUNTY, TEXAS PLANNED DEVELOPMENT DISTRICT (PDD) TO PLANNED DEVELOPMENT DISTRICT (PDD) SURVEYOR: Brad Kerr, RPLS No. 4502 Kerr Surveying, LLC 409 N. Texas Ave. Bryan, TX 77803 (979) 268-3195 SCALE: 1" = 100' LEGEND Page 16 of 55 ROCK PRA IR IE ROAD HARRIS DRIVE OWNER/DEVELOPER: OWNER ### Street Name City, TX ##### (###) ###-#### TBPE NO. 12327 911 SOUTHWEST PKWY E. College Station, Texas 77840 www (979) 764-3900 ENGINEER: CONCEPT PLAN MIDTOWN EXPANSION 33.342 ACRES THOMAS CARUTHERS LEAGUE, A-9 COLLEGE STATION, BRAZOS COUNTY, TEXAS RURAL (R) TO PLANNED DEVELOPMENT DISTRICT (PDD) SURVEYOR: Brad Kerr, RPLS No. 4502 Kerr Surveying, LLC 409 N. Texas Ave. Bryan, TX 77803 (979) 268-3195 SCALE: AS SHOWN MAY 2020 VICINITY MAP NOT TO SCALE ROCK P R A I R I E R O A DHARRIS DRIVE LEGEND Page 17 of 55 BACKGROUND INFORMATION NOTIFICATIONS Advertised Commission Hearing Date: August 17, 2023 Advertised Council Hearing Date: August 24, 2023 The following neighborhood organizations that are registered with the City of College Station’s Neighborhood Services have received a courtesy letter of notification of this public hearing: Carter Lake HOA Property owner notices mailed: 14 Contacts in support: None at the time of this report Contacts in opposition: None at the time of this report Inquiry contacts: Two ADJACENT LAND USES Direction Comprehensive Plan Zoning Land Use North Estate Residential R Rural Rock Prairie Road South Mixed Residential PDD Planned Development District Future Midtown Single- Family East Natural & Open Areas GS General Suburban Undeveloped West Mixed Residential R Rural Rock Prairie Baptist Church DEVELOPMENT HISTORY Annexation: Frontage along Rock Prairie Road was annexed in 1983. The remainder was annexed in 1995. Zoning: A-O Agricultural Open upon annexation A-O renamed R Rural (2013) R Rural to PDD Planned Development District (2020) Final Plat: Unplatted Site development: Rural Residential Page 18 of 55 Page 1 of 2 REZONING PDD APPLICATION SUPPORTING INFORMATION Name of Project: MIDTOWN EXPANSION MINOR CONCEPT PLAN AMENDMENT Address: 5900 ROCK PRAIRIE RD Legal Description: A000901, THOMAS CARRUTHERS (ICL), TRACT 51, 19.352 ACRES Total Acreage: 33.342 Applicant: SCHULTZ ENGINEERING Property Owner: COLLEGE STATION DOWNTOWN RESIDENTIAL Proposed Drainage. The drainage from this development flows onto the adjacent property and will be designed in accordance with the Unified Development Ordinance and the B/CS Unified Development Guidelines. Variations Sought. These are provided in the original Meritorious Modifications Exhibit. Community Benefits. As an expansion of the Midtown Development, this property will have access to the parks, trails, and other amenities to be provided in Midtown. It will provide the urban walkable residential environment to support the commercial part of Midtown. Sustained Stability. This plan is for an expansion of the existing Midtown Reserve development and will have the same standards and will create an environment of stability and harmony with that development. Page 19 of 55 Page 2 of 2 Conformity. This development will provide single family residential lots which is in conformance with the General Suburban land use for this area. Compatibility with use. The abutting land on 2 sides has the same zoning and use so it is compatible. The other adjacent tracts will also be able to develop as General Suburban land use. This zoning request does not adversely affect their development. Access to Streets. Dwelling units that do not front on a public street may front on an Alley so long as fire protection is maintained. Public Improvements. This development will construct the public infrastructure necessary for the subdivision. It is an expansion of Midtown Reserve which will provide park land and park improvements for this area also. Public Health. The subdivision will be constructed in accordance with the requirements of this PDD zoning and the UDO which will ensure that is it no detrimental to anyone or any surrounding property. Safety. This development is an expansion of an existing residential subdivision and will provide adequate vehicular, bicycle and pedestrian facilities so that it will not adversely affect the safety and convenience of the residents. Page 20 of 55 August 14, 2023 Item No. 3.5. Northeast Gateway Redevelopment Plan Sponsor: Matthew Ellis Reviewed By CBC: N/A Agenda Caption: Presentation, discussion, and possible action regarding an update on the ongoing Northeast Gateway Redevelopment Plan effort. Relationship to Strategic Goals: • Good Governance • Core Services & Infrastructure • Diverse & Growing Economy • Neighborhood Integrity • Improving Mobility • Sustainable City Recommendation(s): Receive the presentation and provide feedback to staff. Summary: Staff will provide an update on the Texas Avenue & University Drive Redevelopment Plan, which is being rebranded the Northeast Gateway Redevelopment Plan. This important priority project from the FY23 PDS Plan of Work has been underway since November 2022 and its adoption is anticipated in September 2023. This item comes from Comprehensive Plan Action 2.2, to prioritize and undertake detailed small area plans for priority areas. Four priority planning areas were identified during the 2021 Comprehensive Plan update, including the Texas Avenue & University Drive Redevelopment Area. The planning effort has invited participants to reimagine the area with a new distinct identity that welcomes visitors and residents into the City of College Station. Other goals include incorporating vertical and horizontal mixed-uses, supporting existing commercial uses, and providing a greater mix of housing options to support the growing population who seek to live, work, and play near Texas A&M University. Staff have engaged a wide audience throughout the community thus far. This included holding five working group meetings, two property and business owner meetings, two area-wide meetings, two meetings on the Texas A&M University campus, and a virtual area-wide meeting, as well as a virtual engagement website to gather community feedback. Additionally, staff directly engaged with property developers with significant ties in the area and representatives from the Texas Department of Transportation on future projects in the planning area. Staff also continue to coordinate internally to ensure the plan meets the needs of all departments and maintains the City’s excellent services. During early discussions about the planning area, individuals from the community pointed out that there could be two subareas that are planned for separately. In response to these comments, staff collaborated with the working group to discuss the appropriate subareas for the plan and decided Lincoln Avenue should be the dividing line. The area north of Lincoln Avenue is named The Crossing and the area south of Lincoln Avenue is named Eastgate Main; each of these subareas has its own chapter in the plan. Each of the chapters has its own section for Integrated Mobility with an associated goal that was developed through the planning effort. The Integrated Mobility goals are presented below: Page 21 of 55 • The Crossing (north of Lincoln Avenue): Provide a safe and connected multi-modal mobility system designed to support all modes traveling to, from, and throughout the district. • Eastgate Main (south of Lincoln Avenue): Strengthen the existing multi-modal mobility system to support a diversity of modes of travel. Staff will present the proposed changes to the bicycle, pedestrian, and