HomeMy WebLinkAbout04/12/2011 - Regular Agenda Packet - Parks Board (2){orq
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AGENDA
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CITY OF COLLFGB STATION
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REGULAR MEETING
7.00 Pill, Tuesday, April 12, 2011
The Green Room at Wolf Pen Creek - 1015 Colgate
College Station, TX 77840
1. Call to order and Roll Call.
2. Possible action concerning requests for absences of members.
3. Hear visitors.
4. Consideration, possible approval, and discussion of minutes from the meeting of
March 8, 2011.
5. Consideration, possible action, and discussion concerning the Senior Advisory
Committee Bylaws.
6. Update on Park Maintenance Standards Quarterly Report for FY11.
7. Presentation, possible action, and discussion concerning the Draft Recreation, Park,
and Open Space Master Plan.
8. Discussion and possible action concerning the Parks and Recreation Advisory Board
Goals for FY11.
9. Report, possible action, and discussion concerning the current Capital
Improvements Program:
➢ Capital Improvements and Park land Dedication Project lists of April
2011.
10. Presentation, possible action, and discussion on future agenda items: A Board
Member may inquire about a subject for which notice has not been given. A
statement of specific factual information or the recitation of existing policy may be
given. Any deliberation shall be limited to a proposal to place the subject on an
agenda for a subsequent meeting.
0 Next Regular Meeting — May 10, 2011, The Green Room at Wolf Pen Creek
11. Adjourn.
The building is wheelchair accessible. Handicap parking spares are available. Any request for sign interpretive services must be made at least 48 hours
before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on www.cstx.00v.
Notice is hereby given that a Regular meeting of the Parks and Recreation Advisory Board of College Station, Texas will be
held on the 12th day of April, 2011. For the meeting to begin at 7.00 p.m. at the Green Room at Wolf Pen Creek,1015
Colgate, College Station, Texas, 77840. The following subjects will be discussed, to wit: See Agenda.
Posted this the day of ., 2011, at p.m.
City of College Station, Texas
BY:
Sherry Mashburn, City Secretary
1, the undersigned, do hereby certify that the above Notice of Meeting of the Parks and Recreation Advisory Board of the City
of College Station, Texas is a true and correct copy of said Notice and that 1 posted a true and correct copy of said notice on
the bulletin board at City Nall, 1101 Texas Avenue, in College Station, Texas and on the City's website, www.cstx.crov. The
Agenda and Notice are readily accessible to the general public at all times. Said Notice and Agenda were posted on
., at and remained so posted continuously for at least 72 hours preceding the
scheduled time of said meeting.
This public notice was removed from the official posting board at the College Station City Nall on the following date and time:
.by
Dated this day of 2011,
CITY OF COLLEGE STATION, TEXAS
BY:
STATE OF TEXAS )
COUNTY OF BRAZOS )
Subscribed and swam to before me on this the day of .2011.
Notary Public --- Brazos County, Texas
My commission expires:
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_ PARKS AND RECREATION PEA Ca'
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CITY OFCOLLEGESTATION ADVISORY BOARD �� CREDITED eppBnrrswo
REGULAR MEETING MINUTES
7:00 PM, Tuesday, April 1, 2011
The Green Room at Wolf Pen Creek - 1015 Colgate
College Station, TX 77840
STAFF PRESENT: David Schmitz, Interim Director; Amanda Putz, Board Secretary;
Curtis Bingham, Park Operations Superintendent; Pete Vanecek,
Senior Park Planner; Marci Rodgers, Senior Services Coordinator;
Peter Lamont, Recreation Superintendent
BOARD PRESENT: George Jessup, Vice Chair; Douglas Becker, Susan Fox, Billy Hart,
Jon Denton
VISITORS: Bob Cowell, Planning and Development Services Director;
Austin Porter, 1526 Wolf Run, College Station, TX 77840
Gall to order and Roll Call: The meeting was called to order with a quorum present at
7:04 p.m.
2. Possible action concerning rea nests for absences of members: Gary Erwin,
Shane Wendel, and Gerard Kyle had sent in requests for absence. Billy Hart made a
motion to approve the absence requests submitted, and Douglas Becker seconded the
motion. The vote was called. All were in favor, and the motion passed unanimously.
3. Hear visitors: Hearing none, this item was closed.
4. Consideration, possible aooroval, and discussion of minutes from the meeting of
March 8. 2011: Jon Denton made a motion to approve the minutes as submitted, and
Douglas Becker seconded the motion. The vote was called. All were in favor, and the
motion passed unanimously.
5. Consideration, oossible action, and discussion concerning the Senior Advisory
Committee Bvlaws: Marci Rodgers, Senior Services Coordinator, reported on the
Senior Advisory Committee Bylaws. Mrs. Rodgers explained that an addition was
made to the Senior Advisory Committee Bylaws, Article IV — Section 2, regarding
Committee Faciliites and Programming. Douglas Becker commented that there is a
segregation issue within the senior group, and he is concerned about that issue.
Discussion followed. Jon Denton made a motion to approve the Bylaws as amended,
and Susan Fox seconded the motion. The vote was called. All were in favor, and the
motion passed unanimously.
6. Update on Park Maintenance Standards Quarterly Report for FY11: Curtis
Bingham, Park Operations Superintendent, reported on the Park Maintenance
Standards. He also reported on the focus change for the shifting of the parks
department, and reported that the crews can now focus on the safety issues in the
parks, and fixing material items. This was an informational item only, and no action was
required.
7. Presentation. possible action. and discussion concernina the Draft Recreation,
Park. and Open Space Master Plan: Bob Cowell, Planning and Development
Services Director, reported on the Draft Recreation, Park, and Open Space Master
Plan. He also reported on the anticipated schedule for the master plan and said that
there is room for flexibility if more time is needed. Discussion followed. This was an
informational item only, and no action was required.
8. Discussion and possible action concerning the Parks and Recreation Advisory
Board Goals for FY1I.. Discussion followed. This was an informational item only, and
no action was required.
9. Report, possible action. and discussion concerning the current Capital
Improvements Proararn:
Capital Improvements and Park Land Dedication Project Lists of April
2011. Pete Vanecek, Senior Park Planner, reported on the Capital
Improvement Project Lists. This was an informational item only, and no action
was required.
10. Presentation. possible action. and discussion on future agenda items: A Board
Member rmav inquire about a subject for which notice .has not been cdven. A
statement of specific factual information or the recitation of existing polio may
be ctiven. Anv deliberation shall be limited to a proposal to place the subiect on
an agenda for a subsequent meeting:
° Next Regular Meeting w May 10, 2011, The Green Room at Wolf Pen Creek
° Final Draft Approval of the Recreation, Park, and Open Space Master Plan
Field development (soccer fields, etc.) — Artificial Turf
Skate Park Opening
Cost Analysis for the Teen Center
Electrical Usage of facilities
11. ,Adiourn. Billy Hart made a motion to adjourn the meeting, and Douglas Becker
seconded the motion. The vote was called. All were in favor, and the meeting
adjourned at 8:55 p.m.
April 12, 2011
Parks and Recreation Advisory
Board Meeting Minutes
Parks and Recreation Monthly Report: March. 2011
*The grounds maintenance contract bidding is completed. The bids have been reviewed and a
recommendation is coming forward for approval by the Council at the April 14th meeting. In
anticipation, the Parks and Recreation operations staff are being re -organized and will
implement the changes beginning in April in order to keep up with the start of the growing
season.
*Recreation Fund — We continue to fine tune the Recreation Fund project. As we begin to work
on the FY12 budget, this fund will be fully implemented into the department's budget.
*A draft Advertising Policy is being reviewed with additions that would allow us to solicit for
banners for the ballfields.
*We are working in conjunction with Planning and Development Services on the update to the
Parks and Recreation Master Plan. The intent is to have the finalized document ready for
presentation to the City Council on May 12.
*Discussions are beginning with staff on plans to move the Christmas in the Park event from
Central Park to Wolf Pen Creek Park and Amphitheater. This will change the dynamics of the
event form a drive through to a walk through and will enable us to involve businesses and non-
profits in the event. It will also solve the parking issues that we are experiencing and will
decrease the staff time and resources needed on installing lights and decorations.
*The Armadillo Dash had 1,890 participants this year. The event was staged out of Veteran's
Park. The City of College Station was a sponsor with the Mayor's Council on Physical Fitness.
*Historic Preservation is currently working with a publishing firm to create a comprehensive
history of College Station volume. This is being done at the previous direction of the Council to
update the history in conjunction with the upcoming 75th anniversary of the founding of the
City. The work will be done through sponsors at no cost to the City. The City will have the
books for sale once published and can use the proceeds to help finance the 75th Anniversary
celebration.
* Grading and brush removal will begin this month at the Memorial Cemetery and Aggie Field of
Honor. This will aide in grounds maintenance and open up additional spaces in the infant/child
section.
*Current registration numbers for the Adult Volleyball is 31 teams (310 persons); Adult Kickball
is 21 teams (300 persons); and Youth Girls Softball is 25 teams (300 players). These programs
are up over last year.
Proiects:
*East District Maintenance Shop —This project is in the beginning planning phases. (Bond 2008
project). A preliminary concept design has been approved, however the project has been put
on hold by the Council.
*Nature Center —This project has been put on hold by the Council.
*Wolf Pen Creek Festival Site and Water Feature — bids have been received for the project and
are being reviewed at this time.
*Brothers Pond Park — construction on the renovation of Park has begun. The project includes
removal, replacement and upgrades to the sidewalk/bicycle path, lighting, bridge, and the
pond. The project is expected to be completed by early Summer.
*Tarrow Park improvements — Construction has begun on the park improvements which
includes replacement of the playground and surfacing, the drinking fountain, and sidewalks.
*South West Park — conceptual plan completed - includes connector trail with Hike & Bike
Project. Phase II will come later to include a student gathering area/bicycle hub for bus
connection to campus, minimal operations and maintenance, and possibly a disc golf course
and rock climbing boulder. The project (trail portion) will be advertised for bids this Spring.
*Skate Park — Construction has begun on the site. Dirt is being moved and the infrastructure
put in. Completion of the skate park is estimated for October.
*DOE Stimulus Grant — installing LED area lighting at Central and Veteran's Parks is now
complete. Additional lighting has been approved for the W. Smith Baseball Complex parking
lot. This project has begun and should be complete in March.
*Irrigation Upgrades --we are moving forward with the $100,000 budget allocation for
irrigation upgrades at Southwood Athletic Complex, Bee Creek Park, Wayne Smith baseball
fields, Lemontree Park, and Anderson Park. Site plans are being reviewed and designs being
created for this project. We anticipate that we will have funds available after bids are received
and we will then look at upgrade to City facilities, including City Hall.
*Plans are in the works for the archway/entryway that will be going in at the ballfield entrance
in Veterans Park. This entryway will allow for crowd control into the area. Funding for the
project is from the Veteran's Park Phase II allocation and estimated costs are at $10,000.
*Woodcreek Park Improvements - A pre -bid meeting for this project has been set for Friday,
April 1. This will remove the gravel walkways and install new concrete sidewalks; install a
drinking fountain, and install more gravel under the playground area - the gravel under the slide
must be at a certain height.
*Merry Oaks - Four lights are scheduled to be installed on the back trail. Currently this area is
very dark, which is a security/safety issue.
*The Emerald Forest Park Improvements Construction Project will bid in April. Construction
probably begin in May or June. This is a big project. The grade will be raised about three feet,
with a new playground to be installed, sidewalks, lighting, etc. The park will have better
drainage once the project is completed (it has a tendency to flood).
Upcoming Event Dates:
April 1 & 2: Bio Blitz event at Lick Creek Park (1000 + participants)
April 2: Ranger Run @ Veteran's Park (800 participants)
April 2 & 3: Men's Slow Pitch Softball Tournament (45 teams)
April 2: Powder Puff Flag Football Tournament (25 teams)
April 9 & 10: Girl's Fastpitch'Softball Invitational (30 teams)
April 9 & 10: Rugby Tournament (60 teams)
April 9 & 10: Youth Baseball Tournament (40 teams)
April 16. Brazos Valley Earth Day
April 16 & 17: Youth Baseball Tournament (50 teams)
April 16 & 17: Girl's Fastpitch Softball Tournament (25 teams)
April 23: Ultimate Frisbee Tournament (22 teams)
April 30 & May 1: Budweiser Adult Softball Tournament (225 teams)
April 28, 29 & 30: Duck Jam
City of College Station
Senior Advisory Committee
By -Laws
Amended February 2011
Name
The name of this organization is the "College Station Senior Advisory Committee".
Hereinafter, the organization will be referred to as "the Committee".
Purpose
The purpose of the Committee is to address the needs of all seniors in our community.
