Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
05/10/2011 - Regular Agenda - Archived Posting - Parks Board (3)
n Eor q� (*Oro" PARKS AND RECREATION ADVISORY BOARD nccREnrrr3n AGENDA CITY OF COLLEGE STATIONS°nhecreaEk�vE� 7:00 PM, Tuesday, May 10, 2011 -1 he Green Room at Wolf Pen Creek — 1015 Colga College Station, s" 1. Call to order and Roll Call. 2. Possible action concerning requests for absences of members. 3. Hear visitors. 4. Consideration, possible approval, and discussion of minutes from the meeting of April 12, 2011. 5. Presentation, possible action, and discussion concerning The Barracks development in terms of rezoning. 6. Update and discussion regarding the Proposed Recreation, Park, and Open Space Master Plan 2011-2020. 7. Update and discussion regarding Christmas in the Park for 2011. 8. Discussion and possible action concerning the PARD Advertising Policy. 9. Report, possible action, and discussion concerning the fee analysis of the Southwood Community Center. 10. Update and discussion concerning the Park Bucks Program. 11. Discussion and possible action concerning the Parks and Recreation Advisory Board Goals for FY11. 12. Report, possible action, and discussion concerning the current Capital Improvements Program. ➢ Capital Improvements and Park Land Dedication Project Lists of May 2011. ➢ Dedications of Less than Five Acres • Breezy Heights Addition Lots 5R, 6R, 7R, and 8R N Park Zone 6 • College Hills Estates Replat - Park Zone 2 The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made at least 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas maybe viewed on www.cstx.aov. 13. Presentation, possible action, and discussion on future agenda items: A Board Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Next Regular Meeting N June 14, 2011, The Green Room at Wolf Pen Creek 14. Adjourn. Notice is hereby given that a Regular meeting of the Pants and Recreation Advisory Board of College Station, Texas will be held on the 10th day of May, 2011. For the meeting to begin at 7:00 p.m. at the Green Room at Wolf Pen Creek,1015 Colgate, College Station, Texas, 77640. The following subjects will be discussed, to wit: See Agenda. Posted this the day of . 2011, at p.m. City of College Station, Texas MIN Sherry Mashburn, City Secretary 1, the undersigned, do hereby certify that the above Notice of Meeting of the Parks and Recreation Advisory Board of the City of College Station, Texas is a true and correct copy of said Notice and that / posted a true and correct copy of said notice on the bulletin board of City Nall, 1101 Texas Avenue, in College Station, Texas and on the City`s website, www.cstx.aov. The Agenda and Notice are readily accessible to the general public at all times. Said Notice and Agenda were posted on , at and remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting. This public notice was removed from the official posting board at the College Station City Nall on the following date and time: by Dated this day of 2011. CITY OF COLLEGE STATION, TEXAS BY.� STATE OF TEXAS COUNTY OF BRAZOS Subscribed and swam to before me on this the day of .2011. Notary Public — Brazos County, Texas My commission expires: STAFF PRESENT. David Schmitz, Interim Director; Amanda Putz, Board Secretary; Kelly Kelbly, Recreation Supervisor, Southwood Community Center; David Gerling, Recreation Superintendent; Marci Rodgers, Senior Services Coordinator; Curtis Bingham, Park Operations Superintendent; Peter Lamont, Recreation Superintendent; Bob Cowell, Director, Planning and Development Services; Matt Robinson, Senior Planner, Planning and Development Services BARD PRESENT: Gary Erwin, Chair; Douglas Becker, Shane Wendel, Susan Fox, George Jessup, Billy Hart, Gerard Kyle, .Ion Denton VISITORS: Kent Laza, 4490 Castlegate Dr., CS, Phillips Engineering Wallace Phillips, 4490 Castlegate Dr., CS, Phillips Engineering Heath Phillips, 2440 Stone Castle, CS, Phillips Engineering 1. Call to order and Roll Call. The meeting was called to order with a quorum present at 7:02 p.m. - George Jessup arrived at 7.02 p.m. iv 2. Possible action concerninca requests for absences of members; Millie Burrell submitted a request for absence, and she also had an absence request for the April Board meeting. Shane Wendel made a motion to approve the absence requests submitted, and Douglas Becker seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. 3. Hear visitors: Hearing none, this item was closed. 4. Considerations, possible apDroval. and discussion of minutes from the rneetinq of April 12. 2011: Billy Hart made a motion to approve the minutes as submitted, and Jon Denton seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. 5. Presentation. possible action, and discussion concerning The Barracks derrelooment in terms of rezoning:, Wallace Phillips presented the development to the Board. He explained that the development is located on the west side of Wellborn Road tracks and north of Rock Prairie. The proposal was for six small parks and one centrally located park. Mr. Wallace Phillips presented that they are a half acre short on the land dedication, however Mr. Phillips will pay those fees. The park that would be centrally located in the development would be more of a serene, natural, and silent study area. He reported that students would have these different locations in the development that would cater to different needs. For example two of the different facilities would be a basketball court and a volleyball court. Discussion followed. In summarization of the proposal: The total land dedication required for the development is 4.17 acres and they are proposing a dedication of 3.79 acres. That would calculate as the developer being $14,000 short on the land dedication. Mr. Phillips will pay the $14,000 that he is short on for the land dedication. Jon Denton made a motion to approve the 3.79 acres for the Barracks II Subdivision, and George Jessup seconded the motion. The vote was called. The motion passed with a vote of 7 to 1. (Douglas Becker in opposition. Millie Burrell was absent) 6. ypdate and discussion reoardina the Pr000sed Recreation. Park. and Open SRace Master Plan 2011-2020: Bob Cowell updated the Board on the Recreation, Park, and Open Space Master Plan. This was an informational item only, and no action was required. 7. UDdate and discussion reciardincp Christmas in the Park for 2011:, David Schmitz reported that Stephen C. Beachy Central park was too small for the citizens, and that parking was a major issue for the attendees. Staff decided that moving Christmas in the Park to the Wolf Pen Creek facility, as that venue better fits the needs of Christmas in the Park. Peter Lamont reported on staffs ideas and recommendations for Christmas in the Park. He said that this can be more of a community event. We can possibly have local vendors have booths that sell food, and trinkets, etc. Several reasons why staff thinks that the Wolf Pen Creek facility is a much more appropriate facility for Christmas in the Park. Additional parking at Post Oak Mall. ➢ The venue is much larger for the event. The trails could be used as a lighting display, and for hayride options. The basic lights could be left on the structures throughout the year which would cut down on labor costs. ➢ Santa could be based in the Wolf Pen Creek Green Room. Possibilities for including local businesses for booth space. 2 May 10, 2011 Parks and Recreation Advisory Board Meeting Minutes Overall, the Board felt that holding the event at Wolf Pen Creek was a good idea. The Board, however, felt that not having the drive thru capability was a disadvantage. Discussion followed. This was an informational item only, and no action was required. B. Discussion and ¢possible action concerning the PARD Advertisino Policy: David Schmitz reported that staff is attempting to be creative, and thinks that posting advertisement in the parks would be good as a source of revenue income. The policy would entail city staff to solicit RFP's (request for proposals) to market the advertisement to potential sponsors. Currently, the only space that city is looking to post advertisement is at the athletic facilities. Shane Wendel made a motion to approve the PARD Advertising Policy, and Douglas Becker seconded the motion, The vote was called. All were in favor, and the motion passed unanimously. 9e Report, possible action. and discussion concerning the fee analvsis of the Southwood Community Center: Kelly Kelbly reported on the Southwood Community Center Budget Analysis. The Board discussed that the difference in teen fees compared to senior fees is troublesome. They are concerned that the $100 annual fee for the teens is too high. The Board would like to look at the fees for the teens so that they can be revisited and analyzed. Billy Hart made a motion to re-evaluate and direct staff to analyze the equity and distribution of the Southwood Community Center fees, and Shane Wendel seconded the motion, The vote was called. All were in favor, and the motion passed unanimously. 10. UDdate and discussion concerning the Park Rucks Prograrn: Curtis Bingham, Park Operations Superintendent, reported on the Park Bucks Program. He updated the Board on the changes and reported that the program has been revised to fit the standards better. This change also allows staff to better monitor the distribution and creation of the park bucks. Discussion followed. This was an informational item only, and no action was required. 11. Discussion and oossible action concerning the Parks and Recreation Advisory Boars! Goals for FY11: This was an informational item only, and no action was required. 12. Reoort> possible action, and discussion concernincaF the current Capital ImDrovernents Proararn: ➢ Capital ImDrovements and Park Lane! Dedication Proiect Lists of May, 2011: Pete Vanecek, Senior Park Planner, reported on the Capital Improvement Project Lists. This was an informational item only, and no action was required. ➢ Dedications of Less than Five Acres., Pete Vanecek, Senior Park Planner, reported on the Dedications of Less than Five Acres. 