thoroughfare maps and seek feedback from the Board. After the plan is fully drafted and made available to the public for comment, staff will revise the plan as needed and anticipates presenting the proposed plan to the Board at the September 18, 2023 meeting for the Board's formal recommendation, prior to it proceeding to the Planning & Zoning Commission and City Council for adoption. Budget & Financial Summary: N/A Attachments: 1. Plan Boundary 2. Concept Plan 3. Future Street Network 4. Bicycle Map 5. Pedestrian Map Page 22 of 55 Page 23 of 55 Concept PlanPage 24 of 55 Future Street Network1– Removal of Poplar St. connection to Texas Ave. and continuation of Foster Ave. extension to Poplar St.2, 3, 5 – Addition of a Proposed 2 Lane Minor Collector for Live Oak St., Foster Ave. extension, and Ash St.4– Reclassification of Eisenhower St. from 2 Lane Major Collector to 2 Lane Minor Collector6– Addition of Avenue A extension from current terminus to Eisenhower St.Page 25 of 55 Bicycle Plan1, 2– Addition of Bike Route Proposed3– Addition of Shared Use Path Proposed with connection to Billie Madeley Park4 – Addition of Shared Use Path Proposed with closing of the Poplar St. connection to Texas Ave. 5, 6, 8 – Addition of a Bike Lane Proposed for Live Oak St., Foster Ave. extension, and Ash St.7– Reclassification from Bike Route Existing to Bike Lane Proposed9– Addition of Shared Use Path Proposed along Texas Ave.10 – Addition of Grade Separated Crossing ProposedPage 26 of 55 Pedestrian Plan1– Change Sidewalk Proposed to Shared Use Path Proposed with connection to Billie Madeley Park2 – Addition of Shared Use Path Proposed with closing of the Poplar St. connection to Texas Ave. 3, 4 – Addition of Sidewalk Proposed on Foster Ave. extension and Avenue A extension5– Change Sidewalks Existing to Shared Use Path Proposed along Texas Ave.6– Addition of Sidewalks Proposed7 – Addition of Grade Separated Crossing ProposedPage 27 of 55 August 14, 2023 Item No. 3.6. Wellborn District Plan Update Sponsor: Alyssa Halle-Schramm, Planner Reviewed By CBC: N/A Agenda Caption: Presentation, discussion, and possible action regarding an update on the ongoing Wellborn District Plan effort. Relationship to Strategic Goals: • Good Governance • Core Services & Infrastructure • Diverse & Growing Economy • Improving Mobility Recommendation(s): Receive the presentation and provide feedback to staff. Summary: Staff will provide an update on the Wellborn District Plan. This important priority project from the FY23 PDS Plan of Work has been underway since January 2023 and its adoption is anticipated in October 2023. This item comes from Comprehensive Plan Action 2.2, to prioritize and undertake detailed small area plans for priority areas. Four priority planning areas were identified during the 2021 Comprehensive Plan update, including a needed update to the existing Wellborn Community Plan, which established a vision and planned for coordinated actions from 2013-2023. The ongoing planning effort has built upon the Wellborn Community Plan’s foundation and has rebranded the updated plan as the Wellborn District Plan. The updated plan covers 2023-2033 and serves as a statement of the Wellborn community’s vision for the future. It provides goals and actions on a broad range of topics and provides strategic direction to maintain the rural character of Wellborn while managing small-scale growth and maintaining a high quality of life. Staff have engaged a wide audience throughout the community thus far. This included holding four working group meetings, five area-wide meetings, and a virtual area-wide meeting, as well as a virtual engagement website to gather community feedback. Additionally, staff directly engaged with representatives from the Texas Department of Transportation (TxDOT) on future projects in the planning area. The FM 2154 (Wellborn Road) widening project has been of particular interest to community participants and City staff hosted TxDOT representatives at two of the area-wide meetings to facilitate dialogue between TxDOT and concerned residents. Staff also continue to coordinate internally to ensure the plan meets the needs of all departments and maintains the City’s excellent services. During the planning effort, City staff collaborated with participants to develop the following Integrated Mobility goal for the Wellborn District Plan: Promote a safe, efficient, and connected mobility system that encourages transportation options while recognizing the lower density of the district. Staff will present proposed changes to the bicycle, pedestrian, and thoroughfare maps and seek feedback from the Board. After the plan is fully drafted and made available to the public for comment, staff will revise the plan as needed and anticipates presenting the proposed plan to the Board at the Page 28 of 55 September 18, 2023 meeting for the Board's formal recommendation, prior to it proceeding to the Planning & Zoning Commission and City Council for adoption. Budget & Financial Summary: Attachments: 1. Plan Boundary 2. Bicycle Map 3. Pedestrian Map 4. Thoroughfare Map Page 29 of 55 Page 30 of 55 Page 31 of 55 LEGEND Bicycle facilities are defined below and are categorized as existing, funded, and proposed. EXISTING PROPOSED Bike Route A street designated with signage that is shared by both bicyclists and motor vehicles. Typically, the street will have lower traffic speeds and volumes. It may also be a heavily traveled street but is the only route available. EXISTING FUNDED PROPOSED Bike Lane (Bicycle Facility) A designated part of the street, typically 5-7 feet in width, that is striped, signed and has pavement markings to be used exclusively by bicyclists. Parking is not allowed in a bike lane. EXISTING FUNDED PROPOSED Buffered Bike Lane (Bicycle Facility) Bike lanes that have a painted buffer space, typically 2-3 feet, to increase horizontal separation between bicyclists and motor vehicles. EXISTING FUNDED PROPOSED Separated Bike Lane (Bicycle Facility) A designated part of the street, that is physically separated from motor vehicle traffic with a vertical element or located behind the curb adjacent to the sidewalk. EXISTING FUNDED PROPOSED Shared-use Path A wider sidewalk, typically 10-12 feet, that is shared by bicyclists and pedestrians. It is physically separated from motor vehicles and is located adjacent to a street corridor or within a greenway or park. Shared-use paths are constructed to be accessible, have an all-weather surface and are also referred to as greenway trails. Grade Separation The vertical separation of two intersecting streets so that traffic flow does not cross each other, typically achieved through an overpass or underpass with a bicycle and pedestrian facility. Sometimes they are exclusively for bicyclists and pedestrians. !!! !!! !!! !!! Page 32 of 55 Page 33 of 55 Legend Pedestrian facilities are defined below and are categorized as existing, funded, and proposed. Proposed Sidewalks are illustrated with one line if the sidewalk is proposed on one side of a street and with two lines if proposed on both sides. The intent is to have sidewalks on both sides of all thoroughfares (as identified in the Thoroughfare Map), if feasible, but are not always illustrated on the map. For sidewalks proposed on one side, the side of the street for sidewalk placement will not be determined until funding is identified and the corridor is evaluated further. EXISTING FUNDED PROPOSED Sidewalk A paved walkway alongside a road for pedestrians. EXISTING FUNDED PROPOSED Shared-use Path A wider sidewalk, typically 10-12 feet, that is shared by bicyclists and pedestrians. It is physically separated from motor vehicles and is located adjacent to a street corridor or within a greenway or park. Shared-use paths are constructed to be accessible, have an all-weather surface and are also referred to as greenway trails. Grade Separation The vertical separation of two intersecting streets so that traffic flow does not cross each other, typically achieved through an overpass or underpass with a bicycle and pedestrian facility. Sometimes they are exclusively for bicyclists and pedestrians. !!! !!!! Page 34 of 55 Page 35 of 55 Legend Freeway/Expressway A controlled access highway that can carry extremely heavy volumes of vehicular traffic and provides connections to regional destinations outside the City and other areas of the State. These streets are typically owned and maintained by the Texas Department of Transportation. 