The committee will actively seek and receive ideas for programs from all seniors that
promote physical, social, educational, recreational and emotional well-being of all seniors
in the College Station area. Recommendations for actions will be made to the Parks and
Recreation Advisory Board and City Council through the Senior Services Coordinator
and/or Committee
ARTICLE 1- RULES OF THE COMMITTEE
Section i. Membership
The Committee shall consist of College Station residents age 55 or older. It is desirable
to have representation from various ethnic, economic and age groups in our community.
The Committee will have no more than 17 members and no fewer than 11 members.
Section 2. Team of Office
The term of office for the Committee shall commence in July and shall be three (3) years
in length. One third of the members shall be appointed by the College Station Parks and
Recreation Advisory Board each year.
Section 3. Termination
Any Committee member appointed by the Parks and Recreation Advisory Board shall
forfeit that membership if absent for more than three (3) consecutive meetings in one (1)
appointment year, unless the absenteeism is excused for reasons defined in Ordinance
No. 2406. Absenteeism may also be excused either by the Committee or by the Parks
and Recreation Advisory Board. If a member goes beyond this absenteeism limit, the
Parks and Recreation Advisory Board shall be advised by the Committee to declare the
position vacant and to appoint a new member to fill the vacancy from the recommended
list.
ARTICLE II - MEETINGS
Section 1. Regular Meetings
The regular meeting normally shall be held on the last Monday of each month at
10:OOam. It may be moved to an earlier Monday during a holiday period.
Section 2. Notice of Meetings
Notice of all regular meetings and special meetings shall be given to each member of the
Committee at least five (5) days prior to each meeting. Notice of all meetings shall be
posted at City Hall and delivered to the news media in compliance with all state and local
laws. No items other than those designated in the notice may be discussed.
Section 3. Special Meetings
Special meetings may be called at any time by the Chair of the Committee or by five (5)
members of the Committee. The Notice of Special Meeting shall state specific items to
be discussed. No items other than those designated in the notice may be discussed.
Section 4. Quorum
A quorum for the Committee meetings shall require the presence of a majority of
Committee members in good standing.
Section 5. Rules of Order
General parliamentary rules as given in Robert's Rules of Order, as modified by the rules
and regulations of the Committee, shall be observed in conducting in eetings of the
Committee.
ARTICLE III - OFFICERS
Section 1. Appointment of Officers
Upon the recommendation of the Committee, the Parks and Recreation Advisory Board
shall appoint one member of the Committee to serve as Chair and one member to serve as
Vice -Chair on an annual basis
Section 2. Duties of the Committee Chair
The Chair of the Committee shall preside at the meetings of the Committee, and shall
perform the other duties ordinarily performed by the office. The chairman of the
Committee shall only vote in case of a tie.
Section 3. Duties of the Vice -Chair
The Vice -Chair of the Committee, in the absence of the Chair, shall perform all the duties
of the Chair. In the absence of both the Chair and the Vice -Chair, the Committee shall
elect a Chair pro tempore who shall perform the duties of the Chair of the Committee.
Section 4. Duties of the Senior Services Coordinator
This individual shall act as the official advisor to the Committee. The Coordinator shall
attend all regular meetings and participate in discussions, but shall not be entitled to vote.
The Coordinator, or representative, shall attend all regular and special meetings and
participate in discussions, but shall not be entitled to vote.
2
ARTICLE IV - SUB -COMMITTEES
Section 1. Appointment of Special Sub -Committees
Special sub -committees may be appointed by the Chair for consideration and study of
any matter not covered by the Committee during regular or special meetings. The Chair
and/or Vice -Chair are ex officio members; and one or both may attend sub -committee
meetings, participate in discussions and vote in case of a tie. The special sub -committee
shall report their findings to the Committee. The Senior Services Coordinator or
representative shall be present.
RecoTmended Addition:.
Section 2. Committee on Facilities and Prozramming
The chair of the Senior Advisory Committee shall appoint a standinz sub -committee on
Facilities and Pro2ramminz This sub -committee will consist of 3 to S members with the
charze of vroDosinz and planniniz projzrams and services for seniors coordinated
throuzh Citv Staff. The sub -committee will report their proposed activities to the Senior
Advisory Committee for approval.
A ' ,
Section 1. Amendments
These by-laws may be amended at any regular meeting of the Committee by a majority
vote of the members present, provided previous notice of the proposed amendment shall
have been given to the Committee at least one (1) regular meeting before the action
thereon shall be taken. The Parks and Recreation Advisory Board must approve the
change.
3
c-.
Quarterly Periods: First Ouarter, FY 2011 Overall % of Standards Met: 86%
Second Ouarter. FY 2011 Overall % of Standards Met: 87%
Third Ouarter. FY 2011 Overall % of Standards Met: %o
Fourth Ouarter, FY 2011 Overall % of Standards Met: .%
Categories
I. Athletic Facilities: Competitive Fields
East South West Avg. % of Stds Met
I" Quarter 88 92 86 87
2°d Quarter 89 91 89 90
3`d Quarter
4`h Quarter
U. Playgrounds
East
15` Quarter 81
2"d Quarter 84
South West Avg. % of Stds Met
93 85 86
96 92 91
3`d Quarter
4th Quarter
III. Pavilion/Shelter Facilities
East South West Ave. % of Stds Met
1" Quarter 90 97 87 91
2Rd Quarter 82 98 91 90
3"d
Quarter
0
Quarter
IV. Tennis Courts
East
South
I"
Quarter
91
89
2ad
Quarter
77
87
3`d
Quarter
4sh
Quarter
V.
Basketball Courts
East
South
I"
Quarter
87
91
2d
Quarter
90
93
3`d Quarter
4t" Quarter
West Avg. % of Stds Met
93 91
95 86
West Avg. % of Stds Met
96 91
95 93
Prev. Yr. % of Stds. Met
91
89
92
89
Prev. Yr. % of Stds. Met
92
90
93
89
Prev. Yr. % of Stds. Met
94
93
94
91
Prev. Yr. % of Stds. Met
91
89
93
87
Prev. Yr. % of Stds. Met
97
94
96
93
VI. Sand Volleyball Courts
East South West Ave. % of Stds Met Prev. Yr. % of Stds. Met
1" Quarter 72 85 100 86 91
2"d Quarter 61 89 100 83 78
3Td Quarter 85
4'h Quarter 78
VII. fonds
East South West Avg_ . % of Stds Met Prev. Yr. % of Stds. Met
1" Quarter 40 84 79 68 77
2"d Quarter 54 93 79 75 81
Yd Quarter 70
78
4`" Quarter
VIII. Parks: General Parks
East South West Ave. % of Stds Met Prev. Yr. % of Stds. Met
151 Quarter 88 93 92 91 93
2"d Quarter 81 93 92 89 91
3`d Quarter 92
4'h Quarter 92
Overall District Averages
East South West Overall % of Stds Met Prev. Yr. % of Stds. Met
I" Quarter 80 89 90 86 91
2"d Quarter 77 92 92 87 88
3`d Quarter 90
4'h Quarter 87
COMMENTS:
We bad only a slight improvement in meeting the "over-all" maintenance standards this quarter. This was
largely due to the percentage decrease in the East District. The latter part of the second quarter was a very
busy time for the East District due to staff absence and the increase in field rentals. This caused focus to
shift away from the regular park maintenance in the East District. Part of the problem was the lack of litter
removal and mowing of the parks which has an effect on several of the 8 categories. Also, the East District
Supervisor followed the surveys more strictly by looking at things in a more black or white fashion rather
than taking gray areas into consideration such as ground litter.
The lack of rain is causing problems in all Districts. The lack of rain causes the clay subsurface to shrink up
which causes a shift in the ground. The ground shift causes sidewalks to shift and rise, fences to shift
which loosens fence hardware and ground pipes to break which causes emergency repairs. The lack of rain
is causing problems with all wood structure such as benches, decks and piers. Nails rise to the surface and
boards are splitting and warping.
Also, the long period of windy days has prevented the crews from using herbicides because of the drift in
the spray.
The revision to the Maintenance Standards and the surveys are underway and we hope to have them
completed in time to use the revised maintenance standards for the third quarter surveys.
With the neighborhood parks being contracted out for mowing, we will be able to shift our focus on
increasing the maintenance of facilities that previously could not get the attention they deserve.
The following are park maintenance tasks, not related to park mowing or athletic field work, that can now
become routine.
Park open space — litter removal throughout park, tree stumps, removing fallen trees, trimming trees, erosion
(lour areas and holes), treat for poison oak, treat for fire ants, repair/replace signs, repair backstops, soccer goals
bleachers and park fences, and repair drinking fountains.
Picnic units — keeping immediate and surrounding area clean of litter, cleaning and repairing BBQ grills, tables,
and trash receptacles, removing graffiti, trimming back brush, more frequent trash removal.
Playgrounds — maintaining the fall surface, cleaning off mold and graffiti, cleaning debris out of the pea gravel
and off of the rubber cushions, removing graffiti and herbicide the grass growing in the play units.
Tennis courts — keeping the surface clean, repair nets, repair wind screens, removing graffiti, herbicide weeds in
cracks and repair fencing and repair lights.
Basketball courts — keeping the surface clean, repairing lights, repairing the nets, painting the backboards,
herbicide weeds in cracks and removing graffiti.
Volleyball courts — keep the surface clean and level, repair nets, herbicide the grass growing in the court.
Wood decks, benches and bridges — replacing worn lumber, keeping nails flush with the boards and removing
graffiti.
Ponds — litter removal, erosion work, repair aerators, replacing wom lumber on fishing piers and keeping nails
flush with boards.
Frisbee golf courses — keeping cages and signage repaired, keeping overgrowth cut back, removing graffiti and
repair/replace signage.
Shelters — cleaning, repairing, removing graffiti, painting and repairing lights.
Sidewalks, bike loops and parking lots — clean litter and debris from surfaces, herbicide weeds in cracks,
make minor repairs, stripe parking spaces, remove graffiti and replace signage.
Trails — keep overgrowth cut back, erosion work and repair of associated signage.
Buildings -- minor repairs inside and outside, painting, minor electrical and plumbing work. This could reduce the
work load for Facility Maintenance to focus on larger issues.
If there are other tasks not shown on this list, let me know and I will add them. It would be a great
benefit to have everything listed so the crews can refer back to the list and know what their
responsibilities are, other than the athletic fields.
"Provide a diversity of facility and leisure services which are geographically and demographically
accessible to our citizens"— Parks and Recreation Department mission statement
By Year 2020 we will......
in the Year 2020, it is projected that the City of College Station will have a population of nearly 114,000
(20,000 more than today). Between now and then, we will accomplish the following:
o Continue to use parks and open space to define the character of neighborhoods, corridors,
districts, and therefore the entire City
o Retain accreditation status with the National Parks and Recreation Association
o Add neighborhood parkland as needed to continue to provide at least 3.5 acres of neighborhood
parkland for every 1,000 residents
o Add community parkland as needed to continue to provide at least 3.5 acres of community
parkland for every 1,000 residents
o Complete all voter -approved capital projects
o Develop Southeast Community Park on Rock Prairie Road and acquire land for a new
Community park in the Southwest portion of the City
o Increase the amount of parkland and open space located in close proximity (<1,500 feet) to
residences
o Increase the number of trees planted and preserved in existing parks, existing and new City
facilities, and along City streets
o Renovate and upgrade existing neighborhood parks to intergenerational standards
o Increase and enhance pedestrian and bicycle connectivity to and between parks and open space
o Develop a community center
o Fully implement the Green Parks and Recreation Program (waste reduction and recycling, water
conservation, land uses, air quality, and energy conservation)
o Develop a Park Enterprise Fund and other sources of revenue to sustain recreation program and
facility enhancements
o Enhance partnerships with private development interests and other public entities in the
provision of park, open space, and recreation offerings
o Increase the diversity of park types and develop design guidelines and standards for each
Why parks and recreation matters
Neighborhood and Communitv Character
Parks have and are expected to continue to play an integral role in the character of
neighborhoods and the City as a whole,
Proverty values and tax revenues
Parks and open space have played a significant role in increasing the value and marketability
of property in the City and are expected to do so into the future.
Health and Wellness
The number, design, and location of parks and recreation facilities play a significant role in
the rate of physical activity, which itself is a major contributor to the health and wellness of
children and adults.
Overview of 2003 Master Plan
In 2003, the City adopted the current Recreation, Parks, and Open Space Master Plan. The purpose of
the Plan was to both update the 1999 Master Plan and to build upon the City's Comprehensive Plan,
adopted in 1997. As with other planning efforts, the Master Plan identified goals and objectives and
established the groundwork for projects and programs to deliver the City's parks and recreation
program through 2012.