3 May 10, 2011 Parks and Recreation Advisory Board Meeting Minutes d Breezy Heights Addition Lots 5R, 6R, 7R, and 8R N Park Zone 6 • College Hills Estates Replat N Park Zone 2 13. Presentation, possible action, and discussion on future agenda items. A Board. Member ma.v ineauire about a subiect for which notice has not been aiven. A, statement of specific factual information or the recitation of existinca oolicv may be given. Anv deliberation shall be limited to a proposal to place the subiect on. an aeaenda for a subsequent meeting: > Next Regular Meeting M June 14, 2011, The Green Room at Wolf Pen Creek 14. Adjourn: Billy Hart made a motion to adjourn the meeting, and Jon Denton seconded the motion. The vote was called. All were in favor, and the meeting adjourned at 9:30 p.m. El May 10, 2011 Parks and Recreation Advisory Board Meeting Minutes rMINN-, l .r $ I , I ►, IMIN ll LRiS�[�I�l Summary of Developed Lots SF MF Total Number of Lots 105 320 425 Park Land Dontated 3.79 Neighborhood Park Land Required No. of DU DU/Ac Acres Single Family 105 102 1.03 Multi Family 320 102 3.14 4.17 Entire Development Type $/DU No. of DU Fee Neighborhood Park Dedication SF 314 9.5 2,980 Neighborhood Park Dedication TH 314 35.5 11,132 Community Park Dedication SF 943 105 99,015 Community Park Development TH 943 320 3015760 $739,587 City of College ! !' Advertising Policy Parks dRecreation.: PURPOSE This policy provides guidelines for the City of College Station Parks and Recreation Department (PARD) to enter into advertising arrangements and agreements to help offset its costs in providing services and facilities for the general public. PARD staff or its agents may solicit advertising for PARD programs, events, projects and sites/locations consistent with promoting the general health, safety and welfare of the general public as recited herein and to respect the public nature of the PARD services and facilities to which such advertising relates. The term advertising includes any public notice or announcement in any format, including printed or electronic, audio or visual, and any picture or signage designed to promote an activity, product or business. APPROVAL AUTHORITY All advertising must be approved by the PARD director or his designee. Advertising that exceeds $25,000 paid by a customer must also be approved by the city manager. The City of College Station reserves the right to approve or disapprove any advertising. POLICY General. Advertising pursuant to this policy should be consistent with the tenets recited herein, with the contemporary standards of good taste, and with promoting and modeling positive values consistent with the overall general health, safety and welfare of the general public. Prohibitions. The following types of advertising are not allowed: 1. False, misleading or deceptive; 2. Relating to illegal activity; 3. Explicitly sexual material, including nudity, semi -nudity, lewdness, obscene material, or any other material deemed harmful to minors or the general public; 4. Language which is obscene, vulgar, profane, illegal or offensive. 5. Depicting violence or antisocial behavior; 6. Relating to controlled substances or instruments, devices, items, products or paraphernalia designed for use with controlled substances; 7. Promoting discrimination including, but not limited to, demeaning, harassing, or ridiculing any person or group based on race, color, national origin, religion, sex, age, disability, ancestry, creed, or sexual orientation; $. Libelous statements or information; 9. Promoting, favoring or opposing any candidate for election or public issue; 10. Promoting any political or religious organization; or 11. Promoting the use of alcohol, tobacco, firearms or weapons of any kind. Exceptions. The following advertising may be considered on a case -by -case basis: 1. Restaurants and/or bars if the message primarily promotes food service; and 2. Alcoholic beverages if the PARD event or venue specifically is geared toward an adult audience. TECHNICAL REQUIREMENTS All signage must be erected and maintained in accordance with the following: 1. All signage sizes, dimensions and placement must be pre -approved by the City; c:\docume-l\dschmitz\locals—l\temp\xpgrpwise\pard ad policy 2, I.docx 4/6/201112:57 PM 2. Signs must be placed and maintained in a manner that does not detrimentally affect participants or the general public during their activities; 3. Signs must be maintained in good working condition, and repaired or replaced in a timely manner if they become damaged; and 4. Signs placed on buildings, columns, fences, bleachers or posts must be in accordance with the requirements of the City's Unified Development Ordinance (UDO). c:\docume—l\dschmitz\locals"1\temp\xpgrpwise\pard ad policy 2_1.docx 4/6/2011 12:57 PM SWCC Budgetary Analysis As requested by the Parks and Recreation Advisory Board Hours as divided among the user groups of the Southwood Community Center: Weekly Hours (based on an avg week) Seniors Youth Rentals M-Th 8a-6p 28/40 12/40 40 hrs 70% 30% F 8a-10p 7/14 4/14 3/14 14 hrs 50% 29% 21% 5 12p-10p 10/10 10hrs 100% i Su 9a-1p 4/4 I Ors 100% Total = 68 35/68 51% 16/68 24% 17/68 25% Fees of the SWCC (formerly known as the EXIT Teen Center): Fees � FY07 FY08 FY09 FY10 FY11 Youth Annual $10 $20 $20 $20 $100 Youth Monthly $10 Youth 30 Daily $50 Youth Daily $1 $2 $2 $2 $2 Bus Fee $50 Late Pick Up $5 Senior Annual ( $20 Senior Daily $1 Meeting Room* $15 $15 $15 $20 $25 Game Room* $25 $25 $25 $30 $35 Computer Lab* $15 Whole Facility* $50 $50 $50 $75 $75 1 Alcohol Permit $50 Cleaning Fee $50 *Hourly fees Current Fiscal Year Revenues through April: FYII Revenues (to date) Seniors Youth Rentals Entry $1372.00 $890.00 Donation $100.00 concessions $1517.50 Other $7560.00 Major direct expense incurred by all groups is Seasonal Staffing: Seasonal Staff Seniors Youth Rentals Average per week I $520.30 $410.61 $170.00 : »\•»> /� 2 � »» f «: 3#x<<? J:` \ /�©`lB ~� .\ , .,. K ..,_,\^ }°,^\ 2/ { v >i« < zi C � �»t,: ! f " .. z}UerA , .J� �� � � :: w>: - , . ;:��` ;iy� �� « Z � 1:\\ .� �<:a,�,©:; . 1. To give children a better opportunity to participate in recreational programs and other activities sponsored by the College Station Parks and Recreation Department. 2. Help children become more aware of what our parks have to offer. 3. Create a sense of responsibility in the children who participate in this program. 4. To further enhance the safety and aesthetics of our parks. Responsibilities: I. Picking up ground litter from the park and putting the litter into the trash cans. 2. Looking for things that are broken, damaged, or missing and reporting it to the College Station Parks and Recreation Department (CS PARR) at 979-764-3486. 3. Sweep off picnic tables and slabs. 4. Helping out with special events put on by the CS PARD. This requires pre -approval through the appropriate PARD Supervisor responsible for the event. To earn Park Bucks, you must take care of the above responsibilities, One Park Buck may be earned per day for at least fifteen minutes of work performed. Park Bucks will be turned in and paid in person or through the mail. Each participant will be required to fill out a Work Record sheet before receiving Park Bucks. The Work Record sheet must be signed by a parent or guardian. Work may consist of other duties as agreed upon. Participants in this program must be no older than 17 years of age. Children under the age of 7 may be enrolled but are excluded from physical participation in the program. The parent/guardian is responsible for the physical duties and responsibilities in order to earn Park Bucks in that child's name. 2. All participants must register prior to participating in the program. A Park Bucks Application along with the signed Release Form must be submitted and on file with CS PARD. Park Bucks will only be given out if the child has completed and submitted a Work Record sheet for the work performed. Work Record sheets can be obtained from the CS PARD main office located in Stephen C. Beachy Central Park, and must be used to record all work performed by or for the participant. A Work Record must be submitted for "each individual child". Conies of completed Work Records will not be accepted as work records for multiple children. 4. Work Record sheets are to be turned in either in person or through the mail. If mailed in, the Park Bucks will be mailed back to the participant. S. Park Bucks will only be issued for work performed within thirty (30) regular working days of submitting the Work Record. 6. Park bucks will expire annually on December 31" 7. The responsibility of getting to the park to do the work will be that of the participants and their parents or guardians. 8. All equipment or materials used in working in the parks will be supplied by the participant, 9. Park Bucks can be earned by working any combination of responsibilities. 10. A Park Buck will be the equivalent of one dollar. The Park Bucks may not be turned in for cash and have no value other than when they are used to register children ages 17 and under in qualified CS PARD programs. See below for qualified programs. 11. Park Bucks are not to be used for registration or enrollment for anyone ages 18 or older. 12. If it is found that a participant is not fulfilling his/her responsibilities or is abusing the program, the participant will be dropped from the program. 13, if a parent or guardian is found to be abusing the program, all participants in that family will be dropped from the program. 