6 Lane Major Arterial A street that can carry high volumes of vehicular traffic in the general range of 20,000 to 60,000 vehicles per day and is intended to move traffic in, out, or around the City. In most instances these streets are owned and maintained by the Texas Department of Transportation. 4 Lane Major Arterial A street that can carry high volumes of vehicular traffic in the general range of 15,000 to 40,000 vehicles per day and is intended to move traffic in, out, or around the City. In many instances these streets are owned and maintained by the Texas Department of Transportation. Minor Arterial A street that can carry high volumes of vehicular traffic in the general range of 5,000 to 30,000 vehicles per day and is intended to move traffic around the City. The street typically has 4 lanes though can be 2 lanes with a two-way center turn lane in certain contexts when additional lanes or roundabouts are installed at major intersections. Outside the city limits, these streets are 2-lane rural collectors. Major Collector A street that primarily serves vehicular traffic from residential streets and minor collectors to arterials in the general range of 5,000 to 10,000 vehicles per day. The street is typically 2 lanes with a continuous two-way center turn lane though in certain contexts the continuous two-way center turn lane may be removed and additional turn lanes or roundabouts installed at major intersections as needed. Outside the city limits, these streets are 2-lane rural collectors. Minor Collector A street that primarily serves vehicular traffic from residential streets to collectors or arterials in the general range of 1,000 to 5,000 vehicles per day. The street has 2 lanes and may have an occasional turn lane or roundabout if needed at certain intersections. Outside the city limits, these streets are 2-lane rural collectors. Grade Separation The vertical separation of two intersecting streets so that traffic flow does not cross each other, typically achieved through an overpass or underpass. Page 36 of 55 August 14, 2023 Item No. 3.7. PDS Plan of Work Sponsor: Michael Ostrowski, Director of Planning and Development Reviewed By CBC: N/A Agenda Caption: Presentation, discussion, and possible action on the Planning and Development Services Department's Plan of Work. Relationship to Strategic Goals: • Good Governance • Financial Sustainability • Core Services & Infrastructure • Neighborhood Integrity • Diverse & Growing Economy • Improving Mobility • Sustainable City Recommendation(s): To receive the presentation and provide direction to staff. Summary: Every year the Planning and Development Services Department creates a plan of work that is approved by the Planning and Zoning Commission. The plan of work identifies the items that the department will work on during the year. By establishing a plan of work, it helps the department prioritize which projects they will undertake, as well as identify the resources it will take, both in terms of staff capacity and budget. The plan of work is established for each fiscal year (October - September), but projects may take multiple years to complete. There are times when additional projects get added throughout the year. However, this can have an impact on completing other projects on the plan of work. For this presentation, staff will present the current plan of work and the status of each of the projects. Staff will also identify projects for the FY2024 Plan of Work. Given the number of projects that relate to transportation and mobility, both in the current and proposed plan of work, staff would like to present to the Board and seek their input. Budget & Financial Summary: N/A Attachments: 1. PDS Plan of Work FY2023 2. Draft PDS Plan of Work FY2024 Page 37 of 55 MultiPlan View Report 2023-08-07 - 03:06:01PM CDT 1 of 3 #Name Description Status Start Date Due Date Last Updated Last Comment 1 Bike Lane and Improvements Analysis Analyze roadways to determine prime candidates for the addition of bike lanes and/or improvements such as separated bike lanes. Not Started 05/01/2023 09/30/2023 07/13/2023 This project has been consolidated with the grant application for the Complete Streets Plan for Core of College Station which will start in FY 24 if awarded. If not awarded, will proceed with lesser internal effort. Existing Conditions and data collection will start later this summer regardless. 2 Bryan / College Station Unified Design GuidelinesUpdate These guidelines serve as a technical resource for the design and construction of activities in the rights-of-way or easements. This project involves updates to various portions of the guidelines. Off Track 10/01/2022 07/31/2024 07/25/2023 Limited staffing resources of contributing teams have delayed progress. 3 Census 2020 Follow Up Monitor Census 2020 data releases from the US Census Bureau. Once data is available, update population figures and projections, identify data trends and conduct analysis. Off Track 08/14/2023 09/30/2023 07/08/2023 The U.S. Census Bureau released the Detailed Demographic and Housing Characteristics (DHC) file in late May 2023. There is another planned release in September 2023 of the Detailed DHC-A that will provide additional racial and ethnic information. The Detailed DHC-B will follow, with no set date at this time, and it will add tenure information for racial and ethnic groups. We now have more timely data from the 2021 American Community Survey (ACS). Additionally, the 2022 ACS data will be released in December 2023. Staff in the Planning division will need to analyze all data sets later this year, likely in December 2023 or January 2024, and determine how to incorporate these data sets into a demographics/existing conditions report in 2024 that will precede the 5-year Comprehensive Plan update in 2025. 5 Options to Preserve Integrity of Neighborhoods Identify and analyze options that are intended to preserve the integrity of neighborhoods. Achieved 10/01/2022 12/31/2022 10/13/2022 Staff presented options to the City Council in April 2022, where direction was given. Staff then moved forward with creating a definition for Shared Housing that differentiated these types of uses from Single-Family. 6 Unified Development Ordinance Amendment - Off-Street Parking Requirements Explore the option of reducing or eliminating off-street parking requirements for certain uses and/or areas. On Track 10/01/2022 08/30/2023 07/13/2023 Ordinance amendment is scheduled to go before the Planning & Zoning Commission on July 20, 2023 and City Council on August 10, 2023. 