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05/15/2007 - Regular Agenda Packet - Parks Board
CITY OF COLLEGE STATION 1. Call to order PARKS AND RECREATION ADVISORY BOARD AGENDA REGULAR MEETING and PUBLIC HEARING for WOODLAND HILLS PARK SITE DEVELOPMENT 5:30 PM, Tuesday, May 15, 2007 College Station Conference Center, Room 101 1300 George Bush Drive • College Station, Texas 2. Pardon and possible action concerning requests for absences of members 3. Hear visitors 4. Consideration, possible action, and discussion of minutes from the Regular Meeting of April 10, 2007 5. Presentation, possible action, and discussion regarding an a conceptual design for a science park in College Station - Eric Simanek BREAK FOR DINNER 7:00 p.m. - Reconvene 6. Public Hearing, presentation of ideas, discussion and possible action regarding Woodland Hills Park Site Development Plan - Pete Vanecek 7. Report, possible action and discussion regarding a Natural Resource Management Plan for College Station 8. Report, possible action, and discussion regarding the vision for Wolf Pen Creek Corridor 9. Report, possible action, and discussion regarding the Fiscal Year 2008 budget process 10. Report, possible action and discussion concerning Board Goals, Departmental Goals and Objectives, and City Council Strategic Plan 11. Report, possible action, and discussion concerning the Capital Improvement Program: • Current Capital Improvement and Park Land Dedication Project Lists • Dedications of Less than Three Acres: Wolf Creek Condos 12. Presentation, possible action, and discussion on future agenda items: A Board Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. ' June regular meeting - June 12, 2007 - Wolf Pen Creek Amphitheater Support buildings ' NRPA Accreditation Team Visitation Social - June 26, 2007 at American Pavilion in Veterans Park and Athletic Complex 13. Adjourn. The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made at least 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas maybe viewed on www.cstx.00v. Notice is hereby given that a Regular, meeting and public hearing of the Parks and Recreation Advisory Board of College Station, Texas will be held on the le day of May, 2007 at 5:30 p.m. at the College Station Conference Center, Room 101 at 1300 George Bush Drive in College Station, Texas. The following subjects will be discussed, to wit: See Agenda. Posted this the day of , 2007, at p.m. City of College Station, Texas B Y: Connie Hooks, City Secretary 1, the undersigned, do hereby certify that the above Notice of Meeting of the Parks and Recreation Advisory Board of the City of College Station, Texas is a true and correct copy of said Notice and that I posted a true and correct copy of said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas and on the City's website, www.cstx.00v. The Agenda and Notice are readily accessible to the general public at all times. Said Notice and Agenda were posted on at and remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting. This public notice was removed from the official posting board at the College Station City Hall on the following date and time: by Dated this day of 2007 CITY OF COLLEGE STATION, TEXAS B Y.- STATE OF TEXAS ) COUNTY OF BRAZOS ) Subscribed and swom to before me on this the day of .2007. Notary Public — Brazos County, Texas My commission expires: ' PARKS AND RECREATION ADVISORY BOARD AGENDA CITY OF COLLEGE STATION REGULAR MEETING & PUBLIC HEARING #3 REGARDING WOODLAND HILLS PARK SITE DEVELOPMENT 5:30 PM, Tuesday, May 15, 2007 The EXIT Teen Center 1520 Rock Prairie Road • College Station, Texas Staff Present: Steve Beachy, Director; Ric Ploeger, Assistant Director; Pete Vanecek, Senior Park Planner; Peter Lamont, Recreation Superintendent; Curtis Bingham, Parks Operations Superintendent; Pamela Springfield, Staff Assistant Members Present: Jodi Warner, Chair; Gary Erwin; Harry Green; Joan Perry; Gary Thomas; Shawn Rhodes: John Crompton; Kathleen Ireland Members Absent: Jody Ford Visitor's Present: Allen Beyer, 904 University Oaks #50 Sara Smith, 401 Stasney, Apt. 204 Namrata Deshpande, 4110 College Main, #51 Ricardo A. Garcia, 811 Harvey Road, #61 Kevin Prejean, 4419 Woodland Ridge Drive Aleta Alley, 4417 Woodland Ridge Drive Leah Silverman, 4428 Woodland Ridge Drive (Illegible), 4428 Woodland Ridge Drive B. E. Greer, 4426 Woodland Ridge Drive Scott Shafer, Recreation, Park and Tourism Science Chris Ellis, TAMU Matthew Moore, mattheweriverhilicustomhomes.com Melissa Cunningham, HOA President Woodland Hills, lilmcunninghama.vahoo.com 1. Call to order. Jodi Warner, Chair, called the meeting to order at 5:32 p.m. 2. Pardon and possible action concernina reauests for absences of members., Jody Ford had submitted a request for absence. John C. moved to accept the requests submitted. Harry Green seconded, and the vote was called. All were in favor and the motion passed unanimously. 3. Hear visitors. Hearing none this item was closed. 4. Consideration. possible action, and discussion of minutes from the Regular Meetinq and the Woodland Hills Park Site Development Public Hearinq of April 10. 2007. Gary Erwin moved to approve the minutes. Shawn Rhodes seconded the motion for approval. The vote was called. All were in favor and the minutes were unanimously approved. 5. Presentation, possible action, and discussion repardina a conceptual desiqn for a Wolf Pen Creek Science Park in College Station — Dr. Eric Simanek, Professor, Colleqe of Science. Texas ABM University and Dr. Chris Ellis. Professor. Department of Landscape Architecture and Urban Plannina. Texas A&M University. An overview was given by Eric Simanek. Dr. Chris Ellis, with Texas A&M University and his two teams of students were introduced. The students presented two different concepts which had been put together under Eric's guidance. John Crompton made an enthusiastic endorsement of the concept as presented, and the motion was seconded by Kathleen Ireland. The vote was called and the motion passed unanimously. A break for dinner was taken at 6:40 p.m. Kathleen Ireland left. The Board reconvened at 7:03 p.m. 6. Public Hearinq, presentation of ideas, discussion, and possible action regardinq Woodland Hills Park Site Development Plan — Pete Vanecek. A conceptual design was presented with cost estimates. Changes had been made in the park amenities based upon input from the two previous public hearings. The overall consensus from the residents was positive and they were anxious for construction to begin. Gary Erwin moved to adopt the plan as presented and move forward. Gary Thomas seconded the motion and the vote was called. The motion passed unanimously. 7. Report, possible action and discussion regardinq a Natural Resource Manaqement Plan for College Station — Curtis Binaham. The plan had been compiled as a result of it being one of the requirements for NRPA Accreditation. Copies had been distributed in the members' packets. Twenty parks had been identified as having enough natural area to be included in the plan. It was suggested that a matrix of natural amenities would be helpful. Some changes would be made and the plan to be brought back to the board in the June. No action was required. 8. Report, possible action, and discussion regardinq the vision for the Wolf Pen Creek Corridor. The vision for the Wolf Pen Creek Corridor would be presented to Council at their next workshop meeting. A copy of the vision had been included in the members' packets. This was an informational item only and no action was required. 9. Report, possible action, and discussion regardinq the Fiscal Year 2008 Budget Process. Steve explained the budget request for FY2008 and the request to cut the budget by 3%. The rankings the board had completed and ideas for reduction were discussed. This was an informational item only and no action was required. 10. Report, possible action and discussion concerning Board Goals, Departmental Goals and Obiectives, and City Council Strateqic Plan. Updated goals had been included in the Board members' packets. No action was required on this item. Hearing no further discussion, this item was closed. 11. Report, possible action, and discussion concerning the Capital Improvement Proaram and Park Land Dedications of Less Than Three Acres.: Updated information had been included in the Board members' packets. • Current Capital Improvement and Park Land Dedication Project Lists • Dedications of Less than Three Acres: Wolf Creek Condos Hearing no further discussion, this item was closed. No action was required on this item. 12. Presentation, possible action, and discussion on future agenda items: A Board member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Next regularly scheduled meeting - June 12, 2007, Wolf Pen Creek Support Buildings. Due to a Comprehensive Plan Advisory Committee meeting the meeting might be moved to June 19tn NRPA Accreditation Team Visitation Social - June 26, 2007 at American Pavilion in Veterans Park and Athletic Complex. At the next meeting an item regarding smoking at the amphitheater would be added. Hearing no further discussion this item was closed. 13. Adiourn. A motion to adjourn was made by Gary Erwin and Harry Green seconded. The vote was called. All were in favor and the meeting adjourned at 8:20 p.m. SIGN -IN SHEET Parks and Recreation Advisory Board Meeting and Woodland Hills Park Site Development Public Hearing #3 May IS., 2007 PLEASE PRINT LEGIBLY! ADDRESSNAME x A 1,4 PA N7)25- rn Y�v (L), C- L,,-\ lore€- Cl, Li At 4,20 P11 4A1,-,v970'P #�( qqq c, k�q"W'Tllelss� It's � i l c,�� ►� � � � Co, CITY OF COLLEGE STATION City of College Station Parks and Recreation Department Natural Resource Management Plan Developed May 1, 2007 TABLE OF CONTENTS GOAL................................................................................................................................ 3 OBJECTIVES.................................................................................................................. 3 AQUISITION & DEVELOPMENT.............................................................................. 3 OPERATION& MAINTENANCE............................................................................... 4 INTERPRETATION & EDUCATION......................................................................... 4 PROPERTY LOCATIONS & DESCRIPTION........................................................... 5 MAPS.............................................................................................................................. 11 College Station Parks & Recreation Department Natural Resource Management Plan May 2007 GOAL: To acquire, preserve and promote the natural and cultural resources of College Station for our citizens and visitors to the community. OBJECTIVES: 1. To obtain park land with natural areas to be enjoyed by citizens while providing a habitat for wildlife. 2. To promote hiking, biking and equestrian activities where appropriate in the parks with minimal disturbance of the vegetation, wildlife and waterways and keeping the land in as much of its natural state as possible. 3. To protect any known endangered vegetation and wildlife from any disturbance through human contact. 4. To identify and preserve significant cultural resources within the park system. 5. To provide a proactive educational and interpretive program that promotes the benefits and need for the care and preservation of cultural and natural resources. ACQUISITION & DEVELOPMENT: Park land is acquired through the parkland dedication process, fee simple purchase and gift donation. This process is governed by the Recreation, Park and Open Space Master Plan with oversight by the Parks & Recreation Advisory Board. Each site is carefully considered based upon the location, intended use and physical characteristics. One significant element in this analysis is the amount of natural habitat present in the proposed park site. Typically, the Department strives to acquire park sites that have a portion of the property in a natural state including trees, shrubsand other native vegetation. The purpose of this practice is to maintain pockets of native habitat in neighborhood parks throughout the community and the preservation of large natural areas in community and regional parks. In addition, the acquisition of greenways is intended to mitigate drainage problems and provide pedestrian and wildlife corridors that provide links to parks, schools and neighborhoods throughout the community. The Greenways program was established to develop a Greenway Master Plan, prioritize land for preservation and acquisition and to serve as an advocacy for greenways throughout the community. Greenways in College Station are classified as: urban, suburban or rural dependent upon the location, development characteristics and intended usage. The City of College Station has approximately 593 acres ofgreenways in inventory as of April, 2007. An additional 253 acres is pending acquisition. Almost $2,000,000 has been spent on the acquisition of property for this program and approximately $1,600,000 remains for future purchases. 3 OPERATION & MAINTENANCE: The preservation of the natural resources located within an urban park system requires a proactive and deliberate approach. Maintenance activities such as routine mowing and trimming that are commonly applied to other parks areas are detrimental to the preservation of natural areas. The Parks Operations Division utilizes several defined techniques to maintain healthy natural areas in neighborhood, community and regional parks in College Station. Examples of these practices include: 1. Mowing, trimming and the use of herbicides do not occur in natural areas that are preserved in park sites. These areas are left to grow naturally with little active intervention. Routine litter removal and elimination of potential hazards are some of the limited maintenance activities scheduled for these areas. 2. Trail maintenance includes the repair or replacement of the surfacing as well as care or the signage, benches and other infrastructure. In addition, the closing of unauthorized trails that are created by park users is of primary importance to preserve sensitive habitat. 3. Wildflower propagation is actively promoted in selected areas of several parks. This is accomplished in cooperation with Keep Brazos Beautiful through the purchase and sowing of select wildflower seeds each fall. Mowing practices are altered for these areas to allow the flowers to bloom and go to seed. This promotes an annual wildflower display at designated parks throughout the community. 4. The park system includes seven ponds that are managed as habitat for fish and other aquatic plants and animals. These ponds are monitored for algae, litter and potential pollution sources. In addition, most have aeration systems to improve the water quality for fish populations. A few ponds are routinely stocked with cat fish during the Spring - Fall season. One site is selected for Rainbow Trout during the winter. These stocking programs are a cooperative program with the Texas Parks & Wildlife Department. The stocking of other ponds are done as funds allow. 5. Prescribed burns are used when feasible at Lick Creek Park to control invasive brush species and to promote the propagation of native grasses in selected areas of the park. These burns are coordinated with the College Station Fire Department and the Texas Agricultural Extension Service and advance notification is given to nearby residents. The burned areas promote healthy stands of native grasses as well as wildlife within the park. INTERPRETATION & EDUCATION: The Parks & Recreation Department provides several opportunities for interpretive and educational programs. The Xtra Education program is a cooperative venture with the College Station Independent School District. An outdoor series of leisure life classes focus on a specific skill and introduce the students to the various natural resources that are found in our community. Outdoor Adventure Courses include Flyfishing for Beginners; Adaptive Flyfishing for Texas ponds and streams; Custom Fly Rod Building; Bird Watching for Beginners; Seasonal Migratory Bird Patterns; Canoe Skills for Adults; Family Canoe Classes; Alpaca Raising for Beginners; Dog Obedience and Rescue Dog Training. We also offer a Natural Gardening Series that focuses on Texas native plants and plant species that are adapted to our climate. Gardening Course include: Texas Natives Plants; Home Landscaping using Xeroscape; Perennial Plants for the Brazos Valley; Brazos M Bulbs for Spring and Fall; Butterfly & Hummingbird Gardens; Proper Pruning Techniques; Texas Superstar Plants; Vegetable Gardens for Hot Texas Summers; Container Gardens; Home Lawn Care; Proper Pesticide and Fertilizer Usage; Drought Tolerant Summer Color; and Landscape Design with Color, Texture, and Form. Interpretive signage is provided at several parks to illustrate specific topics of interest at those locations. These include an extensive set of displays along the Wolf Pen Creek corridor that describes the flora and fauna of this ecosystem along with information about the riparian habitat of the Wolf Pen Creek drainage basin. In addition, a "Trail Ranger" program has been implemented to help maintain the trail system in this area as well as provide educational opportunities for youth groups and of park users. Other interpretive displays are located at Steeplechase Park for explaining the Earthkind Rose Demonstration Project and a description and history of each rose displayed and at Richard Carter Park for describing the history of the area and the Richard Carter family. PROPERTY LOCATIONS & DESCRIPTION: Regional Parks Lick Creek Park LOCATION: 13600 East Rock Prairie Road, off Highway 6 South and Greens Prairie Road SIZE: 515.5 Acres NATURAL HABITAT: 99% - 514 acres DATE ACQUIRED: 1987 PARK DESCRIPTION: This park was established as part of land negotiations to create a city industrial park. The site has a variety of plant and animal species indigenous to this area. The park currently offers several miles of trails and provides an excellent opportunity for hiking, cycling, bird watching, equestrian activities and nature study. In February of 1998 the City of College Station passed the Lick Creek Park Master Plan which established an improved trail system, new entrance drive, parking lot, visitor center and outdoor classroom facilities. The master plan for the park defines three distinct zones in the park: active use; passive use and conservation area. These zones define the level of use for each area. The park includes several areas that have identified populations of the Navasota Ladies Tress (Snrianthes Parksii) which is on the Federal Endangered Species listing. Veterans Memorial and Athletic Complex LOCATION: 3101 Harvey Road SIZE: 150.00 Acres NATURAL HABITAT: 19% - 28 acres DATE ACQUIRED: 1999 PARK DESCRIPTION: This site is open and fairly flat with 2 heavily wooded areas on the Southeast and western boundary. The park is planned to be developed primarily as a major regional athletic park which will be completed in several phases. It currently includes 5 softball fields, 9 lighted soccer fields, walking trails, large group pavilion, concession facility, roadways and parking areas. Twelve acres of this park has been designated as Veterans Memorial which encompasses a significant bronze sculpture and memorial plaza. The memorial was dedicated by former President George Bush on Veteran's Day 2002 in honor of all veterans of the Brazos Valley who have served in all US wars. The park also includes over 18 acres of land along the west boundary dedicated as a Corps of Engineers 404 Conservation Area which will remain as a native wetland habitat. This area includes the largest known tree in Brazos County (Seventh largest Water Oak in Texas) along with numerous plant and animal species. This park includes designated areas for wildflowers each spring. Communitv Parks Wolf Pen Creek Park LOCATION: 1015 Colgate Street, off Holleman and Dartmouth SIZE: 53.5 acres NATURAL HABITAT: 53% - 28.5 acres DATE ACQUIRED: 1977, 1991 PARK DESCRIPTION: Wolf Pen Creek Park and Amphitheater was developed as the first phase of the Wolf Pen Creek Corridor Master Plan. This plan was approved by the College Station City Council in 1988. The goal of the comprehensive plan was to recognize the interrelationships of drainage, erosion control and recreation along Wolf Pen Creek, as well as to create a community attraction for residents and out-of-town guests. The park offers a variety of outdoor recreation experiences for all ages including walking, disc golf, fishing, picnicking, nature study and playground activities. The Wolf Pen Creek Amphitheater offers a wide array of entertainment with outdoor concerts, plays and festivals. It may also be rented for private parties. In 2001, a family of bonze wolves found a permanent home in the park. "Wilderness Awakend", located on the Holleman Drive was designed by artist Payne Lara, who also designed the sculptures located at the College Station Police & Fire Departments. Extensive trail development, landscaping and observation decks were added in 2003. This trail system now features an extensive interpretive program along with an active "Trail Ranger" program to educate visitors regarding the natural habitat of this riparian ecosystem. This park includes designated areas for wildflowers each spring. Bee Creek Park LOCATION: 1900 Anderson, off Southwest Parkway SIZE: 26.5 Acres NATURAL HABITAT: DATE ACQUIRED: 1946 PARK DESCRIPTION: In 1973, the city designated 18 acres of the city cemetery for the creation of Bee Creek Park, the site of College Station's first swimming pool. Adamson Lagoon Pool, a 50 meter pool with a separate wading pool, is named in honor of former A&M swimming coach, Art Adamson. The park also contains four lighted tennis courts, two lighted softball fields, a pavilion, sand volleyball court, picnic units, two playgrounds, and a concession building with rest rooms. There is parking for 237 cars. A 17-acre natural area along Bee Creek is designated as the "D.A. "Andy" Anderson Arboretum". It includes several natural trail loops along with a large stand of hardwood bottomland that provides excellent birding and nature study. Some of the native trees and vegetation are distinguished with identification markers. 