With the benefit of hindsight, we can determine, nine years into the ten year Master Plan, how the City
has done in implementing the Plan. During the life of the Master Plan, the City has:
• Accommodated 17,000 new residents and maintained a parkland to resident ratio of 7.5 acres of
parkland for every 1,000 residents;
m Three additional softball fields were added through Phase II of the Veterans Athletic Park
Master Plan, for a total of 13 (of the identified 15 needed) softball fields in the City;
• Three soccer fields were added through Phase Il of the Veterans Athletic Park Master Plan, for a
total of 22 (of the identified 27 needed) soccer fields in the City;
• The number of community centers remained at two (of the identified 4 needed);
® Eleven walking trails were added resulting in a total of 34 (of the identified 41 needed) trails
existing in the City. Additional bike lanes, sidewalks, and multi -use paths have been added and
the City's plans for bicycle and pedestrian facilities have been combined into a recently updated
Bicycle, Pedestrian, and Greenways Master Plan;
® An additional protected natural areas have been added to the City through the Greenways
acquisition program;
® Eight neighborhood parks (88 additional acres) were added for a total of 34 parks totaling 321
acres;
® The number of community parks remained at eight, totaling nearly 300 acres;
* The City owns 118 acres of undeveloped parkland, awaiting development as neighborhood
parks, and
® The City added intergenerational components (shade shelters, benches, lights, etc) in a number
of existing parks.
In 2008, College Station voters approved more than $12 Million for parks and recreation improvements
to be implemented over the subsequent seven years. The approved projects are expected to result in
an additional neighborhood park, various neighborhood park improvements, expansion of one of the
existing community centers, improvements to existing athletic fields, improvements to existing trails,
development of a skate park, acquisition of additional neighborhood parkland, and the development of
an environmental education center.
While much has been accomplished through the Master Plan, particular areas of concern that should be
highlighted include:
® Continued need for both the development of a new community park and also the acquisition of
land for another future community park
® Continued challenges with meeting the operations and maintenance needs of parks, recreation
programs, and facilities
o Increasing trend toward larger parks not integrated into neighborhoods placing residents at a
greater distance from parks and recreation opportunities
W Continued need for additional community centers
® Continued need for athletic fields, especially soccer fields
Current Context
Population Proiections
Population projections through 2020 (the limit of the 2010 Plan revision) are be necessity, somewhat
speculative. The City's Comprehensive Plan was completed in May 2009 and provides projections for
population through the year 2027. College Station has recently had an average annual population
increase of approximately 3%, a rate expected to slow slightly in the next several years.
College Station Projected
Population
Source. City of College Station Comprehensive Plan
Growth Patterns
The Future Land Use and Character Map, adopted as part of the City's Comprehensive Plan is based on
an analysis of the City's existing natural systems, development patterns, infrastructure, and interviews
with public officials, appointed officials, key stakeholders, and the public. Alternative scenarios were
presented in community workshops and an extensive public participation process followed.
The Future Land Use and Character Map is conditioned on political and geographic constraints to
growth. The City's northern growth is limited by the political boundary with the City of Bryan.
Development to the west is limited by the Brazos River and by a ridge line, which would require the
installation of water and sewer services.
While there are some limited utility extensions planned for this area, major infrastructure
improvements are not currently anticipated. The main channel of Carters Creek forms the City's
eastern border and is also a limiting factor. As a result of these political and geographical constraints,
most future growth for the City of College Station is anticipated to occur in its southern sector. This
assumption is supported by developers' commitments and inquiries to City officials.
Current Parkland
The City of College Station currently has 1,198.10 acres of developed park land and 118.01 undeveloped
acres, for a total of 1,316.11 park acres. Included in that total is the 29.7-acre Hensel Park, which serves
as a Community Park for residents in the Northgate area (Park Zone 1). Although the park is owned and
operated by Texas A&M University, the City provides support and assistance for this park.
PARKS 8, RECREATION MASTER PLAN
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Current Recreation Programming
The City provides a wide range of programs, which serve not only College Station's population but also
residents of Bryan and Brazos County. Aquatics programs include swim lessons, aquatic camps, water
aerobics, and lifeguard training. Organized athletic leagues for adults and youth include basketball, flag
football, kickball, softball, tennis, volleyball, and track and field.
Flag Football
423
505
441
Youth
Girls Softball
490
501
465
Athletic
1 College Station Tsunamis Swim Team
226
196
226
Participants:
Stroke Clinic
160
99
96
Punt, Pass & Kick Local
88
44
15
Youth Volleyball
119
383
459
.....
Challenger Sports0
...
...............10
127
Softball
474
483
417
Adult
Kickball
100
25
34
Athletic
Teams:
I Volleyball
10
74
97
Flag Football
N/A
27
25
Number of visits annually (includes
CSiSD pool)
130,113
138,785
93,302*
Aquatics:
Total days that at least one pool is
available during the year (includes CSISD
pool). As of 2010, pools are closed one
day per week — first time since 1974.*
334
334
313
Tennis Lessons
381
364
320
Swim Lessons
2,235
1,278
2,214 I
Instructional:
Water Fitness
565
314
253
Educational'-.0
Xtra Education p
� Class Particsans
t.
�'951
2920
,
2775 I
..
.. ......
..
Historic Lunch Lecture Series
Historic Services:
Participants
1,486
1,296
Senior Services:
Senior Participants Served
L 9,432
11,09
Educational Activities
1,382
1,226
1,010
Teen Center Participants (includes
Youth Services:
members and participants in leisure and
recreational activities, such as dances,
11,083
17,212
15,669
socials etc.)W..,
...,.
„ ........... ..w , .,, ,. ,.
82,862
79,077
Lincoln Center Participants
68,189
Conference Center Participants
74,401
106,831
105,854
Facilities:
Wolf pen Creek Amphitheater Visits
48,800
184,575
199,091
• •� s r a•
s �
Baseball Seasons (One Association, Two
Baseball
Clubs)
1,000
2,000}
2,0001
Fall and Spring, (One Association, Three
Youth Soccer
Clubs)
1,363
2,6501
2,650*
Adult Soccer
Spring, Summer and Fall, One League
90} Teams
1461 Teams
186±Teams
Ultimate Frisbee
d Fa One League
Spring and Fall,
N/A
N/A
12 Teams
Svstem Funding
The Parks and Recreation Department's operating budget of $8,050,870 (FY 2010-11 — excluding X-TRA
Education, Library Operations, and cemeteries) is approximately 3.4% of the City's total budget of
$233,465,937, Currently, the Department has 88 full-time budgeted positions (out of a total City
government staff of approximately 924 full-time equivalent positions).
In 2003, the Department's operating budget was $5,956,270 (excluding X-TRA Education, Library
Operations, and the cemetery), approximately 15% of the City's total budget. There were 72 full-time
budgeted positions. The budget has grown by $2,094,600 or 26% and 16 budgeted positions since 2003.
Total spending on parks and recreation services is currently $85.19 per capita (based on population
estimate of 94,500). In 2003, per capita spending was $76,07, There has been an increase of 11% or
$9.12.
By ordinance, the City requires that residential development provide developed parkland with projects
or fees in lieu. The intent of this ordinance is to ensure that parks and recreation needs associated with
new development are primarily paid by the new residents creating the increased demand. The City
recently increased the fees associated with neighborhood parks and added a fee for community parks to
ensure that the funds collected were keeping pace with the costs of providing such facilities.
Between 2003 and 2010, the City collected nearly $3.8 Million in parkland dedication fees in lieu of land
dedication. These fees are in addition to land dedicated and parks developed concurrent with
development, though this number has been relatively small in recent years.
In 2010-11, it is projected that revenues collected by the City for recreation activities will be
approximately $815,000 or approximately 10% of projected costs. In 2003, revenues collected were
approximately $734,000, representing approximately 12% of estimated costs.
Needs
Most communities evaluate need and establish standards for levels of service following three
approaches. One approach is the standards based approach, referencing adopted standards of the
National Recreation and Park Association.
The second approach is the demands based approach, referencing community -based input from such
sources as surveys, focus groups, and task forces. The third approach is the resource based approach,
referencing the natural and man-made features present in the community that may warrant protection
or offer recreation opportunities.
Neighborhood Parkland Needs
Based on adopted standards for minimum parkland acres per 1,000 residents, it is estimated that a
deficit currently exists in 22 of the 29 neighborhood park zones, Without additional neighborhood
parkland being secured, this deficit is projected to increase by 2020, such that 24 of the 29 zones will be
deficient, with the most significant deficits found in neighborhoods near the University and in the fast
growing southern and southwestern portions of the City.
0 POPULATION AND NEIGHBORHOODAND MINI PARJ
ACREAGE AND NEEDS
3
10,123
35.43
2.50
- 32.93
4
4,727
16.54
35.52
18.98
5
14,260
49.91
62.88
12.97 l
6
18,016
63.06
55.43
- 7.63 I
7
7,708
26.98
15.26
- 11.72
8
3,163
11.07
26.40
15.33
9
967
3.38
14.40
11.02
10
8,070
28.25
58.12
29.87
11
5,690
19.92
10.20
- 9.72
12
1,621
5.67
3.92
- 1.75
13
3,959
13.86
8.26
- 5.60
14
593
2.08
0
- 2.08
15
7,053
24.68
0
- 24.68
16
486
1.70
0
- 1.70
17
413
1.45
0
- 1.45 I
18
670
2.34
0
- 2.34
19
148
.52
0
- .52
20
3,369
11.79
0
_ 11.79 1
21
1,391
4.87
0
- 4.87 1
22
245
.86
0
- .86 I
23
83
.29
0
- .29 l
24
1,217
4.26
0
- 4.26
26 1,129 3.95 + 0 - 2.94
27 30 .10 I 0 - .08
28 177 + .62 0 I - .46
I 2020 population projections obtained through the City of College Station Planning and Development
Services Department,
2 Based on standard of 3.5 acres of mini and neighborhood parks per 1,000 citizens (citizens per 1,000 x 3.5
acres).
3 This total includes mini and neighborhood parks and excludes the community and regional parks.
Communitv Parkland Needs
Based on adopted standards for minimum parkland acres per 1,000 residents, it is estimated that a
deficit currently exists in three of the four community park zones. Without additional community
parkland being secured, this deficit is projected to further increase by 2020, to such a point that the
community will be nearly 100 acres deficient in community parkland. The most significant deficits are
found in the southeastern and southwestern portions of the City.
,OCREAGE AND NEED
A
17,589
61.56
0.00
- 61.56
B
54,082
189.29
122.16
67.13
C
33,867
118.53
177.15
- 58.62
D
6,788
23.76
0.00
- 23.76
2020 population projections obtained through the City of College Station Planning and Development
Services Department.
2 Based on standard of 3.5 acres of community parks per 1,000 citizens (citizens per 1,000 x 3.5 acres).
s This total includes all community parks including Hensel Park, 29.70 of the acres in Park Zone B, owned by
Texas A&M University. This excludes the mini, neighborhood, and regional parks.
Facilitv Needs
Playgrounds: Eleven new playgrounds are needed over the next ten years. This includes seven units in
new neighborhood parks, two units in new community parks, and two units in one or two existing parks.
Basketball Courts: Six new neighborhood basketball courts are currently needed, with a total of 46
needed by 2020. In addition to the three needed for existing neighborhood parks, seven are needed in
new neighborhood parks. Four additional courts are required for new community parks
Athletic Fields: The City has not been able to keep up with the demand for more athletic fields in all
sports. In order to cope with the demand for athletic fields' limited resources, the City has developed a
Priority of Usage Policy for athletic facilities. This policy establishes a ranking system whereby various
groups or associations are given priority for use of athletic fields by an established ranking. This ranking
helps to utilize the limited fields for a maximum benefit, designed to satisfy residents' needs first.
Shelters: Three additional shelters are currently needed. Seventeen are needed by 2020. Eight shelters
are needed for existing neighborhood parks and seven are needed for proposed new neighborhood
parks. Two shelters are needed for a new community park.
Walking Trails: A total of 13 additional recreational walking trails are needed by 2020; three in existing
neighborhood parks, eight in future neighborhood parks and two in future community parks.
Disc Golf Courses: Three, nine -hole courses have been installed in Lemontree, Oaks, and Wolf Pen Creek
Parks. These are growing in popularity and more courses are needed in other parks.
Group Pavilions: The City currently has seven group pavilions that can accommodate functions of up to
500 people. During peak seasons, all facilities are booked well in advance. A pavilion is needed in each
of the new community park sites in Zones B and C for a total need of three.
Tennis Courts: Currently, 27 lighted and four unlighted tennis courts at school sites are available to the
public. In 2000, four lighted tennis courts were built at the A&M Consolidated Middle School by the
College Station Independent School District (CSISD). The City participated financially, and these courts
are available for use by the public in the evenings and on weekends. The City funded the addition of
lights to the High School tennis courts in exchange for public access when not in used by CSISD. This
added a total of 13 courts for public use. Four courts have also been installed at the Middle School on
Rock Prairie Road. It is possible that the City could enter into an agreement with CSISD to light these
courts for public use. Two additional courts with lights were installed with the development of
Castlegate Park. These additional courts have more than doubled the number available for public use.
These should meet the needs of the community for the next five years. Six additional tennis courts are
needed for a new community park in Zone 9 and in a future community park in Zone 10.