14. If a participant is inactive for a period of thirteen (13) months, a new Park Bucks Application and signed Release Form must be re -submitted before the participant can continue with the program. Park Bucks may be used for the following qualified programs: o Registration fees for youth sports, youth programming, and youth Xtra Education courses for ages 17 and under. o City -sponsored youth swim lessons and youth tennis lessons. o Admission to swimming pools. Park Bucks may not be used for: o Park Bucks are not accepted for any CS PARR facility rental or reservation (pools, pavilions, athletic fields, etc.). o Park Bucks will not be distributed or accepted for use as Rain Checks to swimming pools. o Park Bucks are not accepted as payment toward discount or annual pool passes, enrollment in water fitness programs, adult Xtra Education classes, or adult athletic programs. CiTy cm Coi_u..c i S'ryrlON Howe of xas AcM Uwiversiry° CITE' OF COLLEGE STATION PARKS AND RECREATION DEPARTMENT Post Office Box 9960 College Station, Texas 77842-9960 (979)764-3486 PARK BUCKS APPLICATION (One child per application) CHILD'S NAME: CHILD'S DATE OF BIRTH: ADDRESS: PHONE NUMBER. DATE SUBMITTED: PARENT/GUARDIAN'S NAME - Please list the park or parks you wish to be responsible for: Are you or have you ever been a member of any organization that did volunteer work? If yes, name the organization(s) and the type of work done: What days would you like to work in the park? CITY C LEE STATION PARKS AND RECREATION DEPARTMENT Post Office Bone 9960 College Station, Texas 77842-9960 (979) 764-3486 PARK BUCKS PROGRAM RELEASE FORM (One child per form) In consideration of my being accepted, I waive any and all claims against the City of College Station, my heirs and my administrators for any injury or illness which may directly or indirectly result from my participation in the Park Bucks Program. I further certify that I am enjoying good health and that I know of no physical or mental condition on my part which might be aggravated or become hazardous to my health through my participation. Children under 7 years of age are excluded from physical participation in this program. If the child is under 7 years of age the parent/guardian is responsible for the duties and responsibilities of earning Park Bucks in the child's name. Participant Signature Parent(s) Signature Guardian(s) Signature Date: (*- hlr��q 111% H.,4e.f 7iX& A(SM Gui�+rriry` CITY F IMF AT1 PARKS AND RECREATION DEPARTMENT Post Office Box 9960 College Station, Texas 77842-9960 (979) 764-3486 PARK BUCKS WORK RECORD (One child per Work Record) CHILD'S NAME: ADDRESS: PHONE NUMBER: PARENT/GUARDIAN SIGNATURE: (If child is under 7 years of age) Please write the name of the park or parks where the work was done, when work was done, and amount of time spent on each date. Park Bucks will not be given without first submitting a Work Record sheet. Work recorded on anything other than the Work Record sheet will not be accepted. NAME OF PARK(S) Please check what types of work were performed: 0 Pickup ground litter 0 Inspect park 0 Assistance to special event. Name of Event Supervisor signature required for special event work: DATE AMOUNT OF TIME ❑ Clean picnic tables and slabs Date: WORK MUST BE PERFORMED WITHIN 30 DAYS OF SUBMITTAL TO BE ISSUED PARK BUCKS. For Official Use: Received By Date Received Park Bucks Paid City Vision Statement Parks and Recreation Department Mission Statement "to provide a diversity of facilities and leisure services which are geographicaily and demographically accessible to our citizens" "...achieve and maintain a diversity of parks, greenways, and the arts for leisure and recreation as well as for entertainment, education, and culture to achieve a high quality of life for all residents and visitors" M; Resource Conservation & City Character Health & Wellness Economic Sustainability Connectivity & Mobility Parkland & Neighborhood Character Diversity in Recreation & Cultural Programs Responsible Governance Goals Resource Conservation & City Character Protected open space, natural features, and natural resources contributing to the unique character desired for various areas of the City and for the City as a whole Health & Wellness Parks and Recreation system enabling residents to attain and sustain an active lifestyle and reduce the economic costs associated with poor health Economic Sustainability Parks and Recreation system that adds economic value to the City through enhanced property values, reduced medical costs, and through attraction of guests and participants to events and programs Connectivity & Mobility Parks and open spaces linked together and to the City's vehicular, bicycle, and pedestrian networks Parkland & Neighborhood Character High -quality environments located in close proximity to as many residences as practical meeting the needs and levels of service of those residents Diversitv in Recreation & Cultural Programs Opportunities for persons of all ages and abilities and to celebrate the diversity of cultures found in the community Responsible Governance Cost-effective system where those generating demand for facilities and programs provide the means to deliver those facilities and programs and where partnerships are maximized Strategies Resource Conservation & City Character ❑ Greening the City through park restoration, plantings, streetscape, etc. ❑ Preservation of open spaces through acceptance of land dedications and acquisition ❑ Support Sustainability practices and Green parks and recreation design and operations ❑ Support the Grimes County Regional Park initiative Health & Wellness ❑ Support a Senior Center initiative ❑ Support the Mayor's Council on Physical Fitness ❑ Promote active Recreation programs for all ages Economic Sustainability ❑ Identify and support one or two signature events within the community O Ensure that parks, preserved open space, greenways, etc are located within close proximity to residences ❑ Support and recommend capital improvement programs and projects in park and recreation facilities ❑ Develop CSPARD partnership/sponsorship opportunities ❑ Conduct annual review and update user fees for facilities and programs Connectivitv & Mobility ❑ Link parks to larger transportation system ❑ Link parks to greenway system ❑ Use parks to further implementation of the City's adopted Plans (Comprehensive Plan, neighborhood plans, thoroughfare plan, bicycle, pedestrian, and greenways plan, etc.) ❑ Coordinate with Greenways coordinator, make suggestions, and comment on the Master Plan, and Hike and Bike Trail System Parkland & Neighborhood Character ❑ Renovate and enhance existing parks and facilities ❑ Meet future parks and recreation needs through a diversity of context -based park types (such as regional parks, community parks, neighborhood parks, linear parks, etc.) ❑ Provide open space and parks in close proximity to residences ❑ Preserve open space areas that contribute to the character of a neighborhood or contain significant natural features ❑ Promote safe and well -maintained park and recreation facilities for all to use as needed. ❑ Review the Park Land dedication ordinance and provide recommendations to City Council (as needed). Diversitv in Recreation and Cultural Programs ❑ Provide inter -generational facilities in all parks and facilities ❑ Develop a community/senior center within the City ❑ Provide high -quality youth programs and facilities ❑ Continue development and programming of the Wolf Pen District as a unique facility that protects significant natural features, offers gathering places for the entire City, and offers opportunities to celebrate our City's diversity in the arts and culture ❑ Promote and support family and youth oriented activities Responsible Governance, Accountabilitv and Communication ❑ Identify projected 0&M costs for facilities and programs and identify revenue sources to meet these needs ❑ Develop and implement the "pay to play" concept for recreation programs and facilities ❑ Seek out and implement partnership opportunities with CSISD, private recreation providers, private developers, land trusts, and others ❑ Develop an effective communications and marketing plan ❑ Support Staff and Citizens in the endeavors to make the parks and recreation system a quality based department in everyday operations and customer service PARKS AND RECREATION DEPARTMENT CAPITAL IMPROVEMENTS & PARK LAND DEDICATION PROJECTS P'Y'11 MAY 2, 209 9 Capital Improvements Projects Georgia K. Fitch Sandstone Shade Cover Thomas Shade Cover Emeratd Forest Park Improvements 1 Central Concessions Design 1 University Park Parking Lot 1 Improvements Veterans Park Phase ll Ballfield Entry Athletic Field Irrigation Upgrades Merry Oaks Area Lights Woodcreek Park Improvements Lemon tree Park Swing Set Steeplechase Park Improvements Central Maintenance Shop Design Lick Creek Nature Center WPC Festival Site & Fountain Central Park Stimulus Improvements Veterans Stimulus Improvements Skate Park Construction Brothers Pond Park Concrete Walks, Signs, Pond Improvements & Lighting Ta€row Park Playground & Improvements In Design David W. PK1104 $103,500 In Design David W. PK1108 $27,000 In Design David W. PK1112 $30,000 In Design Pete V. PK0713 $60,000 In Design CPD/Pete V. PK1001 $96,000 In Design CPD/ David W. PK0410 $100,000 CDBG GOB'08 GOB'08 GOB `08 GOB'08 GOB'08 + Zone 2 Funds Out to Bid -- Mid May Pete V. PK0501 $19,852 2003 GOB Out to Bid David W. PK1115 $100,000 General Fund Out to Bid — May 3 Pete V. PK1105 $25,000 GOB 108 Pending Council Approval Pete V. PK1114 $52.000 GOB'08 On Hold Pete V. PKI106 $25,000 GOB'08 On Hold David W PK1109 $41,000 GOB'08 On Hold CPDIPete V. PK1101 $200,000 GOB On Hold CP PK1102 $2,495,000 GOB'08 Bids Received CPD/David S. WPO901 $3,500,000 TIF Funds Under Construction CPD / David W. GG1012 $210,000 Stimulus Funds Under Construction David W. I Pete V. GG1013 $295,000 Stimulus Funds Under Construction David W. PK0911 $720,000 GOB'08 Under Construction David W. PK1003 $215,000 GOB'08 $73,500 Zone 6 Under Construction Pete V. PK1103 $133,500 $60,000 CDBG $6,736,852 • • $2,761,000 Pending/On Hold 4 Pending Council Approval 1 In Design 7 Out to Bid / Re -Bid 2 Bids Received 1 Pending Design Contract 0 Pending Construction Contract 0 No Status 0 Under Construction 5 Public Hearing Scheduled 0 RFQ's — Design 0 6/11 6/11 6/11 7111 1/12 6111 6111 Sill 7/11 Park Land Dedication Projects (Southwest Hike & Bike Trail, Phase 1 I In Design Emerald Forest Park Playground & In Design Improvements $163,500 $426,000 David W. I CP PK1012 $100,000 Zone 3 t Stimulus CP & Pete PK0806 $268,000 Zone 6 CP & Pete PK0713 $58,000 Zone 8 7/11 Community Pending I On Hold 0 Park Funds In Design 3 Out to Bid / Re -Bid 0 $2,835 Bids Received 0 $290,879 Pending Construction Contract 0 $39, 683 Pending Design Contract 0 $0 Under Construction 0 Under Contract 0 Public Hearin 0 Non -Park CIP Projects Barron Road Phase 11 Land and Irrigation Landscape Plan for Electric Substation Design Completed Design Completed Pete �160/1 $10,000 Electrical ( 6/11 1 i Yfrlfe'°��I '.Y1`i9ii<Qwidii $0 $260,000 IA f In Design 0 Design Completed 2 Out to Bid 0 Bids Received 0 Inspection 0 Pending Construction Contract 0 Under Construction 0 City of College Station Administrative Approval for Required Parkland Dedications of Less than Five ,Acres 1. Applicant Name: Campus One Mile Properties. LLC Address: P.O. Box 11865 Colleae Station, Texas 77842 Phone. 