31 Central Park LOCATION: 1000 Krenek Tap Road, off Earl Rudder Freeway (Highway 6 Bypass) SIZE: 47.20 Acres NATURAL HABITAT: 12% - 5.5 acres DATE ACQUIRED: 1978 PARK DESCRIPTION: Developed in 1979 as College Station's largest park, Central Park was unique in that it offered the widest variety of recreational opportunities of any park in the city at the time. The natural setting, originally the Arnold family farm, includes a two acre pond and ten acres of dense woods. A second pond was developed in 1983. Other facilities include four lighted softball fields, concession facility, three adult soccer fields with shelter and rest rooms, two lighted tennis courts, sand volleyball court, basketball court, fishing pier, nature trails, and parking for 297 cars. The Parks and Recreation Department office is also located here, along with the East District Maintenance and Forestry Division shops. This park is the primary location for the on -going urban fishing program operated in cooperation with the Texas Parks & Wildlife Department. The trail system provides excellent opportunities for nature study as well as exercise. This park includes designated areas for wildflowers each spring. Neighborhood Parks Billie Madely Park LOCATION: Sunny Lane, Between Chimney Hill Street and S. Rosemary SIZE: 5.14 Acres NATURAL HABITAT: 100% - 5.14 acres DATE ACQUIRED: August, 1997 PARK DESCRIPTION: The land for Billie Madeley Park was donated by Edward and Billie Madeley during the summer of 1997. It is a heavily wooded site with a small creek traversing the center of it. As per Mr. Madeley's wishes, no building will be constructed on this site. Development includes nature trails, benches and small bridges. The site provides a pocket of native habitat in the center of the Bryan and College Station urban area. The park offers good opportunities for nature study. Some of the tree and vegetation have interpretive signage. Brothers Pond Park LOCATION: 3100 Rio Grande, off Deacon SIZE: 16.12 Acres NATURAL HABITAT: 60% - 9.6 acres DATE ACQUIRED: 1977, 1978 PARK DESCRIPTION: Brothers Pond Park was named for the one -acre pond located near the center of the park that was the playground of the Fitch brothers as they were growing up. The site varies in topography from a flat, open area to a rolling, wooded area traversed by an intermittent stream. Development of the site included pond and drainage improvements, nature trails, picnic units, half basketball court, playground, shelter, practice fields, and a 1/2 mile jogging trail with exercise stations. 7 Emerald Forest Park LOCATION: 8400 Appomattox, off Emerald Forest Parkway SIZE: 4.59 Acres NATURAL HABITAT: 98% - 4.5 acres DATE ACQUIRED: 1986 PARK DESCRIPTION: Emerald Forest is one of the most beautiful native plant sites in the City of College Station park system. The 4-1/2 acre site is heavily wooded and bordered on the north side by Bee Creek. The park has a playground, a lighted half basketball court, picnic tables, 1/3 mile jogging trail, and some area lighting. The design of the park was guided with the intent of preserving the native vegetation with minimal disturbance to the site. Georgie K. Fitch Park LOCATION: 1100 Balcones, between Rio Grande and Welsh SIZE: 11.3 Acres NATURAL HABITAT: 56% - 6.3 acres DATE ACQUIRED: 1977 PARK DESCRIPTION: This park's recreational features include a lighted basketball court, practice softball fields with backstops, picnic units, shelter, playground, open play areas, and nature trails. Fitch Park is dedicated to Georgie K. Fitch in honor of her total dedication to her family as a wife and mother. This park includes designated areas for wildflowers each spring. John Crompton Park LOCATION: 201 West Holleman at Jones -Butler Road SIZE: 15.26 Acres NATURAL HABITAT: 45% - 6.4 acres DATE ACQUIRED: 1982, 1992, 1997, 2005 PARK DESCRIPTION: The original two acres of John Crompton Park (Formerly Woodway Park), which were acquired in 1982 through Park Land Dedication, are semi -wooded. Two more acres, purchased in 1992 for $36,000.00, consists of flat, open land fronting on Holleman. More tracts (5.06 acres) were purchased in 1997 as Park Land Dedication and 5.83 acres were purchased in 2005 bringing the total acreage to 15.26. This park is currently undeveloped. The park will be partially developed in 2005 and the amenities will include picnic pavilion, parking, basketball court, concrete trails, lighting, picnic units, bridge, a half acre natural pond and landscaping. Lemontree Park LOCATION: 1300 Lemontree, off Anderson SIZE: 15.40 Acres NATURAL HABITAT: 62% - 9.2 acres DATE ACQUIRED: 1976, 1978 PARK DESCRIPTION: Recreational features in this park include a half basketball court, girl's lighted softball fields, 3/4 mile concrete jogging exercise trail, playground, open play area, picnic units, disc golf course, pedestrian bridge, and a 30-car parking lot. A nature trail stretches from Southwest Parkway, through the park, to the corner of Holik and Anderson Street. Longmire Park LOCATION: 2600 Longmire, between Harvey Mitchell (FM 2818) and Deacon SIZE: 4.16 Acres NATURAL HABITAT: 100% - 4.16 acres DATE ACQUIRED: 1977 PARK DESCRIPTION: This beautiful wooded park contains picnic units and natural areas. Merry Oaks Park LOCATION: 1401 Merry Oaks, off University Oaks SIZE: 4.6 Acres NATURAL HABITAT: 22% - 1 acre DATE ACQUIRED: 1972 PARK DESCRIPTION: Merry Oaks Park features an open play area, playground, nature trails, picnic units, basketball court, and 1/3 mile jogging trail. Raintree Park LOCATION: 2505 Raintree Drive, off Earl Rudder Freeway (Highway 6 Bypass) SIZE: 13 Acres NATURAL HABITAT: 23% - 3 acres DATE ACQUIRED: 1978, 2.3 Acres; 1982, 10.7 Acres PARK DESCRIPTION: Designed to compliment the surrounding neighborhood, Raintree Park provides a good example of park planning that integrates urban park facilities with a natural lowland ecosystem. This park boasts many natural amenities such as Wolf Pen Creek, sharp slopes, and 50' water oaks. Developed facilities include a playground, shelter, picnic units, and a seating area with benches. Development funding was through the 1981 bond issue. Renovations in 1992, added a volleyball court and concrete trails for walking or jogging. A new swing set & playground were installed in 2001. Richard Carter Park LOCATION: 1800 Brazoswood, off Earl Rudder Freeway (Highway 6 Bypass) SIZE: 7.14 Acres NATURAL HABITAT: 15% - 1.1 acres DATE ACQUIRED: 1983 PARK DESCRIPTION: Richard Carter Park is College Station's only historically significant park. It is the site of the Richard Carter homestead. Carter was College Station's earliest settler, arriving from Alabama in 1831. His original land grant, of one league (4,428 acres) from the Mexican government, covers most of what is College Station today. Development in the park includes an interpretive center with displays about Richard Carter, and the reconstruction of the original water well. There is also an open play area, a discovery garden area featuring decks, seating, indigenous plants, a historical marker, and a bronze sculpture by Albert Pedulla. The sculpture was installed in 1986 and symbolizes the staking of the claim by Richard Carter, which resulted in the settlement of College Station and the Brazos Valley. The development of this park was an officially sanctioned Texas Sesquicentennial Project. In 1991, the graves of Richard Carter, his wife, and family members were moved from an adjacent site to the park itself. Additional lights were added in 1998. This park includes designated areas for wildflowers each spring. Southern Oaks Park LOCATION: 4101 Alexandria Ave. SIZE: 14.47 Acres NATURAL HABITAT: 79% - 11.5 acres DATE ACQUIRED: 8.1 Acres in 1999 & 4 Acres in 2001 PARK DESCRIPTION: This heavily wooded site is located in the Shenandoah subdivision. Only 1/3 of this land is open and fairly level. The remainder of the park is a wooded natural area that supports local wildlife species and the predominant Post Oak Savanna habitat. 9 Steeplechase Park LOCATION: North side of Westridge Drive, in the Steeplechase Subdivision SIZE: 9.0 Acres NATURAL HABITAT: 66% - 6 acres DATE ACQUIRED: 1999 PARK DESCRIPTION: This park land is the latest addition to park zone 5. This is a heavily wooded site with a tributary of Bee Creek traversing the northern portion of the park. This beautiful park was completed in 2006 and includes playground, basketball court and College Station's very first dog park. The park provides a good walking trail suitable for nature study. Woodcreek Park LOCATION: 9100 Shadowcrest Drive, off Earl Rudder Tower (Highway 6 Bypass) SIZE: 6.6 Acres NATURAL HABITAT: 76% - 5 acres DATE ACQUIRED: 1981 PARK DESCRIPTION: Woodcreek Park is a heavily wooded park with a small creek meandering through it. The design of the park retained much of the natural wooded areas, allowing nearby residents the opportunity to enjoy this beauty. The park has a playground, picnic units, a 1/3 mile jogging trail, nature trails, a lighted half basketball court, a lighted volleyball court, and two pedestrian bridges. Mini Parks Cy Miller Park LOCATION: 2615 Texas Avenue, and King Cole Drive at the Police Station SIZE: 2.5 Acres NATURAL HABITAT: 40% - 1 acre DATE ACQUIRED: 1976 PARK DESCRIPTION: The Chamber of Commerce occupied this site in 1976, and the pond was used as a picnic area and a gathering spot for people to watch the ducks and fish. When the Chamber of Commerce moved in 1984, the City of College Station used the property for the development of a new police station. In the process, over half of the pond had to be filled in for a new parking lot. In 1987, the remaining pond was renovated and an aerator added. A 1/3 mile jogging trail, shelter, and two fishing piers were also added to give this park a pleasant and enjoyable atmosphere to play and relax in. Cy Miller Park was dedicated on April 16, 1988, to Clarence Ivan Miller, the previous owner of the site. In 1998, pier improvements at the pond were paid for by Texas Parks and Wildlife Department. In 2002, the sculpture "Service With Honor" by artist Payne Lara, was installed at the Police Station nearby. Parkway Park LOCATION: 901 Munson and Woodland Parkway SIZE: 1.9 Acres NATURAL HABITAT: 55% - 2.3 acres DATE ACQUIRED: 1939 PARK DESCRIPTION: Located in a floodplain area, Parkway Park's primary use is to alleviate flooding in the surrounding neighborhood. The park contains a playground, open play area, a picnic table, and parking for six cars and a heavily wooded natural area along an intermittent stream. 10 Harvey Road rya '0 ...... .. . . .... I WOLF PEN CREEK UPPER TRAILS . ......... . 53.54 ACRES,PARK & TRAIL AREAS 28.5 ACRES OF 21"DIED ARE NATURAL AREAS AS.NA--L AREAS 53% Prlwte convnwdd property . . . . . . .... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . NATURAL AREAS . . ... ...... ........... WOLF PEN CREEK o 0 TRAILS & AMPHITHEATER SCALE.I"=SW OLF PEN CREEK AN►MITNE TER O COLLEGE STATIONTEXAS PBV,CUP LCECPARKS " RECREAT10N DEPARTMENT]PER TRAILS & PARKJ( DIRECTOR St.ph— B .. Lhy I ZI 0� u- 0 E�J /) Cl ^ 0 0 0 0 0 0 ANDERSON.MPLIP lol L� �j u non i n f }) q0000'lb� , 0 NOT TO SCALE mabra ,�- BENabfful o ,Q NATURAL AREAS 12 ACRES,27% of PARK CauFCe STAnoN.TEXAS BEE CREEK [DIPARKS & RECREATION DEPARTYL�'NT J p g V pARK aRECTOR Stphe St..hy JE: NOT TO SCALE [D(PARKS COLLEGE sTAnON.TEXkS BEE CREEK PARK & RECREATIONDEPAIRTMENdj PBV JI NATURAL AREAS DIRECTOR stVh« B.oehy 1 Krenek Tap Rd. O 0 O 00 AREAS CENTRAL PARK NATURAL AREAS CHAIN LINK CONCRETE WALK PARK SIGN - 2 CAR PARKING W/HANDICAP BENCH W/ CONC. P Ci11MTIME e i i iiiii• •• � ABRIDGE 5.14 AAC14E!S •••, 100%. • • •. e • NATURAL EARTH TRAR6 , • ` 10' CLEARING • e • • ENCH �/.® e• • • � • • BRIDGE F �/ 1 V • • ®.e••. •• ••• • • • • • • NATURAL EARTH TRAIL CHAIN LINK FENCE 10' CLEARING w NATURAL AREAS BILLIE MADELEY PARIA ------------- NATURAL AREAS \. NATURAL AREAS P POND NATURAL AREAS •v. 9.6 ACRES TOTAL NATURAL AREAS 59.5 % BROTHERS POND PARK NATURAL AREAS PARK IDENTIFI PICNIC �N[7' BASKETBALL �4�FjALF COURT RED DOG GRAVEL \ - WING SET r ED IOGC l 1( RINKING FOUNTAIN ( j, -AREA LIGHT PLAYGROUND UN11' (S BACKST�T 7 p \� O I BASEBALL BASEBALL N / PRACTICE FIELD / \ PRACTICE FIELD 0 r / \Lu '� --- a -- --, DOGGRAVEL .ING TRAIL PARK SID&N'ALK RIO GRANDE . ............ Dense Vegetation I` N ' 1= , �, � 1 NATURAL AREAS 0 exist G 4.5 ACRES 11 98% of park area EMERALD FOREST PARK l NOT TO SCALE couECE STAnON,TE%As G.K.FITCH PARK [D[PARKS " RECREATION DEPARTYENT1I PBV �� NATURAL AREAS )O \ DIRECTOR Stephen Beachy COLLEGE ETITION,Tm. John Crompton Park \ []FARKS RECREATION DEPARTYENT1I pBV �I Natural areas I DIRECTOR fbphen B—hy tt4 NATURAL AREAS=9.2 ACRES 62% OF PARKLAND LEMONTREE PARK NATURAL AREAS t I a 0 0 oc 1 d City of College Station LONGMIRE PARK (PARKS AND RECREATION DEPARTMENT NATURAL AREAS rosy °'""'°" neo -' M 7Me"7W ar sow wwwcstxcov NATURAL AREA i —II nnnmcne I— N. i roc ""rr wa���� y opj r NATURAL AREA=1.4 ACRES 30% OF TOTAL PARKLAND OF 4.6 AC. �1 I ® pAWM MM a Scale 1" = 30' A�� sue: ,@E NATURAL ARE % • - -------- -- - -.._. _..----- . _. _. _.._..- NATURAL AREA - ._.._..------ ADA HANDICAP RA , '• • NATURAL AREA VOLLEYBALL • '" 1 JOGGINGIWAL-4-1 \t\ \ TRAIL 41. NOT • SCALE 5 ACRES OF NATURAL AREAS= 38% OF PARKLAND TOTAL PARK ACRES = 13 [D( couEce Suna+.IO J� 1 RAINTREE PARK O PARKS dt RECREATION DEPARTMENT PBV DIRECTOR scan« B.ad,y NATURAL AREAS NATURAL AREA NATURAL AREAS=1.1 ACRES i15% OF PARKLAND oe i i i 0 0 O O OHO -i � ATURAL AREA 000 .0 000 0 00 0 e � 0 i 00 0 0 i INAT LAREA NATURAL AREA ( O Brazoswood st. y , Scale 1" = 30' b Zd a Y c W Npr ro SCALE �'EXANDRI—��� A DR. R I JIVIPOT STA ,MAL rl_-N,qr 000,a PLANTER GA T - PARK SIGN SEATING AREA 6 ACRES NATURAL AREAS 66% OF PARKLAND NATURAL AREAS STEEPLECHASE PARK NATURAL AREA SEA TURAL It IN r> �t\ `1 mac ' u4 J w� + AO n� IN M j 5 �lll ti J c if O,p Q City of College Station } PARKWAY PARK ) PARKS AND RECREATION DEPARTMENT NATURAL AREAS POSE Once WX IM - I= KFtD" TAP RWD COLLELE' STATOK TDOS TTSW Presentation of a report related to the Vision of the Wolf Pen Creek Corridor Summary: This report will provide a brief background regarding the vision of the Wolf Pen Creek Corridor along with a briefing about recent projects and activities at the amphitheater, trail system and commercial developments. The Wolf Pen conceptual master plan was originally approved by Council on April 22, 1987. The original Master Plan was approved by Council on October 27, 1988. The revised Master Plan was approved on July 9, 1998 after a comprehensive public input process. A design charrette was conducted On October 20 - 21, 2000 to further refine the vision for the corridor and to generate additional ideas and community support for the project. The stated goal of the master plan is to: "develop a comprehensive plan to recognize the interrelationships of drainage, erosion, recreation, commercial development and residential as they apply to the Wolf Pen Creek Corridor from Texas Avenue to the East Bypass, as well as to create a community attraction for College Station residents and out-of-town guests". Since 1988, the corridor has become an attractive focal point for our local citizens and it now serves as the preeminent urban trail system for our community. The public and private developments form the basis of the commercial and entertainment district while the creek and greenbelt areas function as an effective drainage and recreation resources. This information is being discussed with the Wolf Pen Creek TIF Board, the Oversight Committee, the Planning & Zoning Commission and the Parks & Recreation Advisory Board prior to the City Council Workshop on May 24, 2007. Budget & Financial Summary: The Wolf Pen Creek Tax Increment Finance District was created by Ordinance Number 1791 on December 8, 1988.The TIF became effective in January, 1989 and has a 20 year life. The funds generated by the TIF can be used for public improvements such as buildings, utilities, streets, walks, parking facilities and parks. The TIF is expected to generate approximately $6 million over the 20 year period. The TIF funds are governed by the Wolf Pen Creek TIF Board which is appointed by the City of College, The College Station Independent School District and the Brazos County Commissioners Court. Exhibits to be Presented at the Board Meeting: 1. Wolf Pen Creek Master Plan - October, 1988 2. Wolf Pen Creek Revised Master Plan - July, 1998 3. Wolf Pen Creek Updated Master Plan - May, 2007 4. Wolf Pen Creek History Summary Wolf Pen Creek Amphitheater Guest/Event Summary Year # of Events Attendance 1993 18 28,760 1994 15 32,513 1995 22 21,813 1996 24 38,869 1997 21 20,218 1998 19 21,000 1999 16 21,700 2000 11 18,900 2001 6 16,700 2002 18 48,800 2003 22 53,855 2004 25 54,429 2005 28 63,861 2006 20 54,560 2007 8 through 5t1 23,760 Total Seasons Total Events Total Guests 15 273 519,738 Wolf Pen Creek Activity Summary for WPC Oversight Committee May 2007 Wolf Pen Creek Trails Volunteer Program: 790+ volunteer hours thus far in 2007 Mays Business School, The Wildlife Society, One Army, Conservation Biology Assn, Texas Master Naturalists, and Boy and Girl Scouts. Volunteer Projects: Creek and bank clean up, interpretive sign installation, flower bed maintenance, log jam clearing, tree re -plant, habitat evaluation, disc golf course installation and more. Park Enhancement: Creek bank stabilization, disc golf course installation, installation of interpretive signage, gabion installation/repair Activities: Project Mays, Walk Across Texas, Fitness Boot Camp, Puppy Kindergarten, Taekwondo classes, See Spot Run 3K and 5K, March of Dimes Walk America Wolf Pen Creek Amphitheater Construction of WPC Operations Center and Hospitality Center WPC Amphitheater hosted 23,760 people at events this season in less than a month (between March 31 and April 29)! Events: March 31 Brothers Under Christ Island Party April 14 Budweiser DuckJam in Aggieland —ticketed event April 15 Disc Golf Course Installation April 19 Starlight Sponsor Party April 20 One Party -ticketed event April 21 See Spot Run 3K and 5K April 21 Starlight Music Series -Hotel California -Free April 28 Starlight Music Series-BV Symphony Orchestra April 29 Dia Del Nino May 5 March of Dimes Walk America May 12, 19, 26 Starlight Music Series June 2, 9, 23 Starlight Music Series This is the beginning of our 15th season. As of May 1, 2007, Wolf Pen Creek Amphitheater has hosted over a half million guests at 273 events! MEMORANDUM TO: Glenn Brown, City Manger FROM: Steve Beachy, Director of Parks and Recreation DATE: May 4, 2008 SUBJECT: Fiscal Year 2008 Base Budget Request Attached is the proposed base budget request for the Parks and Recreation Department for Fiscal Year 2008. This request includes the 3% reduction as directed during the Budget process. These reductions have been made with the continued operation and maintenance of the park system as the highest priority. These decisions were made with the overall benefit of the citizens in mind and with the knowledge that the Department is currently struggling to maintain existing service levels while the community continues to grow. The priorities for services were determined by the Parks & Recreation Management Staff with advice from the Parks & Recreation Advisory Board. The priority of program support is provided in Attachment 1. A summary of the services that are proposed for reduction or elimination is provided on Attachment 2. 1 want to thank the Parks & Recreation management staff for their sincere and professional approach to this difficult process. To achieve the target budget and to enhance the maintenance and operations of the park system, several significant programs have been reduced in scope or eliminated entirely. Programs that tvvically generate a significant amount of off -setting revenue were not included as this would be counterproductive to achieve a "net" savings. All of these proposed reductions will have a negative effect on citizen services and some will be highly unpopular to implement. A significant public information campaign will be required to adequately justify the reason for these reductions. Included in this document is the FY 08 Target Budget summary as Attachment 3. This information illustrates the Base Budget for each cost center along with reduction amounts in each area. A current organizational chart for the Department is included as Attachment 4. The Department is proposing an overall base budget of $8,127.540. which is within the "target„ amount provided by the Office of Budget and Strategic Planning. See Attachment 3 — FY 2008 Target Budget. This proposed budget includes $265.479 in specific program reductions to achieve a net 3% overall Department savings if implemented. The following is a summary of the proposed base budget: DIVISION 80 — ADMINIST ATION: $717,375 — Significant changes from Fiscal Year 2007 include the following items: 641 — Administration ($717,375): Significant changes from Fiscal Year 2007 include the following items: Eliminate the printing of the annual Parks & Recreation Department Calendar for a savings of approximately $6,900 from this cost center. An additional $1,500 will be saved in the Recreation Division as well. Also, discontinuing the printing of multiple color copies for items such as the Recreation, Park, and Open Space Master Plan, miscellaneous invitations for city functions, special events, printing of studies, pamphlets or brochures would provide additional savings. This amount varies greatly from year-to-year. This change will significantly reduce the Department's overall marketing program. Eliminate the Greenway Program Manager position which has been vacant for two years for a savings of approximately $66,643 in salaries and benefits. This reduction will delay the implementation of the Greenway program. Some of these duties may be shifted to other staff members. However, the acquisition of new greenways, planning coordination and the update of the Greenway Master Plan will be delayed due to ongoing work commitments and conflicting priorities. DIVISION 81 — RFCRFATION PROGRAM : $1,772,629. Significant changes from Fiscal Year 2007 include the following items: Eliminate Christmas in the Park, reducing cost center 5381-646 by $9,686, and cost center 5381-650 by $40,080. This will eliminate all activities as well as installing lights and decorations in Central Park. The Department will lose $5,000 in private sponsorship. This highly popular community event attracts an estimated 140,000 visitors annually based on vehicle and passenger counts. However, the elimination of this program will also allow thousands of hours of staff time to be re -directed to the operation and maintenance of the park system in addition to the direct cost savings stated above. 