7 Unified Development Ordinance Amendment -Creation of Middle Housing Zoning District Adopt an ordinance to create a "middle housing" zoning district, following the Comprehensive Plan update, to implement the new Mixed Residential land use category. Achieved 10/01/2022 12/31/2022 02/03/2023 Ordinance was adopted by the City Council on 10/27/2022. 8 Unified Development Ordinance Amendment - Lot-by-Lot Grading Determine whether the City should require a grading plan for individual lot developments.Achieved 01/01/2023 06/30/2023 07/03/2023 The ordinance was adopted at June 12, 2023 City Council meeting. 9 Unified Development Ordinance Amendment -Signs Review and update the City’s sign ordinance in light of the recent Supreme Court decisions regarding sign regulations based upon content and off-premise. Off Track 06/01/2023 09/30/2023 06/01/2023 Redrafted with UDO clean up version. Redrafting portions after attending ISA Sign Research Foundation webinar on 6/28. 10 Small Area Plan - Northeast GatewayRedevelopment Plan From the 10-Year Update to the City’s Comprehensive Plan, this project is to create a small area redevelopment plan for the general area surrounding Texas Avenue and University Drive. This project was recently rebranded the Northeast Gateway Redevelopment Plan. On Track 10/01/2022 10/31/2023 07/08/2023 This planning effort remains on track. The third phase of public engagement concluded in April and staff is reviewing draft versions of plan content, schematics, and maps from the consultant team. Public review of the full draft plan is planned for late August or early September, with plan adoption to follow. 11 Traffic Congestion and Mobility Analysis Establish performance metrics to create an annual traffic congestion and mobility report, context-sensitive congestion maps, and a congestion mitigation toolkit document that includes travel demand management techniques, policy recommendations, traffic data tools, construction projects, and operational management methods. Off Track 07/01/2023 06/30/2024 07/13/2023 Project scope has been drafted and in process of being finalized to send out RFP request in July to solicit a consultant. Project is SLA with $80k in FY23 budget. Statuses Not Started 1 (4%)On Track 12 (52%) Off Track 6 (26%) Achieved 4 (17%) Due Dates Not Past Due 19(100%)Past Due 0 (0%) Progress Updates Up-to-Date 23(100%)Late 0 (0%) Pending 0 (0%) Page 38 of 55 MultiPlan View Report 2023-08-07 - 03:06:01PM CDT 2 of 3 #Name Description Status Start Date Due Date Last Updated Last Comment 12 Land Use Fiscal Analysis Prepare a land use fiscal analysis based on the Comprehensive Plan to determine the needed amount of specific land uses and whether that amount matches the Future Land Use & Character Map. From there, conduct a fiscal analysis based on the amount of land uses, and the cost to serve those land uses compared to the anticipated revenue generated from them. Off Track 07/01/2023 06/30/2024 07/08/2023 This project has not started to date, largely due to staffing changes within the Planning Division and the additional workload from the City-Initiated Middle Housing project. The division plans to launch this project before the end of FY23. 13 Small Area Plan - Wellborn District Plan Update The Wellborn Community Plan was adopted by City Council on April 25, 2013. The planning area is located in the southwestern portion of the City and includes much of the remaining historic Wellborn Community. Since 2013, several changes have occurred, as well as market conditions. Upon the completion of the Neighborhood Plan Audit project, staff will update this plan. On Track 10/01/2022 10/31/2023 07/08/2023 The Wellborn District Plan Update is on track. Staff held four area-wide meetings and associated working group meetings throughout January - May 2023, with active participation from residents, TxDOT, and various City staff and departments. Staff is drafting the plan and map revisions throughout summer 2023 and will have a full draft version ready for public review in September 2023, with plan adoption to follow. 14 Urban Heat Island Mitigation Plan Develop a five-year planting plan to mitigate some of the effects of the urban heat island.Achieved 10/01/2022 12/31/2022 10/01/2022 The City Council accepted the "Cooling" College Station plan in September of 2022. The next project involved with the plan is to identify funding opportunities to implement the plan. 15 Implement Complete Street and Context SensitiveDesign Amend the street cross sections and update the Unified Development Ordinance, the Bryan-College Station Unified Design Guidelines, and the City’s capital improvement process to implement context sensitive and complete street design such as prioritized mode corridors, reconstruction projects in established neighborhoods, and in areas where right-of-way is constrained. On Track 10/01/2022 10/31/2023 07/13/2023 Finalizing proposed thoroughfare cross sections and awaiting revised design elements from consultant. Once completed, will proceed with adopted updated cross sections into Comprehensive Plan in fall 2023. 16 Unified Development Ordinance Amendment -Sustainable Landscaping / Yards Analyze and make modifications to landscaping requirements within City ordinances to ensure that sustainable practices are allowed and encouraged. Off Track 01/01/2023 09/30/2023 07/13/2023 Staff is currently analyzing potential amendments. The scope has changed from just sustainable landscaping in yards to potentially other areas, as well as what requirements need to be submitted as part of a landscape plan. 17 Identify and Secure Funding Sources for UrbanHeat Islands Plan Identify and Secure Funding Sources for Urban Heat Islands Plan On Track 01/01/2023 12/31/2023 06/28/2023 Identified TAMU Forestry grant and CDBG Entitlement funds as possible sources of funding. 18 City-Initiated Rezoning to MH Middle Housing Identify and rezone properties to MH Middle Housing.On Track 03/01/2023 01/31/2024 07/08/2023 This project stems from Council direction during their adoption of the MH Middle Housing zoning district in October 2022. Staff established and met with a working group from November 2022 through February 2023 to identify appropriate areas for City-initiated MH Middle Housing zoning. Staff presented those areas to the Planning & Zoning Commission and City Council in March 2023 and both bodies recommended moving forward with all recommended areas, but not two optional areas. Staff throughout the Long Range Planning, Development Review, and GIS divisions, along with review staff in Transportation & Mobility and other departments within the City, have worked to map the areas, prep and host public input opportunities, and analyze the recommended areas to address infrastructure constraints. Staff hosted three public input meetings in June 2023 (two virtual and one in-person) to gain resident input, as well as developed an interactive website for public input, and have fielded questions and comments via the website, email, and phone inquiries. In total, there are 33 areas for potential rezoning cases, with 26 areas in the Current Phase during summer 2023 and 7 areas in a future phase or phases due to surveying work being needed in those areas. The Current Phase rezoning cases will begin being scheduled for Planning & Zoning Commission and City Council public hearings beginning in fall 2023. 