979-820-7036 B-Mail: Terre nceRealtorsCa.omail, com 2. Development Dame: Breezv Heiahts Addition Lots 5R. 613, 7R, and 8R Project #;?: 11-00500034 Development Location: 1012 Welsh Drive, 1014 Welsh Drive. & 1016 Welsh Drive 3. Dwelling Units: 1 Single Family 0 Multi -family Units, located in Neighborhood Park Zone 6 1 Single Family 0 Multi -family Units, located in Community Park Zone B 4. Development Pees and Dedication Requirements: a. Development Fee: Neighborhood Communitv Total Single Family @ $764.0°per DU $ 764.00 Single Family @ $638.w per DU $ 638.00 = $ 1,402.00 Multi -family @ $622.00 per DU $ 0 Multi -family @ $520.0 per DU $ 0 = $ 0 TOTAL (Neighborhood and Community) = $ 1,402.00 b. Land Dedication or Pee in Lieu of Land (Choose One): Neighborhood Community Total Single Family: One (1) acre per 102 DU's 0 ac One (1) acre per 105 DU's 0 ac = 0 ac Multi -family: One (1) acre per 125 DU's 0 ac One (1) acre per 129 DU's 0 ac = 0 ac TOTAL T 0 Acres —ORM Fee Paid in Lieu of Land Dedication Neighborhood Community Single Family: @ $314"per DU $ 314,00 @ $306.00 per DU $ 305.00 $ 619.00 Multi -family @ $256.0 per DU $ 0 @ $248.60 per DU $ 0 = $ 0 TOTAL (Neighborhood and Community) = $ 619,00 5, Comments: This reolat is creating onlv one additional new lot. The City of College Station agrees to accept: GRAND TOTAL (Neighborhood and Community) 9 Units x $2.021.00 = $ 2.021.00 Land Dedication 0 Nam e Date •a°..c..maw a. rur see oa`f - nax 1 i mnz lit ` + 1 I 1 I t \ �1 + I I 1 1 F 1 41 1 1 ; t � S I i 1 i 1 ! 1 y �t�a•.4s.ort �� 1 eq�f �a --'05AQG:--IRl-1---w---.------- D Im I 1 r 1 I ! + / ,t + 1 - 7'- 1 3 V 1 i mu[p � S a1 84T W 45V ilu T — ,.. -----f--= - ---- , HOU.EMAN STREET OFMAL PLAT uxnK.+c a orroma ..o cmnzo+ st.¢ a ttxa mmnar swx caeartr'o""awas tm�etr� Y. +�P�1 a. �aah w Mq Pwv�, q.an ------ mrf.owE-Iza7F . i I I LOT do I ea.asaec •, I � ' F I 1 1 i +tl roe 1 1 1 , ' BR-6i WW-YA]v I ' 1 1 w ww.�ora. "O 1 i x41n» ; f IO�Efl OLOCK4 V� I p,�py pE xi I i 'eR � �01n I� j 1 1 I ElnIX A QPi}B.l R. v+a .s r 1 1 1 i 1 , 1OL 6i 1 N_Odl< ,�, 1 OZGI86R 1 i ' ew W � amco ♦ i .lKlfRl6 � 1 — _i — tl9723' 0.5M1Y-17A1Y� — — J e, HOLLWAN STREET WRAP. REPEAT cax an xsz wM. K 8erbi5 �..'n✓/MHS �tNpY f�ev rye .ymai va.w�---____vsm�r aawm x.4rtC lc*wTc m.t lor..cwlm .a. ✓MT2 K vV,opa w ih..� W�.'554, ar wa.+ Mall I ME II E =! i� 'gill FINAL PLAT BREEZY HEIGHTS ADDITION LOTS SR, 6R, 7R, & 8R, BLOCK 4 0.839 ACRES REPLAT BREEZY HEIGHTS ADDITION ALL OF LOTS 5, 6, 7 AND THE REMAINDER OF LOTS, $LOCI( 4 0.839 ACRES 0.08Efir5t[waa+ wrm, h5. muc�esr>tnalL LnAzaseouRn,mu SVAE:P•2C /Jllfl]Ol1 - ONNEL' ER/DEIAPBR: ENGINEER: ��DE City of College Station Administrative Approval for Required Parkland Dedications of Less than Five Acres 1. Applicant Name: Address: Phone: 979-739-4930 2, Development Name, Development Location: 3, Dwelling Units: 2 Single Family __L Single Family Justin Whitworth 4400 Old College Rd E-Mail: iustin(),awbcs.com Colleae Hills Estates Reblat Project ##: 11-62 601. 603 and 505 Brooks Avenue Multi -family Units, located in Neighborhood Park Zone 2 Multkfami4y Units, located in Community Park Zone C 4. Development Fees and Dedication Requirements. a. Development Fee: Neiahborhood Community Total Single Family @ $764.00 per DU $ 1.528 Single Family @ $638.00 per DU $ 1.276 = $ 2,804 Multi -family @ $622.00 per DU $ Multi -family @ $520,00 per DU $ = $ TOTAL (Neighborhood and Community) = $ 2.804 b. Land Dedication or Fee in Lien of Land (Choose One): Neiahborhood Community Total Single Family: One (1) acre per 102 DU's ac One (1) acre per 105 DU's ac = Multi -fancily: One (1) acre per 125 DU's ac One (1) acre per 129 DU's ac = TOTAL �OR- Fee Paid in Lieu of Land Dedication Neiahborhood Community Single Family: @ $314 00 per DU $ 628 @ $305.0° per DU $ 610 - $ 1,238 Multi -family @ $256.00 per DU $ @ $248 °0 per DU $ $ TOTAL (Neighborhood and Community) = $ 5. Comments: The City of College Station agrees to accept: GRAND TOTAL (Neighborhood and Community) 2 Units x $2.,,021 = $ 4,042 Land Dedication 0 Name pate 1.238 ac ac Acres ORIGINAL PLAT mrsaac a w,ws wn anww aiw�F`rn.,i,. a,w �,w.•' a':5....e.,, m."' w'i....iw" "`.., t� a� xw� v c�mn xo mw„ «arsx n41��ra�eM�we�HMb ,rW �0. MIIw IdaW ,M Y�, Ir��YW ar.K aun a� aoc�ivr��w�e oup �py.Ilb�a 4k h�,IM �fl mpr4,rM�h oa,lnmM � .eia �1� Y N�4KMttlY a 6uY �u'.1�. Ti tavnuc or an aaoR ({moWww. amawwww R�� 6Nw qyt a � i,gVrm�p��f�ip Ntry 96w ro� isa,ga�wn�a xrwr0. aF nrrro �o mmc sa.rtFai PS M�Y�M (tl m,�a mp��'pWMbartN pi49�a Nb~y~��fM NCSE: Tl:E ftlt OF TX{S PUT IS TO RE-E5p811SM iFCc OFQ671N. LOSS AS f�PiCSFD ON 1HE P[15 ROCAQOEO IN V oo, P0. let FOR THE THRO IKSEA MENF, Cmrr� Hd1S ESTATES. FINAL PLAT OF LOTS 89 9R AND i0R ,BLOCK 14 BEING A REPLAT OF LOTS 8-tO. BLOCK 14 THIRD INSTALLbMNT COLLEGE HILLS ESTATES j 0.79 ACRES i r VOLUME 100, PAGE 161 �!) UN COLLEGE STATION BRAZOS COt1NN. TEXAS f'E1 1 r�� SOME: INCH = -1 PWSURWVAX-14-11 PLAT MTE 03-24-tT 1 /liyfv) Ofitx m gym¢ /�//Jj�/��/ x+•o+ e-• � � �p � ° � m apiOnac°ie�o�r w nn�muu°�'..aS+'r4-. aw .� wx.+w,00a xaa V i Park Inspected: Inspected By: Overall Percentage of Standards Met: SURVEY (Revised 10/02/O8) Date Inspected: District: Quarter: Place a "Y" in the space if the item meets standards. Place an "N" in the space if the item does not meet standards. I. ATHLETIC FACILITIES: COMPETETIVE FIELDS % of standards met: A. Turf 1. Turf has a healthy dense stand of grass and coverage is no less than 95% of playable area. 2. Appropriate grass for warm seasons is Common Bermuda or Hybrid Bermuda and for cool season is Perennial Rye Grass if required. _3. Play area has a uniform surface and well drained. �4. Turf is mowed at the appropriate height for the type of grass used, the time of the season, and the type of field use. 5. Turf is free of any litter or debris. B. Skinned Infields I. Infields have a uniform surface and are free of lips, holes and trip hazards. 2. Infields are well drained with no standing water areas. 3. Infields have proper soil consistency for intended usage. 4. Infields are free of weeds and grass. 5. Infields are free of rocks, dirt clods, and debris as per Little League and Amateur Softball Association rules and specifications. G. Bases and plates are properly installed, level, and are at the proper distances and anchored in accordance to manufacturer's specifications and league requirements. C. Soccer Goals 1. Goals are made of lightweight aluminum. 2. Goals are properly installed and anchored. _3. Goal frames show no excessive bending. _4. Nets are in good condition and free of holes, tears, and fraying which would allow a soccer ball to pass. D. Bleachers 1. Hardware is intact. v2. Bracing is tightly connected. 3. Seating surface is clean, smooth, and free of protrusions and have no catch points, exposed sharp edges or pointed corners. _4. Bleacher areas have relatively clean trash receptacles present and are in good condition. 5. Shade structures are secure and free from tears. Standards for Parks Facilities Page 2 E. Liizhts �I. Electrical systems and components are operational and in compliance with appropriate building codes. 2. 90% of lamps for each field are operational. �3. No electrical conducting wires are exposed. _4. Ballast boxes and components are properly installed and secured. _5. Lights provide uniform coverage on facilities and fixtures are adjusted to eliminate dark or blind areas. F. Fencine 1. Fencing material is galvanized chain link and is the appropriate gauge wire for specified use. �2. fencing material is properly secured to support rails. 3. Support rails are properly connected and straight. 4. Fencing is free of holes and protrusions. _5. Fabric is straight and free of bending or sagging. _6. Gates and latches are operational. G. Restrooms 1. Restrooms are clean, sanitary, and properly stocked with paper products. �2. Lights and ventilation systems are operational. �3. Toilets, water faucets, stall doors, and hand air dryers are operational. 4. Restrooms are free of graffiti. 5. Restroom doors are properly marked according to gender. —6. Restrooms have clean trash receptacles. 7. Restroom doors and locks are operational. _8. Restrooms are in compliance with the requirements of the Americans with Disabilities Act. % of standards mete A. Plav Equipment _ 1. Play equipment and surrounding play areas meet ASTM and National Playground Safety Institute standards. 2. Play equipment and hardware is intact. �3. Play equipment is free of graffiti. 4. Age appropriateness for the play equipment is noted with proper signage. �5. Shade structure is secure and free from tears. B. Surfacina _1. Fall surface is clean, level, and free of litter and debris. _2. Fall surface meets ASTM and National Playground Safety Institute standards. 3. Fall surface is well drained. �4. Rubber cushion surfaces are free of holes and tears. 5. Rubber cushion surfaces are secure to the base material and curbing. C. Borders 1. Playground borders are well defined and intact. �2. Playground borders meet ASTM and National Playground Safety Institute standards. Standards for Parks Facilities Page 3 D. Decks 1. Planks are intact, smooth, structurally sound, free of splinters, and have no cracks greater than 1/4 inch. 2. Nails, bolts, or screws are flush with the surface. 3. Planks are level with no excessive warping. E. Benches I . Slats are smooth and structurally sound. 2. Hardware is intact and structurally sound. �3. Nails, bolts, or screws are flush with the surface. �4. Seats and backing are smooth with no protrusions and have no exposed sharp edges or pointed corners. F. Shade Covers 1. Support poles are secure and structurally sound. 2. Shade cover and hardware are intact. 3. Shade cover is tightly secured to the support poles. 4. Shade cover is free from rips and holes. 111. PICNIC FACILITIES % of standards met: A. Pavilions I . Pavilions comply with the Americans with Disabilities Act requirements. 