640 — HotellMotel Athletics ($159,824): Reduce this Cost Center by $3,257 through the elimination of the Men's Fast Pitch State Softball Tournament. This tournament normally attracts 15-20 teams. The City receives no direct revenue from this event; however, the economic impact is estimated to be approximately $150,000 to the local economy and 168 room nights in local hotels. 641 — Administration ($527,950): Reduce by $1,500 through the elimination of the Parks Calendar. No direct economic impact but the Department has traditionally distributed over 10,000 of these to the public. This will significant reduce the overall marketing program for the Department. 643 — Athletics ($526,856): There are no significant changes from Fiscal Year 2007 in the base budget request. The major costs for these programs are offset by user fees. Reductions in service levels would not provide a significant net gain in the budget. 644 — Concessions ($153,670): The City is investing substantial funds in new concession facilities at Veterans Park and Wolf Pen Creek Amphitheater. These two facilities will be good locations for concession operations due to the expected concentration of customers. The first year of operation will show a slight overall deficit due to first year equipment purchases and the delay in start up of operations. However, subsequent years will reflect positive cash flows with revenues exceeding expenses. FY 2008 Budget Transmittal Letter- Parks & Recreation Department Page 2 of 5 646 — Programs ($139,597): This will eliminate all Christmas in the Park activities as well as installing lights and decorations in Central Park. The Department will lose $5,000 in private sponsorship. This highly popular community event attracts an estimated 140,000 visitors annually based on vehicle and passenger counts. However, the elimination of this program will also allow thousands of hours of staff time to be re -directed to the operation and maintenance of the park system in addition to the direct cost savings stated above. 647 — Senior Programs ($58,897): There are no significant changes from Fiscal Year 2007 in the base budget request. 650 — HIM Programs ($205,835): Reduce this cost center by $14,000 though elimination of funding for Northgate Music Festival. There is no direct revenue to the Department as a result of this festival and the economic impact of the event is unknown. Also, the Parks & Recreation Department has little involvement in this event. Reduce $4,600 through the elimination financial support of the Brazos Valley Symphony Orchestra Concert. An additional $11,000 is funded through College Station Utilities for a total cost of $15.600. This concert typically averages 1,500 guests and is one of the lowest attendance counts for the annual concert series. The BVSO could continue the concert with outside sponsorship or by returning to a ticketed event. Eliminate Christmas in the Park, reducing the budget by $40,080. This will eliminate all Christmas in the Park activities as well as installing lights and decorations in Central Park. The Department will lose $5,000 in private sponsorship. This highly popular community event attracts an estimated 140,000 visitors annually based on vehicle and passenger counts. However, the elimination of this program will also allow thousands of hours of staff time to be re -directed to the operation and maintenance of the park system in addition to the direct cost savings stated above. DIVISION 82 ECIAL. FACILITIES: $2,067,487 003-5382-645 (Xtra Education Enterprise Fund): ($95,622 not included in the base budget calculations): There are no significant changes from Fiscal Year 2007 in the base budget request. 645 — Instruction ($262,304): Eliminate the Certification Fee of $4,993 paid to the American Red Cross for the Learn to Swim Program. A charge for each participant is assessed to this program by the American Red Cross. City staff trains all instructors, fills out all certificates and teaches at a higher standard than the ARC requires. Services to the end user will not suffer and participants will receive the same level of instruction. A City of College Station certificate will be issued in place of the Red Cross certificate. 650 — H/M Programs ($8,260): Eliminate $12,410 in funding provided to host the "Texas Public Pool Council" for FY 2008 only. This reduction will not have an adverse effect for 2008. This conference is estimated by the Chamber of Commerce to produce an economic impact from the professionals who attend of approximately $75,000. During 2008 the conference will be hosted by the City of Waco, but is scheduled to return to College Station in January, 2009. 651 — Administration ($93,008): There are no significant changes from Fiscal Year 2007 in the base budget request. 652 — Aquatics ($816,835): Discontinue the "Pool Trout Fish -out" program for a savings of approximately $2,000. This event, in its 25`h year, sees approximately 900 participants. In FY 2007 $2,649 in revenue was collected from this event. The $2,000 in savings will come from salaries. FY 2008 Budget Transmittal Letter- Parks & Recreation Department Page 3 of 5 Reduce the number of pool hours during the winter months (October — April) in all three outdoor pools. This reduction will affect approximately 700 general public swimmers and will limit the opportunity for the organized, competitive swim clubs to have outdoor water space to practice in. The natural gas cost to heat Hal laran Pool this last fall (October —December 2006) was $10,000. The savings from salaries and utilities will be approximately $13,000. 653 — H/M Conference Center ($307,701): Eliminate the funding for the replacement of chairs and tables. These funds are used to repair and replace tables and chairs, which, on average, have a three-year and five-year lifespan, respectively. Reduce the hours that the Center is open for rentals in December and January. By closing the Center to rentals during this slow period (the end of December and the first week in January), staffing can be reduced by $3,000. Major maintenance and repairs can be scheduled during the time when the center is closed. 654 — Lincoln Recreation Center ($377,264): Eliminating the two rental storage units holding equipment for emergency sheltering operations would save $2,110 per year. These items (bedding, linens, footlockers, etc.) could be store in another city -owned storage facility. Eliminate pick-up of elementary school children after school, for transport to Lincoln Center. On average, approximately 75% of the after -school children arrive at the Center on city -owned buses. If this service is eliminated, one bus can be removed from inventory and approximately $10,300 would be realized in savings from salaries for two drivers, O&M, fleet replacement, radio, and fuel costs. 655 — Youth Services ($202,115): Eliminate the end of summer field trip to Schlitterbahn. The cost to rent the buses and salaries for staff required to chaperone will provide approximately $3,000 in savings. 62-20-668 — Larry J. Ringer Library ($940,279): Reduce book replacement funding by approximately $25,000. The City contracts with Bryan to run and operate the College Station Ringer Library. Payments to Bryan include costs for staff ($817,811) and book replacement money ($40,000). College Station pays for all fixed costs to the building and the vehicle. Another $40,000 in book replacement funding is paid to Bryan for replacement of Bryan Library materials. 651 — Administration ($563,576): Reducing the Replacement Account by $15,000 would have the least effect on the daily and routine operations of the Parks Operations Division. This would result in delaying the replacement of broken or worn out equipment and facilities in the parks. It may also mean that some old and worn out equipment is removed and not replaced. 656 — East District Operations ($775,095): Eliminating the Men's Fast Pitch State Softball Tournament, which is supported by Parks Operations East District, will provide a savings of approximately $1,340 in overtime. This tournament normally attracts 15-20 teams. The City receives no direct revenue from this event; however, the economic impact is estimated to be approximately $150,000 to the local economy and 168 room nights in local hotels. 657 — South District Operations ($555,309): There are no significant changes from Fiscal Year 2007 in the base budget request. 658 — West District Operations ($576,431): Eliminating the Men's Fast Pitch State Softball Tournament, which is supported by Parks Operations West District, will provide a savings of approximately $660 in overtime. This tournament normally attracts 15-20 teams. The City receives no FY 2008 Budget Transmittal Letter- Parks & Recreation Department Page 4 of 5 direct revenue from this event; however, the economic impact is estimated to be approximately $150,000 to the local economy and 168 room nights in local hotels. DIVISION 84 — FORESTRY: $1,099,638 649 — Cemetery ($157,444): There are no significant changes from Fiscal Year 2007 in the base budget request. However, FY 2008 will see significant increases due to the development of a new cemeterv. 659 — Forestry ($942,194): Elimination of the Christmas in the Park Program will save approximately $3,000 in overtime funds and will allow 4,000 man hours to be redirected back to the main functions of this cost center. The 4,000 hour estimate is a combination of regular and overtime hours, and is expended throughout the year, not just October through December. The proposed reduction is for overtime funds only, as maintenance requirements for the main job functions have not decreased. Reduce funds in Contract Labor by $16,000. There is currently an excess in this line item that funds annual landscape maintenance for thirty sites. These funds, which have come about through occasional budget increases and with competitive bidding, has allowed for repairs and replacement of the landscape and irrigation items for the contracted sites, and allows for the inclusion of new sites as they come on- line. Removal of these funds will decrease the ability to address the repair and replacement needs for the contracted sites. In addition, the ability to add sites to the contract will be removed and funding for new sites will need to be added at the time that they come on-line. Attachments: 1. Parks & Recreation Department FY2008 Parks Advisory Board Program Priority Ranking 2. Parks & Recreation Department FY2008 Proposed Budget Reduction Summary 3. Parks & Recreation Department FY2008 Proposed Target Budget 4. Parks & Recreation Department FY2008 Organizational Chart pas cc: Glenn Brown, City Manager Kathy Merrill, Assistant City Manager Jeff Kersten, Director of Finance and Strategic Planning PARD Management FY 2008 Budget Transmittal Letter- Parks & Recreation Department Page 5 of 5 FY2008 BUDGET REDUCTION Parks & Recreation Advisory Board Existing Programs & Activities Priority Ranking F„ Neighborhood Park Operations 1 1 1 1 1 1 1 2 2 1 1 1 0 1 1 11 W- Community Park Maintenance 1, 1 1 3 1 1 2 1 1 0 1 1 12 2 0 New Parks — Planning & Development 1 2 1 2 1 I 1 3 1 0 1 2 14 a Lincoln Center Programs & Operation 2 3 1 2 2 1 2 1 2 1 2 0 2 1 18 Youth Athletic Programs 3 1 2 1 2 3 1 1 1 3 0 2 1 18 F- Swimming Pool Programs & Operation 2 1 2 2( 3 1 2 1 3 0 1 2 2 1 19 Kids Klub Program 2 I 3 3 1, 3 I 2 I 4 I 0 I 2 2, 22 O Senior Programs 3 I 2 I 2 I 1 1 I 3, 3 0 I 4 3 I 22 CL Teen Center Programs & Operation 1 I 4 I 3 I 4 1 2 2 0 4 1 I 22 Cemetery Operations 3 2 3 I 2 3 1 2 0 I 2 4 I 22 Urban Forestry and Beautification Programs 1 4 1 2 4 3 4 1 1 0 1 3 23 Greenways Program 4 2 3 2 4 3 1 1 1 0 1 4 24 WStarlight Music Series 1 3 3 3 4 2 3 I 0 I 3 I 3 25 u Parks Calendar, Web Site, and other Publications 3 3 2 3 4 1 2 0 4 3 25 Xtra Education and Instruction Programs 4 1 4 3 3 21 4 1 0 1 3 2 26 Athletic Tournaments 2 4 1 3 1 4 3 1 2 1 2 1 0 1 3 4 1 27 N W Adult Athletic Programs `Christmas 3 4 1 3 1 3 3 1 3 4 0 1 3 2 28 in the Park 2 4 1 2 1 4 3 1 2 4 0 1 4 1 4 29 0 Natatorium Operations and Programs 4 3 1 3 1 3 1 4 2 3 I 0 1 4 I 4 30 Conference Center Operation 4 4 4 1 4 1 4 2 4 0 1 3 1 3 32 Ratings Key 1 - Highest priority; should not be reduced in scope; additional resources needed 2 - Important; program should be continued at current levels 3 - Medium; program should be continued but can be reduced in scope 4 - Lowest priority; should be the first to be eliminated or reduced in scope ATTACHMENT 2 Parks and Recreation Department FY2008 Proposed Budget Reduction Summary 53-80 641 Do Not Fill Vacant Greenways Program Manager Position $66,643 641 Eliminate Annual PARD Calendar (Division 80's Contribution) I $ 6,900 640 Eliminate Men's Fast Pitch State Softball Tournament I $3,257 646 I Eliminate Christmas in the Park Program I $9,686 53-81 650 , Eliminate Christmas in the Park Program I $40,080 650 Eliminate Annual PARD Calendar (Division 81's Contribution) I $1,500 650 Eliminate Funding for Northgate Music Festival I $14,000 650 Reduce Starliqht Music Series by one concert — Brazos Valley Symphony Orchestra I $4,600 53-82 645 Eliminate Certification Fee to American Red Cross for Learn to Swim Program I $4,993 650 Eliminate Funding for the Texas Public Pool Council Annual Conference in 2008 $12,410 652 Eliminate the Annual "Pool Trout Fish -out" $2,000 652 Reduce Pool Hours October through April at all Pools (Savings in Salaries & O&M) I $13,000 653 Eliminate Chair and Table Replacement Funds for 2008 I $7,000 Close the Conference Center to Rentals at the end of December and first week in 653 January (Savings in Salaries) $3,000 654 Eliminate Rental of Two Storage Units (Equipment stored for shelter operations) $2,110 654 Eliminate after school pick-up of elementary school children for transport to Lincoln Center (will allow for elimination of one bus, drivers, fuel, O&M, etc) $10,300 655 Eliminate End -of -summer Field Trip to Schiltterbahn (Savings on bus rental and staff) I $3,000 61-20 668 Reduce Book Replacement Fundinq to Rinqer Library $25,000 651 Reduce Replacement Account $15,000 53-83 1656 I Eliminate Men's Fast Pitch State Softball Tournament (Savings in Overtime) $1,340 658 Eliminate Men's Fast Pitch State Softball Tournament (Savings in Overtime) $ 660 ` 659 Eliminate Christmas in the Park Program (Savings in Overtime) I $3,000 1659 , 53-84 Reduction of Annual Landscape Maintenance Contract Labor I $16.000 ATTACHMENT 3 PARKS AND RECREATION DEPARTMENT FY 08 Target Budget under/over BASE BUDGET PROPOSED Hotel/Motel General Total PARD Admin Administration 5380-641 $790,918 $717,375 ($73,543) ($73,543) Recreation H/M Athletics 5381-640 H/M $163,081 $159,824 ($3,257) Administration 5381-641 $528,190 $527,950 ($240) Athletics 5381-643 $528,356 $526,856 ($1,500) Concessions 5381-644 $149,910 $153,670 $3,760 Programs 5381-646 $149,304 $139,597 ($9,707) Senior 5381-647 $61,017 $58,897 ($2,120) H/M Programs 5381-650 H/M $265,894 $205,835 ($60,059) $1,845,752 $1,772,629 ($63,316) ($9,807) ($73,123) Special Facilities Instruction 5382-645 $267,297 $262,304 ($4,993) H/M Programs 5382-650 H/M $20,670 $8,260 ($12,410) Administration 5382-651 $93,008 $93,008 $0 Aquatics 5382-652 $831,835 $816,835 ($15,000) Conference 5382-653 $317,701 $307,701 ($10,000) Lincoln 5382-654 $389,674 $377,264 ($12,410) Youth 5382-655 $205,115 $202,115 ($3,000) $2,125,300 $2,067,487 ($12,410) ($45,403) ($57,813) Parks Operations Administration 5383-651 $578,576 $563,576 ($15,000) East 5383-656 $776,435 $775,095 ($1,340) South 5383-657 $555,309 $555,309 $0 West 5383-658 $577,091 $576,431 ($660) $2,487,411 $2,470,411 ($17,000) ($17,000) Forestry Cemetery 5384-649 $157,444 $157,444 $0 Forestry 5384-659 $961,194 $942,194 ($19,000) $1,118,638 $1,099,638 $0 ($19,000) ($19,000) Total $8,368,019 $8,127,540 ($75,726) ($164,753) ($240,479) IXtra Education 003-5382-645 $95,622 $95,622 $0 1 Library Services 001-6120-668 $965,279 $940,279 ($25,000)1 Forestry Administration 14% 8% Recreation 22 Parks Operations 30 Spec Facilities 25% ATTACHMENT 3 - PARD Target.xls Page 1 ATTACHMENT 4 Parks & Recreation Department Director Fiscal Year 2007 Organizational Chart Updated May 1, 2007 Assistant Director II r r r Div.80 Div.82 Div.84 Div.83 Div.81 10 Employ— ' — — 12 Employ= �— 14=mploy = I �— 32=mp� ee= ' �— 8—mpl—y ' — Staff Sr. Park Planner / Greenways Recreation Forestry& Urban Parks Recreation Assistant II Planner II Graphics I I Coordinator ( Superintendent Landscape Operations Superintendent f Specialist 1 ...... ..... Manager Superintendent Secretary I Pak Lry P II I Planner I Library Public Library .. ' I Recreation Recreation Recreation Recreation Recreation Secretary Rec. Supt. I I Rec. Supt. I Rec. Supt. I Rec. Supt. Rec. Supt. 1 I Supervisor After School Supervisor Athletic Supervisor I Athletic Supervisor II C.—Sao.' Supervisor Special Events Youth Srvs I Instruction Con£ Cntr � Lmc Cntr. I I Pools Events Leagues Secretary ` I{ Assn Rec. I Asst. Rec. Asst. Rea I Assn. Pools ' Assistant Senior Supervisor Supervisor11 Supervisor Supervisor Recreation Services Supervisor Coordinator Secretary I Asst. Rec. Athletic PT Supervisor I I Leap - ForestryCemeteryI Supervisor I I Sexton I East District I South District I I I West District � Supervisor Supervisor Supervisor Forestry I Horticulture l I Cemetery I Cemetery Parks Crew Parks Crew Parks Crew I Pazks Crew Parks Crew I Parks Crew Crew Leader Crew Leader �I I I I I I I I parksadder I Grounds jI Grounds I Leader Leader Leader Leader Leader Leader Leader Worker I Worker I I I Irrigation �`—� Irrigation t Specialist I I Specialist I I Equipment p Equipment I Equipment ` Equipment Equipment I Equipment I Operator Operator Operator I I I Operator O retor Pe O rat Opera Forest/Hort Forest/Hort I Equipment Equipment P I Grounds Grounds Grounds Grounds Worker Worker Benefited OperatorP Operator Worker I I Worker I Worker I Worker 1 Position Number I Forest/Hort I I Forest/Hort I Full Time 78 I Grounds I I Grounds I I Grounds Grounds I s I IGrounds Worker Worker Part Time t Worker Worker Worker I I Worker Worker Work er I Forest/1-fort Worker Total 79 Position Filled Vacant Grounds Worker I Grounds Worker I II I Grounds Worker f I II ` Grounds I Worker Grounds Worker Worker (Asorlu= r) COLLEGE STATION PARKS & RECREATION ADVISORY BOARD 2007 GOALS & OBJECTIVES These goals and objectives are established in support of the City Council strategic issues and strategic plan. Board priorities are indicated in parenthesis. STRATEGIC ISSUE #1: SUSTAINABLE GROWTH, DEVELOPMENT AND QUALITY OF LIFE IN COLLEGE STATION A. UPDATE THE COLLEGE STATION COMPREHENSIVE PLAN (Council priority A+) ■ Complete the Parkland Dedication Ordinance Revision (1) In progress 21 Prioritize parkland dedication funds expenditures (1) March 6, 2007 meeting ❑ Develop proposal for acquiring neighborhood park land in advance of development ■ Complete the update of the Recreation, Park and Open Space Master Plan B. DEVELOP A 3 YEAR ANNEXATION PLAN (Council priority B) ❑ Incorporate potential park sites at the time of annexation (3) 21 Become proactive by acquiring park land in advance of development & reimburse by dedication funds (advanced funding) (3) STRATEGIC ISSUE #3: ECONOMIC DEVELOPMENT AND FISCAL VITALITITY A. INITIATE A MARKET STUDY FOR POTENTIAL NEW TOURISM VENUES ❑ Explore the feasibility of a minor league baseball facility ❑ Explore the feasibility of a water park (2, 3) B. CONTINUE TO PROMOTE PRIVATE SECTOR DEVELOPMENT IN WOLF PEN CREEK TIF ■ Design and implement Wolf Pen Creek water feature (3) 2 Implement Wolf Pen Creek corridor programs and operations STRATEGIC ISSUE #5: QUALITY OF LIFE A. DEVELOP FUNDING, SUPPORT & RESOURCES FOR REGIONAL PARK (1, 2) d Letter of support delivered to Senator Ogden (Nov 20, 2006) • Resolution of support for Texas Recreation & Park Account approved by Council (Dec 14, 2006) B. OVERSEE THE COMPLETION OF PARKLAND DEDICATION PROJECTS (1) Begin acquisition and planning for a Northgate Park (ZONE 1) (1, 3) ❑ Complete construction of University Park (ZONE 2) ON HOLD ■ Complete construction of Crompton Park, Phase II (ZONE 7) (2) ❑ Complete construction of Edelweiss Gartens Park (ZONE 10) ON HOLD ■ Complete drainage and shade improvements at Pebble Creek Park (ZONE 11) (2) C. OVERSEE A COMPREHENSIVE CAPITAL IMPROVEMENT PROGRAM FOR PARKS ❑ Make