Swimming Pools: Currently, three outdoor swimming pools exist, and City residents have some limited
access to the CSISD's indoor pool (the Natatorium) at the College Station Middle School.
There are a variety of competitive swim teams that utilize the City -operated pools throughout the year.
The Parks and Recreation Department offers a spring/summer swim team — the College Station
Tsunamis, which had 127 members in 2009. The swim team utilizes the College Station Middle School
Natatorium during the spring and surnmer. Swim meets are held there as well.
The High School swim team also uses the Natatorium during the school term, with morning and
afternoon workouts. The U.S.S. Aggie Swim Club utilizes the Natatorium during fall, winter, and spring
months for workouts. Also, the City's learn to Swim Program and Water Aerobics Classes are conducted
in the spring and summer. It is likely that a new community pool will be needed within ten years to
serve the projected population growth in the rapidly developing southern portion of the city.
Splash Park: The City's first splash park was installed at the Lincoln Recreation Center in W.A. Tarrow
Park in August 2006. Additional splash parks may be considered as an alternative to additional
swimming pools in other parts of the City.
Community/Recreation Center: Currently, the Parks and Recreation Department has one traditional
recreation center, Lincoln Recreation Center, which had an estimated 82,862 visitors in 2009. The
Southwood Community Center (formerly known as the EXIT Teen Center), constructed in Southwood
Athletic Park in 1999, within walking distance from the Middle School, is a second center, though it
currently lacks many of the features typically found at a recreation center, such as indoor athletic courts.
The Center's close proximity to the school attracts students for leisure, social, and recreational activities
in a safe and positive environment during after -school hours.
Additional indoor recreation facilities are currently needed on the east side of Texas Avenue to serve the
existing population. These facilities should be developed as joint facilities with elementary schools in
those neighborhoods. Also, a new recreation center is likely to be needed in the next five years to
accommodate the City's anticipated growth to the south, which will leave a large number of new
residents many miles from the existing and planned recreation centers.
The City also operates the Conference Center on George Bush Drive. This facility is designated for use as
a meeting facility and is available for rentals. This use may change if a new City convention center
complex is completed.
Regulation Baseball Fields: Currently, nine youth baseball fields exist, serving approximately 2,000
players in Little League or competitive baseball clubs. The number of players in these clubs is expected
to increase somewhat over the next ten years, resulting in a need for an additional three baseball fields
by 2020,
one adult baseball field is needed to meet current demand; as, there are none available in College
Station. The City of Bryan has one large field at Travis Park that has been used as the high school facility
for many years. Travis Park has expanded its' facilities over the past several years, including the
construction of a semi-professional competition baseball field. This has opened Bryan High School's
field to other uses, such as adult baseball leagues.
In addition to the adult baseball field, there is currently a need for two Pony League -sized baseball fields
in College Station. This is due to the increase in competitive open base baseball teams and
tournaments. This program is growing, both in number of local teams and in the number of
tournaments being hosted. As this program grows, additional fields will be needed. Additionally,
proposed rule changes within the Little League Organization will require the development of Pony
League -sized fields. This will be filled by converting the Bee Creek softball fields to dual use fields so
that they can help fulfill the baseball need.
Regulation Softball Fields: The City currently has five adult fields and eight youth fields for a total of 13
fields. The adult facilities have been utilized at their maximum for over ten years. During this time the
City turned away an average of 30 adult teams per season, or 90 per year. Due to fee restructuring, the
demand dropped significantly, however it is recovering quickly.
In 2009, the City had a total of 480 adult softball teams in the three City seasons— a total of 7,030
participants. In addition, the City hosts or assists with state, regional, national, and invitational softball
tournaments each year. In 2009, six of these types of tournaments were held in College Station.
Girls' softball has become popular with its inclusion in most Texas high schools as a U I L championship
sport for girls, and was an official Olympic Sport for women in the Olympic Games since 1996. In 2009,
the City had 51 teams (501 girls) registered in the softball program. Given the increases in demand,
facility needs are expected to increase to five youth fields and nine adult fields by 2020.
Regulation Soccer Fields: City soccer facilities serve multiple groups in the community. In spring and fall
2009, the College Station Soccer Club registered approximately 2,650 children. In addition to the
recreational youth league, there were 21 competitive teams from two different youth organizations
registered. The competitive teams utilize the soccer facilities on a year-round basis for practices and
games. The City also contracts with the local adult soccer association to permit them to use City
facilities. The adult league offers three seasons per year and had approximately 146 teams registered in
2009. They have begun to limit enrollment due to field space constraints.
The City currently has 22 regulation soccer fields (14 adult and eight youth). Four of the adult fields are
shared with the twelve -and -under youth groups and three are used during the fall season for flag
football. Twenty-six fields are needed for the projected 2020 demand. Much of the increased demand
will be to accommodate the need for game- quality, lighted practice fields, mostly for the competitive
teams.
Cricket Fields: Currently there is one athletic field at Stephen C. Beachy Central Park that can be used for
cricket games.
Flag Football Fields: Currently, there are no football fields in the City. Both the adult and youth flag
football programs utilize the three large athletic fields at Stephen C. Beachy Central Park in the fall
season.
The youth program has become one of the most popular programs offered, with 505 children registered
in 2009. The adult league registered 22 teams in 2009. The two large baseball fields at Southwood
Athletic Park are utilized for the Punt, Pass & Kick Program, which registered 75 participants in 2009.
Four flag football fields are needed for current demand, with an additional field needed by 2020
Other Facilities: There are several types of facilities that have been requested in the past that are not
currently available in the City. `these include archery, a senior citizens' center, roller hockey and
skateboard, radio control courses/fields, campsites, go-cart tracks, BMX/Bike tracks and regulation
public golf courses.
Athletic Programs: Current athletic program deficiencies include a second adult flag football league and
third youth softball league. In addition to these deficiencies, needs are projected for a youth sports
camp, sports programming for pre-school youth, an adult basketball league, and youth rugby. As noted
elsewhere in this plan, many of these needs are accompanied by related facility needs, such as multi -
sport lighted practice fields, baseball fields, and community recreation centers capable of
accommodating basketball and volleyball courts.
Aquatic Programs: Though facility needs (such as an additional swimming pool and renovation of
existing pools are noted in this plan, it is believed that the projected need for aquatic programs can
continue to be met through the continuation of existing programming.
Heritage Programs: it is anticipated that with customary technology upgrades (such as improved
software), the projected needs for heritage programming can be met through the continuation of
current programming,
instruction and Xtro Education: Though it is anticipated the projected needs for instruction and
education can continue to be met through the continuation of existing programming, a need for
classroom space beyond that provided by CSISD is needed.
Library Services: In addition to the library expansion project approved by voters in 2008, the greatest
need to meet projected demand is the ability to secure funding to acquire books and other materials to
be placed into circulation.
Senior Services: Based on the increasing size of the senior population projected for the future of College
Station, the greatest need remains a full -service facility dedicated to meeting senior recreation and
leisure needs, it is anticipated that all other projected needs can be met through the continuation of
existing programming.
Youth and After -School Programs: The greatest needs projected for youth and after -school programs
include expansion of Kids Klub as new CSISD schools are open, the need to manage, promote, and
program the programs at Lincoln Center and Southwood Community Center in an uniform and equitable
fashion, and additional gym space in a second location.
Special Events (Starlight Music Festival, Christmas in the Park, Duck Jam, etc): Special events are
projected to increasingly become more important to the City and to their recreation and leisure
programming efforts. This will be most notable with expanded programming at Wolf Pen Creek as the
Festival Site and Water Feature are developed.
Needs include continued support of existing programs such as World Fest, Weiner Fest, Duck Jam, etc.
along with relocation of other events such as Christmas in the Park and the Farmer's Market to Wolf Pen
Creek. Additionally, new programming such as urban greenways and nature education, fitness
programs, etc. will also be necessary in the future.
Hosted Athletic Events: It is projected that the City will need to continue to expand its hosted athletic
events to continue to draw athletes and tourists to the community. Most of these events can be
accommodated (and will even aid in covering some of the operational costs) with existing facilities and
the facilities noted in this plan as needed to meet current or projected community needs, though
additional athletic fields with artificial turf surfaces would increase the number and diversity of events
that could be hosted by the City.
Open Space: A need continues to exist for the acquisition of open space areas to provide resource
protection, wildlife habitat, and recreation opportunities (such as wildlife viewing, multi use paths,
nature trails, etc). Further, this acquisition reduces the risks associated with development in flood -
prone areas. Priority acquisition areas remain focused in and around the City's major streams,
especially, Carters Creek, Lick Creek, and Bee Creek. Additionally, the need exists to protect areas that
contain habitat for endangered species and that represent intact examples of the post -oak savannah.
Operational Support Facilities: Successful operation of the physical parks system and recreation
program requires adequate staffing and equipment. To be efficient, the staff and equipment should be
housed in contemporary and effective facilities. Recent upgrades and new construction have ensured
that a number of the parks and recreation operations meet this standard. The next ten years will
continue to bring additional needs, including the need to replace the Fast District Maintenance Facility
and to update/remodel the Parks and Recreation administrative offices located in Stephen C. Beachy
Central Park.
Goals and Strategies
In recognition of the identified needs and opportunities, the following goals for the recreation, parks,
and open space system for College Station are established:
® Resource Conservation & City Character
Protected open space, natural features, and natural resources contributing to the unique
character desired for various areas of the City and for the City as a whole
0 Health & Wellness
Parks and Recreation system enabling residents to attain and sustain an active lifestyle and
reduce the economic costs associated with poor health
® Economic 5ustainability
Parks and Recreation system that adds economic value to the City through enhanced property
values, reduced medical costs, and through attraction of guests and participants to events and
programs
® Connectivity & Mobility
Parks and open spaces linked together and to the City's vehicular, bicycle, and pedestrian
networks
m Parkland & Neighborhood Character
High -quality environments located in close proximity to as many residences as practical meeting
the needs and levels of service of those residents
® Diversity in Recreation & Cultural Programs
Opportunities for persons of all ages and abilities and to celebrate the diversity of cultures
found in the community
® Responsible Governance
Cost-effective system where those generating demand for facilities and programs provide the
means to deliver those facilities and programs and where partnerships are maximized
Framework
The proposed framework for achieving the identified goals is one that seeks to meet needs and deliver
services but to do so in a new manner. A new manner that is strategic and delivered incrementally.
The proposed framework is one that first focuses on efficiency — understanding the costs of the current
service delivery system and making better and more informed decisions. The recent decisions regarding
outsourcing certain mowing operations and the identification of costs for each recreation program
delivered so that informed discussions regarding subsidy rates can be conducted are two examples of
this approach.
The proposed framework concurrently focuses on the development and delivery of an altered
neighborhood park model — that is a model that meets recreation needs but does so with parks that
make greater use of passive and natural areas resulting in lower operations and maintenance costs. This
approach will be used for new neighborhood parks and in retrofitting existing neighborhood parks.
The proposed framework calls for the development of standards for a wider diversity of park types --
urban parks, linear parks, and natural preserves are but a few examples. While initially such park types
will be owned and maintained by the City, eventually it is anticipated that more neighborhood parks will
be owned and maintained by homeowners associations, enabling parks and recreation opportunities
closer to more residences.
Finally, the proposed framework places a priority on the provision of recreation programs that cater to
children and those with varying physical abilities, While fields and facilities will continue to be provided
for adults (along with the wide variety of bicycle and pedestrian facilities provided by the City), it will
increasingly be expected that greater portions of the adult activities conducted on those fields and in
those facilities will be organized, run, and paid for by the adult participants.
Strategies
Specific strategies to achieve the stated goals and to be conducted within the previously stated
framework are noted in the following;
Resource Conservation & City Character
Protected open space, natural features, and natural resources contributing to the unique character
desired for various areas of the City and for the City as a whole
It is proposed that this goal be achieved by focusing on:
• Greening the City through park restoration, plantings, streetscape, etc.