2. Pavilions are clean, sanitary, and free of graffiti. �3. Electrical plugs, lights, appliances, fans, and hot water heaters are operational and in good condition and comply with current building codes. 4. Pavilions are structurally sound, cleanly painted with no rotten lumber or rusted metal and no loose siding or loose shingles. 5. Pavilions are relatively pest and rodent free and regularly treated for ants, wasps, termites and mice. 6. Interior kitchens are equipped with an operational fire extinguisher. 7. Doors, windows, screens, and locks are operational. 8. Water fountains, water faucets, exhaust vent fans, and hose bib connections are operational. _9. Signage with reservation and rules information and emergency telephone numbers is in a noticeable location. 10. Pavilion grounds are mowed and trimmed and free of litter, debris and hazards. _11. Vegetation around pavilions is trimmed back to reduce hazards and does not impede entry and regress. B. Shelters 1. Shelters comply with the Americans with Disabilities Act requirements. 2. Shelters are clean, sanitary, and free of graffiti. �3. Lights and electrical plugs are operational and comply with current building codes. �4. Shelters are structurally sound, cleanly painted with no rotten lumber or rusted metal and no loose siding or loose shingles. _5. Water fountains and hose bibs are operational. 6. Signage with reservation and rules information and emergency telephone numbers is in a noticeable location. _7. Grounds around shelters are mowed and trimmed and free of litter, debris, and hazards. _8. Vegetation around shelters is trimmed back to reduce hazards and does not impede entry and regress. Standards for Parks Facilities Page 4 C. Tables I. Tables are clean, free of rust, mildew, and graffiti. 2. Table hardware is intact. �3. Table frames are intact and slats are properly secured. —4. Table seats and tops are smooth and free of protrusions and have no exposed sharp edges or pointed corners. D. Grills 1. Grills are operational and free of rust and metal deterioration. 2. Grills are clean and free of grease build-up. 3. Grill racks are operational and secure to main body. 4. Grills are properly anchored to reduce hazards and theft. 5. Underbrush, low limbs, and debris are cleared away from grill area to reduce possible fire hazard. E. Trash Receptacles l . Receptacles are relatively clean. 2. Wood receptacles are painted and free of damaged or missing parts. 3. Hardware for wood receptacles is intact. _4. Concrete receptacles are intact and free of cracks or damage. �5. Area around trash receptacles is clean and free of trash and debris. F. Restrooms l . Restrooms are clean, sanitary, and properly stocked with paper products. —2. Lights and ventilation systems are operational. 3. Toilets, water faucets, stall doors, and hand air dryers are operational. 4. Restrooms are free of graffiti. �5. Restroom doors are properly marked according to gender. 6. Restrooms have clean trash receptacles. 7. Restroom doors and locks are operational. 8. Restrooms are in compliance with the requirements of the Americans with Disabilities Act. IV. TENNIS COURTS % of standards met: A. Surfacina I . Surface is smooth, level, and well drained with no standing water. �2. Surface is free of large cracks, holes, and trip hazards. _3. Surface is painted and striped in accordance with the United States Tennis Association court specifications. 4. Worn painted surfaces do not exceed 20% of total court surface. 5. Surface is free of litter, debris, gravel and graffiti. B. Nets 1. Nets are free from tears and frays. 2. Nets are properly installed and secured to support poles. _3. Nets have center straps installed at the regulated height and are anchored to the court. _4. Support poles have hardware intact, properly anchored, and installed. Standards for Parks Facilities Page 5 C. Lights 1. Electrical systems and components are operational and in compliance with appropriate building codes. 2. 90% of lamps for each court are operational. �3. Timers are properly set for specific hours of operation. —4, No electrical conducting wires are exposed. 5. Ballast boxes and components are properly installed and secured. _6. Lighting controls with operation instructions and information are conveniently located for easy access. _7. Lights to give uniform coverage on facilities and fixtures are adjusted to eliminate dark or blind spots. D. Fencing 1, Fencing material is galvanized chain link and is the appropriate gauge wire for specified use. —2. Fencing material is properly secured to support rails. 3. Support rails are properly connected and straight. 4. Fencing is free of holes, protrusions, and catch points, �5. Fabric is straight and free of bending or sagging. �6. Gates and latches are operational. 7. Windscreens are tightly secured to the fencing and are free of tears and holes. % of standards met: A. Surfacing 1. Surface is smooth, level, and well drained with no standing water. 2. Surface is free of large cracks, holes, and trip hazards. 3. Surface is painted and striped as per court specifications. �4. Worn painted surfaces do not exceed 20% of total court surface. 5. Surface is free of litter, debris, gravel, and graffiti. B. Goals and Backboards 1. Goals and backboards are level with hardware intact. 2. Goals and backboards are painted. 3. Nylon nets are properly hung and are not torn or tattered. �4. Backboard supports are secure, structurally sound and straight. C. Lights I. Electrical systems and components are operational and in compliance with appropriate building codes. 2. 90% of lamps for each court are operational. 3. Timers are properly set for specific hours of operation. 4. No electrical conducting wires are exposed. _5. Ballast boxes and components are properly installed and secured. _6. Lighting controls with operation instructions and inforration is conveniently located for easy access. 7. Lights to provide uniform coverage on facilities and fixtures are adjusted to eliminate dark or blind areas. �S. All light fixtures are intact. Standards for Parks Facilities Wage 5 D. Court Covers 1. Roofing is intact with no loose panels. 2. Cover supports are well painted with no major rust. �3, All anchor nuts and bolts are present and tight. V1. SAND VOLLEYBALL COURTS %cif standards met: A. Nets 1, Nets are free from holes and are not torn or tattered. 2, Nets are hung tightly at the specified height. 3. Nets are securely attached to the support poles. �4. Support poles to have hardware intact, properly anchored and installed. B. Surface l . Court surface is loose sand. 2. Surface is smooth with good drainage and no standing water. _3, Surface is free of weeds, grass, litter, and debris. C. Borders 1. Borders are well defined and intact. _2. Borders meet ASTM and National Playground Safety Institute standards. VIL PONDS % of standards met: A. Water l . Aerators are operational. 2. Pond surface is at least 90% clear of vegetation. �3. Water area is free of trash and debris. �4. Bank areas are smooth and free of wash outs and erosion. 5. Ponds are stocked with appropriate species of fish. _6. Ponds are dyed to enhance appearance and assist in reduction of unwanted vegetation when applicable. B. Fishing Piers/Decks _I. Planks are intact, smooth, structurally sound, free of splinters, and have no cracks greater than 114 inch. 2. Nails, bolts, or screws are flush with the surface. 3. Planks are level with no excessive warping. 4. Handrails are present and structurally sound. _5. Piers and decks comply with the Americans with Disabilities Act, C. Benches I . Slats are smooth and structurally sound. 2. Hardware is intact and structurally sound. 3. Nails, bolts, or screws are flush with the surface. �4. Seats and backing are smooth with no protrusions and have no exposed sharp edges or pointed corners. Standards for Parks Facilities Page 7 VIII. PARKS- GENERAL STANDARDS % of standards met: A. Grounds 1. Grounds are mowed and trimmed. 2. Park is free of litter, debris, and hazards. 3. Parking lots are clean and striped. (if applicable) B. Drinking Fountains 1. Fountains are accessible and operational. 2. Fountains are in appropriate locations. 3. Fountains are in compliance with the Americans with Disabilities Act, 4. Fountains are installed on solid surfaces and free of standing water and debris. C. Sip-na2e �1. Park identification signs are secure and properly installed in a noticeable location. 2. Handicap parking signs are secure, visible, and to code. 3. Park Rules signs are secure and in a noticeable location. 4. Restroom signs are secure and visible. 5. Signs are clean, painted, and free of protrusions. D. Ornamental Plants 1. Plants are healthy. �2. Plant beds are free of litter, debris, and weeds. _3. Plant selection is appropriate for season and area usage. E. Walkways 1. Walkways have a uniform surface and are level with the ground and free of trip hazards. 2 Walkways are free of excessive litter and debris. 3. Walkways meet the Americans with Disabilities Act requirements. _ 4. Walkways have unobstructed accessibility, i.e. free from low and protruding limbs, guide wires, etc. _5. Walkways are neatly edged. �6. Walkways are clear of weeds and grass growth in cracks and expansion joints. F. Trash Receptacles (random) 1. Receptacles are relatively clean. 2. Wood receptacles are painted and free of damage or missing parts. 3. Hardware for wood receptacles is intact. 4. Concrete receptacles are intact and free of cracks or damage. 5. Roll -off containers and dumpsters are screened and placed in less intrusive areas. 6. Area around trash receptacles is clean and free of trash and debris. 7. Area around roll -off containers and dumpsters is clean and free of trash and debris. G. Ornamental Steel Fencina_ 1. Hardware is intact. 2. Fences are properly installed and anchored. 3. Support rails are properly connected and straight. 4. Bolts or screws are flush with surface with no exposed sharp points. 5. Fence is free of rust and properly painted. 6. Fence is straight with no excessive bends. �7. Gates and latches are operational. Standards for Parks Facilities Page 8 H. Chain Link Fencing _1. Fencing material is galvanized chain link and is the appropriate gauge wire for the specified use, 2. Hardware is intact. 