progress on planned neighborhood parks (1) ■ Complete Oaks Park design and renovation w/Community Development Funds (ZONE 2) (2) 0 Improve Lick Creek Park signage (2) 0 Complete design for a new Forestry Shop (3) ❑ Support neighborhood park development and improvements (2) ❑ New Parks Planning (3) R1 Complete the Cemetery Master Plan (1) (Council Priority A+) Approved by Council February 1, 2007 0 Complete the conceptual plan for a proposed senior citizen facility. (Council Priority A+) Approved by Council January 2007 ■ Complete improvements at Veterans Park and Athletic Complex (3) ■ Determine need for additional facilities (skate parks, improved dog parks, new sports facilities) (3) ❑ Develop implementation plan to address the findings of the 2005 Needs Assessment Report (2) 0 Develop recommendations for a new five year capital improvement program D. TRANSFER GREENWAYS PROGRAM FROM PUBLIC WORKS TO PARKS & REC 0 Implement the transfer of the greenways program to PARD (1, 2) ■ Fast track hiring of Greenways Coordinator and update the position responsibilities (2) ON HOLD © Establish the budget for the greenways program within the Parks & Recreation Department ❑ Update Greenways Master Plan (2) — ON HOLD E. TRANSFER RESPONSIBILITY FOR LIBRARY SERVICES TO PARKS AND REC 0 Complete the transfer of Library responsibilities to PARD (2) ■ Assist with the development of a long range plan for library services F. OVERSEE BEAUTIFICATION PROJECTS AND PROGRAMS Q Earthkind Rose Demonstration Project at Steeplechase Park (ZONE 5) ❑ Additional landscape improvements at Veterans Park and Athletic Complex (ZONE 2) ❑ Ask College Station Utilities to determine their interest for potential "Greening the City" (1) ❑ Seek support to implement the Urban Forest Management Plan (3) STRATEGIC ISSUE #6: COMMUNICATIONS WITH CITIZENS A. DEVELOP AN EFFECTIVE INFORMATION SYSTEM ■ Develop an aggressive internal and external communications plan (Council priority A) (1) ■ Apply for NRPA Departmental Accreditation (2) B. IMPROVE DAILY COMMUNICATIONS WITH CITIZENS ■ Complete the implementation of RecWare on-line registration (1) Installation component scheduled for week of March 5th ■ Implement the Park PALS program for all neighborhood parks (2) El Conduct three neighborhood park 'open house" events in Spring, 2007 Gabbard Park Block Party - April 4, 2007 at 5:00 p.m. Steeplechase Park Open House - April 11, 5:30 p.m. Oaks Park Open House - April 18, 2007 ❑ Conduct three neighborhood park "open House" events in Fall, 2007 — ON HOLD ❑ Host the annual International Scholars Picnic at Veterans Park American Pavilion October 4, 2007 Revised May 8, 2007 Approved by Board January 9, 2007 FOOTNOTES ❑ Not Complete (1) — Board Priority I El Complete (2) -- Board Priority 2 ■ Work In Progress (3) -- Board Priority 3 2 CITY OF COLLEGE STATION Parks & Recreation Department Goals & Objectives FY2007 (Not Prioritized) • Implementation of City Council Strategic Issues Leisure Programs ■ Cooperative Efforts ■ Special Projects • Implementation of the CIP Program Continuation of Staff Development Implementation of Citv Council Strateak Issues Q Develop Alternative Revenue Sources N A+ Proposal submitted on November 1, 2006; Concession proposal approved. [71 Develop Cemetery Master Plan N A+ Design contract signed; site tour completed; visioning process November 2006; preliminary plan complete and presentation to Council on March 1, 2007 Cemetery Phase I Plan N A+ Design contract approved April 2007 Complete and bid Cemetery Phase I construction documents N A+ Cemetery Marketing and Licensing N A+ Request for Proposals scope of work developed Cemetery Rules and Regulations created N A+ Begin Cemetery Option Sales N A+ On Hold Establish Cemetery Space Prices N A+ Parks Portion of the Comprehensive Plan (Parks Master Plan Updated) N A Executive Summary through Section III reviewed and updated December 2006; Meeting with consultant on February 22, 2007 to discuss Park Land Dedication issues F71 Senior Committee report to Council on Conceptual Design on January 11, 2007 N A Succession Planning N C Four superintendents attended; HR provided list of retirement eligible employees Director Position Replacement Process N C Advance notice given to Management in December 2006 Cooperative Efforts F✓ Support Brazos Valley Senior Games Games held the weekend of April 19th - 22"°' 2007 ,°, Continue to support Grimes County Regional Park efforts Project on hold pending appraisal from TMPA; letter of support sent to Senator Steve Ogden November 2006; Updated: May 9, 2007 Page 1 of 5 Complete the update of the CSISD Joint Use Agreement Final draft prepared and reviewed by Legal. Currently in review by CSISD. [71 Complete improvements at Pebble Creek Park project bid awarded by CSISD. Shade covers complete December 2006; ILA for drainage approved Jan 2007; p roj F71 CSISD collaborative efforts on future CIP projects Meeting held November 8, 2006. F✓ Continue implementation of Veterans Memorial master plan Trails grant request prepared for memorial pathway and submitted to TPWD May 2006; Trail grant approved. �✓ Implement Park PALS (Park Advocacy, Leadership, Service) Program ❑✓ Complete the transfer of Library responsibilities to PARD Assigned to David Gerling; transfer complete. Preparation for Kid's Klub 201h Anniversary Celebration of Lights on After School October 2007 �✓ Assist Bryan ISD Swim Team operation Host Annual International Scholars Picnic at Veterans Park American Pavilion Scheduled for Thursday, October 4, 2007. Host Special Olympics Events Scheduled for October 2007. Implementation of the CIP Program FY 2007 CIP Projects Ongoing. Monthly report given to Board. FY 2007 list distributed. FY 2007 Park Land Dedication Projects Ongoing. Monthly report given to Board. Design Wolf Pen Creek water feature Oversight Committee meeting quarterly; design is pending developer action. Q✓ Design new Forestry Shop Design complete Q✓ Bid out new Forestry Shop Out to bid; bid opening May 3rd Begin operations at new Forestry Shop ❑ Reallocate and redesign Central Park Maintenance Shop On Hold Engineering and design of Adamson Pool Bathhouse Design contract with Arkitex Studio in place; design is in progress QDetermine operation costs for proposed new parks Edelweiss Gartens N On Hold Nantucket Cove N In Design Woodland Hills N Public Hearings held March 7th and April 10th University Parks N On Hold Cost estimates prepared November 2006 and submitted Updated: May 9, 2007 Page 2 of 5 Determine when proposed new parks should be built Edelweiss Gartens N On Hold Nantucket Cove N In Design Woodland Hills N Public Hearings held March 7t", April lOt", May 15t" Concept presented University Parks N On Hold Completion of Crompton Park Phase II Construction underway on trail extensions; Phase 11 in design Complete Oaks Park Renovation In design Leisure Procrrams Determine priority of service for provision of leisure programs. Q 25th Anniversary of Public Pool Trout Fish Out at Adamson Lagoon Held February 9-11, 2007 Get web -based information database for teens up and running Fall 2007 Reinstate the Teen Advisory Board S ecial Proiects Continued implementation of Park Maintenance Standards Ongoing — First quarter report to Board February 2007; 2nd quarter to Board April 23rd; Park Land Dedication Ordinance Revision Joint meeting with Planning & Zoning held February 9, 2007; On hold pending Comprehensive Plan F71 Investigation of UV systems for city pools. Determine role of PARD in public health issues Planning Health Fair; Life Trail Exercise Equipment installed Implement RecWare on-line registration In progress - working with CS MIS and Active Community Solutions. Expected to be functional by Fall 2007. Update library book check-out system at the Larry Ringer Library. In progress Q Host 25th Annual Texas Public Pool Council Held the week of January S, 2007, n✓ Implement Junior Trail Ranger Program at Wolf Pen Creek. Implement the operation of new facilities at Wolf Pen Creek Amphitheater. F; Implement the Wolf Pen Creek Trail Interpretive Program Signage has been installed Implement the operation of new facilities at Veterans Park and Athletic Complex Updated: May 9, 2007 Page 3 of 5 Implement the operation of new facilities at WA Tarrow Splash Park Host ASA tournaments June 2007 14U State; Girl's Fast Pitch State - July 2007; 18U National [71 Review and finalize Concessions Operations proposal Proposal approved February 2007; Concessions Supervisor position filled. F✓ Implement the transfer of the Greenways Program to PARD The position has been posted. Continuation of Staff Development ❑✓ Attend Supervisory Academy N September - November 2007 Amanda Putz, Scott Deffendoll, Melvin Lange graduated. ❑✓ Attend 2007 Management Academy N February 19 - 23, 2007 ❑✓ Attend 2007 Emergency Management Academy ,.► February 7 - March 28, 2007 Melvin Lange, Bruce Ray and Cameron Park graduated. [71 Attend Arbor Master Training 2007 (Irving, TX December 8 & 9, 2006) Curtis Schoessow, Daniel Tice, Bryce Bloodworth Q Attend the 2006, 131h Annual Southeast Texas Grounds Maintenance Conference Thirteen Parks Operations and Forestry division members attended the conference on October 26, 2006 Coordinate prepare for and attend 2007 TRAPS Regional Workshop Attend 2006/2007 Texas Turfgrass Conference First conference in December 11-13, 2006 - Scott Hooks Second during summer 2007 Attend 2007 Trends in Recreational Facilities Conference Attend the 2007 College Station Leadership Institute N May 15th -17th Peter Lamont F Attend Community of Respect training Peter Lamont, Grace Vrooman, Charles Harris Investigate feasibility of NRPA Departmental Accreditation Assigned to Geri Marsh. Application submitted by May 18, 2007; Site visit by CAPRA week of June 2007 ❑✓ Attend 2006 NRPA Annual Congress Steve Beachy and Ric Ploeger in October 2006. �✓ Attend Licensed Irrigator continuing education class in January 12-13, 2007 Pete Vanecek, Ross Albrecht F✓ Attend Landscape Architect's Conference in April 2007 Pete Vanecek & David Wood �✓ Attend the National After School Conference for Elementary and Middle Schools Lance Jackson and Jana Church attended. Q✓ Attend the 2006 Texas Trails Conference in Grapevine, Texas Scott Hooks and Sheila Walker attended November 2-4, 2006 ❑X Participate in the State Hurricane Exercise April 30 - May 5, 2007 Departmental Budget due at same time and preparing for NRPA Capra Site Visit Updated: May 9, 2007 Page 4 of 5 �✓ Attend the Texas Recreation and Park Society Conference N February 2007 Steve Beachy, Geri Marsh, Peter Lamont �l Item Complete Pending/On Hold X Item will not be done Updated: May 9, 2007 Page 5 of 5 PARKS AND RECREATION DEPARTMENT CAPITAL IMPROVEMENT & PARK LAND DEDICATION PROJECTS FY `07 May 1, 2007 Capital Improvement Projects Adamson Bath House Design IAFOH Cemetery (Central Water Fountains _Qentral Park Shop Renovation _Qrescent Pointe Park Development Forestry Shop (Gabbard Improvements (Lincoln Reception Desk (Lincoln Shade Cover to Parking Lot Lincoln Additional Parking (Oaks Basketball HB Court & Cover (Oaks Improvements (Pebble Creek Drainage Improvements Southwood Water Fountains University Park Development Veterans Pha%P 11 Veterans Park Pha5P 11 R Wolf Pen Creek Amphitheater Additions Wolf Pen Creek Water Features Woodland Hills Park Development In Design Ric In Design Ross Under Construction Pete Pen&a Pete Pending cons t contr_ Pete Out to Bid Ric Out to Bid David Under Construction Pete Under Construction Pete In Design Ric In Design David In Design David Pending const contract Ric l ender Construction PP.tP. On Hold Da ig! Under Construction Ric. In Design Ric. Under Construction Ric. On Hold Ric In DesFan(Prellm) Pete Pending/On Hold In Design Out to Bid / Re -Bid Bids Received Pending Design Contract Pending Construction Contract No Status Under Construction Public Hearing Scheduled PK0701 $90,000 GG9905 _ $8,000,000 PK0720 $10,000 $200.000 $81.000 PK0520 $670.000 PK0704 $140,000 PK0703 $15,000 PK0602 $45,000 PK0702 $99,000 PK0706 $230.000 PK0705 $143,000 PK0616 $50,000 PK0720 $20.000 PK0410 $400.0nn PK0501 $5 500 000 PK0501 $750 000 WP0501 $1.200 000 $1 200 000 PK0523 $315 000 FY'07 GF GF'07 Field Redevelopment GQB '03 Develonor G_n R C2?(-, C20D CpPr; CDtr CDBG CDBG GF'07 Field Redevelopment GF'07 GOg_Q3 GOB' 3 WPC TIF WPC TIF GF'07 3 7 2 0 0 2 0 6 0 3/07 7107 5/07 6/07 7/07 10/07 10/07 6107 3/07 12/07 5/07 8/07 4/07 Park Land Dedication Projects Steeplechase Small Dog Area On Hold • Southwest On Hold • r Crompton Phase II I In Design • Emerald Forest Park Improvements I In Design • Woodland Hills Development j In Design •$100,474 Edelweiss Gartens Development On Hold Southern Oaks Trails On Hold David Zone 5 Pete PK0712 $263,000 Zone 7 David PK0713 $44,500 Zone 8 Pete PK0523 $34,000 Zone 9 5/08 Pete PK0613 $366,000 Zone 10 8/07 On Hold Pete $47,626 Zone 12 On Hold 6 In Design 3 Out to Bid / Re -Bid 0 Bids Received 0 Pending Construction Contract 0 Pending Design Contract 0 Under Construction 0 Under Contract 0 Public Hearing 0 8/07 1 1 1 I - Intergenerational Project O./Projects/CIP/CIP & Park Land Ded Project List doc Page 2 College Station Parks and Recreation Department Administrative Approval Form for Required Parkland Dedications Less than Three Acres 1. Applicant Name: Bo Miles, Miles Construction Corporation Address: P.O. Box 10467, Colleae Station, Texas 77842 Phone: (979) 774-4675 E-mail/FAX: (979) 846-7860 2. Development Name: Wolf Creek Condominiums Development Location: George Bush Drive East 3. Dwelling Units are in Park Zone 3 and there are Single Family Units 27 Multi -family Units 4. Required Land Dedication: Acres - Single Family @ 101 Dwelling Units per Acre .216 Acres - Multi -family @ 125 Dwelling Units per Acre OR 5. Land Fee in Lieu of Land Dedication: $ - Single Family @ $198.00 per Unit $ 4.320 - Multi -family @ $160.00 per Unit 6. Development Fee: $ - Single Family @ $358.00 per Unit $ 7.884 - Multi -family @ $292.00 per Unit 7. Total Fee: $ 12.204 Comments: This proiect is between Wolf Pen Creek and the Arbors Apartments, and within close proximitv to the upper trails at Wolf Pen Creek College Station Parks & Recreation Department Approval: Name Mav 1, 2007 Date Document Scannec`hto P Drive: O:/Board/Park Land Dedication/PARD Approval Form for Less Than 3 Acres. doc j College Station Senior Advisory Committee Regular Meeting Monday, April 30, 2007 College Station Teen Center 1520 Rock Prairie Rd. 10:00am MINUTES Members Present: E.E. Burns, Joyce Davis, Rick Heaney, Dorothy Hernandez, Laura Holmes, Edgar Jones, Robert Meyer, Neal Nutall, Raymond Reed, Yvonne Stevens and Joanna Yeager Members Absent: Patricia Boughton, Jack Hernandez, Haskell Monroe, Donald Pirwitz, Colleen Risinger and Doreen Todd Staff Present: Marci Rodgers, Senior Services Coordinator I. Call to order The meeting was called to order at 10:05am by Robert Meyer, Chairman II. Hear visitors No visitors III. Approval of minutes from regular meeting on March 26, 2007 Raymond Reed made the motion that the minutes be approved. Laura Holmes seconded the motion. The motion passed. IV. Presentation, discussion and possible action on Bond Election Process for City of College Station by Mark Smith, Public Services Director Mr. Smith explained that he currently has a suggested list of Capital Projects for the 2008 Bond election. The list totals between 250 and 300 million dollars currently. The City Council will appoint a citizens advisory committee between 20 and 30 members through an application process to review all the projects. The committee will make a recommendation to the council on the projects and costs to be considered for the ballot. The City Council will make the final decision on the items listed on the ballot. The Bond election will be held in November, 2008. V. Discussion, consideration and possible action on Senior Services Coordinator report regarding upcoming programs and events. (report on file) Ray Reed and Joyce Davis agreed to help at the Senior Expo Booth from 9:00am — 12:00noon and E.E. Burns and Bob Meyer agreed to help from 12:00noon — 3:00pm. VI. Presentation, possible action, and discussion on future agenda items: A Committee Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. ■ Discussion of Senior Center Activities that will attract visitors from out of town Regulation and requirements for use of Hotel/Motel tax money VII. Next meeting: Monday, May 21, 2007 VIII. Adjourn The meeting adjourned at 11:20am Senior Services Coordinator Report April 30, 2007 Month: March 2007 Event/Class Dates Enrollment/Attendant Location e Friday Bridge 2 & 16 28/26 Teen Center 42 8 & 22 16/16 Teen Center Bridge Class 5 13 Teen Center Computer Club 24 25 Training Rm CGUG 21 12 Teen Center Computer Classes 5 24 Teen Center (9) Genealogy Class 20-May 1 9 Teen Center Lunch/Lecture 21 63 Conference Center Sr. Adv. Comm 26 11 Teen Center Singing w/ seniors 9,22 15/20 Lulac & Sheridan Lincoln Center 41 Lincoln Center Total Programs Offered: 20 Total Total conducted: DailyAttendance: 284 17 Upcoming Events: May 1 & 3 - Internet and Email Computer Class for Seniors May 2 -Computer Club for Seniors May 4 & May 18 - Friday Bridge Group for Seniors May 16 - Exploring History Lunch/Lecture Series. May 21 - Senior Advisory Committee Regular Meeting May 23 - Seniors EXPO The 6th Annual Seniors Expo will be held on Wednesday, May 24th at the Brazos Center from 9:00am-3:00pm Admission is FREE. The EXPO is designed to showcase how businesses, organizations, and activities in the Brazos Valley make our community a "Senior Friendly" place to live. There will be seminars, demonstrations and activities providing information on health, finances, housing, leisure activities and more. There will be door prizes, give -a -ways and entertainment. I will need booth workers! MINUTES OF A REGULAR MEETING BRYAN + COLLEGE STATION PUBLIC LIBRARY SYSTEM ADVISORY BOARD March 20, 2007 On the 201h day of March, 2007, the Bryan + College Station Public Library Advisory Board of the cities of Bryan and College Station, Texas, met in a regular meeting at the Bryan Public Library, 201 E. 261h Street, Bryan, Texas and the following members were present: 1.ATTENDANCE MEMBER Present/ # of Meetings # of Meetings % attended Absent held since attended since in last 6 Appointment appointment months Mr. Larry Ringer, President P 55 51 100 Jeanne Mitchell, Vice President P 32 30 100 Sonia Gangotena P 2 2 100 James Bradford P 26 15 100 Carroll Johnson P 13 9 100 Katherine Edwards P 11 I 1 100 Don Scherr A 11 8 66 Mary Fran Troy P 8 8 100 2. Also present were Mrs. Clara Mounce, Community Librarian; Mrs. Laura Mills, Secretary; David Gerling of the City of College Station; and Joey Dunn, of the City of Bryan. 3. The meeting was called to order at 5:15 p.m. by President Larry Ringer. 4. The minutes of the meeting for February 14, 2007 were approved as distributed. 5. The monthly stats for January and February 2007 were reviewed. Some stats for the Carnegie History Center were omitted in error. The corrected stats will be sent with the May agenda. 6. In old business, David Gerling updated the Board on the Larry Ringer expansion idea. He stated that an RFP and RFQ were not needed. On June 7, 2007, the College Station City Council will hear requests for projects; at that time, the expansion plan will be introduced. Later in the year, the Capital Improvement Project Committee will assemble and rank proposals and vote on which projects to support for a bond election in the fall of 2008. 7. A. In new business, Mrs. Mounce asked the library board to support a 90-day trial with a collection agency specializing in library materials recovery. A patron's account will be referred to the Unique Management Collections when items are 60 days overdue. A $10.00 charge is added to the patron's account. UNC charges $8.95 per account handled. The motion was made by James Bradford for the library board to support the trial period of the collection agency; seconded by Carroll Johnson, the motion carried. B. Mrs. Mounce reported on space needs for the Bryan Public Library. Bill Hidell and Associates, designer of the Larry Ringer Library, recommends expanding the Bryan Public Library with a two story addition on the south side. The architect will send a power point presentation of the proposal for the May 15`h Library Board meeting. 8. In the librarian's report, Mrs. Mounce reported that the Bryan budget is due by April 161h. She said that more funds were needed in the electricity budget. Mrs. Mounce went on a field trip with several members from the Arts Council to the foundry in Houston, Texas that is casting the bronze sculpture to be placed at the Carnegie History Center. Lynn Haste was the designer for the sculpture entitled "Treasured Moment" which features Andrew Carnegie seated on a bench reading to a young boy and girl seated on either side. The Friends of the Library provided some funds for the sculpture which will be dedicated on May 5, 2007 at 10:00 a.m. on the grounds of the Carnegie History Center. Mrs. Mounce reported that the library is moving ahead with the camera security system. Vandals recently broke the glass front door on the north side, computer headphones and DVDs have been stolen, keyboards have been sabotaged with super glue, and a wallet was stolen from the purse of the reference librarian. A fire alarm system will also be installed with funds provided by the Risk Management Safety Dividend program. Mrs. Mounce said that the Texas Library Association Annual Conference will be in San Antonio, Texas on April 11-14. Joey Dunn reported that he is involved in the budget process and several special projects. The Friends of the Library Book Sale is scheduled for May 5, 2007 from 10 a.m. to 1 p.m. Friend's members who have paid their 2007 dues may shop early at 9 a.m. 9. Agenda items for the May 15, 2007 board meeting at the Carnegie History Center will include a presentation sent to the librarian from Bill Hidell & Associates and information on the Summer Reading Program. 