• Green parks and recreation design and operations
• Preservation open spaces through acceptance of land dedications and acquisition
Health & Wellness
Parks and Recreation system enabling residents to attain and sustain an active lifestyle and reduce the
economic costs associated with poor health
It is proposed that this goal be achieved by focusing on:
• Providing open space and parks in close proximity to residences
• Enhancing existing parks and facilities to increase opportunities to be more physically
active
Economic Sustainabilitv
Parks and Recreation system that adds economic value to the City through enhanced property values,
reduced medical costs, and through attraction of guests and participants to events and programs
It is proposed that this goal be achieved by focusing on:
• Identifying and supporting signature events within the community
• Supporting athletic events that attract out -of -community participants
• Ensuring that parks, preserved open space, greenways, etc are located within close
proximity to residences
Connectivity & Mobility
Parks and open spaces linked together and to the City's vehicular, bicycle, and pedestrian networks
It is proposed that this goal be achieved by focusing on:
w Linking parks to larger transportation system
• Linking parks to greenway system
Using parks to further implementation of the City's adopted Plans (Comprehensive Plan,
neighborhood plans, Thoroughfare Plan, and Bicycle, Pedestrian, and Greenways Master
Plan)
Parkland & Neip-hborhood Character
High -quality environments located in close proximity to as many residences as practical meeting the
needs and levels of service of those residents
It is proposed that this goal be achieved by focusing on:
® Renovating and enhancing existing parks and facilities
® Meeting future parks and recreation needs through a diversity of context -based park
types (such as regional parks, community parks, neighborhood parks, and linear parks)
p Providing open space and parks in close proximity to residences
Preserving open space areas that contribute to the character of a neighborhood or
contain significant natural features
Diversity in Recreation & Cultural Programs
Opportunities for persons of all ages and abilities and to celebrate the diversity of cultures found in the
community
It is proposed that this goal be achieved by focusing on:
o Providing inter -generational facilities in all parks and facilities
® Developing a community center within the City
• Providing high -quality youth programs and facilities
developing and programming the Wolf Pen Creek Park as a unique facility that protects
significant natural features, offers gathering places for the entire City, and offers
opportunities to celebrate our City's diversity in the arts and culture
Responsible Governance
Cost-effective system where those generating demand for facilities and programs provide the means to
deliver those facilities and programs and where partnerships are maximized
It is proposed that this goal be achieved by focusing on:
+ Identifying projected operations and maintenance costs for facilities and programs and
identifying revenue sources to meet these needs
w Developing and implementing the pay to play concept for recreation programs and
facilities
• Seeking out and implementing partnership opportunities with CSISD, private recreation
providers, private developers, land trusts, and others
® Providing and maintaining operation support facilities
Implementation
Successful implementation of the plan will depend greatly on many participants with the City Council
and the Parks and Recreation Advisory Board in the lead. In addition to the goals, the framework for the
strategies and the strategies, the plan identifies dozens of specific actions that will be necessary over the
next 10 years to achieve the desired outcomes. In addition to identifying the primary party responsible
for each of the actions, the plan also identifies the preliminary cost estimates for many of the actions,
both capital and 0&M costs. These preliminary costs will help decision makers understand the financial
commitment needs for successful implementation of the plan and also aids in ensuring that the plan is
fiscally sound.
If the identified actions are implemented within the context of the stated framework, then it is believed
that the City of College Station will continue to have a successful parks and recreation program that
makes significant contributions to its sense of place, its quality of life, its economic strength and
competitiveness, and its health and wellness.
City Vision Statement
Parks and Recreation Department mission Statement
"to provide a diversity of facilities and leisure services which are geographically and demographically
accessible to our citizens"
"...achieve and maintain a diversity of parks, greenways, and the arts for leisure and recreation as well as
for entertainment, education, and culture to achieve a high quality of life for all residents and visitors"
M
Resource Conservation & City Character
Health & Wellness
Economic Sustainability
Connectivity & Mobility
Parkland & Neighborhood Character
Diversity in Recreation & Cultural Programs
Responsible Governance
Goals
Resource Conservation & City Character
Protected open space, natural features, and natural resources contributing to the unique character
desired for various areas of the City and for the City as a whole
Health & Wellness
Parks and Recreation system enabling residents to attain and sustain an active lifestyle and reduce the
economic costs associated with poor health
Economic Sustainability
Parks and Recreation system that adds economic value to the City through enhanced property values,
reduced medical costs, and through attraction of guests and participants to events and programs
Connectivity & Mobility
Parks and open spaces linked together and to the City's vehicular, bicycle, and pedestrian networks
Parkland & Neiehborhood Character
High -quality environments located in close proximity to as many residences as practical meeting the
needs and levels of service of those residents
Diversity in Recreation & Cultural Programs
Opportunities for persons of all ages and abilities and to celebrate the diversity of cultures found in the
community
Responsible Governance
Cost-effective system where those generating demand for facilities and programs provide the means to
deliver those facilities and programs and where partnerships are maximized
Strategies
Resource Conservation & City Character
➢ Greening the City through park restoration, plantings, streetscape, etc.
➢ Preservation of open spaces through acceptance of land dedications and acquisition
➢ Support Sustainability practices and Green parks and recreation design and operations
➢ Support the Grimes County Regional Park initiative
Health & Wellness
➢ Support a Senior Center initiative
➢ Support the Mayor's Council on Physical Fitness
➢ Promote active Recreation programs for all ages
Economic Sustainabilitv
➢ Identify and support one or two signature events within the community
➢ Ensure that parks, preserved open space, greenways, etc are located within close proximity to
residences
➢ Support and recommend capital improvement programs and projects in park and recreation
facilities
➢ Develop CSPARD partnership/sponsorship opportunities
➢ Conduct annual review and update user fees for facilities and programs
Connectivitv & Mobility
➢ Link parks to larger transportation system
➢ Link parks to greenway system
➢ Use parks to further implementation of the City's adopted Plans (Comprehensive Plan,
neighborhood plans, thoroughfare plan, bicycle, pedestrian, and greenways plan, etc.)
➢ Coordinate with Greenways coordinator, make suggestions, and comment on the Master Plan,
and Hike and Bike Frail System
Parkland & Neighborhood Character
➢ Renovate and enhance existing parks and facilities
➢ Meet future parks and recreation needs through a diversity of context -based park types (such as
regional parks, community parks, neighborhood parks, linear parks, etc.)
➢ Provide open space and parks in close proximity to residences
➢ Preserve open space areas that contribute to the character of a neighborhood or contain
significant natural features
➢ Promote safe and well -maintained park and recreation facilities for all to use as needed.
➢ Review the Park Land dedication ordinance and provide recommendations to City Council (as
needed).
Diversity in Recreation and Cultural Programs
➢ Provide inter -generational facilities in all parks and facilities
➢ Develop a community/senior center within the City
➢ Provide high -quality youth programs and facilities
➢ Continue development and programming of the Wolf Pen District as a unique facility that
protects significant natural features, offers gathering places for the entire City, and offers
opportunities to celebrate our City's diversity in the arts and culture
➢ Promote and support family and youth oriented activities
Responsible Governance. Accountabilitv and Communication
➢ Identify projected 0&M costs for facilities and programs and identify revenue sources to meet
these needs
➢ Develop and implement the "pay to play" concept for recreation programs and facilities
➢ Seek out and implement partnership opportunities with CSISD, private recreation providers,
private developers, land trusts, and others
➢ Develop an effective communications and marketing plan
➢ Support Staff and Citizens in the endeavors to make the parks and recreation system a quality
based department in everyday operations and customer service
PARKS AND RECREATION DEPARTMENT
CAPITAL IMPROVEMENTS & PARK LAND DEDICATION PROJECTS FY `l9
APRIL 6, 2011
Capital Improvements Projects
Georgia K. Fitch
Sandstone Shade Cover
Thomas Shade Cover
Emerald Forest Park Improvements
Central Concessions Design
Veterans Park Phase I�
Bailfield Entry
University Park Parking Lot
Improvements
Merry Oaks Area Lights
Woodcreek Park Improvements
Athletic Field Irrigation Upqrades
Lemontree Park Swing Set
Steeplechase Park Improvements
Central Maintenance Shop Design
Lick Creek Nature Center
WPC Festival Site & Fountain
Centra! Park Stimulus improvements
Veterans Stimulus Improvements
Skate Park Construction
Brothers Pond Park Concrete Walks,
Signs, Pond improvements & Lighting
Tarrow Park Playground &
Improvements
In Design
David W.
PK1104
$103,500
CDBG
7111
In Design
David W.
PK1108
$27,000
GOB'08
7111
In Design
David W.
PK1112
$30,00
GOB `08
6111
in Design
Pete V.
PK0713
$60,000
GOB `08
7111
In Design
CPDIPete V.
PK1001
$96,000
GOB '08
3111
In Design
In Design
Out to Bid
Out to Bid
Out to Bid
On Hold
On Hold
On Hold
On Hold
Bids Received
Under Construction
Under Construction
Under Construction
Under Construction
Under Construction
Pete V. PK0501 $19,852
CPDI David W.
PK0410
Pete V.
PKII 105
Pete V.
PK1114
David W.
PK1115
Pete V.
PK1106
David W
PK1109
CPDIPete V.
PK1101
CP
PK1102
CPDIDavid S.
WP0901
CPD I David W.
GG1012
David W. 1 Pete V.
GG1013
David W.
PK0911
David W. PK1003
Pete V. PK1103
$100,000
$25,000
$62,000
$100,00
$25,000
$41,000
$200, 00
$2.495.00
$3,500,00
$210, 000
$295,000
$720, 000
2003 GOB
GOB '08 + Zone
2 Funds
GOB '08
GOB '08
General Fund
GOB `OS
GOB '08
GOB
GOB '08
TiF Funds
Stimulus Funds
Stimulus Funds
GOB '08
$215,000 GOB 106
$73,500 Zone 6
$133,50 1 $60,00 CDBG
$5,736,852
$2,761,000
Pending/On Hold
4
Pending Council Approval
0
In Design
7
Out to Bid / Re -Bid
3
Bids Received
1
Pending Design Contract
0
Pending Construction Contract
0
No Status
0
Under Construction
5
Public Hearing Scheduled
0
RFQ's — Design
0
i' 91i11!,1„ , ,, ,,, ,,
. �I,1111
6111
6111
7111
6111
1/12
6111
6111
8111
6111
5111
Park Lana Dedication Projects
Southwest
$119,000
$418,000
Community
Park Funds
$2,834
$221,759
$38,902
$0
r%_. i,a in, r ry DIC1r197 ct1nn nnn 7nna 1 + Stimulus
CP & Pete PK0805 $260,000 Zone 6
CP & Pete PKOM $58,000
Pending / On Hold
0
In Design
3
Out to Bid / Re -Bid
0
Bids Received
0
Pending Construction Contract
0
Pending Design Contract
0
Under Construction
0
Under Contract
0
Public Hpgring
0
Non -Park CIP Projects
Barron Road Phase li Land and Design Streets Capital
Irrigation Completed Pete ST1026 $250,000 Fund
Landscape Plan for Electric Design WF0176
Substation Completed Pete 16011 $10,000 I Electrical
$0
$260,000
11al?Ii:"Il1"fiWAA,
mp
g P
+�
�i4..^zv.
i:��...a P.
In Design
0
Design Completed
2
Out to Bid
0
Bids Received
0
Inspection
0
Pending Construction Contract
0
Under Construction
0
4/12
6/11
Seniors of Southwood Community Center
Re: Upcoming Fees
Southwood Community Center (SWCC) is now dedicated to the senior population
from Sam to 3pm, Monday through Friday! We have added more programs and
continue to consider new ideas. Please feel free to visit with staff or your Senior
Advisory Committee members regarding programs you would like to see offered.
With all of these changes, we must inform you of our new fees. To participate in
the "free" programming at SWCC, you must become a member or pay a daily
entry fee. You can purchase an annual membership for only $20 or pay $1 each
time you attend. However, if you attended our open house in December and
filled out the membership paperwork, you are ALREADY a member (through
November 2011)1
Examples of "free" programming: 42, Bridge, GCUG, Game Day Friday, Bingo ... For
a more detailed list of programs, please visit our website at cstx.gov/parks.
We want you to know this becomes effective April 1, 2011. Please feel free to
visit with center staff if you have concerns or questions. Drop by 1520 Rock
Prairie Road or give us a call at (979)764-6351.
Kelly A. Kelbly
Recreation Supervisor
(979)764-3441
(979)739-Z259
kkelbly@cst.&goy.,
CITY OF C;Oa Y-K—r STn TIONV
Awksand Rvaeahon Dvjwr?ment
(Southwood
Community Center
1520 Rock Prairie Rd. College Station, TX 77845
979-764-6371 or979-764-6351
cstx.govlparks
P
0
m
My
9:00 *Computer
9:30 *Bridge
Class
1:00 *Spanish
1
8:30 *Tai Chi
10:00 *Yoga
9:00*Computer
12:00 Sit & Fit
1:30 Line Dance
m
9:00 *Computer 9:00*Computer
1.00 *Spanish 9:00 *Genealogy
10:00 *Yoga
12:00 Sit & Fit
1:30 Line Dance
it
9:00 *Computer
10:00 *HARP
Driving Class
1:00 *Spanish
25
10:00 Sr. Adv.
Comm.