3. Fences are properly installed and anchored. 4. Support rails are properly connected and straight. 5. Bolts or screws are flush with the surface with no exposed sharp points. 6, Fencing is free of holes and protrusions. �7. Fabric is straight and free of bending or sagging. 1. Wood Fencing _ I . Fences are intact, structurally sound, and free of deterioration. _2. Nails, bolts, or screws are flush with the surface with no exposed sharp points. _3. Fences have no excessive cracks or splintering. J. Concrete Fencing _1. Concrete slats are in place. _2. Support posts are intact. 3. There are no excessive chips or cracks. K. Lights: Security and Exterior Facility Lights 1. 90% of security and facility lights are operational. �2. No electrical conducting wires are exposed. �3. Lights comply with current building codes. �4. Electrical components are operational, properly installed, and secured. L. Bridges 1. Bridges have a uniform surface and are free of trip hazards. 2. Lumber is structurally sound, free of cracking, deterioration, and splintering. 3. Bridges comply with the Americans with Disabilities Act requirements. �4. Bridges have handrails intact and are properly installed and anchored. �5. Bridges are free of litter and debris. M. Athletic Practice Areas I. Athletic practice areas are free of litter and debris. 2. Areas are mowed at the appropriate height and trimmed. 3. Area has a uniform surface and is well drained. 4. Areas have trash receptacles present that are in good condition. _5. Soccer goals are properly installed and anchored. _6. Soccer goals are made of lightweight aluminum. 7. Soccer goal frames show no excessive bending. _8. Soccer nets are in good condition and free of holes, tears, and fraying which would allow a soccer ball to pass. 9. Baseball backstops are properly installed, anchored, and in good sound condition. 10. Backstop support poles and railings are straight and properly connected. 11. Backstop fencing is galvanized chain link and is the appropriate gauge wire. 12, Backstop fencing is properly installed to support rails and is free of bending and sagging. �13, Backstop fencing is free of holes, protrusions, and catch points. 14, Bleacher hardware is intact. �15. Bleacher bracing is tightly connected. Standards for Parks Facilities Page 9 _16. Bleacher seating surface is clean, smooth, and free of protrusions and have no exposed sharp edges or pointed corners. N. Irrigation (turf) l . Irrigation systern is fully operational with complete coverage. _2. System is free of leaks. _3. Heads are installed according to intended use. 4. Heads are properly adjusted with rotations and arcs set to reduce water run off. _5. Systems are set to run at specific times to minimize water evaporation and waste. O. Irrigation (landscape) _I . Irrigation system is fully operational with complete uniform coverage. 2. System is free of leaks. �3. Heads are installed according to intended use. �4. Heads are properly adjusted with rotations and arcs set to reduce water run off. 5. Systems are set to run at specific times to minimized water evaporation and waste. P. Picnic Units l . Tables are clean, free of rust, mildew, and graffiti. 2. Table hardware is intact. _3. Table frames are intact and slats are properly secured. _4. Table seats and top are smooth with no protrusions and have no exposed sharp edges or pointed corners. 5. Grills are operational and free of rust and metal deterioration. 6. Grills are clean and free of grease build-up. 7. Grill racks are operational and secure to main body. _8. Grills are properly anchored to reduce hazards and theft. _9. Underbrush, low limbs, and debris are cleaned away from grill area to reduce possible fire hazard. _10. Trash receptacles are relatively clean. 11. Wood trash receptacles are painted and free of damaged or missing parts. _12. Hardware for wood receptacles is intact. O. Metal Benches .1. Hardware is intact and structurally sound. 2. Nails, bolts, or screws are flush with the surface. 3. Seats and backing are smooth with no protrusions and have no exposed sharp edges or pointed corners. R. Wood Benches 1. Slats are smooth and structurally sound. 2. Hardware is intact and structurally sound. 3. Nails, bolts, or screws are flush with the surface. _4. Seats and backing are smooth with no protrusions and have no exposed sharp edges or pointed corners. L ATHLETIC FACILITIES: C[. MPETETIVE FIELDS A. Turf I . Mow outfield turf twice per week during league play at a height of 1.5" to 2". Mow turf at least once per week during non-league play. 2. Mow baseball turf infields 3 times per week at a height of 3/4" to l .5" during league play. 3. Mow athletic field alleyways and grounds at least once per week at a height of 2". 4. Aerate athletic turf areas 4 to 6 times per year and more often for heavily used areas. 5. Top -dress athletic fields twice per year with a clean sand/organic mixture. 6. Fertilize athletic fields 6 times per year (2 times during the spring green -up, 2 times during the summer, and 2 times during the fall) with I pound of nitrogen per 1,000 sq. ft. Coincide I fall application with winter over -seeding. Test soil annually to determine the proper ratio of fertilizer needed. 7. Over -seed athletic fields in the fall when scheduled play is during the winter/spring months. Use seeding rate of 8 to 10 pounds of Perennial Rye seed per 1,000 sq. ft. on baseball/softball outfields and soccer fields. Over -seed baseball infields with Perennial Rye seed at 15 to 20 pounds per 1,000 sq. ft. Apply Bermuda seed to declining turf at a rate of 1 to 2 pounds per 1,000 sq. ft, in the spring for recovery. 8. Apply I pre -emerge herbicide application in the spring and 2 post -emerge applications in raid -summer to athletic turf as per manufacturer's instructions. 9. Apply fire ant bait to athletic fields at a rate of I pound per acre once in the spring and once in the fall. Use pesticides as needed on the fields. 10. Apply pelletized gypsum annually to athletic fields at the rate of I ton per acre. B. Skinned Infields I. Construct skinned infields using a sand/clay mixture to form a solid uniform surface for each sport to be played on. 2. Use amendments on infield soil and surface, as each sport and the budget will allow. 3. Grade infields to allow for proper drainage. 4. Water, drag, line, and rake out skinned infields for games during league play. 5. Rake, level, fill holes, and pack pitcher mounds and home plate for games during league play. 6. Remove rocks, dirt clods, and debris from the play areas daily. 7. Inspect bases, home plates, and pitching rubbers daily for damage and wear. Replace damaged bases as needed. 8. Broom, rake, or power wash dirt build-up and lips around the fields as needed. C. Soccer Goals 1. Inspect goals weekly. 2. Re -anchor goals as needed. 3. Repair or replace torn or tattered nets as needed. D. Bleachers 1. Inspect bleachers weekly for damage and repair as needed. 2. Clean bleachers and trash receptacles daily during league play and weekly during non-league play. Maintenance Standards Page 2 E. Lights 1. Inspect lights monthly and repair as needed, depending on availability of a Bucket Truck. 2. Check ballast boxes and controls weekly for operation and damage and repair as needed. 3. Lighting audits are the responsibility of the facility user or league. F. Fencing 1. Inspect fences once per week and record damage. 2. Repair damaged hardware, gates, rails, and fabric as needed. 3. Replace bent fabric fencing as budgets allow. G. Restrooms 1. Clean and restock restrooms with paper products daily. 2. Repair lights and restroom facilities as needed. 3. Inspect restrooms daily for damage. 4. Remove graffiti immediately. 5. Restrooms will be brought into compliance with the Americans with Disabilities Act as the budget allows. II. PLAYGROUNDS A. Plav Equipment 1. Check play equipment and surrounding play areas weekly and repair as needed. Notify supervisor of follow-up work or materials needed. 2. Perform official monthly inspections on play equipment and surrounding play areas. Record any deficiencies and schedule repairs. 3. Isolate any hazardous deficiencies from use and repair as soon as possible. B. Surfacing I . Check fall surfaces weekly. 2. Remove debris and level the surfaces as needed. 3. Add fall surface material as needed to stay within ASTM and NPSI standards. 4. Repair or replace damaged rubber cushion surfaces as soon as possible. 5. Inspect fall surface for drainage problems after heavy rains. Fall surface should be free of standing water within 24 hours. C. Borders 1. Inspect playground borders weekly and repair as needed. D. Decks 1. Inspect decks weekly. 2. Replace wood planks as needed. E. Benches 1. Inspect benches weekly. 2. Replace wood slats as needed. 3. Repaint or restain benches every 3 years. III. PAVILION/SHELTER FACILITIES A. Pavilions 1. Inspect monthly for any structural, electrical, plumbing, and equipment damage and make repairs as needed. Isolate any hazardous conditions from use and repair as soon as possible. Maintenance Standards Page 3 2. Clean facility before every rental. 3. Mow and trim the grounds weekly during the growing season. 4. Repaint interior every 3 years or sooner depending on deterioration. S. Repaint exterior as needed. b. Perform monthly pesticide treatment for ants, mice and other pests. B. Shelters 1. Clean weekly or after each use. Pick up ground litter, debris, and remove any hazards. 2. Inspect weekly to ensure that lights, electrical outlets, and fountain/hose bibs are operational, Isolate any hazardous conditions from use and repair as soon as possible. 3. Inspect weekly to ensure it is structurally sound and has no loose, damaged, or missing parts and repair as needed. 4. Mow and trim grounds around shelters on the same 10-day schedule as the rest of the park. C. Tables 1. Clean tables weekly. 2. Inspect weekly for loose, damaged, or missing parts and hardware and repair as needed. D. Grills 1. Clean grills and remove old coals weekly. 2. Inspect weekly for worn, damaged, or missing parts and repair as needed. 3. Inspect weekly for fire hazards such as low limbs and debris and remove it immediately. E. Trash Recevtacles 1. Empty trash barrels (pull liners) if more than half full or sooner if it has a strong odor or is attracting numerous insects. 