10. The meeting adjourned at 6:15 p.m. Approved by: Larry Ringer, President Clara Mounce, Community Librarian ILARRY J RINGER PUBLIC LIBRARY REPORT FOR: April, 2007 SERVICES: Days Open Meeting Room Usage Patrons Registered Total Active Patrons Overdue Notices Holds Filled # of People Visiting Library # of Checkouts # of Checkins In House Use ICHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Attendance Teen Program/Attendance Class Visits & Tours/Attendance Special Programs/Attendance Reference Transactions Summer Reading Club Registered this month iSummer Reading Club Total Registration/Total Completion ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Interlibrary Loan Received Reference Transactions Class Visits & Tours/Attendance Technology Classes/Attendance COLLECTION DEVELOPMENT: IAdult Books Juvenile Books Adult Media Juvenile Media Videos Microforms CIRCULATION THIS YEAR Adult Juvenile Other ITCILL INon-Fiction 3,162 6,625 'Fiction Periodicals 620 (Framed Prints Sculpture Paperbacks 602 Adult Media 814 Juvenile Media IDVD's Videos Audio/Visual Equipment Wireless Internet Internet Computers ILL Reference 80 TOTAL 11,903 GRAND TOTAL Prepared by 2,608 8,703 266 275 Adult 695 2,154 1,306 189 3,029 18 67 11,919 7,391 31,213 Approved by This Year Last Year 4 271 27 16 28 2911 267 19,396' 18,921 5,254 993 2,837 2,469 17,106 11,667 27,178 23,858 28,0831 24,877 4,8411 4,798 27/486 15/254 7/10 2/49 2/42 3/175 2/2350 290 268 18; 36 787 819 245 265 28 227 6 37 5 44 LAST YEAR Juvenile Other 1,012 2,992 2,800 5,751 7,659 436 100 646 f 780 253 1,153 1,353 2,496 36 115 84 10,7201 10,896 6,050 27,666 LARRY J RINGER PUBLIC LIBRARY REPORT FOR: March 2007 SERVICES: Days Open Meeting Room Usage Patrons Registered Total Active Patrons Overdue Notices Holds Filled # of People Visiting Library # of Checkouts I # of Checkins In House Use CHILDREN'S REFERENCEIMFORMATIONIREADER'S ADVISORY: Story Hour Attendance Teen Program/Attendance Class Visits & Tours/Attendance Special Programs/Attendance Reference Transactions Summer Reading Club Registered this month Summer Reading Club Total Registration/Total Completion ADULT REFERENCEANFORMATION/READER'S ADVISORY: Interlibrary Loan Received Reference Transactions Class Visits & Tours/Attendance Technology Classes/Attendance COLLECTION DEVELOPMENT: Adult Books Juvenile Books Adult Media Juvenile Media Videos Microforms This Year Last Year I 31 31 I 241 28 363 675 19,415 18,819 { 5,303 764 3,388 2,645 18,880 ** 30,4161 28,647 29,5991 28,086 5,869 6,128 I 23/488 1 22/495 6/641 4/89 5/115 2/121 1 /200 280 368 I � 17 24 7721 954 CIRCULATION THIS YEAR Adult Juvenile Other Adult TCILL 902 Non -Fiction 3,832 3,272 3,847 Fiction 6,747 9,711 6,315 Periodicals 604 293 704 Framed Prints Sculpture Paperbacks 7201 Adult Media 838 Juvenile Media 331 JDVD's Videos AudioNisual Equipment Wireless Internet Internet Computers DILL Reference 129 66 TOTAL 12,870 13,6731 IGRAND TOTAL 34,868 2,4381 1,5461 228 3,194 17 8,325 763 841 506 481 95 222 17 53 3 5 64 77 3 LAST YEAR Juvenile Other 722 3,288 9,242 151 299 1,137 1,956 2,977 24 307 25 12,7771 13,0051 6,816 32,598 Prepared by Approved by LARRY J RINGER PUBLIC LIBRARY REPORT FOR: February, 2007 SERVICES: Days Open Meeting Room Usage Patrons Registered Total Active Patrons Overdue Notices If Holds Filled # of People Visiting Library # of Checkouts # of Checkins In House Use CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Attendance Teen Program/Attendance Class Visits & Tours/Attendance Special Programs/Attendance Reference Transactions Summer Reading Club Registered this month Summer Reading Club Total Registration/Total Completion ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Interlibrary Loan Received Reference Transactions fl Class Visits & Tours/Attendance Technology Classes/Attendance COLLECTION DEVELOPMENT: Adult Books Juvenile Books Adult Media Juvenile Media Videos Microforms CIRCULATION I THIS YEAR I Adult Juvenile Other (Adult TCILL 751 Non -Fiction 3,101 2,925 Fiction 6,051 8,502 Periodicals 473 196 Framed Prints Sculpture Paperbacks 657 Adult Media 749 Juvenile Media 300 DVD's Videos IAudio/Visual Equipment 1 W ireless Internet Internet Computers ILL 23 Reference 78 53 TOTAL 11,1321 11,976 1 GRAND TOTAL 30,493 1,935 1,402 206 3,081 This Year Last Year 28� 28 21 33 338 572 19,409 27,053 2,985 547 2,875 2,228 16,055 16,674 26,390 24,844 26,4451 23,537 4,7211 1 5,393 I 33/710 20/374 9/103 2/74 8/135 2/74 224 324 I 231 37 6551 978 f 376 926 129 112 5 44 2 4 112 73 I 6 LAST YEAR Juvenile Other 190 3,284 3,213 5,316 8,122 552 233 891 770 194 1 252j 158 7,3751 11,0651 11,920 1 29,090 597 1,603 2,688 37 5,105 Prepared by Approved by IBRYAN PUBLIC LIBRARY REPORT FOR: March, 2007 SERVICES: Days Open Meeting Room Usage Patrons Registered Total Active Patrons Overdue Notices Holds Filled # of People Visiting Library # of Checkouts # of Checkins In House Use �CIULDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Attendance Teen Program/Attendance Class Visits & Tours/Attendance I Special Programs/Attendance If Reference Transactions Summer Reading Club Registered this month 1 Summer Reading Club Total Registration/Total Completion ADULT REFERENCE/INFORMATION/BEADER'S ADVISORY: IInterlibrary Loan Received Reference Transactions Class Visits & Tours/Attendance ITechnology Classes/Attendance COLLECTION DEVELOPMENT: Adult Books Juvenile Books Adult Media Juvenile Media Videos Microfoims CIRCULATION I THIS YEAR I I I Adult Juvenile Other I Adult TCILL 1,735 'Non -Fiction 2,387 2,179 Fiction 5,941 6,311 Periodicals 485 35 Framed Prints Sculpture Paperbacks I 1,157 Adult Media ` 798 Juvenile Media ` 417 DVDs Videos jAudio/Visual Equipment Wireless Internet Internet Computers ILL 59 Reference 2491 66 TOTAL 11,0761 9,0081 3,195 799 214 4,790 10,723j This Year I Last Year I 31� 31 57� 50 333 497 19,624 19,651 5,581 677 3,083 2,297 18,948'i 17,423 23,7111 23,182 21,897 20,780 3,501 I I 3,381 i 8/252 5/160 9/157 1/15 1/12 4601 636 591 68 839 889 1/3 10/22 8/12 793 671 206 150 20 98 2 6 26 120 I I 3 LAST YEAR Juvenile Other 1,345 2,637 2,598 5,035 6,646 477 81 1 1 1 8401 7971 256 10,042 573 2,424 1,031 3,443 68 25 9,9231 8,311 ,GRAND TOTAL 30,807 I 28,276 Prepared by Approved by PUBLIC LIBRARY REPORT FOR: April, 2007 This Year Last Year �BRYAN SERVICES: Days Open 27 27 Meeting Room Usage I 43 37 Patrons Registered 3611 311 Total Active Patrons 19,683 19,586 Overdue Notices 4,490 2,918 Holds Filled 2,4051 2,268 # of People Visiting Library 17,1481 15,403 # of Checkouts 21,511 21,546 # of Checkins 20,035 19,899 In House Use 2,792 2,818 �CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Attendance 6/189 4/139 Teen Program/Attendance Class Visits & Tours/Attendance 3/273 4/159 Special Programs/Attendance I 10/8881 4/925 Reference Transactions 4341 475 Summer Reading Club Registered this month Summer Reading Club Total Registration/Total Completion ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Interlibrary Loan Received I 471 61 Reference Transactions 9501 872 Class Visits & Tours/Attendance 0 Technology Classes/Attendance 22/91I 6/21 (COLLECTION DEVELOPMENT: `f Adult Books 404 239 Juvenile Books 330 185 Adult Media 15 36 Juvenile Media 2 1 Videos 31 35 f Microforms 3 (CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult I Juvenile Other TCILL 1,335 I 1,226 Non -Fiction 2,215 2,241 2,5601 2,477 Fiction 5,478 5,382 5,029 5,464 Periodicals 495 50 523 106 (Framed Prints 41 (Sculpture Paperbacks 840 9951 Media 685 803 (Adult Juvenile Media 411 485 jDVDs 3,132 2,355 Videos 560 729 Audio/Visual Equipment Wireless Internet 184 Internet Computers 4,307 3,420 ILL 47 61 Reference 238 299 53 TOTAL 9,998 8,0841 9,5181 10,213 8,585 7,790 GRAND TOTAL 27,600 I 26,588 Prepared by Approved by CARNEGIE CENTER OF BRAZOS VALLEY HISTORY REPORT FOR: March 2007 SERVICES: Days Open Patrons Registered Total Active Patrons # of People Visiting Library # of Checkouts (Internet PCs plus renewals) # of Checkins REFERENCE/GENEALOGY INFORMATION: Interlibrary Loan Received Reference Transactions Visits & Tours/Attendance Special Programs/Attendance Outside Programs/Attendance 1COLLECTION DEVELOPMENT: Adult Books Juvenile Books Adult Media IMicroforms Periodicals IN HOUSE USE/CIRCULATION Internet Computers CD-rom Computers Books Rare Books History Books Files Photo Files Microfilm ILL History Lab Maps Microform Machine Use Periodical Use f CD's Not in Database New Scans Photo Collection Use Wireless Internet TOTAL In House Use THIS I LAST YEAR f YEAR 231 22 1 1 21 26 1,373 1,245 671 66 51 40 4 54 87 4/21 1/15 1/2 1/15 1 /30 11� 8 17 15 16 40 32 19 18 30 401 705 1I 32 336 63 151 18 9 4 32 64 0 4 01 18 1 20 39 114 100 33 25 6 5 3 2! 7401 1121 Prepared oy Keviewed oy Note: Due to shutdown for Horizon conversion, this report covers March 1-27 only. CARNEGIE CENTER OF BRAZOS VALLEY HISTORY THIS LAST REPORT FOR: April 2007 ' YEAR YEAR SERVICES: Days Open 191 19 Patrons Registered 2 Total Active Patrons 22 # of People Visiting Library 1,2721 1,141 # of Checkouts (Internet PCs plus renewals) 57 65 # of Checkins f 43 40 REFERENCE/GENEALOGY INFORMATION: Interlibrary Loan Received 5 Reference Transactions 59 50 Visits & Tours/Attendance 2 of 32 Special Programs/Attendance 1 of 7 Outside Programs/Attendance COLLECTION DEVELOPMENT: Adult Books 10 9 Juvenile Books i Adult Media 131 Microforms I Periodicals 431 2 IN HOUSE USE/CIRCULATION Internet Computers 31 57 CD-rom Computers 19 25 Books 446. 406 Rare Books 8 23 History Books 52 26 Files 15 15 Photo Files 12 3 Microfilm 40 57 ILL 5 History Lab Maps 6 Microform Machine Use 22 39 Periodical Use 17 42 CD's Not in Database 10I 16 New Scans 71 3 Photo Collection Use 71 7 Items preserved 54 Wireless Internet TOTAL In House Use 746 724 Items preserved Prepared by Reviewed by Note: Due to shutdown for Horizon conversion, this report covers March 1-27 only. CITY OF COLLEGE STATION PARKS AND RECREATION ADVISORY BOARD ABSENCE REQUEST FORM FOR ELECTED AND APPOINTED OFFICERS I will not be in attendance at the ©Q �% meeting of the Parks and Recreation Advisory Board for the reJon(s) specified: fame Date Reed Reason r Requests for Absence must be submitted to the Parks Staff Assistant at 764-3414 prior to the meeting date. (5/2/2007) Pam Springfield - Re: Trying to Reschedule to May 15th Page 1 From: <thefordz@verizon. net> To: Pam Springfield <Pspringfield@cstx.gov> Date: 4/30/2007 10:12 AM Subject: Re: Trying to Reschedule to May 15th I will be out of town most of that week, including the 15th. From: Pam Springfield <Pspringfield@cstx.gov> Date: 2007/04/27 Fri PM 04:23:03 CDT To: Gary Erwin <Erwin74@aol.com>, Harry Green <hadrag52@gmail.com>, Jodi Warner <jodiwarner@gmail.com>, Shawn Rhodes <shawnrhodes71@gmail.com>, Joan Perry <dba_joan@hotmail.com>, John Crompton <jrompton@tamu.edu>, Kathleen Ireland <irishmist2@verizon.net>, Jody Ford <thefordz@verizon. net>, Gary Thomas <olarmy58@yahoo.com> Subject: Trying to Reschedule to May 15th Lets try to see if we can move our regular meeting to the 15th. Please let me know how that date works for you. Pamela Springfield, Staff AssistantParks & Recreation DepartmentCity of College Station(979) 764-3414e-mail: pspringfreld@cstx.gov College Station. Heart of the Research Valley. Bulbs for Spring and Fall; Butterfly & Hummingbird Gardens; Proper Pruning Techniques; Texas Superstar Plants; Vegetable Gardens for Hot Texas Summers; Container Gardens; Home Lawn Care; Proper Pesticide and Fertilizer Usage; Drought Tolerant Summer Color; and Landscape Design with Color, Texture, and Form. Interpretive signage is provided at several parks to illustrate specific topics of interest at those locations. These include an extensive set of displays along the Wolf Pen Creek corridor that describes the flora and fauna of this ecosystem along with information about the riparian habitat of the Wolf Pen Creek drainage basin. In addition, a "Trail Ranger" program has been implemented to help maintain the trail system in this area as well as provide educational opportunities for youth groups and of park users. Other interpretive displays are located at Steeplechase Park for explaining the Earthkind Rose Demonstration Project and a description and history of each rose displayed and at Richard Carter Park for describing the history of the area and the Richard Carter family. PROPERTY LOCATIONS & DESCRIPTION: Regional Parks Lick Creek Park LOCATION: 13600 East Rock Prairie Road, off Highway 6 South and Greens Prairie Road SIZE: 515.5 Acres NATURAL HABITAT: 99% - 514 acres DATE ACQUIRED: 1987 PARK DESCRIPTION: This park was established as part of land negotiations to create a city industrial park. The site has a variety of plant and animal species indigenous to this area. The park currently offers several miles of trails and provides an excellent opportunity for hiking, cycling, bird watching, equestrian activities and nature study. In February of 1998 the City of College Station passed the Lick Creek Park Master Plan which established an improved trail system, new entrance drive, parking lot, visitor center and outdoor classroom facilities. The master plan for the park defines three distinct zones in the park: active use; passive use and conservation area. These zones define the level of use for each area. The park includes several areas that have identified populations of the Navasota Ladies Tress (Sprianthes Parksii) which is on the Federal Endangered Species listing. Veterans Memorial and Athletic Complex LOCATION: 3101 Harvey Road SIZE: 150.00 Acres NATURAL HABITAT: 19% - 28 acres DATE ACQUIRED: 1999 PARK DESCRIPTION: This site is open and fairly flat with 2 heavily wooded areas on the Southeast and western boundary. The park is planned to be developed primarily as a major regional athletic park which will be completed in several phases. It currently includes 5 softball fields, 9 lighted soccer fields, walking trails, large group pavilion, concession facility, roadways and parking areas. Twelve acres of this park has been designated as Veterans Memorial which encompasses a significant bronze sculpture and memorial plaza. The memorial was dedicated by former President George Bush on Veteran's Day 2002 in honor of all veterans of the Brazos Valley who have served in all US wars. The park also includes over 18 acres of land along the west boundary dedicated as a Corps of Engineers 404 Conservation Area which will remain as a native wetland habitat. This area includes the largest known tree in Brazos County (Seventh largest Water Oak in Texas) along with numerous plant and animal species. This park includes designated areas for wildflowers each spring. Community Parks Wolf Pen Creek Park LOCATION: 1015 Colgate Street, off Holleman and Dartmouth SIZE: 53.5 acres NATURAL HABITAT: 53% - 28.5 acres DATE ACQUIRED: 1977, 1991 PARK DESCRIPTION: Wolf Pen Creek Park and Amphitheater was developed as the first phase of the Wolf Pen Creek Corridor Master Plan. This plan was approved by the College Station City Council in 1988. The goal of the comprehensive plan was to recognize the interrelationships of drainage, erosion control and recreation along Wolf Pen Creek, as well as to create a community attraction for residents and out-of-town guests. The park offers a variety of outdoor recreation experiences for all ages including walking, disc golf, fishing, picnicking, nature study and playground activities. The Wolf Pen Creek Amphitheater offers a wide array of entertainment with outdoor concerts, plays and festivals. It may also be rented for private parties. In 2001, a family of bonze wolves found a permanent home in the park. "Wilderness Awakend", located on the Holleman Drive was designed by artist Payne Lara, who also designed the sculptures located at the College Station Police & Fire Departments. Extensive trail development, landscaping and observation decks were added in 2003. This trail system now features an extensive interpretive program along with an active "Trail Ranger" program to educate visitors regarding the natural habitat of this riparian ecosystem. This park includes designated areas for wildflowers each spring. Bee Creek Park LOCATION: 1900 Anderson, off Southwest Parkway SIZE: 26.5 Acres NATURAL HABITAT: DATE ACQUIRED: 1946 PARK DESCRIPTION: In 1973, the city designated 18 acres of the city cemetery for the creation of Bee Creek Park, the site of College Station's first swimming pool. Adamson Lagoon Pool, a 50 meter pool with a separate wading pool, is named in honor of former A&M swimming coach, Art Adamson. The park also contains four lighted tennis courts, two lighted softball fields, a pavilion, sand volleyball court, picnic units, two playgrounds, and a concession building with rest rooms. There is parking for 237 cars. A 17-acre natural area along Bee Creek is designated as the "D.A. "Andy" Anderson Arboretum". It includes several natural trail loops along with a large stand of hardwood bottomland that provides excellent birding and nature study. Some of the native trees and vegetation are distinguished with identification markers. G Central Park LOCATION: 1000 Krenek Tap Road, off Earl Rudder Freeway (Highway 6 Bypass) SIZE: 47.20 Acres NATURAL HABITAT: 12% - 5.5 acres DATE ACQUIRED: 1978 PARK DESCRIPTION: Developed in 1979 as College Station's largest park, Central Park was unique in that it offered the widest variety of recreational opportunities of any park in the city at the time. The natural setting, originally the Arnold family farm, includes a two acre pond and ten acres of dense woods. A second pond was developed in 1983. Other facilities include four lighted softball fields, concession facility, three adult soccer fields with shelter and rest rooms, two lighted tennis courts, sand volleyball court, basketball court, fishing pier, nature trails, and parking for 297 cars. The Parks and Recreation Department office is also located here, along with the East District Maintenance and Forestry Division shops. This park is the primary location for the on -going urban fishing program operated in cooperation with the Texas Parks & Wildlife Department. The trail system provides excellent opportunities for nature study as well as exercise. This park includes designated areas for wildflowers each spring. Neighborhood Parks Billie Madely Park LOCATION: Sunny Lane, Between Chimney Hill Street and S. Rosemary SIZE: 5.14 Acres NATURAL HABITAT: 100% - 5.14 acres DATE ACQUIRED: August, 1997 PARK DESCRIPTION: The land for Billie Madeley Park was donated by Edward and Billie Madeley during the summer of 1997. It is a heavily wooded site with a small creek traversing the center of it. As per Mr. Madeley's wishes, no building will be constructed on this site. Development includes nature trails, benches and small bridges. The site provides a pocket of native habitat in the center of the Bryan and College Station urban area. The park offers good opportunities for nature study. Some of the tree and vegetation have interpretive signage. Brothers Pond Park LOCATION: 3100 Rio Grande, off Deacon SIZE: 16.12 Acres NATURAL HABITAT: 60% - 9.6 acres DATE ACQUIRED: 1977, 1978 PARK DESCRIPTION: Brothers Pond Park was named for the one -acre pond located near the center of the park that was the playground of the Fitch brothers as they were growing up. The site varies in topography from a flat, open area to a rolling, wooded area traversed by an intermittent stream. Development of the site included pond and drainage improvements, nature trails, picnic units, half basketball court, playground, shelter, practice fields, and a 1/2 mile jogging trail with exercise stations. 