1:00 *Spanish
8:30 *Tai Chi
9:00 *Genealogy
10:00 *Yoga
12:00 Sit & Fit
1:00 Movie &
Popcorn "'South
Pacific„
1:30 Line Dance
W
8:30 *Tai Chi
9:00 *Genealogy
10:00 *Yoga
12:00 Sit & Fit
1:30 Line Dance
9:00*Computer
9:00*Watercolor
1:00 *Spanish
1
9:00 *Computer
1:00 *Spanish
1-3 Crafts
9:00 *Computer
9:30 GCUG
1:00 *Spanish
27
1:00 *Spanish
* Class with FEE
8:30 *Tai Chi
9:00 *Computer
9:30 *Drawing
9:30 42
10:00 *Yoga
12:00 Sit & Fit
1:00 Birthday Party
& Health Tips
2:00 *Photo Class
1 8:30 *Tai Chi
9:00 *Computer
9:30 42
10:00 *Yoga
12:00 Sit & Fit
2:00 *Photo Class
. 8:30 *Tai Chi
9:30
42
10:00 *Yoga
12:00
Sit & Fit
1-3
*Writing
2:00
*Photo Class
289:30 *Tai Chi
9:30 42
10:00 *Yoga
12:00 Sit & Fit
1-3 *Writing Class
2:00 *Photo Class
1
9:00 Bridge
12-3 Games
9
9:00 Bridge
12-3 Games
.s
9:00 Bridge
12-3 Games
22
Good Friday
CLOSED
29
9:00 Bridge
12-3 Games
1:00 BINGO
W
Household
Hazardous
Waste
Collection
@ TAMU
Svcs Bldg
0
College Station Senior Advisory Committee
Regular Meeting
Monday, March 28, 2011
Southwood Community Center
1520 Rock Prairie Rd
10:00am
MINUTES
Members Present: E.E. Burns, Jon Denton, Anne Hazen, Jerry Markowich, Robert Meyer, Ron
Silvia and Joanna Yeager
Members Absent: Frank Duchmasclo, Dorothy Hernandez, Colleen Risinger and Dorthea
Robinson
Staff Present: David Gerling, Recreation Superintendent, Kelly Kelbly, Recreation Supervisor
and Marci Rodgers, Senior Services Coordinator
I. Call to order The meeting was called to order at 10:00 am by Joanna Yeager,
Chairman
li. Welcome guests and visitors No visitors present
III. Approval of minutes from regular meeting on February 28, 2011 Jerry
Markowich should be added to the Members Absent list on the February 28, 2011
minutes. Anne Hazen made the motion to approve the corrected minutes. Jon
Denton seconded the motion. The motion passed unanimously.
IV. Consideration, discussion, and possible action on recognition tiles for donors to
Southwood Community Center Marci Rodgers reported that the recognition tiles
have been ordered from Awards and More with the names of the individuals or
organizations who have donated to Southwood Community Center. The tiles should
be ready this week and installed on the donor wall.
V. Presentation, discussion and possible action concerning Seniors of Southwood
Community Center upcoming fee implementation (Notice of Fees Attached) Staff
reported that the Parks and Recreation Advisory Committee met on March 8, 2011
and approved the recommended $20.00 annual membership fee for seniors. Kelly
Kelbly distributed a copy of the letter that explained the fee and said that the seniors are
starting to purchase the membership cards,
VI. Presentation, discussion and possible action concerning program committee
report on summer activities for Seniors at Southwood Community Center
Joanna Yeager reported that the Program Sub -Committee met on Tuesday, March
22"d at Southwood Community Center. Members attending the meeting included:
Dorothy Hernandez, Robert Meyer, Joanna Yeager, Tomasa Harris, Suzanne
Shepherd and Gerry Waddell. The sub -committee discussed activities for the summer
months and reviewed the April calendar. Suggested activities for the summer
included classic films and a western theme for movies with refreshments, a variety of
tournaments, lectures, Sit & Fit exercise class, concerts, bingo, day trips and a July 41h
celebration. The sub -committee will meet monthly.
V11. Presentation, possible action and discussion on Senior Services Coordinator
report regarding upcoming programs and events. (report attached) Marci
Rodgers reported on the highlights for this month and distributed the April calendar.
This month at the Lincoln Center Birthday Celebration, Ms. Odessa Lott was honored
as she celebrated her 100th Birthday! Classes starting next month include: the AARP
Driver Safely Class, Photo Editing, Genealogy and the Lunch Lecture topic is The
Life and Times of Bob Wiatt, FBI. The Seniors Expo will be held on Wednesday,
May 25th from 9:00 — 3:00 pm at the Brazos Center and the State Senior Games will
be held the first two weeks in June.
V111. Presentation, discussion and possible action on future agenda items: A
Committee member may inquire about a subject for which notice has not been
given. A statement of specific factual information or the recitation of existing
policy may be given. Any deliberation shall be limited to a proposal to place the
subject on an agenda for a subsequent meeting.
State Senior Games utilizing Southwood Community Center as Headquarters
and Packet Pick
Sign-up for volunteering at Seniors Expo
Program committee report
m Update on Southwood Community Center front porch expansion and cabinets
installed in game room.
IX. Next meeting: Monday, April 25, 2011
X. Adjourn The committee adjourned at 10:55 am
Minutes submitted by,
Marci Rodgers, Senior Services Coordinator
Senior Services Coordinator Report
March 2011
Event/Class
Enrollment or
Location
Attendance
Computer Class (2)
6
SWCC
Sit & Fit
11
SWCC
Computer Club
20
CC Training Room
142
64
SWCC
Friday Bridge
59
SWCC
Special Event: Senior Day @ the
23
Austin
Capitol
Special Event: Valentine Dance
46
Conference Center
Lunch/Lecture
85
Conference Center
Game Day- Bingo
28
SWCC
Senior Advisory Committee Meeting
7
SWCC
Lincoln Center Senior Program
209
Lincoln Center
Total Programs Offered: 9
Individuals
Total Special Events Offered:2
Served: 558
March
3 Birthday Party with Magnified Health & Rebah offered monthly at SWCC.
Nutrition talk and blood pressure checks offered
4,11, 18 & 25 Game Day
9 & 23 Sewing Craft with Pat Garant offered monthly at SWCC
15 Movie (Secretariat) along with popcorn at SWCC
16 Lunch/Lecture with 140 attendees
24 Lincoln Center Seniors tour and have lunch at Messina Hof
25 Lincoln Center Birthday Celebration Ms. Odessa Lott honored at 100 years old
25 Bingo
A Looking Ahead!
April
1 Registration continues for seniors to purchase SWCC membership cards for
$20.00 annually
7 Photo Editing Class meets every Thursday in April from 2-3 pm at SWCC
12 Genealogy Class begins and meets on Tuesdays from 9-11:30 through May 24
18 AARP Driver Safety Program offered from 10-3 at SWCC. Cost is $12.00 for
AARP Members and $14.00 for non-members
20 Lunch/Lecture: The Life and Times of Bob Wiatt: FBI with William Harper
AGENDA
BRYAN + COLLEGE STATION LIBRARY SYSTEM
ADVISORY BOARD MEETING
TUESDAY, MARCH 22, 2011
5:15 P.M.
LARRY J. RINGER LIBRARY
1818 HARVEY MITCHELL PARKWAY SOUTH.
COLLEGE STATION, TEXAS 77845
1. CALL TO ORDER
2. ROLL CALL OF MEMBERS
3. RECOGNITION OF VISITORS
4. PREVIOUS MINUTES — FEBRUARY 15, 2011 AND MARCH 1, 2011
5. MONTHLY STATISTICS — FEBRUARY 2011
6. OLD BUSINESS —
A. MOUNCE HOURS
7. NEW BUSINESS
A. ANNUAL REPORT
8. LIBRARIAN'S REPORT ON LIBRARY ACTIVITIES
9. REQUEST FOR AGENDA ITEMS FOR APRIL 19, 2011 MEETING AT THE CLARA B.
MOUNCE PUBLIC LIBRARY
10. ADJOURN
Please notifv the Adm. Asst. Laura Mills, 209-5614. if you are unable to attend, College Station Board.
Members should also complete the absence request form and submit to the office of the Colleize Station.
Citv Secretary one week prior to meeting date..
FOR INFORMATION ON SIGN LANGUAGE INTERPRETATION, TDD OR OTHER
TRANSLATION OR ACCESSIBILITY INFORMATION, PLEASE CONTACT THE LIBRARY
SYSTEM DIRECTOR, LARRY KOENINGER AT 209-561.1. PLEASE TRY TO CONTACT THE
ABOVE PERSON AT LEAST 48 HOURS BEFORE THE SCHEDULED TIME OF THE MEETING SO
THAT YOUR REQUEST MAY BE ACCOMMODATED.
MINUTES OF A REGULAR MEETING
BRYAN + COLLEGE STATION PUBLIC LIBRARY SYSTEM ADVISORY BOARD
February 15, 2011
On the 15th day of February 2011, the Bryan + College Station Public Library System Advisory
Board of the cities of Bryan and College Station, Texas, met in a regular meeting at the Carnegie
History Center,111 S. Main, Bryan, Texas..
1. Larry Ringer, President, called the meeting to order at 5:35 p.m. and the following were present:
2. ATTENDANCE
Name
Present/
# of meetings
## of meetings
Absent
held since
attended since
appointment
appointment
Larry Ringer, President
P
78
72
Sonia Gangotena
A
25
17
vacant
Helen Kunz
A
20
15
Carroll Johnson
P
37
23
Dorothy Hagen
P
2
2
Charles Smith
P
19
19
Mary Fran Troy
A
30
25
3. Other attendees were Larry Koeninger, Library System Director; David Gerling, City of College
Station; Kathleen Dill, Branch Manager; and Laura Mills, Administrative Assistant.
4. The minutes of the meeting for January 18, 2011 were approved as distributed.
5. The monthly stats for January 2011 were discussed
6. A. In old business, Dr. Koeninger reported that the Mounce first floor renovation is complete.
The DVD shelving and the periodical shelving has been installed and the painting is complete.
The second floor renovation is on hold.
B. David Gerling stated the Ringer expansion project is on the on 2012 calendar for the design
approval and 2013 for the start of construction.
7. A. In new business, Dr. Koeninger provided the Board with a handout of an updated 5 Year Plan
(see attached copy). Motion was made by Sonia Gangotena to approve the plan; seconded by
Dorothy Hagan, the motion carried.
B. Dr. Koeninger stated the InterLibrary Loan Policy was rewritten (see attached copy). Motion
was made by Charles Smith to approve the new policy; seconded by Dorothy Hagen, the motion
carried.
C. The Carnegie History Center frequently provides free service to the patrons by scanning and
reproducing photos and documents. A new policy was introduced that charges fees for publication
or display of Carnegie History Center images (see attached copy) Motion was made by Dorothy
Hagen to approve the policy; seconded by Sonia Gangotena, the motion carried.
The three approved policies will be forwarded to the City of Bryan Legal Department for review and
then to the City Council for approval.
8. In the Library System Director's report, Dr. Koeninger commented that the proposed State
budget will devastate libraries. The budget proposes to eliminate the Loan Star Libraries grant
which for our system is about $23,000 per year. Interlibrary Loan may be eliminated as well. Dr.
Koeninger will attend the Legislative Day in Austin on February 16th. He encouraged the board to
contact state legislators about how budget cuts will impact library services.
Dr. Koeninger stated that the first floor renovation is complete. The DVD shelving and the
periodical shelving has been installed and the painting is complete. The shelving for the Young
Adult collection at Ringer will be ordered shortly to be paid for by Doak Estate funds.
Dr. Koeninger reported that a candidate had been interviewed and selected for the Youth Services
librarian position which has been vacant since August 2010. However, he had not received
permission to proceed with the hiring of the candidate due to budget restraints within the City of
Bryan.
See attached report for more details of the Library System Director's report.
9. The next meeting of the Library Board will be March 22, 2010 at the Ringer Library
10. Meeting adjourned at 6:30 p.m.
Larry Ringer, President Larry Koeninger, Library System Director
Bryan College Station Public Library System
Long Range PIan
2011-2016
Mission Statement
The Bryan College Station Public Library System provides equal opportunity access
to information, high quality books and multimedia materials, programs, exhibits,
and online resources to meet the needs of a diverse community for lifelong learning,
cultural enrichment, and intellectual stimulation.
To fulfill its mission the Library System employs a knowledgeable, well -trained staff
committed to excellent service. It is also supported by the Library Advisory Board
and the Friends of the Library.
Collection Development
I. The Bryan College Station Public Library System provides free library service
to all citizens of Brazos County. The Library System provides access to library
materials in a wide range of formats and reading levels. Collection
Development provides a framework for selecting, cataloging, and weeding all
materials in the Library System's collections.
II. It is the function of librarians to select and to discard library materials.
Working within the limitations of space and budget librarians must develop
library collections that meet the educational, informational and recreational
needs of all citizens of Brazos County.
III. Library materials must meet the needs of a wide range of library users whose
reading levels vary greatly. Materials trust be made available in a wide range
of formats to meet the needs of person who may have handicapping
conditions.
IV. Librarians select books, periodicals, electronic recordings, and online services
on the basis of published reviews from general mass -media publications and
from specialized library review sources. Materials may also be selected based
on patron recommendations. When published reviews are not available
materials may be pre -viewed by librarians before final selection. DVD and CD
recordings are selected using reviews and recommendations from the public.