2. Wash out barrels monthly or more often if needed. 3. Inspect receptacles weekly for worn, damaged, or missing parts and repair as soon as possible. 4. Clean areas around receptacles and roll -off containers as needed. F. Restrooms 1. Clean and restock restrooms daily during pavilion or shelter use. 2. Inspect restrooms weekly to ensure that lighting, electrical, and plumbing fixtures are operational. Isolate any hazardous conditions from use and make repairs immediately. 3. Repaint restrooms and make other repairs as needed. 4. Remove graffiti from restrooms immediately. IV. TENNIS COURTS A. Surfacing 1. Clean litter and debris from court surfaces weekly and remove any hazards. 2. Repaint or resurface courts when worn areas exceed 20% of court or when scheduled as per "resurfacing plan". B. Nets 1. Inspect nets weekly to ensure they are properly hung with no tears or missing hardware. 2. Replace nets if they are tattered or excessively worn. Maintenance Standards Page 4 C. Lights 1. Inspect lights monthly and repair as needed, depending on the availability of a Bucket Truck. 2. Check ballast boxes and controls weekly for proper operation and damages. 3. Replace burned lamps when 10% or more are out. 4. Conduct lighting audit as needed to ensure uniform coverage. D. Fencing 1. Inspect fencing weekly and repair as needed. 2. Replace fencing that is bent, sagging, or excessively damaged as funding is made available. 3. Inspect windscreens weekly to ensure they are tightly hung with no tears and replace torn or tattered screens as needed. A. Surfacing 1. Clean litter and debris from court surfaces weekly and remove any hazards. 2. Repaint or resurface courts when worn areas exceed 20% of court or when scheduled as per "resurfacing plan". B. Goals and Backboards 1. Inspect goals and backboards weekly and repair as needed. 2. Replace torn or tattered nets as needed. C. Lights 1. Inspect lights monthly and repair as needed, depending on availability of a Bucket Truck. 2. Check ballast boxes and controls weekly for proper operation and damages. 3. Replace burned lamps when 10% or more are out. 4. Conduct lighting audit as needed to ensure uniform coverage. Vl. SAND VOLLEYBALL COURTS A. Nets 1. Inspect nets weekly to ensure they are hung properly with no tears or missing hardware. 2. Replace tattered or worn nets as needed. B. Surface 1. Inspect court weekly to ensure a level surface and that it is free of trash and debris. 2. Add sand and till surface as needed. C. Borders 1. Inspect borders weekly and repair as needed. V1 . PONDS A. Water 1. Check aerators weekly and repair as needed. 2. Remove trash and debris from the around the ponds edge weekly. 3. Remove trash and debris from the pond water as needed. 4. Stock ponds according to the Department's Urban Fishing Program. Maintenance Standards Page S B. Fishing Piers/Decks 1. Inspect piers and decks monthly and repair as needed. 2. Remove trash and debris weekly. 3. Isolate hazardous deficiencies from use and repair as soon as possible. C. Benches 1. Inspect benches monthly. 2. Replace wood slats as needed. V111. PARKS: GENERAL STANDARDS A, Grounds 1. Mow and trim grounds on a 10-day rotation. 2. Pick up litter and trash weekly. 3. Sweep and stripe parking lots as needed. 4. Check for hazards and correct them as soon as possible. B. Drinking Fountains 1. Inspect fountains weekly. 2. Repair water leaks as soon as possible. 3, Install fountains in appropriate location and in compliance with the Americans with Disabilities Act. C. Siianai4e 1. Inspect signs weekly. 2. Replace or repair damaged or worn signs as needed. 3. Repaint wood signs every three years or as needed. D. Ornamental Plants 1. Change out plant beds with seasonal color twice per year. 2. Check irrigation systems weekly and repair leaks as soon as possible. 3. Remove trash and debris weekly. E. Walkways 1. Inspect walkways weekly. 2. Remove trash and debris weekly. 3. Edge walkways on a 10-day rotation. 4. Remove weeds and grass from sidewalk cracks and expansion joints as needed. F. Trash Receptacles (random) 1. Empty trash barrels (pull liners) if more than half full or sooner if it has a strong odor or is attracting numerous insects. 2. Wash out barrels monthly or more often if needed. 3. Inspect receptacles weekly for worn, damaged, or missing parts and repair as soon as possible. 4. Clean areas around receptacles and roll -off containers as needed. G. Ornamental Steel Fencing 1, Inspected fences monthly. 2, Make repairs as soon as possible, 3, Repaint ornamental fences every 3 years or as needed. Maintenance Standards Page 6 H. Chain Link Fencing 1. Inspect fences monthly. 2. Repair as soon as possible. I. Wood Fencing 1. Inspect fences monthly. 2. Make repairs as soon as possible. 3, Repaint wood fences every 3 years or as needed. J. Li2hts: Security and Exterior Facility Lights 1. Inspect lights monthly and repair as needed, depending on availability of a Bucket Truck, 2. Report electrical problems to Facility Maintenance or the Electrical Department for repairs. 3. Isolate hazardous deficiencies from use and repair as soon as possible. K. Bridges 1. Inspect bridges monthly and repair as needed. 2, Apply a water sealant to wood planks annually. 3, Isolate hazardous deficiencies from use and repair as soon as possible. L. Athletic Practice Areas 1. Pick up litter and debris weekly. 2. Mow and trim grass every ten days or sooner at a height of 2 to 2.5 inches. 3. Top -dress practice areas with dirt as needed to maintain a uniform surface. 4. Inspect soccer nets, goals, backstops, and fencing monthly and repair as soon as possible. M. Irrigation (turf) 1. Inspect 'irrigation weekly. 2, Repair leaks and adjust heads/rotation as needed. 3. Isolate hazardous deficiencies from use and repair as soon as possible. N. Irrigation (landscave) 1, Inspect irrigation weekly. 2. Repair leaks and adjust heads/rotation as needed. O. Picnic Units I . Inspect picnic units weekly. 2. Clean picnic tables weekly. 3. Empty trash receptacles weekly. 4. Empty coals from grills weekly and inspect grill areas for fire hazards such as low limbs and debris and remove it immediately. 5. Sweep picnic slabs weekly. 6. Repair picnic tables, grills, and trash receptacles as needed. P. Metal Benches 1. Inspect benches weekly and repair as needed. 2. Repaint or restain benches every 3 years. Senior Services Coordinator Report April 2011 Il�a�i Event/Class Enrollment or )Location Attendance Sit & Fit 13 SWCC Computer Classes (4) 15 SWCC Bridge Class 8 SWCC Computer Club 25 CC Training Room Birthday Celebration 18 SWCC 42 20 SWCC Bridge 20 SWCC Craft Day 3 SWCC Game Day 23 SWCC Bingo 14 SWCC Movie 8 SWCC CGUG 13 SWCC Lunch/Lecture 125 Conference Center Lincoln Center 287 Lincoln Center Senior Advisory Committee 7 SWCC Total Programs Offered: 15 Individuals Served: 599 A.PRIL 4-20 Computer Classes 6 Transition of Life 5 week series held at St. Joseph's Family Center 7 Photo Editing Class 12 Lincoln Center Seniors Day Trip to Independence 13 Lincoln Center Senior Attend Senior Seminar at Center for Regional Services 18 AARP Driving Class 20 Lunch/Lecture Exploring History with Bob Wiatt, "Mr. FBI" A Loop Back 112 Total Senior Memberships May 5 Monthly Birthday Celebration 6, 13,20 Friday Game Day 11 Craft Day 17 Movie Day for Senior Adults "Secondhand Lions" 25 1Oth Annual Seniors EXPO 27 BINGO for Senior Adults College Station Senior Advisory Committee Regular Meeting Monday, April 25, 2011 Southwood Community Center 1520 Rock Prairie Rd M1111�7 MINUTES Members Present: E.E. Burns, Jon Denton, Frank Duchmasclo, Anne Hazen, Robert Meyer, Colleen Risinger and Joanna Yeager Members Absent: Dorothy Hernandez, Jerry Markowich, Dorthea Robinson and Ron Silvia Visitors Present: Sherry Ellison Staff Present: David Gerling, Kelly Kelbly and Marci Rodgers I, Call to order The meeting was called to order at 10:05 am by Joanna Yeager, Chairman 11. Welcome guests and visitors Sherry Ellison was welcomed along with staff members by Joanna Yeager. Ms. Ellison informed the committee of upcoming Candidate forum meetings to be held on May 2, 2011 at Holy Cross Lutheran Church and May 9, 2011 at Pebble Creek Country Club. III. Approval of minutes from regular meeting on March 28, 2011 E.E. Burns made the motion that the minutes be approved. Robert Meyer seconded the motion. The motion passed unanimously, IV. Presentation, possible action and discussion on Parks and Recreation Advisory Board meeting concerning approval of Senior Advisory Committee By -laves, Marci Rodgers reported that the Parks and Recreation Advisory Board approved the amended by-laws of the Senior Advisory Committee at their April 12, 2011 meeting. V. Presentation, possible action and discussion on State Senior Games Jon Denton and Marci Rodgers reported that the State Games Headquarters for packet pick-up for 2011 ,will be held at the Hampton Inn off Highway 6 and University Drive. Mr. Denton reported that the 2012 State Games headquarters will be at the Best Western off Highway 6 in Bryan and not at the Southwood Community Center, The 2011 games will be held June 2 — 12th and will utilize facilities at Texas A&M, Texas World Speedway and College Station and Bryan High Schools. Flyers should be available soon. V1. Report, possible action and discussion concerning activity calendar from the program sub -committee Anne Hazen reported that the program sub -committee met on Tuesday, April 19'h. Those present included: Anne Hazen, Joanna Yeager, Suzanne Shepperd, Maggie Alexander with Hoene Instead Health Care, Christine McDonald with Hospice Brazos Valley, Kelly Kelbly and Marci Rodgers. The committee reviewed the May calendar for Southwood Community Center and made suggestions for summer activities. Suggestions included: Summer Fashion Show with light lunch sponsored by Home Instead Health Care, Fail Fashion Show with Hospice Brazos Valley Thrift Store, Craft classes with Hospice Brazos Valley, a Concert Series and a Self -Defense and safety course. Also, a Casino Day was suggested and hosting the concerts with the birthday celebrations. VI1. Discussion, consideration and possible action on facility update at Southwood Community Center Kelly Kelbly