7 Emerald Forest Park LOCATION: 8400 Appomattox, off Emerald Forest Parkway SIZE: 4.59 Acres NATURAL HABITAT: 98% - 4.5 acres DATE ACQUIRED: 1986 PARK DESCRIPTION: Emerald Forest is one of the most beautiful native plant sites in the City of College Station park system. The 4-1/2 acre site is heavily wooded and bordered on the north side by Bee Creek. The park has a playground, a lighted half basketball court, picnic tables, 1/3 mile jogging trail, and some area lighting. The design of the park was guided with the intent of preserving the native vegetation with minimal disturbance to the site. Georgie K. Fitch Park LOCATION: 1100 Balcones, between Rio Grande and Welsh SIZE: 11.3 Acres NATURAL HABITAT: 56% - 6.3 acres DATE ACQUIRED: 1977 PARK DESCRIPTION: This park's recreational features include a lighted basketball court, practice softball fields with backstops, picnic units, shelter, playground, open play areas, and nature trails. Fitch Park is dedicated to Georgie K. Fitch in honor of her total dedication to her family as a wife and mother. This park includes designated areas for wildflowers each spring. John Crompton Park LOCATION: 201 West Holleman at Jones -Butler Road SIZE: 15.26 Acres NATURAL HABITAT: 45% - 6.4 acres DATE ACQUIRED: 1982, 1992, 1997, 2005 PARK DESCRIPTION: The original two acres of John Crompton Park (Formerly Woodway Park), which were acquired in 1982 through Park Land Dedication, are semi -wooded. Two more acres, purchased in 1992 for $36,000.00, consists of flat, open land fronting on Holleman. More tracts (5.06 acres) were purchased in 1997 as Park Land Dedication and 5.83 acres were purchased in 2005 bringing the total acreage to 15.26. This park is currently undeveloped. The park will be partially developed in 2005 and the amenities will include picnic pavilion, parking, basketball court, concrete trails, lighting, picnic units, bridge, a half acre natural pond and landscaping. Lemontree Park LOCATION: 1300 Lemontree, off Anderson SIZE: 15.40 Acres NATURAL HABITAT: 62% - 9.2 acres DATE ACQUIRED: 1976, 1978 PARK DESCRIPTION: Recreational features in this park include a half basketball court, girl's lighted softball fields, 3/4 mile concrete jogging exercise trail, playground, open play area, picnic units, disc golf course, pedestrian bridge, and a 30-car parking lot. A nature trail stretches from Southwest Parkway, through the park, to the comer of Holik and Anderson Street. Longmire Park LOCATION: 2600 Longmire, between Harvey Mitchell (FM 2818) and Deacon SIZE: 4.16 Acres NATURAL HABITAT: 100% - 4.16 acres DATE ACQUIRED: 1977 PARK DESCRIPTION: This beautiful wooded park contains picnic units and natural areas. Merry Oaks Park LOCATION: 1401 Merry Oaks, off University Oaks SIZE: 4.6 Acres NATURAL HABITAT: 22% - 1 acre DATE ACQUIRED: 1972 PARK DESCRIPTION: Merry Oaks Park features an open play area, playground, nature trails, picnic units, basketball court, and 1/3 mile jogging trail. Raintree Park LOCATION: 2505 Raintree Drive, off Earl Rudder Freeway (Highway 6 Bypass) SIZE: 13 Acres NATURAL HABITAT: 23% - 3 acres DATE ACQUIRED: 1978, 2.3 Acres; 1982, 10.7 Acres PARK DESCRIPTION: Designed to compliment the surrounding neighborhood, Raintree Park provides a good example of park planning that integrates urban park facilities with a natural lowland ecosystem. This park boasts many natural amenities such as Wolf Pen Creek, sharp slopes, and 50' water oaks. Developed facilities include a playground, shelter, picnic units, and a seating area with benches. Development funding was through the 1981 bond issue. Renovations in 1992, added a volleyball court and concrete trails for walking or jogging. A new swing set & playground were installed in 2001. Richard Carter Park LOCATION: 1800 Brazoswood, off Earl Rudder Freeway (Highway 6 Bypass) SIZE: 7.14 Acres NATURAL HABITAT: 15% - 1.1 acres DATE ACQUIRED: 1983 PARK DESCRIPTION: Richard Carter Park is College Station's only historically significant park. It is the site of the Richard Carter homestead. Carter was College Station's earliest settler, arriving from Alabama in 1831. His original land grant, of one league (4,428 acres) from the Mexican government, covers most of what is College Station today. Development in the park includes an interpretive center with displays about Richard Carter, and the reconstruction of the original water well. There is also an open play area, a discovery garden area featuring decks, seating, indigenous plants, a historical marker, and a bronze sculpture by Albert Pedulla. The sculpture was installed in 1986 and symbolizes the staking of the claim by Richard Carter, which resulted in the settlement of College Station and the Brazos Valley. The development of this park was an officially sanctioned Texas Sesquicentennial Project. In 1991, the graves of Richard Carter, his wife, and family members were moved from an adjacent site to the park itself. Additional lights were added in 1998. This park includes designated areas for wildflowers each spring. Southern Oaks Park LOCATION: 4101 Alexandria Ave. SIZE: 14.47 Acres NATURAL HABITAT: 79% - 11.5 acres DATE ACQUIRED: 8.1 Acres in 1999 & 4 Acres in 2001 PARK DESCRIPTION: This heavily wooded site is located in the Shenandoah subdivision. Only 1/3 of this land is open and fairly level. The remainder of the park is a wooded natural area that supports local wildlife species and the predominant Post Oak Savanna habitat. Steeplechase Park LOCATION: North side of Westridge Drive, in the Steeplechase Subdivision SIZE: 9.0 Acres NATURAL HABITAT: 66% - 6 acres DATE ACQUIRED: 1999 PARK DESCRIPTION: This park land is the latest addition to park zone 5. This is a heavily wooded site with a tributary of Bee Creek traversing the northern portion of the park. This beautiful park was completed in 2006 and includes playground, basketball court and College Station's very first dog park. The park provides a good walking trail suitable for nature study. Woodcreek Park LOCATION: 9100 Shadowcrest Drive, off Earl Rudder Tower (Highway 6 Bypass) SIZE: 6.6 Acres NATURAL HABITAT: 76% - 5 acres DATE ACQUIRED: 1981 PARK DESCRIPTION: Woodcreek Park is a heavily wooded park with a small creek meandering through it. The design of the park retained much of the natural wooded areas, allowing nearby residents the opportunity to enjoy this beauty. The park has a playground, picnic units, a 1/3 mile jogging trail, nature trails, a lighted half basketball court, a lighted volleyball court, and two pedestrian bridges. Mini Parks Cy Miller Park LOCATION: 2615 Texas Avenue, and King Cole Drive at the Police Station SIZE: 2.5 Acres NATURAL HABITAT: 40% - 1 acre DATE ACQUIRED: 1976 PARK DESCRIPTION: The Chamber of Commerce occupied this site in 1976, and the pond was used as a picnic area and a gathering spot for people to watch the ducks and fish. When the Chamber of Commerce moved in 1984, the City of College Station used the property for the development of a new police station. In the process, over half of the pond had to be filled in for a new parking lot. In 1987, the remaining pond was renovated and an aerator added. A 1/3 mile jogging trail, shelter, and two fishing piers were also added to give this park a pleasant and enjoyable atmosphere to play and relax in. Cy Miller Park was dedicated on April 16, 1988, to Clarence Ivan Miller, the previous owner of the site. In 1998, pier improvements at the pond were paid for by Texas Parks and Wildlife Department. In 2002, the sculpture "Service With Honor" by artist Payne Lara, was installed at the Police Station nearby. Parkway Park LOCATION: 901 Munson and Woodland Parkway SIZE: 1.9 Acres NATURAL HABITAT: 55% - 2.3 acres DATE ACQUIRED: 1939 PARK DESCRIPTION: Located in a floodplain area, Parkway Park's primary use is to alleviate flooding in the surrounding neighborhood. The park contains a playground, open play area, a picnic table, and parking for six cars and a heavily wooded natural area along an intermittent stream. 10 Harvey Road WOLF PEN ' CREEK UPPER TRAILS . ............... C.ft dr li ...... ..... . . . . . . . . . . . ........ ..... . 53.54 ACRES,PARK & TRAIL AREAS 28.5 ACRES OF SHADED AREAS. KATURAL AREAS NATURAL AREAS 53% Private commercial property NATURAL AREAS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ............ ....... . . . . . . . . ............. . WOLF PEN CREEK a wklwoft on.opt. TRAILS & AMPHITHEATER 0 C> SCALE.-I'=SW canes OLF Pell CREEK AMPHnNFATER O O( C .0. TA'...,TUAS PBV ) WOLF PEN CREEK PARKS It ZCREATION DEFARTUEN� (UPPER TRAILS & PARKJF DIRECTOR Stephen Illeffichy ° -u°E�J -- 0 0 0 0 0 0 rl n ANDERSON S'IRCLrI' Lj U �a - v4J PL ;1� Rohrd arw� ._ t,•.,�,-; � � - - - �..:� NOT TO SCALE COUEOE STAMN,TExAS [PARKS & RECREATION OtREC?OR Stph- Boa by -z v NATURAL AREAS 12 ACRES,27% of PARK PBV C BEE CREEK I PARK 10 J NOT TO SCALE COLLEGE STAnoti.TExAS & RECREATION DIRECTOR Stephen Swchy NATURAL AREAS= 29 ACRES 66% OF PARKLAND ]( BEE CREEK PARK I PBV NATURAL AREAS Krenek Tap Rd. lZD 0 00 w CENTRAL PARK NATURAL AREAS M 0 0 a 40' WOOD CHAIN LINK CONCRETE WALK PARK SIGN -- 5.14 C 14E!S • e ! s 100%e!• ee ! ® NATURAL EARTH TRA*14 i •! 10' CLEARING ! s • • •• ! ELNCH .PAD ! ! ! • ! • • • ...................�:�:�:::.::';..: BRIDGE O 1 2 CAR PARKING e W/HANDICAP •• ®• • • • • ! ! • ! • BENCH W/ CONC. P NATURAL EARTH TRAIL CHAIN LINK FENCE 10' CLEARING ° NATURAL AREAS BILLIE MADELEY PARK NATURAL AREAS\. NATURAL AREAS ,a If; I( POND s NATURAL AREAS .v 9.6 ACRES TOTAL NATURAL AREAS 59.5 % BROTHERS POND PARK NATURAL AREAS PARK IDENTIFICA PICNIC �N11' BASKETBALL l.4�11ALF COURT RED DOG GRAVEL JOGGING TRAIL RINKtNG FOUNTAIN AREA LIGHT TJOGGINGTRAIL AYGROUND 11' (5 BACKST�P ! ,7 , o BASEBALL BASEBALLPRACTICE FIELD PRAC77CE FIELDVEL 1 PARK =ETE SID&N'd1,K RIO GRANDE r r Dense Vegetation t ` � o � � o � a NATURAL AREAS i �• a, EXIST G 4.5 ACRES i" WA7'ERL 1 , 98% of park area EMERALD FOREST PARK NOT TO SCALE COLLEGE SunotmEXAS ( 1 PARKS & RECREATION DEPARTI[ENT� I P B V I DIRECTOR Stephen Bwchy 1 JJJ 111 G.K.FITCH PARK NATURAL AREAS ®1 I 10 COLLEGE 8TATION,TEIUS ( ( John Crompton Park [PARKS It RECREATION DEPARTMENT) pgV'i Natural areas I� DIRECTOR ENph— Naehy ( ` lll.��: NATURAL AREAS=9.2 ACRES 62% OF PARKLAND LEMONTREE NATURAL l a 0 0 o� I ( I l I j I�I I 1 + I "r , z 0 c 0 r Q Q n a /o In 1 I I I• I I / 0 i 0 1111 City of College Station LONGM I RE PARK PARKS AND RECREATION DEPARTMENT NATURAL AREAS PM MICE 00% „00 - 1000 NRENEK TAP NO D allE 7E RATION. TEXAS 776M www.csrxcw le NATURAL AREA , i r MTWALK i i J 5 NATURAL AREA=1.4 ACRES 30% OF TOTAL PARKLAND OF 4.6 AC. jam z w w �z o � me N Y Lo w a o o A a v� z r� P4 W wg xa PLAMM 4� ® �MDW REV60ft � Scale 1" = 30' NATURAL AREA ilk i -.._.._. _.._.._.._.. - - -----.-.._..---- ADA HANDICAP RA NATURAL AREA ) ,, 6 .• _ _ IOGGINGIWA/ '•\ \ VOLLEYBALL -- WK _, '•I \ TRAIL \1 NOT TO SCALE 5 ACRES OF NATURAL AREAS= 38% OF PARKLAND TOTAL PARK ACRES = 13 COUEGE STAnON,TEXAS RAINTREE PARK O CD[PARKS & RECREATION DEPARTMENT] PB V , C NATURAL AREAS DIRECTOR Stephw Beady i w NATURAL AREA NATURAL AREAS=1.1 ACRES 15% OF PARKLAND C � 1 i\ ommmw5mmmm,=!!%m=W J Y Scale V = 30' OOO) (OO 9000O O Brazoswood st. IO 0 RAWAM MW MrAsom . NG y% d ieif, I� III�y. •:�°w, m �;P.,, I Ilii��� SE TIN ARE NATURAL AREA AREA LIGHTS BRIDGE NIT s S" NI E CONCR SID LK g� _ NATURAL AREA - " KE'RA UNLEASHED 0 0 GIPo7 FENCE STATION �� SHADE TREES AREA , xScole t" = a0' W ESTR�Di E GATE XIT 6 ENTRANCE W/ PARK SIGN URE HANDICAP SEATING AREA RAMP 6 ACRES NATURAL AREAS 66% OF PARKLAND NATURAL AREAS STEEPLECHASE PARK MA NATURA\,AREAS - 5 ACRES 75, 7% of park l and I ! 1 NATURAL AREAS - Scale 1 • = 30' WOOD CREEK PARK l \ oz n 0 PARk [NG O �-- POLICE DEPT, BLDG O a C D O cco PIER\- O ENCH POND PIER PARKING � 7 ACRE SHELTER AERATOR _ POND IS .7 ACRE TOTAL PARK IS I ER ' 2,5 ACRES BEN + POND AREA IS 28% OF PARKLAND CE CREEK- O NOT TO SCALE COLLEGE STAnON,TExAS CY MILLER PARK O O PARKS & RECREATION DEPARTMENT) PB V 11 POND AREA j DIRECTOR Stephan Beochy l ll 1 1�x �S vl 1' �Nz 1 4 y r ? V A O �44 '0 } t City of College Station PARKWAY PARK PARKS AND RECREATION DEPARTMENT NATURAL AREAS wxn MK ;M MQ To RW Presentation of a report related to the Vision of the Wolf Pen Creek Corridor Summary: This report will provide a brief background regarding the vision of the Wolf Pen Creek Corridor along with a briefing about recent projects and activities at the amphitheater, trail system and commercial developments. The Wolf Pen conceptual master plan was originally approved by Council on April 22, 1987. The original Master Plan was approved by Council on October 27, 1988. The revised Master Plan was approved on July 9, 1998 after a comprehensive public input process. A design charrette was conducted On October 20 - 21, 2000 to further refine the vision for the corridor and to generate additional ideas and community support for the project. The stated goal of the master plan is to: "develop a comprehensive plan to recognize the interrelationships of drainage, erosion, recreation, commercial development and residential as they apply to the Wolf Pen Creek Corridor from Texas Avenue to the East Bypass, as well as to create a community attraction for College Station residents and out-of-town guests". Since 1988, the corridor has become an attractive focal point for our local citizens and it now serves as the preeminent urban trail system for our community. The public and private developments form the basis of the commercial and entertainment district while the creek and greenbelt areas function as an effective drainage and recreation resources. This information is being discussed with the Wolf Pen Creek TIF Board, the Oversight Committee, the Planning & Zoning Commission and the Parks & Recreation Advisory Board prior to the City Council Workshop on May 24, 2007. Budget & Financial Summary: The Wolf Pen Creek Tax Increment Finance District was created by Ordinance Number 1791 on December 8, 1988.The TIF became effective in January, 1989 and has a 20 year life. The funds generated by the TIF can be used for public improvements such as buildings, utilities, streets, walks, parking facilities and parks. The TIF is expected to generate approximately $6 million over the 20 year period. The TIF funds are governed by the Wolf Pen Creek TIF Board which is appointed by the City of College, The College Station Independent School District and the Brazos County Commissioners Court. Exhibits to be Presented at the Board Meeting: 1. Wolf Pen Creek Master Plan - October, 1988 2. Wolf Pen Creek Revised Master Plan - July, 1998 3. Wolf Pen Creek Updated Master Plan - May, 2007 4. Wolf Pen Creek History Summary Wolf Pen Creek Amphitheater Guest/Event Summary Year # of Events Attendance 1993 18 28,760 1994 15 32,513 1995 22 21,813 1996 24 38,869 1997 21 20,218 1998 19 21,000 1999 16 21,700 2000 11 18,900 2001 6 16,700 2002 18 48,800 2003 22 53,855 2004 25 54,429 2005 28 63,861 2006 20 54,560 2007 8 through 5/1 23,760 Total Seasons Total Events Total Guests 15 273 519,738 Wolf Pen Creek Activity Summary for WPC Oversight Committee May 2007 Wolf Pen Creek Trails Volunteer Program: 790+ volunteer hours thus far in 2007 Mays Business School, The Wildlife Society, One Army, Conservation Biology Assn, Texas Master Naturalists, and Boy and Girl Scouts. Volunteer Projects: Creek and bank clean up, interpretive sign installation, flower bed maintenance, log jam clearing, tree re -plant, habitat evaluation, disc golf course installation and more. Park Enhancement: Creek bank stabilization, disc golf course installation, installation of interpretive signage, gabion installation/repair Activities: Project Mays, Walk Across Texas, Fitness Boot Camp, Puppy Kindergarten, Taekwondo classes, See Spot Run 3K and 5K, March of Dimes Walk America Wolf Pen Creek Amphitheater Construction of WPC Operations Center and Hospitality Center WPC Amphitheater hosted 23,760 people at events this season in less than a month (between March 31 and April 29)! Events: March 31 Brothers Under Christ Island Party April 14 Budweiser DuckJam in Aggieland —ticketed event April 15 Disc Golf Course Installation April 19 Starlight Sponsor Party April 20 One Party -ticketed event April 21 See Spot Run 3K and 5K April 21 Starlight Music Series -Hotel California -Free April 28 Starlight Music Series-BV Symphony Orchestra April 29 Dia Del Nino May 5 March of Dimes Walk America May 12, 19, 26 Starlight Music Series June 2, 9, 23 Starlight Music Series This is the beginning of our 151h season. As of May 1, 2007, Wolf Pen Creek Amphitheater has hosted over a half million guests at 273 events! MEMORANDUM TO: Glenn Brown, City Manger FROM: Steve Beachy, Director of Parks and Recreation DATE: May 4, 2008 SUBJECT: Fiscal Year 2008 Base Budget Request Attached is the proposed base budget request for the Parks and Recreation Department for Fiscal Year 2008. This reauest includes the 3% reduction as directed during the Budget process. These reductions have been made with the continued operation and maintenance of the park system as the highest priority. These decisions were made with the overall benefit of the citizens in mind and with the knowledge that the Department is currently struggling to maintain existing service levels while the community continues to grow. The priorities for services were determined by the Parks & Recreation Management Staff with advice from the Parks & Recreation Advisory Board. The priority of program support is provided in Attachment 1. A summary of the services that are proposed for reduction or elimination is provided on Attachment 2. I want to thank the Parks & Recreation management staff for their sincere and professional approach to this difficult process. To achieve the target budget and to enhance the maintenance and operations of the park system, several significant programs have been reduced in scope or eliminated entirely. Programs that tvvically generate a significant amount of off -setting revenue were not included as this would be counterproductive to achieve a "net" savings. All of these proposed reductions will have a negative effect on citizen services and some will be highly unpopular to implement. A significant public information campaign will be required to adequately justify the reason for these reductions. Included in this document is the FY 08 Target Budget summary as Attachment 3. This information illustrates the Base Budget for each cost center along with reduction amounts in each area. A current organizational chart for the Department is included as Attachment 4. The Department is proposing an overall base budget of $8.127.540, which is within the "target" amount provided by the Office of Budget and Strategic Planning. See Attachment 3 — FY 2008 Target Budget. This proposed budget includes $265,479 in specific program reductions to achieve a net 3% overall Deoartment savings if implemented. The following is a summary of the proposed base budget: DIVISION 80 — ADMINISTRATION: $717,375 — Significant changes from Fiscal Year 2007 include the following items: 641 — Administration ($717,375): Significant changes from Fiscal Year 2007 include the following items: Eliminate the printing of the annual Parks & Recreation Department Calendar for a savings of approximately $6,900 from this cost center. An additional $1,500 will be saved in the Recreation Division as well. Also, discontinuing the printing of multiple color copies for items such as the Recreation, Park, and Open Space Master Plan, miscellaneous invitations for city functions, special events, printing of studies, pamphlets or brochures would provide additional savings. This amount varies greatly from year-to-year. This change will significantly reduce the Department's overall marketing program. Eliminate the Greenway Program Manager position which has been vacant for two years for a savings of approximately $66,643 in salaries and benefits. This reduction will delay the implementation of the Greenway program. Some of these duties may be shifted to other staff members. However, the acquisition of new greenways, planning coordination and the update of the Greenway Master Plan will be delayed due to ongoing work commitments and conflicting priorities. DIVISION 81 — RECREATION PROGRAMS: $1,772,629. Significant changes from Fiscal Year 2007 include the following items: Eliminate Christmas in the Park, reducing cost center 5381-646 by $9,686, and cost center 5381-650 by $40,080. This will eliminate all activities as well as installing lights and decorations in Central Park. The Department will lose $5,000 in private sponsorship. This highly popular community event attracts an estimated 140,000 visitors annually based on vehicle and passenger counts. However, the elimination of this program will also allow thousands of hours of staff time to be re -directed to the operation and maintenance of the park system in addition to the direct cost savings stated above. 640 — Hotel/Motel Athletics ($159,824): Reduce this Cost Center by $3,257 through the elimination of the Men's Fast Pitch State Softball Tournament. This tournament normally attracts 15-20 teams. The City receives no direct revenue from this event; however, the economic impact is estimated to be approximately $150,000 to the local economy and 168 room nights in local hotels. 641 — Administration ($527,950): Reduce by $1,500 through the elimination of the Parks Calendar. No direct economic impact but the Department has traditionally distributed over 10,000 of these to the public. This will significant reduce the overall marketing program for the Department. 643 — Athletics ($526,856): There are no significant changes from Fiscal Year 2007 in the base budget request. The major costs for these programs are offset by user fees. Reductions in service levels would not provide a significant net gain in the budget. 644 — Concessions ($153,670): The City is investing substantial funds in new concession facilities at Veterans Park and Wolf Pen Creek Amphitheater. These two facilities will be good locations for concession operations due to the expected concentration of customers. The first year of operation will show a slight overall deficit due to first year equipment purchases and the delay in start up of operations. However, subsequent years will reflect positive cash flows with revenues exceeding expenses. FY 2008 Budget Transmittal Letter- Parks & Recreation Department Page 2 of 5 646 — Programs ($139,597): This will eliminate all Christmas in the Park activities as well as installing lights and decorations in Central Park, The Department will lose $5,000 in private sponsorship. This highly popular community event attracts an estimated 140,000 visitors annually based on vehicle and passenger counts. However, the elimination of this program will also allow thousands of hours of staff time to be re -directed to the operation and maintenance of the park system in addition to the direct cost savings stated above. 647 — Senior Programs ($58,897): There are no significant changes from Fiscal Year 2007 in the base budget request. 650 — HIM Programs ($205,835): Reduce this cost center by $14,000 though elimination of funding for Northgate Music Festival. There is no direct revenue to the Department as a result of this festival and the economic impact of the event is unknown. Also, the Parks & Recreation Department has little involvement in this event. Reduce $4,600 through the elimination financial support of the Brazos Valley Symphony Orchestra Concert. An additional $11,000 is funded through College Station Utilities for a total cost of $15.600. This concert typically averages 1,500 guests and is one of the lowest attendance counts for the annual concert series. The BVSO could continue the concert with outside sponsorship or by returning to a ticketed event. Eliminate Christmas in the Park, reducing the budget by $40,080. This will eliminate all Christmas in the Park activities as well as installing lights and decorations in Central Park. The Department will lose $5,000 in private sponsorship. This highly popular community event attracts an estimated 140,000 visitors annually based on vehicle and passenger counts. However, the elimination of this program will also allow thousands of hours of staff time to be re -directed to the operation and maintenance of the park system in addition to the direct cost savings stated above. DIVISION 82 ~ SPECIAL. FACILITIES: $2,067,487 003-5382-645 (Xtra Education Enterprise Fund): ($95,622 not included in the base budget calculations): There are no significant changes from Fiscal Year 2007 in the base budget request. 