V. Factors used in determining the acquisition of materials include:
a. Authority
b. Sources used
c. Reputation in the field of the publisher or producer
d. Current interest in the subject
e. Relative value in the field covered by the material and the value of the
material in relation to the existing collection
f. Format
g. Use of illustrations
h. Availability of funds
L Holdings in other libraries in the Library System
VI. Librarians and Library System administrators must constantly watch for new
formats. Public demand may be the driving force behind the acquisition of
materials in new formats or languages.
VII. BCSPLS maintains a policy for challenges to library materials. The "Request
for Reconsideration Policy" establishes processes and procedures to address
challenges to library materials.
VIII. BCSPLS will participate in the Texas State Library and Archives Commission
Interlibrary Loan program.
IX. BCSPLS will continue to monitor the feasibility of providing ebooks.
X. BCSPLS will continue to monitor the development of other e-resources.
Technology
Technology Mission Statement
The Bryan College Station Public Library System is dedicated to excellence in service for
the residents of Bryan and College Station. It provides information, technology, and
recreational materials for a diverse population in a welcoming environment. BCSPLS
provides convenient access to electronic information sources through proven technology
and telecommunications. Patrons are assisted as needed by a trained, knowledgeable
staff that can help them make the best use of both new and traditional information
resources. The staff is supported by up-to-date technology to ensure quality services that
are efficient and cost-effective.
II. Goals and Strategies
The goal of the Technology Plan is to insure smooth integration of new technologies into
the library system's services and operations and to guarantee efficient maintenance and
administration of the library's automated systems.
A. BCSPLS will provide timely, accurate and useful information and materials in
a variety of formats to meet personal, job related, and school related
informational needs.
B. BCSPLS will provide current, high -demand materials in a variety of formats
for patrons of all ages.
C. BCSPLS will provide expanded use of automation for patrons and staff and
will explore future uses of automation.
D. BCSPLS will:
a. Provide free public access to Internet information sources.
1) Continue implementation of Polaris
2) Upgrade public computers and software for Internet access
and applications as needed.
3) Develop a replacement plan for library computers.
b. Provide information to the community in electronic formats.
1) Continue to participate in the TexShare database program.
2) Continue to provide other databases such as Chilton,
Footnotes and Legal Forms. Evaluate possible additions to
the list of databases offered.
C. Provide remote access to electronic resources to library patrons.
1) Maintain the library web page.
2) Continue to promote the library web page including the
online catalog to the public.
d. Allow wider access to the libraries' resources through electronic
formats.
1) Continue to promote the availability of online databases
through home access.
2) Monitor changes in availability of emerging formats.
e. Provide improved customer service by improving the efficiency of
the library's circulation system.
1) Monitor Polaris automation system, including requesting
additional staff training as needed.
f. Provide LAN.
1) Monitor the LAN and provide necessary upgrades to
hardware or software.
Continue to work closely with the IT Departments of Bryan and
College Station to maintain interconnectivity and to
implement improvements to the LAN.
g. Provide additional e-content
1) Explore participating in area consortia to provide access to
downloadable audio and video.
2) Explore alternative funding sources for additional e-
content.
111. Assessment of Current Status
A. Telecommunications Assessment
1. BCSPLS currently works closely with the City of Bryan IT
Department to provide staff email, the BCSPLS website,
connectivity between the Larry J. Ringer Library and the Bryan
libraries, and Polaris.
2. BCSPLS works closely with the City of College Station IT
Department to provide and maintain hardware and software at the
Larry J. Ringer Library.
4. BCSPLS provides public access to the Internet with over 50
computers dedicated to online searching and access to the PAC.
B. Hardware & Software Assessment
1. BCSPLS uses two Dell Poweredge servers for its ILS and
Telephony systems. Both servers run Windows 2008 64bit
operating systems.
2. BCSPLS uses Polaris Library Systems ILS for circulation and
OPAC.
3. BCSPLS utilizes two custom built servers running Windows 2003
server. One houses Envisionware's PC Reservation system and the
second is a backup/training server for the main ILS.
4. BCSPLS uses a backup power system to 'insure the safety of
library records.
5. All ILS databases are backed up nightly to an offsite SAN to
maintain integrity of all data.
6. BCSPLS provides access to Ancestry Library Edition, Chilton
Library, Legal Forms, Footnotes and NetLibrary databases.
7. BCSPLS has over 50 computers for public access to the Internet.
These computers were acquired through a grant from the Bill and
Melinda Gates Foundation in 2005-2006. These computers run
Windows XP.
8. BCSPLS has approximately 20 OPAC computers for patron access
to the online catalog.
9. Public printing is provided through Envisionware's LPTOne print
management system. Color printing is available at the Clara B.
Mounce Public Library.
10. BCSPLS has two 3M Self Check systems that allow print materials
to be checked out. Non -print materials must still be checked out at
the circulation desk.
11. BCSPLS uses Envisionware's PC Reservation system to manage
computer usage.
12. BCSPLS offers wireless Internet access at all branches. Patrons
must authenticate using their library cards and pin number to gain
access. Procedures have been established for use of library
computers by non -cardholders.
IV Staff Development
A. Formal technology training for staff will be provided as needed.
1. Library staff will participate in COB training, including the online TTN
training program.
2. Library staff will participate in training for library systems such as Polaris
and Envisionware.
B. Instructions for staff and patrons will be prepared as needed for any new
resources or equipment.
C. Technology information will be shared during staff meetings.
D. Individual hands-on training will be provided for all new employees.
V. Budget
A. BCSPLS will continue to be funded by the cities of Bryan and College
Station, The Intergovernmental Contract between the cities will be reviewed
and approved annually by the Bryan and College Station City Councils.
B. BCSPLS will continue to provide programs for adults, children and teens with
funding provided by the Friends of the Library
C. BCSPLS will continue to solicit donations of materials and funds through
private donations.
D. BCSPLS will continue to solicit funds from the Doak Estate Trust and other
private and corporate sponsors.
VI. Plan Evaluation
The success of this plan will be judged on the library system's ability to meet the
objectives and time lines set forth in this document. The library system's
technology plan will be reassessed annually. An evaluation of the library
system's progress and any modifications of objectives will be made at that time.
Bryan College Station Public Library System
Policy: INTERLIBRARY LOAN
The Bryan College Station Public Library System participates in the Texas State
Library and Archives Commission Interlibrary Loan program (ILL). This service constitutes
a partnership between the library system and other libraries across the nation to loan
and/or receive library materials that are not locally held. This means that if a specific book
or periodical is not listed in our library catalog, a patron may be able to request the
material through ILL. The library system will only accept requests for books and periodical
articles. The library system does not request movies, music CDs, audio books, or other non -
print media.
In order to request an item through ILL, a patron's account must be current and in
good standing. No items will be ordered if the account is not clear. Patrons who have an
item listed as "Claimed Return" will be allowed to request materials through ILL. Patrons
must be at least 18 years of age to request ILL materials. If, for any reason, there is a
problem with the account, a librarian can assist the patron in resolving the problem.
A patron is asked to provide as much information as possible, which includes name,
valid library card, e-mail address and telephone number. For books, supply the author, title,
and any publication information that will assist library staff in ordering the book. If only a
certain section of the book is desired, i.e., a specific chapter or page range, indicate this
information on the form. For articles, supply the author, article title, the title of the
periodical, the volume and issue number, or the date of the issue, and the page numbers of
the article. The ILL staff will notify the patron if the requested item cannot be ordered, if
the form is missing pertinent information, or if the lending library charges a fee for the
requested item, The library automation system will notify the borrower if the library
receives the item or if the item is overdue.
Normally, this service is free; however, some libraries request a nonrefundable fee
to lend certain titles. If this is the case, the ILL staff will contact the patron about the cost of
the item. If the patron does not want to pay the fee, then the request will be cancelled and
the patron may request another item. If the patron decides to pay the given amount, the
library will re -request the item and a statement will be sent with the material. This adds to
the amount of time needed to deliver the item. When invoiced, the patron will pay the
amount to the lending library with a check or money order and the ILL staff will send the
invoice and payment to the lending institution.
Materials must have been published at least 6 months prior to the request. Requests
for materials that have a publication date that is less than 6 months will not be accepted.
A library patron may have up to four active ILL requests at one time. Once a patron
returns a book or picks up a requested article, another request can be made. Note that it
may take anywhere from two weeks to two months or more to receive the requested item;
it will depend on the location of the lending library and the number of copies available. If
the item is needed by a certain date, provide this date on the "Date Needed By" blank.
Books received through the ILL program will be assigned a temporary barcode. A
temporary MARC record will be created in the library automation system. The ILL staff will
be responsible for processing the books and creating the temporary MARC record. After the
item is processed the book will be placed at the library's Circulation desk. The patron will
be notified by the library automation system that the book is available. When the book is
checked out to the patron the Circulation Clerk will assign the due date for the item in the
library automation system. Due dates are determined by the lending library and are not
subject to the Library System's control. Patrons may request an extension of the due date
by contacting ILL staff. The lending library makes the final determination concerning the
granting of a request for extension.
Patrons are required to return the items on or before the due date posted on the
due -date slip located on the front cover of the book and noted in the library automation
system. ILL material should be returned to the library from which it was borrowed. If the
book was checked out from the Clara B. Mounce Public Library return it to the Clara B.
Mounce Public Library Circulation desk. If the item was checked out at Larry J. Ringer
Library, return it to the Circulation desk there. The ILL staff will be responsible for
returning the book to the lending library.
If ILL materials are returned damaged the lending library may assess fees/fines. The
patron will be responsible for paying those fines. Checks or money orders may be made out
to the lending library and given to the ILL staff. The ILL staff will be responsible for sending
the check or money order to the lending library.
Overdue fines of $1.00 per day will be assessed on all Interlibrary Loan materials.
The age of the patron borrowing the material will not be a factor in assessing the fine. A
notation will be made on the patron's library account when materials are returned late. A
patron's ILL borrowing privileges may be revoked after 3 items have been returned late.
Patrons who fail to pay for lost or damaged ILL materials or who are habitually late
in returning ILL materials to the library system may be denied future ILL borrowing based
on the discretion of the ILL staff and the Library System Director.
Carnegie History Center
Reproduction Policies and. Procedures
The Carnegie History Center (CHC) makes its pictorial material widely available while
carefully maintaining the physical and intellectual integrity of the historic materials. Your
interests and the preservation of the materials will be assured by the observance of these
policies and procedures. All photographic and digital copies of materials in the CHC
collections must be produced under the auspices of the CHC. All negatives are the property
of the CHC. Slides, transparencies, prints, digitized images, and videos may not be copied or
duplicated by the customer. Requests to videotape photographs must be approved by the
Carnegie Branch Librarian.
1.. The customer accepts all responsibility for possible copyright infringement arising
from the use of reproductions from the CHC collection.
Z. Neither the City of Bryan nor the CHC grants or transfers any copyright or other
intellectual property rights in any materials to the customer. if the CHC grants the
customer's request for use of the photo reproduction, permission will be granted to
the customer for one-time use only. Subsequent use of the material requires the
written permission of the Carnegie Branch Librarian. All other rights, including
those of further publications or editions, are reserved in full by the CHC.
3. The customer agrees to comply with the following requirements for a CHC credit
line on published or displayed reproductions of CHC materials. All published or
displayed reproductions of CHC materials require credit to the Carnegie History
Center to include the CHC identification number, and to appear next to the image.
The credit line for published and displayed images should read, for example "BHC
#####, Carnegie History Center." If the item is does not have a unique identification
number, list it by title or designated description. Please confirm the appropriate
credit line with CHC prior to publication or display.
4. It is the customer's responsibility to obtain and provide to the CHC written
permission from the donor, photographer, or copyright holder to use restricted
items from the CHC collection and to submit the credit line to the Carnegie Branch
Librarian for approval. This permission is required prior to being granted CHC
permission to use the restricted item. Restricted items in the CHC collection include
copyrighted or donated manuscripts, books, photographs, film and video.
5. Possession of a CHC image does not constitute permission for use. Permission to
publish or publicly display reproductions must be obtained from the CHC, publisher
and/or source of the materials.
6. Alterations, including cropping of the original image, are not allowed except with
permission of the librarian. The credit line for cropped images should read, for
example, "Detail from BHC ####, Carnegie History Center." The CHC reserves the
right to require a publication proof prior to final use approval.
7. The customer shall send a copy of any publication containing reproductions of CHC
materials to the CHC without charge. The customer shall provide the CHC with the
Internet address (Universal Resource Locator) for reproductions appearing on
websites.
8. The CHC reserves the right to deny copy order requests, limit the number of
photographic and digital copies; restrict the use or reproduction of collection
materials including rare, valuable or fragile items; ensure that material is
reproduced with integrity; and charge special reproduction fees on items involving
unusual difficulty in copying or that must be taken offsite to reproduce.