19 Update City Bicycle Map Update the City's bicycle map to incorporate recent changes in facilities, as well as to enhance usability. On Track 06/01/2023 09/30/2023 07/13/2023 Coordination has occurred with GIS and Public Communications. Anticipate map being finalized in late August. 20 Unified Development Ordinance Amendment -Clean-Up and Consistency Clean-up items relating to the Unified Development Ordinance.On Track 04/01/2023 08/31/2023 07/08/2023 This ordinance amendment provides needed updates to the Unified Development Ordinance for consistency, readability, and accuracy. These edits are not for policy changes, but rather clean-up items. This item is scheduled for the July 20 Planning & Zoning Commission meeting and the August 10 City Council meeting. 21 Dashboard - Demographics Creation of a dashboard for demographic statistics using ArcGIS Hub.On Track 04/01/2023 09/30/2023 07/25/2023 The demographics dashboard has been created and refined as of summer 2023. Staff are now working to house the dashboard on the Planning & Development Services website as a temporary digital location before a larger dashboard hub is created by IT in FY24. 22 Dashboard - Permits Creation of a dashboard for permit statistics using ArcGIS Hub to replace the development newsletter. On Track 04/01/2023 09/30/2023 07/25/2023 The permits dashboard has been created and refined as of summer 2023. Staff are now working to house the dashboard on the Planning & Development Services website as a temporary digital location before a larger dashboard hub is created by IT in FY24. 23 Strategic Plan for Customer ServiceEnhancements Creation of a strategic plan to identify actions to improve customer service from the department. On Track 05/01/2023 09/30/2024 08/01/2023 Representatives of each division have volunteered/appointed to the working group and we had an initial meeting on 7/10 to discuss the purpose of the action plan, how it integrates with the P&DS Strategic Plan, and to determine which staff is needed in which follow up meetings addressing specific actions. Follow up appointments have been scheduled for August to identify specifics to carry out actions. Page 39 of 55 MultiPlan View Report 2023-08-07 - 03:06:01PM CDT 3 of 3 #Name Description Status Start Date Due Date Last Updated Last Comment 24 Bicycle, Pedestrian, and Greenways Master PlanAudit This audit will evaluate the implementation and status of actions contained in the Bicycle, Pedestrian, and Greenways Master Plan that was originally adopted in 2010 and had a significant update in 2018. On Track 06/12/2023 09/30/2023 08/07/2023 Verifying status of action items in Chapter 7 - Implementation (specifically Figures 7.1: Facility Miles and 7.4: Implementation Tasks) to create a summary report of overall plan progress and recommendations for next steps. Anticipated to be complete by the end of August 2023. Page 40 of 55 MultiPlan View Report 2023-08-07 - 03:19:55PM CDT 1 of 2 Name Description Start Date Due Date Adoption of Updated Building Codes Review and adoption of 2024 code cycle building codes.01/01/2024 09/30/2024 ArcGIS Hub Page Creation of a ArcGIS Hub page to host all GIS mapping information.01/01/2024 06/30/2024 Bicycle Friendly Community DesignationApplication Submit application for Bike Friendly Community designation with intention becoming a silver level designation. 10/01/2023 06/25/2024 Bicycle, Pedestrian, and Greenways Master PlanImplementation Implementation of actions identified within the Bicycle, Pedestrian, and Greenways Master Plan. An audit of the plan will be finished in fall 2023 which includes a review of actions completed. Prioritization of remaining actions will be undertaken and implemented. 10/01/2023 09/30/2024 Complete Streets Plan for Core of College Station Development of plan to improve safety, connectivity, accessibility, and comfort of active transportation and transit users in the core of the City. Project is pending funding for consultant through TxDOT Transportation Alternatives grant program to be announced in October 2023. If grant is not awarded, a smaller effort will be performed by staff. 11/01/2023 05/31/2025 Dashboard - Bicycle and Pedestrian Creation of a dashboard for bicycle and pedestrian metrics using ArcGIS Hub.01/01/2024 03/31/2024 Digitize Historical Records Digitize all historical paper records.11/01/2023 03/31/2024 Establish Stakeholder Conversation Series Work with development community to establish a series of communications on various issues. This includes builders, developers, realtors, etc. 01/01/2024 06/30/2024 Floodplain Hazard Assessment Assess the current floodplain hazards and assist in determining scale of any necessary mapping/remapping efforts. As part of the project, several of the City’s watersheds will be evaluated including Hopes and Peach Creeks where we have seen rapid growth in these mostly unstudied and unmapped watersheds and streams. 10/01/2023 09/30/2024 Northeast Gateway Redevelopment PlanImplementation Implementation of actions identified within the Northeast Gateway Redevelopment Plan. The plan is slated for adoption in late September 2023. The actions to be implemented first will be identified after plan adoption, but are likely to include revisions to the Mixed-Use zoning district, among others. 11/01/2023 09/30/2024 Ordinance Amendment - Curbside ManagementPolicy Ordinance amendment to create curbside management policy for ride-share services, transit, deliveries, curbside pick-ups, and food trucks and establishing designated aerial fire access locations. 07/01/2024 12/31/2024 Ordinance Amendment - Safe Passing Evaluation and creation of a safe passing ordinance.10/01/2023 03/31/2024 Pedestrian Facility Design Complete Preliminary Engineering Report (PER) or schematic design for a high priority unfunded sidewalk and/or shared use path. 12/01/2023 03/31/2024 Shared Use Path Design Standards Develop design guidelines for shared use paths to be incorporated into the BCS Unified Design Guidelines with UDO amendments as needed. Also includes design considerations for when paths cross at street intersections and at midblock locations. 06/01/2024 12/31/2024 Page 41 of 55 MultiPlan View Report 2023-08-07 - 03:19:55PM CDT 2 of 2 Name Description Start Date Due Date Small Area Plan Audit Phase 2 This audit will evaluate the implementation effectiveness of the older small area plans that have been adopted under the City's Comprehensive Plan. These small area plans include the Northgate District redevelopment plans (1996 and 2003), Wolf Pen Creek Master Plan (1998), and the Medical District Master Plan (2012). 06/01/2023 05/30/2024 Strategic Plan for Customer ServiceImplementation Implementation of actions identified within the FY24 Customer Service Action Plan. The plan will be completed by 9/30/2023 and implementation will begin after that date. 10/01/2023 09/30/2024 Tactical Urbanism Evaluate and develop tactical urbanism program.08/01/2023 03/31/2024 Transportation Existing Conditions and Data Collection Update GIS layers to include more detail and attributes of existing street pavement widths, bicycle and pedestrian infrastructure, and right-of-way. Also create a database of transportation-related volumes and other available data. 08/01/2023 12/22/2023 Unfunded Bicycle and Pedestrian ProjectPrioritization Work with Bicycle, Pedestrian, and Greenways Advisory Board to update the metrics used to prioritize stand-alone unfunded bicycle and pedestrian-related infrastructure projects as identified in adopted City plans. Once the methodology is updated, perform the project prioritization to identify the higher priority projects to seek implementation from City and other funding sources. 