645 — Instruction ($262,304): Eliminate the Certification Fee of $4,993 paid to the American Red Cross for the Learn to Swim Program. A charge for each participant is assessed to this program by the American Red Cross. City staff trains all instructors, fills out all certificates and teaches at a higher standard than the ARC requires. Services to the end user will not suffer and participants will receive the same level of instruction. A City of College Station certificate will be issued in place of the Red Cross certificate. 650 — H/M Programs ($8,260): Eliminate $12,410 in funding provided to host the "Texas Public Pool Council" for FY 2008 only. This reduction will not have an adverse effect for 2008. This conference is estimated by the Chamber of Commerce to produce an economic impact from the professionals who attend of approximately $75,000. During 2008 the conference will be hosted by the City of Waco, but is scheduled to return to College Station in January, 2009. 651 — Administration ($93,008): There are no significant changes from Fiscal Year 2007 in the base budget request. 652 — Aquatics ($816,835): Discontinue the "Pool Trout Fish -out" program for a savings of approximately $2,000. This event, in its 25`" year, sees approximately 900 participants. In FY 2007 $2,649 in revenue was collected from this event. The $2,000 in savings will come from salaries. FY 2008 Budget Transmittal Letter- Parks & Recreation Department Page 3 of 5 Reduce the number of pool hours during the winter months (October — April) in all three outdoor pools. This reduction will affect approximately 700 general public swimmers and will limit the opportunity for the organized, competitive swim clubs to have outdoor water space to practice in. The natural gas cost to heat Hallaran Pool this last fall (October — December 2006) was $10,000. The savings from salaries and utilities will be approximately $13,000. 653 — H/M Conference Center ($307,701): Eliminate the funding for the replacement of chairs and tables. These funds are used to repair and replace tables and chairs, which, on average, have a three-year and five-year lifespan, respectively. Reduce the hours that the Center is open for rentals in December and January. By closing the Center to rentals during this slow period (the end of December and the first week in January), staffing can be reduced by $3,000. Major maintenance and repairs can be scheduled during the time when the center is closed. 654 — Lincoln Recreation Center ($377,264): Eliminating the two rental storage units holding equipment for emergency sheltering operations would save $2,110 per year. These items (bedding, linens, footlockers, etc.) could be store in another city -owned storage facility. Eliminate pick-up of elementary school children after school, for transport to Lincoln Center. On average, approximately 75% of the after -school children arrive at the Center on city -owned buses. If this service is eliminated, one bus can be removed from inventory and approximately $10,300 would be realized in savings from salaries for two drivers, O&M, fleet replacement, radio, and fuel costs. 655 — Youth Services ($202,115): Eliminate the end of summer field trip to Schlitterbahn. The cost to rent the buses and salaries for staff required to chaperone will provide approximately $3,000 in savings. 62-20-668 — Larry J. Ringer Library ($940,279): Reduce book replacement funding by approximately $25,000. The City contracts with Bryan to run and operate the College Station Ringer Library. Payments to Bryan include costs for staff ($817,811) and book replacement money ($40,000). College Station pays for all fixed costs to the building and the vehicle. Another $40,000 in book replacement funding is paid to Bryan for replacement of Bryan Library materials. U k7i k1l 11101-IltmV.1:Nall ' RN N to� I 651 — Administration ($563,576): Reducing the Replacement Account by $15,000 would have the least effect on the daily and routine operations of the Parks Operations Division. This would result in delaying the replacement of broken or worn out equipment and facilities in the parks. It may also mean that some old and worn out equipment is removed and not replaced. 656 — East District Operations ($775,095): Eliminating the Men's Fast Pitch State Softball Tournament, which is supported by Parks Operations East District, will provide a savings of approximately $1,340 in overtime. This tournament normally attracts 15-20 teams. The City receives no direct revenue from this event; however, the economic impact is estimated to be approximately $150,000 to the local economy and 168 room nights in local hotels. 657 — South District Operations ($555,309): There are no significant changes from Fiscal Year 2007 in the base budget request. 658 — West District Operations ($576,431): Eliminating the Men's Fast Pitch State Softball Tournament, which is supported by Parks Operations West District, will provide a savings of approximately $660 in overtime. This tournament normally attracts 15-20 teams. The City receives no FY 2008 Budget Transmittal Letter- Parks & Recreation Department Page 4 of 5 direct revenue from this event; however, the economic impact is estimated to be approximately $150,000 to the local economy and 168 room nights in local hotels. DIVISION 84 — FORESTRY: $1,099,638 649 — Cemetery ($157,444): There are no significant changes from Fiscal Year 2007 in the base budget request. However, FY 2008 will see significant increases due to the develoament of a new cemeterv. 659 — Forestry ($942,194): Elimination of the Christmas in the Park Program will save approximately $3,000 in overtime funds and will allow 4,000 man hours to be redirected back to the main functions of this cost center. The 4,000 hour estimate is a combination of regular and overtime hours, and is expended throughout the year, not just October through December. The proposed reduction is for overtime funds only, as maintenance requirements for the main job functions have not decreased. Reduce funds in Contract Labor by $16,000. There is currently an excess in this line item that funds annual landscape maintenance for thirty sites. These funds, which have come about through occasional budget increases and with competitive bidding, has allowed for repairs and replacement of the landscape and irrigation items for the contracted sites, and allows for the inclusion of new sites as they come on- line. Removal of these funds will decrease the ability to address the repair and replacement needs for the contracted sites. In addition, the ability to add sites to the contract will be removed and funding for new sites will need to be added at the time that they come on-line. Attachments: 1. Parks & Recreation Department FY2008 Parks Advisory Board Program Priority Ranking 2. Parks & Recreation Department FY2008 Proposed Budget Reduction Summary 3. Parks & Recreation Department FY2008 Proposed Target Budget 4. Parks & Recreation Department FY2008 Organizational Chart pas cc: Glenn Brown, City Manager Kathy Merrill, Assistant City Manager Jeff Kersten, Director of Finance and Strategic Planning PARD Management FY 2008 Budget Transmittal Letter- Parks & Recreation Department Page 5 of FY 2008 BUDGET REDUCTION Parks & Recreation Advisory Board Existing Programs & Activities Priority Ranking L YcyIuvI I wvu r 431 f� alwI 10 W_ Community Park Maintenance 2 p New Parks - Planning & Development W Lincoln Center Programs & Operation =a Youth Athletic Proprams F- Swimming Pool Programs & Operation Z Kids Klub Program OSenior Programs 0. Teen Center Programs & Operation Cemetery Operations Urban Forestry and Beautification Programs Greenways Program Starlight Music Series LParks Calendar, Web Site, and other Publications Xtra Education and Instruction Programs Athletic Tournaments W Adult Athletic Programs Christmas in the Park 0 Natatorium Operations and Programs Conference Center Operation 1 2 2 3 3 2 2 I 1 2 13 3 12 1 14 3 12 4 1 4 2 1 3 3 13 4 I 1 2 4 3 4 2 4 4 3 4 4 Ratings Key 2 1 1 2 2 2 1 2 3 2 2 3 3 1 3 2 1 1 3 4 1 3 2 3 2 4 3 3 2 4 3 3 4 2 3 4 4 3 3 3 4 3 3 3 3 2 4 3 3 3 4 4 14 4 3 1 0 1 2 2 2 0 2 1 1 3 0 2 1 2 3 0 2 2, 2 4 I 0 12 12 3 13 0 4 13 2 12 0 14 1 1 2 0 2 4 4 1 0 1 3 3 1 0 1 4 2 3 0 3 3 1 2 0 4 3 2 4 I 0 3 2 2 2 0 3 4 3 4 I 0 3 2 2 4 0 4 4 2 3 0 4 4 2 4 0 3 3 1 - Highest priority; should not be reduced in scope; additional resources needed 2 - Important; program should be continued at current levels 3 - Medium; program should be continued but can be reduced in scope 4 - Lowest priority; should be the first to be eliminated or reduced in scope 11 12 14 18 18 19 22 22 22 22 23 24 25 25 26 27 28 29 30 32 53-81 53-82 ATTACHMENT 2 Parks and Recreation Department FY2008 Proposed Budget Reduction Summary 640 Eliminate Men's Fast Pitch State Softball Tournament 646 Eliminate Christmas in the Park Program 1 650 Eliminate Christmas in the Park Program 650 I Eliminate Annual PARD Calendar (Division 81's Contribution) 650 Eliminate Funding for Northgate Music Festival 650 Reduce Starlight Music Series by one concert — Brazos Valley Symphony Orchestra 645 I Eliminate Certification Fee to American Red Cross for Learn to Swim Program 650 I Eliminate Funding for the Texas Public Pool Council Annual Conference in 2008 652 I Eliminate the Annual "Pool Trout Fish -out" 1 652 Reduce Pool Hours October through April at all Pools (Savings in Salaries & O&M) 653 Eliminate Chair and Table Replacement Funds for 2008 Close the Conference Center to Rentals at the end of December and first week in 653 January (Savings in Salaries) 654 Eliminate Rental of Two Storage Units (Equipment stored for shelter operations) 654 Eliminate after school pick-up of elementary school children for transport to Lincoln Center (will allow for elimination of one bus, drivers, fuel, O&M, etc) 655 I Eliminate End -of -summer Field Trip to Schiltterbahn (Savings on bus rental and staff) 61-20 668 Reduce Book Replacement Funding to Ringer Library 651 Reduce Replacement Account 53-83 ` 656 Eliminate Men's Fast Pitch State Softball Tournament (Savings in Overtime) 658 Eliminate Men's Fast Pitch State Softball Tournament (Savings in Overtime) 659 Eliminate Christmas in the Park Program (Savings in Overtime) 53-84 1659 Reduction of Annual Landscape Maintenance Contract Labor $3,257 $9,686 $40, 080 $1,500 $14,000 $4,600 $4,993 $12,410 $2,000 $13,000 , $7,000' $3,000 $2,110 $10,300 $3,000 ` $25,000 $15, 000 , $1,340 $ 660 ` $3,000 $16,000 ATTACHMENT 3 PARKS AND RECREATION DEPARTMENT FY 08 Target Budget under/over BASE BUDGET PROPOSED Hotel/Motel General Total PARD Admin Administration 5380-641 $790,918 $717,375 ($73,543) ($73,543) Recreation HIM Athletics 5381-640 HIM $163,081 $159,824 ($3,257) Administration 5381-641 $528,190 $527,950 ($240) Athletics 5381-643 $528,356 $526,856 ($1,500) Concessions 5381-644 $149,910 $153,670 $3,760 Programs 5381-646 $149,304 $139,597 ($9,707) Senior 5381-647 $61,017 $58,897 ($2,120) HIM Programs 5381-650 HIM $265,894 $205,835 ($60,059) $1,845,752 $1,772,629 ($63,316) ($9,807) ($73,123) Special Facilities Instruction 5382-645 $267,297 $262,304 ($4,993) HIM Programs 5382-650 HIM $20,670 $8,260 ($12,410) Administration 5382-651 $93,008 $93,008 $0 Aquatics 5382-652 $831,835 $816,835 ($15,000) Conference 5382-653 $317,701 $307,701 ($10,000) Lincoln 5382-654 $389,674 $377,264 ($12,410) Youth 5382-655 $205,115 $202,115 ($3,000) $2,125,300 $2,067,487 ($12,410) ($45,403) ($57,813) Parks Operations Administration 5383-651 $578,576 $563,576 ($15,000) East 5383-656 $776,435 $775,095 ($1,340) South 5383-657 $555,309 $555,309 $0 West 5383-658 $577,091 $576,431 ($660) $2,487,411 $2,470,411 ($17,000) ($17,000) Forestry Cemetery 5384-649 $157,444 $157,444 $0 Forestry 5384-659 $961,194 $942,194 ($19,000) $1,118,638 $1,099,638 $0 ($19,000) ($19,000) Total $8,368,019 $8,127,540 ($75,726) ($164,753) ($240,479) IXtra Education 003-5382-645 $95,622 $95,622 $01 'Library Services 001-6120-668 $965,279 $940,279 ($25,000)1 Forestry Administration 14% 9% a' Recreation ,� vd 22% Parks Operations 30% Spec Facilities 25% ATTACHMENT 3 - PARD Target.xls Page 1 ATTACHMENT 4 Parks & Recreation Department I Director Fiscal Year 2007 Organizational Chart Updated May 1. 2007 1 Assistant Director -I — r- - 80 r Div.- - -I- --- -- - r Div. 82 r Div. 84 r Div. 83 r Div. 81 r to Employees r— ' _ _ ' 122 Employ= r— 14 Employees ' r— 32 Employees r r— 8 Employees ' r J i —r— —r— —,-- l Stall I Sr. Park Planner I / ` , (yIeenway$ ( Recreation Superintendent �....... Forestry & Urban Landscape Parks Operations I ( Recreation Superintendent Assistant Planner Graphics I I C�tdinator Specialist • • • • • • 1 • • • • Manager Superintendent Secretary Park LarryJ L• I I I I I I I Planner •R• ary •ger • Public Library • • • • Recreation Recreation Recreation Recreation I Recreation 1 I I I I Supervisor I Supervisor Supervisor I Supervisor I Supervisor Secretary Rec. Supt. l Rea Supt. Rec. Supt. Rec. Supt I I ( Rec. Supt. I After school neae«c Athletic coocetsions Special &eocs f Youth Srvs I I Instruction I I Conf. Cntr. L lnc Cntr I Pools I Events Leagucs II Secretary I Asst Rec. I Asst. Rec. Asst. Rec. ASSLPopls Assistant Senior Supervisor I f Supervisor 11 Supervisor Sui7CfVt80T Recreation Services 111 , Supervisor Coordinator Secretary I Asst. Rec. Athletic PT ` f Supervisor I I Leagues Forestry I Cemetery I Supervisor I Sexton East District I I South District I l West District I II I Supervisor I Supervisor Supervisor 1 Forestry Crew Lead er Horticulture Cre w Leader I Cemetery Cemetery I Parks Crew I Parks Crew I I Parks Crew I I Parks Crew I I Parks Crew I I Parks Crew I Parks Crew Grounds Grounds i Leader 1 Leader Leader Leader ` Leader Leader Leader Worker Worker Irrigation Irrigation Specialist Specialist' ` Equipment I I Equipment Equipment I Equipment Equipment Equipment Operator II Operator Operator I I I Operator I Operator I Operator Forest/Hort i Forest/Hon I I Equipment I I Equipment I Grounds Grounds Grounds Grounds 1 Worker I Worker - • • O rator Operator Operator P Worker I I I Worker I Worker I I Worker I Position Number ` Forest/FIort I I Forest Hort Full Time 78 Grounds I Grounds I Grounds Grounds Grounds Grounds Worker Worker Part Time 1 Worker II Worker Worker I I I Worker I Worker I I Worker I l Total Forest/Hort Position Filled I Grounds I Grounds ` Grounds I Grounds I Grounds Worker Vacant Worker Worker I Worker I Worker Worker Worker (As ilium I) COLLEGE STATION PARKS & RECREATION ADVISORY BOARD 2007 GOALS & OBJECTIVES These goals and objectives are established in support of the City Council strategic issues and strategic plan. Board priorities are indicated in parenthesis. STRATEGIC ISSUE #1: SUSTAINABLE GROWTH, DEVELOPMENT AND QUALITY OF LIFE IN COLLEGE STATION A. UPDATE THE COLLEGE STATION COMPREHENSIVE PLAN (Council priority A+) ■ Complete the Parkland Dedication Ordinance Revision (1) In progress 0 Prioritize parkland dedication funds expenditures (1) March 6, 2007 meeting ❑ Develop proposal for acquiring neighborhood park land in advance of development ■ Complete the update of the Recreation, Park and Open Space Master Plan B. DEVELOP A 3 YEAR ANNEXATION PLAN (Council priority B) ❑ Incorporate potential park sites at the time of annexation (3) C1 Become proactive by acquiring park land in advance of development & reimburse by dedication funds (advanced funding) (3) STRATEGIC ISSUE #3: ECONOMIC DEVELOPMENT AND FISCAL VITALITITY A. INITIATE A MARKET STUDY FOR POTENTIAL NEW TOURISM VENUES ❑ Explore the feasibility of a minor league baseball facility ❑ Explore the feasibility of a water park (2, 3) B. CONTINUE TO PROMOTE PRIVATE SECTOR DEVELOPMENT IN WOLF PEN CREEK TIF ■ Design and implement Wolf Pen Creek water feature (3) Q Implement Wolf Pen Creek corridor programs and operations STRATEGIC ISSUE #5: QUALITY OF LIFE A. DEVELOP FUNDING, SUPPORT & RESOURCES FOR REGIONAL PARK (1, 2) 0 Letter of support delivered to Senator Ogden (Nov 20, 2006) Q Resolution of support for Texas Recreation & Park Account approved by Council (Dec 14, 2006) B. OVERSEE THE COMPLETION OF PARKLAND DEDICATION PROJECTS (1) Cl Begin acquisition and planning for a Northgate Park (ZONE 1) (1, 3) ❑ Complete construction of University Park (ZONE 2) ON HOLD ■ Complete construction of Crompton Park, Phase II (ZONE 7) (2) ❑ Complete construction of Edelweiss Gartens Park (ZONE 10) ON HOLD ■ Complete drainage and shade improvements at Pebble Creek Park (ZONE 11) (2) C. OVERSEE A COMPREHENSIVE CAPITAL IMPROVEMENT PROGRAM FOR PARKS ❑ Make progress on planned neighborhood parks (1) ■ Complete Oaks Park design and renovation w/Community Development Funds (ZONE 2) (2) 0 Improve Lick Creek Park signage (2) 0 Complete design for a new Forestry Shop (3) ❑ Support neighborhood park development and improvements (2) ❑ New Parks Planning (3) * Complete the Cemetery Master Plan (1) (Council Priority A+) Approved by Council February 1, 2007 * Complete the conceptual plan for a proposed senior citizen facility. (Council PriorityA+) Approved by Council January 2007 ■ Complete improvements at Veterans Park and Athletic Complex (3) ■ Determine need for additional facilities (skate parks, improved dog parks, new sports facilities) (3) ❑ Develop implementation plan to address the findings of the 2005 Needs Assessment Report (2) 121 Develop recommendations for a new five year capital improvement program D. TRANSFER GREENWAYS PROGRAM FROM PUBLIC WORKS TO PARKS & REC 0 Implement the transfer of the greenways program to PARD (1, 2) ■ Fast track hiring of Greenways Coordinator and update the position responsibilities (2) ON HOLD 0 Establish the budget for the greenways program within the Parks & Recreation Department ❑ Update Greenways Master Plan (2) ~ ON HOLD E. TRANSFER RESPONSIBILITY FOR LIBRARY SERVICES TO PARKS AND REC Q Complete the transfer of Library responsibilities to PARD (2) ■ Assist with the development of a long range plan for library services F. OVERSEE BEAUTIFICATION PROJECTS AND PROGRAMS Q Earthkind Rose Demonstration Project at Steeplechase Park (ZONE 5) ❑ Additional landscape improvements at Veterans Park and Athletic Complex (ZONE 2) ❑ Ask College Station Utilities to determine their interest for potential "Greening the City" (1) ❑ Seek support to implement the Urban Forest Management Plan (3) STRATEGIC ISSUE #6: COMMUNICATIONS WITH CITIZENS A. DEVELOP AN EFFECTIVE INFORMATION SYSTEM ■ Develop an aggressive internal and external communications plan (Council priority A) (1) ■ Apply for NRPA Departmental Accreditation (2) B. IMPROVE DAILY COMMUNICATIONS WITH CITIZENS ■ Complete the implementation of RecWare on-line registration (1) Installation component scheduled for week of March 5th ■ Implement the Park PALS program for all neighborhood parks (2) 0 Conduct three neighborhood park 'open house" events in Spring, 2007 Gabbard Park Block Party - April 4, 2007 at 5:00 p.m. Steeplechase Park Open House - April 11, 5:30 p.m. Oaks Park Open House - April 18, 2007 ❑ Conduct three neighborhood park 'open House" events in Fall, 2007 — ON HOLD ❑ Host the annual International Scholars Picnic at Veterans Park American Pavilion October 4, 2007 Revised May 8, 2007 Approved by Board January 9, 2007 FOOTNOTES ❑ Not Complete (1) -- Board Priority I d Complete (2) --- Board Priority 2 ■ Work In Progress (3) --- Board Priority 3 !1I �r CITY OF COL,L,EGE STATION Parks & Recreation Department Goals & Objectives FY2007 (Not Prioritized) ■ Implementation of City Council Strategic Issues • Cooperative Efforts • Implementation of the CIP Program • Leisure Programs ■ Special Projects ■ Continuation of Staff Development ImDlementation of Citv Council Strateak Issues 7 Develop Alternative Revenue Sources ,.► A+ Proposal submitted on November 1, 2006; Concession proposal approved. F✓ Develop Cemetery Master Plan N A+ Design contract signed; site tour completed; visioning process November 2006; preliminary plan complete and presentation to Council on March 1, 2007 Cemetery Phase I Plan N A+ Design contract approved April 2007 Complete and bid Cemetery Phase I construction documents N A+ Cemetery Marketing and Licensing N A+ Request for Proposals scope of work developed Cemetery Rules and Regulations created N A+ Begin Cemetery Option Sales N A+ On Hold Establish Cemetery Space Prices N A+ Parks Portion of the Comprehensive Plan (Parks Master Plan Updated) N A Executive Summary through Section III reviewed and updated December 2006; Meeting with consultant on February 22, 2007 to discuss Park Land Dedication issues F71 Senior Committee report to Council on Conceptual Design on January 11, 2007 N A Succession Planning N C Four superintendents attended; HR provided list of retirement eligible employees Director Position Replacement Process N C Advance notice given to Management in December 2006 CO©Derative Efforts F; Support Brazos Valley Senior Games Games held the weekend of April 19th - 22"d 2007. 