reported on the remodeling projects. The cabinets have been installed and painted in the Game room. The doors to the cabinets should be on soon. The automatic door opener has been installed and the donor tiles are on the wall to recognize those individuals and businesses who have donated to the senior program at the center. Kelly Kelbly reported that work is scheduled soon to replace the current pavers at Woodcreek Park, These pavers would be available for the Southwood Community Center Patio Project if the committee approves. Frank Duchmasclo agreed to look at the pavers at Woodcreek Park and report at the next meeting. V111. Presentation, possible action and discussion on Senior Services Coordinator report regarding upcoming programs and events. (report attached) Marci Rodgers reported on current and upcoming events and attendance figures. ® Senior ]Expo volunteer opportunities The Expo will be held on Wednesday, May 25t" from 9:00 am - 3:00 pm at the Brazos Center. The Parks and Recreation Department Senior Services will have a booth and volunteers are needed to distribute information and answer questions about current programs, Frank Duchmasclo agreed to volunteer at the Senior Services Booth from 9:00-11:00am, Jon Denton volunteered from 11:00 — 1:00 and Joanna Yeager will volunteer froml :00-3:00pm IX. Presentation, discussion and possible action on future agenda items: A Committee member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. r Senior Expo ® State Senior Games X. Next meeting: Monday, May 23, 2011 The next meeting will be held on May 23r6 due to the Memorial Day Holiday on May 30th X1. Adjourn The meeting adjourned at 11:47 am Minutes submitted by Marci Rodgers, Senior Services Coordinator /WRM14 BRYAN + COLLEGE STATION LIBRARY SYSTEM ADVISORY BOARD MEETING TUESDAY, APRIL 19, 2011 5:15 P.M. CLARA B. MOUNCE PUBLIC LIBRARY 201 E. 26T" STREET BRYAN, TX 77803 1. CALL TO ORDER 2. ROLL CALL OF MEMBERS 3. RECOGNITION OF VISITORS 4. PREVIOUS MINUTES —MARCH 22, 2011 5. MONTHLY STATISTICS -- MARCH 2O11 6. OLD BUSINESS — 7. NEW BUSINESS REPORT FROM TLA ATTENDEES 8. LIBRARIAN'S REPORT ON LIBRARY ACTIVITIES 9. REQUEST FOR AGENDA ITEMS FOR MAY 17TH 2O11 MEETING AT THE CARNEGIE HISTORY CENTER TOW-1vinIT11.10 Please notifv the Adm. Asst. Laura Mills. 209-5614. if you are unable to attend. College Station Board. Members should also complete the absence request form and submit to the office of the College Station, City Secretary one week prior to meeting date. FOR INFORMATION ON SIGN LANGUAGE INTERPRETATION, TDD OR OTHER TRANSLATION OR ACCESSIBILITY INFORMATION, PLEASE CONTACT THE LIBRARY SYSTEM DIRECTOR, LARRY KOENINGER AT 209-5611. PLEASE TRY TO CONTACT THE ABOVE PERSON AT LEAST 48 HOURS BEFORE THE SCHEDULED TIME OF THE MEETING SO THAT YOUR REQUEST MAY BE ACCOMMODATED. MINUTES OF A REGULAR MEETING BRYAN + COLLEGE STATION PUBLIC LIBRARY SYSTEM ADVISORY BOARD March 22, 2011 On the 22nd day of March 2011, the Bryan + College Station Public Library System Advisory Board of the cities of Bryan and College Station, Texas, met in called meeting at the Larry Ringer Library, 1818 Harvey Mitchell Parkway South, College Station TX. 1. Larry Ringer, President, called the meeting to order at 5:25 p.m. and the following were present: 2. ATTENDANCE Name Present/ # of meetings # of meetings Absent held since attended since appointment appointment Larry Ringer, President P 80 74 Sonia Gangotena A 27 19 Robert McGeachin P 2 2 Helen Kunz P 22 17 Carroll Johnson P 39 23 Dorothy Hagen P 4 4 Charles Smith P 21 21 Mary Fran Troy P 32 26 3. Other attendees were Larry Koeninger, Library System Director; David Gerling, City of College Station; Kathleen Dill, Branch Manager; and Laura Mills, Administrative Assistant. 4. There were corrections to the minutes of the February 15th and March 15r meetings. The attendance record for Ms. Gangotena was corrected and a typo error was corrected. A sentence in the Carnegie History Center was amended. Charles Smith made a motion the minutes be approved as corrected, seconded by Helen Kunz, the motion carried. 5. The monthly stats for February were discussed. A correction was made on the number of Adult Programs and attendees and will be shown on the Ringer Library statistics for the Edgar Allan Poe event held February 6, 2011. 6. A. In old business, Dr. Koeninger reported that the City of Bryan authorized hiring a part-time youth services librarian in order to maintain Sunday hours. A candidate has been offered the job. The operating hours of the Clara Mounce Library will be Monday through Thursday 10am to 7pm, Friday and Saturday gam to 5pm and Sunday 1:30pm to 5:30pm 7. In new business, Dr. Koeninger stated the Annual Report will be signed by Larry Ringer and the Interim City Manager Keen Register and submitted to the Texas State Library by March 31, 2011. He noted the collection size is lower due to the weeding of outdated books. 8. In the Library System Director's report, Dr. Koeninger stated that the City of Bryan's goal is to build up the cash reserve fund. See attached report. 8. The next meeting is scheduled for Tuesday, April 19=h at the Clara Mounce Library at 5:15pm. 9. The meeting adjourned at 6:15pm. Larry Ringer, President Larry Koeninger, Library System Director Librarian's Report Library Advisory Board Larch 22, 2011 1. City Budget Goals i. Restore cash reserve fund 2. YS Librarian i. 1 have been allowed to hire a half-time librarian ii. Samantha Matush - begins March 21, 2011 iii. We are still down 2 half-time clerks at Carnegie and 1.5 librarians at Mounce 3. Mounce Hours i. With the new librarian we will be able to retain our Sunday hours ii. New Schedule 1. Monday -Thursday 10:00-7:00 2. Friday -Saturday 9,00-5:00 3. Sunday 1:30-5:30 4. Arts Council Bench i. The bench commissioned by the Symphony will be placed in front of Madden's. Larry Ringer, President Larry Koeninger, Library System Director BRYAN PUBLIC LIBRARY REPORT FOR: March 2011 Hours Open Meeting Room Usage Patrons Registered Total Patrons Active or Expired < 2 Years Overdue Notices Holds Filled _ # of People Visiting Library # of Checkouts # of Checkins In House Use This Year Last Year 1 ` 2841 54 64 338 418 ................18,169 _ 16,289 1,500; — 2,033 _... _...__ 1,921 2,097 ...___..__.___.. 22,410 27,325 --__ 29,083 25,844 28,210 5,096 4,904 -------- ...._..__4...._ W._. ___W.. CHILDREN'S REFERENCEANFORMATION/READER'S ADVISORY: Story Hour/Attenda_n_ce__ r 8/411 1 13/434 Teen Program/Attendance Class Visits &_Tours/Attendance Special Programs/Attendance Reference Transactions _ Summer Reading Club Registered this month _..-_....__..._. _ Summer Reading Club "Total Registration/Total Completion _ ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Adult Programs/Attendancel- Interlibrary Loan Received — Interlibrary Loan Sent —_-- Reference _Transactions Class Visits &_Tours/_Attendance- Technology Classes/Attendance C_OLLEC_TION DEVELOPMENT (Items Added Adult Books Juvenile Books _Adult Media -- _._....__...._ Juvenile Media. - Videos CIRCULATION THIS YEAR WAdult TCILL Books Periodicals Paperbacks Media Videos .._.__.___.._.._. Wireless Internet Internet Computers_ — ILL Reference -_._...__. TOTAL GRAND TOTAL Juvenile ; Other 9,195 10,874 418 20 1,016 780 445 74 _ 11 11,483 .______...•-11,350 35,371 Adult 1112 4/150 466 715 t 31 37 --855 920 1/16 0/0 217 7124 -� 5891 3237 179 233 10 ---- 451 43 LAST YEAR Juvenile i Other _ 2,431 0,006 10,807 518 91 1,229 843 -- 399 4,515 4,566 8 337 770 225 4,855 5,139 37 I._._.....__.._......_.____.___.....__.._..__€.......__._..... ___ 1 55 31 2,5381_ 12,651 11,300L12,735 36,686 Prepared by Approved by LARRY J. RINGER PUBLIC LIBRARY REPORT FOR: SERVICES: �_----_ _Hours Open Meeting Roam Usage Patrons Registered Total Patrons Active or Expired < 2 Years Overdue Notices ___ Holds Filled -� _ # of People Visiting Library # ofCheckins�.-._, In House Use - March, 2011 This Year Last Year 296 i 31 8 28 277 306 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Haur/Attendance �- Teen Program/Attendance Class Visits & Tours/Attendance Special Programs/Attendance -� - Reference Transactions_ Summer Reading Club Registered this month _ _— Summer Reading Club Total Registration/Total Completion ADULT REFERENCE/INFORMATION/READER'S AD VISORY: Adult Programs/Attendance _ Interlibrary Loan Received Interlibrary Loan _Reference Transact ions__Class Visits Visits & Tours/Attendance Technology Classes/Attendance COLLECTION DEVELOPMENT (Items Added): Adult Books Juvenile Books Adult Media Juvenile Media _Videos Microforms CIRCULATION TCILL Books _..... — Periodicals Paperbacks Media DVDs Videos _ Wireless Internet Internet Computers ILL Reference TOTAL GRAND TOTAL THIS YEAR Adult Juvenile _ 10,690 14,899 _..._ z 4191 . 67' 854 777 — 327 16,371 14,908 1,578 1,517 u 3,703 3,724 19,647I 28,022 32,205 32,035 30,217 31,634 4,305 4,798 30/586 27/693 5/107 3/6 1 '.._. :. 1/36 386 293 30 24 1289 1/6 411 .-- _. 381 80 277 _._ _..._ 20 _. -._61 5 86 26 LAST YEAR �_.�...._ .r r ni I Adult Juvele Oilie 999 ... � 1,102 _ 11,367 14,491 i—W__._-_. _ 556 80 627 _ 1 860 319 3,8501 3,112 _294 _i_ 547 574 331 2,9200 3,401 30 24 25 26.._._ 37 _ _._ 12,765 15,293 8,667 13,436 _ 14,927 8,517 i 36,725 36,880 Prepared by Approved by CARNEGIE CENTER OF ERAZOS VALLEY HISTORY THIS LAST REPORT FOR: March, 2011 YEAR YEAR SERVICES: ........ --_.._._— _.. .... Days Open 1-1-53h- 22 _Patrons Registered _ - — - - — Total Active Patrons __.._. _.-.-_-- # of People VisitinqLibrary 1,189 1,475 # of Checkouts (Internet PCs plus renewals) # of Checkins REFERENCEIGENEALOGY INFORMATION: Interlibrary Loan Received 3 Reference Transactions 89 88 Visits & Tours/Attendance Special Programs/Attendance I ..._____._.- _ - 5 of 50 2/31 Outside Programs/Attendance COLLECTION DEVELOPMENT: Adult Books — Juvenile Books I _ Adult Media Microforms Periodicals IN HOUSE USE/CIRCULATION Internet Computers CD-rom Computers Books _ _Rare Books..._. History Books Files Photo Files Microfilm ILL History Lab �w..... - Maps _ _Microform Machine Use Periodical Use CD's Not in Database New Scans cti __Photo Collection _._. _an Use Wireless_ Internet TOTAL In House Use Prepared by Reviewed by 50 328 371 6 _._ 15 __....._ 3 3 4 65 - .--531 4 9 6 6 12 E Ics MM 276 10 794