10/01/2023 01/31/2024 Unified Development Ordinance Amendment -Accessory Dwelling Units Amendments to the accessory dwelling unit section to address current concerns relating to attached units, and other changes to its standards. 11/01/2023 05/31/2024 Unified Development Ordinance Amendment -Drive-Thru Queueing Amend the Unified Development Ordinance to update the requirements for drive-thru uses to reflect changes in demand and pick-up delivery methods. 01/01/2024 05/31/2024 Unified Development Ordinance Amendment -Mixed Use Zoning District Amendments to the mixed use zoning district to incorporate changes in development patterns. 11/01/2023 05/31/2024 Unified Development Ordinance Amendment -Planned Development District Amendments to the planned development district to set certain standards for its use and applicability. 11/01/2023 05/30/2024 Unified Development Ordinance Amendment -Townhouse Parking Ordinance amendment to revise off-street parking and related requirements associated with Townhouse uses so that they are consistent in the various zoning districts in which the use is allowed and alleviate issues with continuous driveways along streets and obstruction to sidewalks. 01/01/2024 05/31/2024 Unified Development Ordinance Amendment -Traffic Impact Analysis Ordinance amendment to update traffic impact analysis requirements that consider changes drafted by the MPO and other modifications such as applicability thresholds, varying scopes, safety implications, bicycle and pedestrian users, and site-related elements. 04/01/2024 09/30/2024 Walkability and Bikeability Audit Program Establish a program for walkability and bikeability audits. 10/01/2023 03/31/2024 Wellborn District Plan Implementation Implementation of actions identified within the Wellborn District Plan. The plan is slated for adoption in October 2023 and the actions to be implemented first will be identified after plan adoption. 01/01/2024 09/30/2024 Page 42 of 55 August 14, 2023 Item No. 3.8. Bike Map Update Sponsor: Carl Ahrens, Staff Planner Reviewed By CBC: N/A Agenda Caption: Presentation, discussion, and possible action regarding an update of the City's bike map. Relationship to Strategic Goals: • Good Governance • Improving Mobility • Sustainable City Recommendation(s): Staff recommends the Board provide feedback regarding the proposed changes to the City bike map. Summary: Staff is working to update the City’s Bike Map & Info Guide. A sample map size and paper type will be provided at the meeting for the Board members to review and provide feedback. The goal of the revised map is to reflect the current bike network on a smaller, pocket-sized map that still provides the information of the current map. Landmarks will be added to the map to provide some reference points. In addition, a QR code is planned to be added to the map that links users to the City’s online bike map. The map is expected to be ready for printing in late August or early September. Budget & Financial Summary: Funds for printing the bike map are included in the Planning & Development Services Department budget. Attachments: None Page 43 of 55 August 14, 2023 Item No. 3.9. Tactical Urbanism Sponsor: Carl Ahrens, Staff Planner Reviewed By CBC: N/A Agenda Caption: Presentation, discussion, and possible action regarding the development of a potential tactical urbanism program. Relationship to Strategic Goals: • Improving Mobility • Neighborhood Integrity Recommendation(s): Staff recommends the Board receive the presentation and provide feedback. Summary: The Board requested a future agenda item regarding tactical urbanism at the April 2023 meeting. This item will provide some background on the topic, and how other cities have implemented and managed projects brought forth by the public. Tactical urbanism is an approach to neighborhood building and activation using short-term, low-cost, scalable interventions and policies aiming to change the overall use and feel of streets and public spaces. While temporary in nature, tactical urbanism practices can be used as a pilot program to identify potential projects to implement long- term change. The goal is to test new designs and ideas that will improve the safety, health, and vitality of neighborhood and community areas. Generally, it is citizen-led though it can also be initiated by governmental entities. This presentation will focus on what the City’s involvement could be, as well as introduce what other jurisdictions have done from a local government’s perspective. The guide and permitting process for Fayetteville, Arkansas is attached as an example. Other jurisdictions and sample project types will be provided in the presentation. The purpose of this item is to receive initial feedback from the Board. If the Board recommends that aspects should be explored further, staff will pursue developing a tactical urbanism program as determined in consultation with other City departments, Boards, and City Council direction Budget & Financial Summary: Attachments: 1. Tactical Urbanism Guide - Fayetteville Arkansas Page 44 of 55 A GUIDE TO COMMUNITY-LED P LACEMAK ING P ROJECTS Permitting Process, Application, & Materials Guide “AN APPROACH TO NEIGHBORHOOD BUILDING USING SHORT-TERM, LOW-COST, AND SCALABLE INTERVENTIONS TO CATALYZE LONG-TERM CHANGE.”1 TACTICAL URBANISM PHOTO CREDIT: FAYETTEVILLE FLYER Page 45 of 55 TABLE OF CONTENTS BACKGROUND............................................... 3 THE APPLICATION PROCESS (PAGES 4-6) TIMELINE .......................................................... 4 GUIDELINES ................................................. 5-6 INSTALLATION (PAGES 7-11) SIGNAGE & SAFETY ....................................... 7 INSTALLATION DAY PERMITS ......................... 8 EVALUATION & METRICS ............................... 9 MATERIALS GUIDE ........................................ 10 APPROVAL SIGN .......................................... 11 FOR MORE INFORMATION VISIT: FAYETTEVILLE-AR.GOV/TACTICALURBANISM FOR ASSISTANCE, CONTACT THE ENGINEERING DIVISION: ENGINEERING@FAYETTEVILLE-AR.GOV 479.575.8206 2 Page 46 of 55 What is Tactical Urbanism? BACKGROUND Tactical Urbanism is a set of techniques that cities or community groups can use to test out low- cost, short-term improvements to the built environment.1 The goal of Tactical Urbanism is to test new designs and ideas that will improve the safety, health, and happiness of our neighborhoods. 