9. Requests for copies of photographic items intended for commercial use may be
subject to a special contractual procedure and agreement with the CHC. These
requests, as well as any requests not specifically mentioned within the above
policies, should be submitted in writing.
10. Customer orders are held for pick-up for one month.
11. The CHC charges a fee for customer photographic requests. Please see the Carnegie
History Center, "Fees for Publication or Display of Carnegie History Center Images."
Special requests or requests for materials not already scanned are subject to
approval by the Carnegie Branch Manager. Fees will be assessed in accordance with
the approved fee schedule and an additional fee that covers the time, staff and
materials necessary to fulfill the request. Rare and fragile materials will not be
scanned without approval by the Carnegie Branch Manager and unless materials
will not be damaged in the process.
12. The customer shall defend, indemnify, and hold harmless the City of Bryan and the
CHC, its officers, employees, and agents against all liabilities, damages, expenses,
including attorneys' fees, resulting from any claims and other proceedings by any
third party for copyright infringement or any other legal or regulatory cause of
action arising from the customer's use of CHC collection materials.
13. It is the patron's responsibility to comply with copyright law, other applicable law,
and donor restrictions that may be involved in the use of CHC collection materials.
Carnegie History Center
Photo Ordering
To order reproductions of any of our photographs:
1. Full payment in the form of a check or money order number MUST accompany all orders.
2. Digital reproductions may be downloaded to a flash drive, emailed or mailed on a CD.
3. Please add shipping fee of $5.00 if the order will be mailed.
4. Photo orders will generally be completed within 2 to 3 weeks. A rush service, with approval from
the Carnegie Branch Librarian, is available for an additional fee. This type of request will incur
additional fees.
Please use the documents below:
1. Request for Scanned Copies— Before you access this pdf file you will be asked to read and
accept our reproduction policies and procedures.
2. Fees for Publication or Display of CHIC materials— Please review and include this fee if you plan
to publish or display. See document for exemptions.
3. Reproduction Policies and Procedures
Fees for Publication or Display of
Carnegie History Center Images
Complete the worksheet below to determine the fee for your order. All charges include a
5% preservation fee. Fees are set by the City of Bryan City Council.
Customers in the following categories are exempt from use fee charges:
® Non -Profit Organization. You must provide documentation of your 501 (c) (3)
status.
® Governmental Entities. This includes local, state and federal governments.
® Local News Media. Bryan College Station television news stations and publications
that are published and distributed solely in Brazos County area are considered local
news media.
® Private Individuals using images for personal use or for display in a non-public
area.
Publicaiti®n Cosa± Per Manage X ' 3 Number":of"
Images,,
Books $10.00
1
Serials $10.00
j Web Page or Presentation $15.00
Use
Advertising Use
$15.00
Posters, Postcards, or $10.00
Brochures
For promotional purposes
only, not for commercial re-
sale
Non -publication Use $2.00 with CD,
flash, or email
$8.00 otherwise
REQUEST FOR SCANNED COPIES
FROM
CARNEGIE HISTORY CENTER
DATE OF REQUEST:
NAME:
ADDRESS:
TELEPHONE NUMBER:
EMAIL:
REASON FOR. REQUEST:
CARNEGIE ITEM(s) TO BE SCANNED (List each item separately by folder name and image
name):
USE TO BE MADE OF SCANNED IMAGE/INFORMATION:
.NOTICE: ALL SCANNED IMAGES MUST RE CREDITED TO THE "CARNEGIE HISTORY
CENTER"'
LIBRARIAN RECEIVING REQUEST:
DATE:
DATE MATERIALS SCANNED:
MATERIALS SCANNED BY:
MATERIALS SENT OFF/PICKED UP ON:
LOCATION OF ORIGINAL FILE:
DATE ORIGINAL COPIED FOR CARNEGIE:
CARNEGIE TITLE/FILING DETAILS:
Library System Director's Report
Library Advisory Board
February 15, 2011
1. Proposed State Budget
1. Devastates the State Library
i.
Eliminates Loan Star Libraries grant
1. $23,000 for FY11
ii.
Places all or most costs of TexShare databases at the local level
1. Cost to BCSPLS undetermined
iii.
Eliminates funding for the K-12 databases the technology funds
iv.
Will have major impact on ILL
v.
Contact Representative Fred Brown
1. Room CAP IN.09PO Box 29010, Austin, TX 78768
2. 512-463-0698
3. 1920 W. Villa Maria Road, Suite 303, Bryan, TX 77207
4. 979-822-9797
vi.
Contact Senator Steve Ogden
1. PO Box 12068, Capitol Station, Austin, TX 78711
2. 512-463-0105
3. 309 W. Main St., Suite 11S, Round Rock, TX 78664
4. 512-828-5224
vii.
Please contact both legislators and tell them personal stories of how
libraries have affected your lives.
viii.
Pass this information on to friends, family, and anyone else you can
think of
2. Legislative
Day
i.
Austin, TX
ii.
February 16
iii.
For more information go to www.txla.or /legislative -day
iv.
Please attend if able - or - call or email our legislators on that day
v.
Voice your support of the budget amendments proposed by the State
Library
3. Shelving
i. DVD at Mounce installed (Doak)
ii. YA at Ringer ordered (Doak)
4. Mounce Remodel
5. YS Librarian
BRYAN PUBLIC LIBRARY REPORT FOR: February, 2011
SERVICES:
Hours Onen
Meeting Room Usage
Patrons Registered _
_Total Patrons Active or Expired < 2 Years
Overdue Notices
Holds Filled _
#_of_People Visiting Library _ y -
# of Checkouts
# of Checkins
In House Use
CHILDREN'S REFERENCEANFORMATION/READER'S ADVISORY:
Story Hour/Attendance
Teen Pragrain/Attendance
Class Visits & Tours/Attendance
Special Programs/Attendance -
-Reference Transactions
Summer _Reading Club Registered this month ....... ._.__..
_ Summer Reading Club Total Registration/Total Completion
ADULT REFERENCEANF'ORMATION/READER'S ADVISORY:
Adult Programs/Attendance
Interlibrary Loan Received
Interlibrary Loan Sent __--
Reference Transactions
Class Visits & Tours/Attendance
Technology ^Classes/Attendance
This Year I Last Year
260
50 55
_320I 326
18,0881 �16,003
8091 1,801
1,7811,611
18,778 — 21,073
23,386 25,667
21,503 24,278
4,071 4,860
�- - 8/306 12/557
..�._.___. __ _....._ 1/28 1 --4i20,783
..___. .._..__.._ .__.. 5171 531
w 561 _ 36
935 932
0/0 0/0
7/29 9/52
COLLECTION DEVELOPMENT (Items Added):
Adult Books 391 4S3
Juvenile Books _..�. _ 167 280
Adult Media _.._ _ _ _ w 3Z 13
Juvenile Media 1 23
Videos 73 55
Microforms
CIRCULATION THIS YEAR LAST YEAR
'Adult lJuvenile�JOther Adult Juvenile Other
TCILL _ _ 2,098;
_2>8S0
Books __.__..._._ 7,721' 9,433 __._._—__......_ 8,387 _...9,980 _
Periodicals __ .�• 561 42 3231 42
__...__. _
Paperbacks L 722 1,317
Media _ 602 348 729 342
DVI)s---_._. — __._...__._ �.....__._3,920
3__-•----
890
447
Videos
Wireless Internet
Internet Computers
ILL
Reference -
TOTAL
GRAND TOTAL
4
62 0
9,668 823 1130,849
5211 - 4
33,364
4,000
283
256
4,763
36
IZ188
Prepared by Approved by
CARNEGIE CENTER OF BRAZOS VALLEY HISTORY
THIS
LAST
REPORT FOR: February, 2011
YEAR I
YEAR
SERVICES:
Days Open
'Patrons Registered
144 h
20
6
Total Active Patrons
952�'_
1,314
#of People Visiting Library
# of Checkouts Internet ?C��_p s renewals
#of Checkins
REFERENCE/GENEALOGY INFORMATION.
Interlibrary Loan Received
2'
Reference Transactionsi8
Visits & Tours/Attendance
21
36
Special Programs/Attendance
Outside Programs/Attendance
5 of 48,
1 of 231
3/320
COLLECTION DEVELOPMENT:
Adult Books
Juvenile Books
Adult Media
Microforms
Periodicals
2
IN HOUSE USEICIRCULATION
Internet Computers
CD-rom Commuters
31
60
Books
289
413
Rare Books
4
2
History Books
Files
1 p
14
25
Photo Files
2
4
24
26
Microfilm
ILL
History Lab
—'ka—p—s
2 2
2
6
Microform Machine Use Periodical Use
53
CD's Not in Database
NewScans
Photo Collection Use
10
6
Wireless Internet
TOTAL In House Use
438:r
745
Prepared by Reviewed by
LARRY J RINGER LIBRARY REPORT FOR: February 2011
SERVICES:
.._.....
Hours Qpen _
Meeting Room Usage
Patrons Registered
Total Patrons Active or Expired < 2 Years
Overdue Notices
...........
Holds Filled
# of People Visiting Library
# of Checkouts
o # f Che - _ skins _..._
Tn T-�nncr T Ice
CHILDREN'S REIERENCEIINFORMA'TION/READER'S ADVISORY: ~T
Story Hour/Attendance
Teen Program/Attendance
Class Visits_& Tours/Attendance
_Special Programs/Attendance
Reference Transactions ___
Summer Reading Club Registered this month
_ Summer Reading Club Total Registration/Total Completion
ADULT RE_FERENCEANFORMATION/READER'S ADVISORY:
Adult Programs/Attendance _
Interlibrary Loan Received
Interlibrary Loan Sent
_Reference Transactions____
Class Visits & Tours/Attendance
- Technology Classes/Attendance
COLLECTION DEVELOPMENT (Items Added):
Adult Books
Juvenile Books
Adult Media
Juvenile Media
Videos
Microforms
CIRCULATION
TCILL
Books
Periodicals
Paperbacks
Media
DVDs
Vrdeos.
_Wireless Internet
Internet Computers _
ILL
Reference
TOTAL
GRAND TOTAL
This Year
Last Year
256
28
14
_
..__ _. 24
2971
306
14,777
_. _.
1,0041
1,468
3,086:
3,171
-
17,710
18,577
27,966,
28,115
THIS YEAR Juv Adult enile Other
886
_ _.__9,563 12,589
498 _ 91 --
7041
6931 —281
19! 2
11,477 12,963
31,931
257
_516
2,531
30
7,491
27,335��_ 27,085
4,0091 4,230
456 32/743
4 6
1/96 5/122
1 /25
482 _. 427
23
1552
1113
dL426'
277
174t 56
8 15
I1 - 16
.62 7
__. LAST YEAR _
Juvenile Other
901..
10,095 I2,733
507 i... 70'
582
726 . 256 _.._..._..._-.
--- - ... _2,604
_ 476
3Q4
3,184
�; -_._
4
11,934j� 13,1081 7,492
32,534
Prepared by Approved by
MINUTES OF A CALLED MEETING
BRYAN + COLLEGE STATION PUBLIC LIBRARY SYSTEM ADVISORY BOARD
March 1, 2011
On the 1st day of March 2011, the Bryan + College Station Public Library System Advisory Board of
the cities of Bryan and College Station, Texas, met in called meeting at the Clara Mounce Library,
201 E. 26th Street, Bryan, Texas..
1. Larry Ringer, President, called the meeting to order at 5:15 p.m. and the following were present:
2. ATTENDANCE
Name
Larry Ringer, President
Sonia Gangotena
Robert McGeachin
Helen Kunz
Carroll Johnson
Dorothy Hagen
Present/
# of meetings
# of meetings
Absent
held since
attended since
appointment
appointment
P
79
73
P
26
18
P
1
1
P
21
16
A
38
23
P
3
3
Charles Smith P 20 20
Mary Fran Troy A 31 25
3. Other attendees were Larry Koeninger, Library System Director; David Gerling, City of College
Station; Kathleen Dill, Branch Manager; and Laura Mills, Administrative Assistant.
4. Dr. Koeninger stated that Youth Services Librarian position at Mounce had been vacant since
August 2010. In addition to that vacant position, an Adult Reference Librarian position is vacant as
of March 5, 2011. Dr. Koeninger has not received permission from the Interim City Manager to hire
replacements for either position. He proposed that the Mounce Library's hours be reduced since
there are two floors that need Librarian services. The proposed times are Monday through
Thursday 10 am to 7 pm, Friday and Saturday 9 am to 5 pm and closed on Sundays.
Charles Smith made a motion to support the director's plan to make the necessary changes on the
Mounce hours; seconded by Sonia Gangotena, the motion carried.
9. The next meeting of the Library Board will be March 22, 2010 at the Ringer Library.
10. Meeting adjourned at 5:35 pm.
Larry Ringer, President Larry Koeninger, Library System Director