3 What is the built environment? The built environment is any of the human-made aspects of our world - streets, parks, homes, offices, etc. The built environment has significant impact on our daily lives. We are affected by the presence (or absence) of sidewalks and bike lanes, the width of streets, and the number of trees lining the road. Health,2 happiness,3 and safety4 depend, in large part, on the physical world around us. Public safety, public health, and overall quality-of-life are improved when the built environment reflects the values, character, and history of our community.5 How can Tactical Urbanism improve our built environment? In order to encourage and enable residents to participate in improving the built environment, the City has developed a community-led Tactical Urbanism permit application. By working with City staff, using Tactical Urbanism techniques, and gathering information on a project’s success- es and failures, residents can take an active role in improving the built environment in their own neighborhoods. Successful Tactical Urbanism projects are happening all across the globe. These projects come in all shapes and sizes. Past installations included transforming intersections into pedestrian plazas,6 creating pop-up parks in parking spaces,7 and installing crowd-sourced signage to key commu- nity destinations.8 Right here in Northwest Arkansas, bike lanes and pedestrian infrastructure were installed temporarily using Tactical Urbanism techniques.9 You can read about other exemplary projects at the Street Plans Collaborative website.10 Page 47 of 55 Up to two months prior to desired installation date: - Read the City’s Tactical Urbanism Guide. - Define the scope, purpose, and intended results of your project. - Meet with neighbors, design your site plan, collect pre-installation data, and make initial materials list. Between 10 and 55 days prior to desired installation date: - Fill out your permit application. Make sure to include full project description, timeline, and any required supporting materials. - Submit your application. Step 1 Step 2 Step 3 If approved, you may still need to apply for: A Street-Closure Permit allows for detour routes and street and lane closures. Up to 5 days to approve. An Event Permit allows for block parties, noise variances, parades, or other large events. Up to 45 days to approve. Within 10 days of application submittal: - You will receive an email from the Engineering Division with one of the following responses: ApprovedYou may install your project as submitted in your application. Congratulations!Not ApprovedIf more information or changes are needed, your application will be returned, with comments included. When you have addressed the comments, you may re- submit your application. Event Permit StreetClosure 4 THE APPLICATION PROCESS Timeline Before submitting your application, use this timeline to help you determine how long the approval process may take. Approval can take between 10 and 55 days, based on the scope of your project and the permits you may be required to apply for. Page 48 of 55 5 Guidelines for a successful application To help citizens design the best possible projects, City staff has put together the following guidelines for community-led Tactical Urbanism. By following these guidelines, your project will have the best possible chance of approval. These guidelines were collected from existing codes, ordinances, and laws on the national, state, and city level. Do your best to pick a site that avoids the following: 1. State Highways. The Arkansas Highway and Transportation Department (AHTD) will not approve citizen-led project within an AHTD right of way. All projects must avoid state highways. 2. Streets classified as arterial or collector. You can use the city’s color-coded map to help you identify what streets are arterial or collectors. These streets have high volumes of traffic and high speeds, making them difficult for citizen-led projects. 3. Streets with speed-limits of more than 25 miles per hour. These streets may be deemed too dangerous for citizen-led projects. 4. Stops for delivery trucks, public transit, or trash and recycling collection. If you choose a location where you will interfere with these services, you are required to contact the affected parties and receive written confirmation that they are aware of and approve of your proj- ect. You can upload any correspondence in the “Additional Documentation” section of the application. You are not required to contact these services if you will only temporarily impede access during the day of installation or removal. 5. Public utilities, utility covers, valves, etc. If you prevent access to public utility access points, City staff are not likely to approve your design. These features must be accessible. 6. Blocking driveways. If you will be designing a project that blocks a driveway, please upload signed letters of approval from occupants in the “Additional Documentation” section of the application. THE APPLICATION PROCESS Page 49 of 55 Emergency Vehicle Access Additionally, the diagram to the right shows necessary clearance for a fire hydrant, which is 26 feet. If your design prevents this level of access, it is unlikely that your project will be approved, unless the materials that you choose are easily mountable. MUTCD and ADA Compliance Neighborhood Involvement We highly recommend that you involve your neighbors in the planning, design, and construction process. While the City does not mandate that you inform your neighbors, doing so will improve the chances that your project will be successfully received. In addition to involving neighbors in the planning process, we encourage you to actively en- gage individuals who may come in contact with your project. You might put out a homemade comment box or have a message board where visitors can record their reactions. Tactical Urbanism is about building community through safe and happy neighborhoods; involving neigh- bors is a vital component of the process. We highly encourage applicants to familiarize themselves with the rules for street markings and street designs. The Manual on Uniform Traffic Control Devices (MUTCD) and the Americans With Disabilities Act (ADA) both contain important information about safety, accessibility, and design standards. These standards are periodically updated. Please consider the current MUTCD and ADA street guidelines before submitting your application. You may want to contact the City’s ADA Administrator or Engineering Division for guidance: engineering@fayetteville-ar.gov or 479.575.8206 HYDRANT6 Guidelines for a successful application In addition to the items previously listed, please keep the following items in mind when plan- ning your design: In order for emergency vehicles to maneuver safely, 20 feet of horizontal roadway clearance is required. Your project may not be approved if it reduces the street width to less than 20 feet, unless materials are mountable (able to be driven over by a vehicle without any damage to the vehicle). THE APPLICATION PROCESS Page 50 of 55 INSTALLATION Installation Day : Signage and Safety Consider creating a social media page for your installation day. You can invite neighbors, link to a crowd-funding site for material costs, collect feedback in real-time, or share your project across the globe. Once you have submitted and received an approval from City staff, it is time to plan installation day! We encourage you to reach out to neighbors to alert them to the project and invite them to participate. Tactical Urbanism works best when community-led and we encourage you to engage neighbors and friends as much as possible in each step of the process. 7 For installation day, please fill out and print at least one copy of the Approved Project sign at the end of this guide. This sign should be posted in a prominent location near your installation site. The sign will allow anyone who encounters your project to see that it has been approved by the City and will also provide them with a link to a survey feedback form. Required Signage at your installation You can fill out the blank box at the center of the sign with details about the project design, ma- terials, and participants. Be as creative as you like! This sign must be present at your installation site for the entire duration of the project, not only in- stallation day. We recommend laminating the sign to help it resist the elements and posting one or more signs near the project. Make SAFETY your number one priority! We highly suggest using dedicated safety equipment during your installation and removal events. We recommend designating a “safety captain” who can ensure that traffic is safely and efficiently directed away from any project participants. Traffic vests, cones, and Stop or Yield signs will improve visibility, slow vehicles, and increase the safety of your installation. Homemade signs or barriers are appropriate for slowing traffic during installation day. Page 51 of 55 8 INSTALLATION Additional Installation Day Permits After you have received an approval from City Staff, you may be directed to fill out an addition- al permit application specifically for your installation or removal day. City staff will indicate if one of these additional forms is necessary. Do not fill out an additional permit if staff do not indicate a need for it. You may be asked for the following: Street Closure Permit Event Permit Even if your project does not meet the conditions for an Event Permit but you still plan to tempo- rarily close a road, you may be required to fill out a Street Closure Application for your installation day. This permit is necessary if: 1. You will be creating a detour route due to a closed local, residential, or low volume street. 2. You will be closing lanes or streets designated as collector streets or higher, or that have higher volumes of traffic. This permit must be submitted no later than five business days prior to date of closure. Street designations can be found on the Master Street Plan map. It is not necessary to fill out this application for lane closures on local or residential low-volume streets where you use will flaggers to maintain two-way traffic. Event Permits are required for large events such as festivals, block parties, parades, etc. Event Permit Applications are required for any event that takes place on City property and requires City resources (police assistance, noise ordinance variance request, etc.). If your Tactical Urban- ism installation or removal day involves these components, you may be required to fill out an Event Permit. If you will be closing a street or parking lot for less than eight hours, you will be required to submit your application 21 days prior to the event date. If you will be closing a street or parking lot for more than eight hours, you will be required to submit an Event Permit application 45 days prior to your event date. You will also be required to gather signatures of approval from all residents, occupants, and business owners in a 300 foot ra- dius of your event. We highly suggest restricting your installation day activities to less than 8 hours. Page 52 of 55 Develop Collect EvaluateStrategize Share Second, complete pre-installation data collection. You might want to do pedestrian or cyclist counts at a street crossing or attendence counts at an outdoor venue. You might ask local businesses if they are willing to fill out a simple retail performance form, or you might create a survey to measure citi- zen satisfaction with the status-quo situation. Third, capture impressions and feedback during the time that your project is installed. You might repeat your cyclist/pedestrian counts, put up a comment box to collect feedback, create a QR code with a link to an online survey, or put up an on-site message board. Think about how your feedback mechanisms can be both a tool for data collection and a way for community mem- bers to engage with the built environment. Finally, if you are interested in sharing this data with the City, contact the engineering depart- ment to set up a post-project discussion. You should be prepared to present a report about the project and its successes. You can also contact the engineering department if you would like to access the City survey feedback on your installation. City staff will consider youu project report, public feedback, and budgetary considerations to determine the long term viability of your project. INSTALLATION Evaluation & Metrics If the intent of your project is to demonstrate a change that could be permanent in the long term, we highly encourage you to build evaluation tools and measurements into your planning process. First, develop an evaluation strategy for your project. Do you want to demonstrate increased pedestrian use of an area because of your traffic calming measures? Do you hope to show an increase in sales or attendance? Do you need quantitative or qualitative data? How might you best collect this information? Think about your goals and how you might measure the success of your project in achieving those goals. The City has a dedicated survey form set up to receive feedback on citizen-led Tactical Urbanism projects. You can access this survey at: http://www.surveymonkey.com/r/fayettevilletacticalurbanism or by calling the Engineering Department 9 Page 53 of 55 INSTALLATION 10 REFERENCES: 1. Street Plans Collaborative: “Community-Led Demonstration Project Policy Guide” (April 2016). 2. Center for Disease Control and Prevention: “Healthy Places” (2017). 3. Benfield, Kaid: “Why the Places We Live Make Us Happy” (2012). 4. National Crime Prevention Council: “Crime Prevention Through Environmental Design,” (2017). 5. Dannenberg, Andrew; Howard Frumkin; and Richard J. Jackson: “Making Healthy Places: Designing and Building for Health, Well-Being, and Sustainability,” Island Press, (2011). 6. NYC Department of Transportation “Plaza Program” The City of New York (2017). 7. Park(ing) Day Global Annual Event - http://parkingday.org/ 8. Walk Your City - http://walkyourcity.org/ 9. Street Plans Collaborative: “Bike NWA Final Report” (December 2016). 10. Street Plans Collaborative: ‘Tactical Urbanism Projects” (2017). Materials Guide: We highly suggest researching past Tactical Urbanism projects when selecting materials for your project. You will want to consider the longevity, impending weather, and goals of your project before selecting materials. Keep in mind - you are responsible for the placement and removal of all materials used for your project (this includes paint on streets or sidewalks). City staff will not remove your project, so do not use materials that will require heavy duty machinery to remove. The emergency contact that you note on your project application will be held responsible for final removal after the project has ended. Material Suggestions: • Duct tape • Spray chalk • Straw bales • Traffic cones • Traffic tape • Potted plants • Wood pallets • Hand-painted signs • Reflective glass beads for street markings • Chalk line reel for making straight lines • Cardboard stencils for art or directional signs • Found objects and recycled materials make great components of Tactical Urbanism projects The City is excited to see how resourceful, artistic, andinnovative Fayetteville citizens can be! Please contact the City’s Engineering Division with any questions: 479.575.8206. More information is available online at fayetteville-ar.gov/tacticalurbanism Page 54 of 55 WANT TO CREATE YOUR OWN TACTICAL URBANISM PROJECT? WW W.FAYETTEVILLE-AR.GOV/TACTICALURBANISM THIS IS A CITY OF FAYETTEVILLE APPROVED TACTICAL URBANISM PROJECT This project includes: Tactical Urbanism is a set of techniques that cities or community groups can use to test out low-cost, short-term improvements to the built environment. The goal of Tactical Urbanism is to test new designs and ideas that will improve the safety, health, happiness, and community connectivity of our neighborhoods. You can offer feedback on this project at www.surveymonkey.com/r/FayettevilleTacticalUrbanism Page 55 of 55