3 Continue to support Grimes County Regional Park efforts Project on hold pending appraisal from TMPA; letter of support sent to Senator Steve Ogden November 2006; Updated: May 9, 2007 Page 1 of 5 Complete the update of the CSISD Joint Use Agreement Final draft prepared and reviewed by Legal. Currently in review by CSISD. Q✓ Complete improvements at Pebble Creek Park Shade covers complete December 2006; ILA for drainage approved Jan 2007; project bid awarded by CSISD. Q✓ CSISD collaborative efforts on future CIP projects Meeting held November 8, 2006. Q✓ Continue implementation of Veterans Memorial master plan Trails grant request prepared for memorial pathway and submitted to TPWD May 2006; Trail grant approved. ❑✓ Implement Park PALS (Park Advocacy, Leadership, Service) Program F; Complete the transfer of Library responsibilities to PARD Assigned to David Gerling; transfer complete. Preparation for Kid's Klub 201h Anniversary Celebration of Lights on After School October 2007 ❑✓ Assist Bryan ISD Swim Team operation Host Annual International Scholars Picnic at Veterans Park American Pavilion Scheduled for Thursday, October 4, 2007. Host Special Olympics Events Scheduled for October 2007. Implementation of the CIP Proaram FY 2007 CIP Projects Ongoing. Monthly report given to Board. FY 2007 list distributed. FY 2007 Park Land Dedication Projects Ongoing. Monthly report given to Board. Design Wolf Pen Creek water feature Oversight Committee meeting quarterly; design is pending developer action. F71 Design new Forestry Shop Design complete F; Bid out new Forestry Shop Out to bid; bid opening May 3rd ❑ Begin operations at new Forestry Shop Reallocate and redesign Central Park Maintenance Shop On Hold Engineering and design of Adamson Pool Bathhouse Design contract with Arkitex Studio in place; design is in progress Q✓ Determine operation costs for proposed new parks Edelweiss Gartens N On Hold Nantucket Cove N In Design Woodland Hills N Public Hearings held March 7th and April loth University Parks N On Hold Cost estimates prepared November 2006 and submitted Updated: May 9, 2007 Page 2 of 5 Determine when proposed new parks should be built Edelweiss Gartens N On Hold Nantucket Cove N In Design Woodland Hills N Public Hearings held March 7th, April 10th, May 151h Concept presented University Parks N On Hold Completion of Crompton Park Phase II Construction underway on trail extensions; Phase II in design Complete Oaks Park Renovation In design Leisure Programs Determine priority of service for provision of leisure programs. [✓ 25th Anniversary of Public Pool Trout Fish Out at Adamson Lagoon Held February 9-11, 2007 Get web -based information database for teens up and running Fall 2007 Reinstate the Teen Advisory Board ecial Proiects S Continued implementation of Park Maintenance Standards Ongoing N First quarter report to Board February 2007; 2"d quarter to Board April 23rd; Park Land Dedication Ordinance Revision Joint meeting with Planning & Zoning held February 9, 2007; On hold pending Comprehensive Plan F; Investigation of UV systems for city pools. Determine role of PARD in public health issues Planning Health Fair; Life Trail Exercise Equipment installed Implement RecWare on-line registration In progress - working with CS MIS and Active Community Solutions. Expected to be functional by Fall 2007. Update library book check-out system at the Larry Ringer Library. In progress F Host 25th Annual Texas Public Pool Council Held the week of January 8, 2007. �✓ Implement Junior Trail Ranger Program at Wolf Pen Creek. Implement the operation of new facilities at Wolf Pen Creek Amphitheater. M✓ Implement the Wolf Pen Creek Trail Interpretive Program Signage has been installed Implement the operation of new facilities at Veterans Park and Athletic Complex Updated: May 9, 2007 Page 3 of 5 Implement the operation of new facilities at WA Tarrow Splash Park Host ASA tournaments June 2007 14U State; Girl's Fast Pitch State - July 2007; 18U National �✓ Review and finalize Concessions Operations proposal Proposal approved February 2007; Concessions Supervisor position filled. [71 Implement the transfer of the Greenways Program to PARD The position has been posted. Continuation of Staff Development Q Attend Supervisory Academy N September - November 2007 Amanda Putz, Scott Deffendoll, Melvin Lange graduated. F✓ Attend 2007 Management Academy N February 19 - 23, 2007 ❑✓ Attend 2007 Emergency Management Academy N February 7 - March 28, 2007 Melvin Lange, Bruce Ray and Cameron Park graduated. ❑✓ Attend Arbor Master Training 2007 (Irving, TX December 8 & 9, 2006) Curtis Schoessow, Daniel Tice, Bryce Bloodworth r✓ Attend the 2006, 13t" Annual Southeast Texas Grounds Maintenance Conference Thirteen Parks Operations and Forestry division members attended the conference on October 26, 2006 Coordinate prepare for and attend 2007 TRAPS Regional Workshop Attend 2006/2007 Texas Turfgrass Conference First conference in December 11-13, 2006 - Scott Hooks Second during summer 2007 - Attend 2007 Trends in Recreational Facilities Conference Attend the 2007 College Station Leadership Institute N May 15th -171n Peter Lamont �✓ Attend Community of Respect training Peter Lamont, Grace Vrooman, Charles Harris Investigate feasibility of NRPA Departmental Accreditation Assigned to Geri Marsh. Application submitted by May 18, 2007; Site visit by CAPRA week of June 2007 ❑✓ Attend 2006 NRPA Annual Congress Steve Beachy and Ric Ploeger in October 2006. �✓ Attend Licensed Irrigator continuing education class in January 12-13, 2007 Pete Vanecek, Ross Albrecht Attend Landscape Architect's Conference in April 2007 Pete Vanecek & David Wood �✓ Attend the National After School Conference for Elementary and Middle Schools Lance Jackson and Jana Church attended. �✓ Attend the 2006 Texas Trails Conference in Grapevine, Texas Scott Hooks and Sheila Walker attended November 2-4, 2006 5X Participate in the State Hurricane Exercise April 30 - May 5, 2007 Departmental Budget due at same time and preparing for NRPA Capra Site Visit Updated: May 9, 2007 Page 4 of 5 ❑✓ Attend the Texas Recreation and Park Society Conference N February 2007 Steve Beachy, Geri Marsh, Peter Lamont �l Item Complete Pending/On Hold X Item will not be done Updated: May 9, 2007 Page 5 of 5 PARKS AND RECREATION DEPARTMENT CAPITAL IMPROVEMENT & PARK LAND DEDICATION PROJECTS FY `07 May 1, 2007 Capital Improvement Projects (Central Water Fountains Under Construction Pete PK0720 $10,000 Central Park Shoo Renovation Pending Pete $200 000 f,esnent Pointe Park Development Pendina const. contr. Pete $81.000 Forestry Shop Out to Bid Ric PK0520 $670.000 (Gabbard Improvements Out to Bid David PK0704 $140,000 Lincoln Reception Desk Under Construction Pete PK0703 $15,000 Lincoln Shade Cover to Parking Lot Under Construction Pete PK0602 $45,000 ILmcoln Additional Parking In Design Ric PK0702 $99,000 (Oaks Basketball HB Court & Cover In Desian David PK0706 $230.0D0 (Oaks Improvements In Design David PK0705 $143,000 Pebble Creek Drainage Improvements Pending const. contract Ric PK0616 $50,000 Southwood Water Fountains tinder Construction Pete PK0720 $20.nnn University Park Development On Hold David PK0410 $400 000 Veterans Phap? a Under Construction Ric PK0501 $5,500.000 yeterans Park Phase,LR In Design Ric PK0501 $750 000 Wolf Pen Creek Amphitheater Additions Under Construction Ric WP0501 _ $1, 00.000 Wolf Pen Creek Water Features On Hold Ric $1.?Qo 000 _oodland Hills Park Development In Desian(Prelim) Pete PK0523 $315 000 Field Redevelopment 3/07 GQB '03 Developer G,OX 03' CQgG 7/07 CDRG 5/07 CD,(% 6/n7 CD@G 7/07 CDBG 10/07 C(Z@G 10/07 GF '07 6/07 Field Redevelopment 3/07 GF '07 12/07 GQ$_p3 5107 G1D�IQ3 8/07 WPC TIF 4/07 WPC TIF GF '07 Pending/On Hold 3 In Design 7 Out to Bid / Re -Bid 2 Bids Received 0 Pending Design Contract 0 Pending Construction Contract 2 No Status 0 Under Construction 6 Public Hearing Scheduled 0 Park Land Dedication Projects Steeplechase Small Dog Area On Hold I David I Zone 5 ��4•L I=:f l,YIIYAIar� Southwest On Hold . • 1 Crompton Phase II In Design Pete PK0712 $263,000 Zone 7 • Emerald Forest Park Improvements In Design David PK0713 I $44,500 I Zone 8 Woodland Hills Development In Design Pete PK0523 $34,000 I Zone 9 ZONE 10 $ I I ,474 Edelweiss Gartens Development On Hold Pete PK0613 $366,000 Zone 10 Southern Oaks Trails On Hold Nantucket Cove Development On Hold Pete $47,626 Zone 12 Out to Bid / Re -Bid 0 Bids Received ` 0 Pending Construction Contract 0 Pending Design Contract 0 Under Construction 0 Under Contract 0 Public Hearing 0 5/08 3t07 8/07 I - Intergenerational Project O./Projects/CIP/CIP & Park Land Ded Project List doc Page 2 College Station Parks and Recreation Department Administrative Approval Form for Required Parkland Dedications Less than Three Acres 1. Applicant Name: Bo Miles, Miles Construction Corporation Address: P.O. Box 10467. Colleae Station, Texas 77842 Phone: (979) 774-4675 E-mail/FAX: (979) 846-7860 2. Development Name: Wolf Creek Condominiums Development Location: Georqe Bush Drive East 3. Dwelling Units are in Park Zone 3 and there are Single Family Units 27 Multi -family Units 4. Required Land Dedication: Acres - Single Family @ 101 Dwelling Units per Acre .216 Acres - Multi -family @ 125 Dwelling Units per Acre OR 5. Land Fee in Lieu of Land Dedication: $ - Single Family @ $198.00 per Unit $ 4,320 - Multi -family @ $160.00 per Unit 6. Development Fee: $ - Single Family @ $358.00 per Unit $ 7,884 - Multi -family @ $292.00 per Unit 7. Total Fee: $ 12,204 Comments: This proiect is between Wolf Pen Creek and the Arbors Apartments, and within close proximity to the upper trails at Wolf Pen Creek College Station Parks & Recreation Department Approval: Name May 1, 2007 Date Document Scannectto P Drive: O:/Board/Park Land DedicationjPARD Approval Form for Less Than 3 Acres. doc Q�EC� P��,� �.o CP���� College Station Senior Advisory Committee Regular Meeting Monday, April 30, 2007 College Station Teen Center 1520 Rock Prairie Rd. 10:00am MINUTES Members Present: E.E. Burns, Joyce Davis, Rick Heaney, Dorothy Hernandez, Laura Holmes, Edgar Jones, Robert Meyer, Neal Nutall, Raymond Reed, Yvonne Stevens and Joanna Yeager Members Absent: Patricia Boughton, Jack Hernandez, Haskell Monroe, Donald Pirwitz, Colleen Risinger and Doreen Todd Staff Present: Marci Rodgers, Senior Services Coordinator I. Call to order The meeting was called to order at 10:05am by Robert Meyer, Chairman II. Hear visitors No visitors III. Approval of minutes from regular meeting on March 26, 2007 Raymond Reed made the motion that the minutes be approved. Laura Holmes seconded the motion. The motion passed. IV. Presentation, discussion and possible action on Bond Election Process for City of College Station by Mark Smith, Public Services Director Mr. Smith explained that he currently has a suggested list of Capital Projects for the 2008 Bond election. The list totals between 250 and 300 million dollars currently. The City Council will appoint a citizens advisory committee between 20 and 30 members through an application process to review all the projects. The committee will make a recommendation to the council on the projects and costs to be considered for the ballot. The City Council will make the final decision on the items listed on the ballot. The Bond election will be held in November, 2008. V. Discussion, consideration and possible action on Senior Services Coordinator report regarding upcoming programs and events. (report on file) Ray Reed and Joyce Davis agreed to help at the Senior Expo Booth from 9:00am — 12:00noon and E.E. Burns and Bob Meyer agreed to help from 12:00noon — 3:00pm. VI. Presentation, possible action, and discussion on future agenda items: A Committee Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. ■ Discussion of Senior Center Activities that will attract visitors from out of town ■ Regulation and requirements for use of Hotel/Motel tax money VII. Next meeting: Monday, May 21, 2007 VIII. Adjourn The meeting adjourned at 11:20am Senior Services Coordinator Report April 30, 2007 Month: March 2007 Event/Class Dates Enrollment/Attendant Location e Friday Bridge 2 & 16 28/26 Teen Center 42 8 & 22 16/16 Teen Center Bridge Class 5 13 Teen Center Computer Club 24 25 Training Rm CGUG 21 12 Teen Center Computer Classes 5 24 Teen Center (9) Genealogy Class 20-May 1 9 Teen Center Lunch/Lecture 21 63 Conference Center Sr. Adv. Comm 26 11 Teen Center Singing w/ seniors 9,22 15/20 Lulac & Sheridan Lincoln Center 41 Lincoln Center Total Programs Offered: 20 Total Total conducted: DailyAttendance: 284 17 Upcoming Events: May 1 & 3 - Internet and Email Computer Class for Seniors May 2 -Computer Club for Seniors May 4 & May 18 - Friday Bridge Group for Seniors May 16 - Exploring History Lunch/Lecture Series. May 21 - Senior Advisory Committee Regular Meeting May 23 - Seniors EXPO The 6th Annual Seniors Expo will be held on Wednesday, May 24th at the Brazos Center from 9:00am-3:00pm Admission is FREE. The EXPO is designed to showcase how businesses, organizations, and activities in the Brazos Valley make our community a "Senior Friendly" place to live. There will be seminars, demonstrations and activities providing information on health, finances, housing, leisure activities and more. There will be door prizes, give -a -ways and entertainment. I will need booth workers! MINUTES OF A REGULAR MEETING BRYAN + COLLEGE STATION PUBLIC LIBRARY SYSTEM ADVISORY BOARD March 20, 2007 On the 201h day of March, 2007, the Bryan + College Station Public Library Advisory Board of the cities of Bryan and College Station, Texas, met in a regular meeting at the Bryan Public Library, 201 E. 26 h Street, Bryan, Texas and the following members were present: 1. ATTENDANCE MEMBER Present/ # of Meetings # of Meetings % attended Absent held since attended since in last 6 Appointment appointment months Mr. Larry Ringer, President P 55 51 100 Jeanne Mitchell, Vice President P 32 30 100 Sonia Gangotena P 2 2 100 James Bradford P 26 15 100 Carroll Johnson P 13 9 100 Katherine Edwards P 11 11 100 Don Scherr A 11 8 66 Mary Fran Troy P 8 8 100 2. Also present were Mrs. Clara Mounce, Community Librarian; Mrs. Laura Mills, Secretary; David Gerling of the City of College Station; and Joey Dunn, of the City of Bryan. 3. The meeting was called to order at 5:15 p.m. by President Larry Ringer. 4. The minutes of the meeting for February 14, 2007 were approved as distributed. 5. The monthly stats for January and February 2007 were reviewed. Some stats for the Carnegie History Center were omitted in error. The corrected stats will be sent with the May agenda. 6. In old business, David Gerling updated the Board on the Larry Ringer expansion idea. He stated that an RFP and RFQ were not needed. On June 7, 2007, the College Station City Council will hear requests for projects; at that time, the expansion plan will be introduced. Later in the year, the Capital Improvement Project Committee will assemble and rank proposals and vote on which projects to support for a bond election in the fall of 2008. 7. A. In new business, Mrs. Mounce asked the library board to support a 90-day trial with a collection agency specializing in library materials recovery. A patron's account will be referred to the Unique Management Collections when items are 60 days overdue. A $10.00 charge is added to the patron's account. UNC charges $8.95 per account handled. The motion was made by James Bradford for the library board to support the trial period of the collection agency; seconded by Carroll Johnson, the motion carried. B. Mrs. Mounce reported on space needs for the Bryan Public Library. Bill Hidell and Associates, designer of the Larry Ringer Library, recommends expanding the Bryan Public Library with a two story addition on the south side. The architect will send a power point presentation of the proposal for the May 151h Library Board meeting. 8. In the librarian's report, Mrs. Mounce reported that the Bryan budget is due by April 16`h. She said that more funds were needed in the electricity budget. Mrs. Mounce went on a field trip with several members from the Arts Council to the foundry in Houston, Texas that is casting the bronze sculpture to be placed at the Carnegie History Center. Lynn Haste was the designer for the sculpture entitled "Treasured Moment" which features Andrew Carnegie seated on a bench reading to a young boy and girl seated on either side. The Friends of the Library provided some funds for the sculpture which will be dedicated on May 5, 2007 at l 0:00 a.m. on the grounds of the Carnegie History Center, Mrs. Mounce reported that the library is moving ahead with the camera security system. Vandals recently broke the glass front door on the north side, computer headphones and DVDs have been stolen, keyboards have been sabotaged with super glue, and a wallet was stolen from the purse of the reference librarian. A fire alarm system will also be installed with funds provided by the Risk Management Safety Dividend program. Mrs. Mounce said that the Texas Library Association Annual Conference will be in San Antonio, Texas on April 11-14. Joey Dunn reported that he is involved in the budget process and several special projects. The Friends of the Library Book Sale is scheduled for May 5, 2007 from 10 a.m. to 1 p.m. Friend's members who have paid their 2007 dues may shop early at 9 a.m. 9. Agenda items for the May 15, 2007 board meeting at the Carnegie History Center will include a presentation sent to the librarian from Bill Hidell & Associates and information on the Summer Reading Program. 10. The meeting adjourned at 6:15 p.m. Approved by: Larry Ringer, President Clara Mounce, Community Librarian ILARRY J RINGER PUBLIC LIBRARY REPORT FOR: April, 2007 SERVICES: Days Open Meeting Room Usage Patrons Registered Total Active Patrons Overdue Notices Holds Filled # of People Visiting Library # of Checkouts # of Checkins In House Use �CIULDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Attendance Teen Program/Attendance Class Visits & Tours/Attendance Special Programs/Attendance Reference Transactions Summer Reading Club Registered this month Summer Reading Club Total Registration/Total Completion ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Interlibrary Loan Received Reference Transactions Class Visits & Tours/Attendance Technology Classes/Attendance COLLECTION DEVELOPMENT: Adult Books Juvenile Books Adult Media Juvenile Media Videos Microforms CIRCULATION THIS YEAR (Adult (Juvenile Other TCILL Non -Fiction 3,1621 2,608 (Fiction 6,6251 8,703 Periodicals 6201 266 Framed Prints Sculpture Paperbacks 602 Adult Media 814 Juvenile Media 275 DVD's Videos Audio/Visual Equipment Wireless Internet Internet Computers J ILL lReference 801 67 TOTAL 11,9031 11,919 GRAND TOTAL Prepared by 31,213 This Year I Last Year 271 27 161 28 2911 267 19,3961 18,921 5,2541 993 2,8371 2,469 17,106 11,667 27,178 23,858 28,083 24,877 4,841 4,798 27/486 15/254 7/10 2/49 2/42 3/175 2/2350 290 268 18 36 787 819 245 265 28 227 6 37 5 44 LAST YEAR Adult I Juvenile Other 6951 1 1,012 I 2,9921 2,8001 5,7511 7,659' 4361 10W 6461 I 7801 I 1 253 2,154 1,153 1,306 1,353 1891 3,0291 2,496 181 36 I 1151 84 7,3911 10,7201 10,896 6,050 27,666 Approved by 2,438 1,546 228 3,194 171 1 8,3251 LARRY J RINGER PUBLIC LIBRARY REPORT FOR: March 2007 SERVICES: Days Open Meeting Room Usage Patrons Registered Total Active Patrons Overdue Notices Holds Filled # of People Visiting Library # of Checkouts # of Checkins In House Use �CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Attendance Teen Program/Attendance Class Visits & Tours/Attendance Special Programs/Attendance Reference Transactions Summer Reading Club Registered this month Summer Reading Club Total Registration/Total Completion ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Interlibrary Loan Received Reference Transactions Class Visits & Tours/Attendance fi Technology Classes/Attendance COLLECTION DEVELOPMENT: Adult Books Juvenile Books Adult Media Juvenile Media Videos Microforms CIRCULATION THIS YEAR Adult Juvenile Other Adult I TCILL 902 INon-Fiction 3,832 3,272 3,847 Fiction 6,747 9,711 6,315 (Periodicals 6041 293 704 IFramed Prints Sculpture Paperbacks 720 Adult Media 838 Juvenile Media 331 DVD's Videos Audio/Visual Equipment (Wireless Internet Internet Computers ILL I Reference 1291 66 I TOTAL 12,8701 13,673 GRAND TOTAL 34,868 1 Prepared by Approved by 763 841 This Year Last Year 31 31 24 28 363 675 19,415 18,819 5,303 764 3,388 2,645 18,880 ** 30,416 28,647 29,599 28,086 5,869 6,128 23/488 1 22/495 6/64 4/89 5/115 2/121 1/200 280 368 17 24 772 954 506 481 95 222 17 53 31 5 641 77 1 3 LAST YEAR Juvenile Other 722 3,288 9,242 1511 1 299 1,137 1,956 2,977 24 307 25 12,777 13,005 6,816 32,598 ILARRY J RINGER PUBLIC LIBRARY REPORT FOR: February, 2007 SERVICES: Days Open Meeting Room Usage Patrons Registered Total Active Patrons Overdue Notices Holds Filled # of People Visiting Library # of Checkouts # of Checkins In House Use CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Attendance Teen Program/Attendance Class Visits & Tours/Attendance Special Programs/Attendance Reference Transactions Summer Reading Club Registered this month Summer Reading Club Total Registration/Total Completion ,ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Interlibrary Loan Received Reference Transactions Class Visits & Tours/Attendance Technology Classes/Attendance COLLECTION DEVELOPMENT: Adult Books Juvenile Books Adult Media Juvenile Media Videos Microforms (CIRCULATION THIS YEAR Adult jJuvenile Other Adult TCILL 1 751 (Non -Fiction 3,1011 2,925 Fiction 6,0511 8,502 Periodicals 473 196 Framed Prints (Sculpture Paperbacks I 6571 Adult Media 7491 Juvenile Media 300 IDVD's 1 Videos lAudio/Visual Equipment Wireless Internet Internet Computers ILL 23 (Reference 78 53 TOTAL 11,1321 11,976 GRAND TOTAL 1 30,483 This Year I Last Year 281 28 211 33 338 572 19,409 27,053 2,8851 547 1 2,875 2,228 1 16,055 16,674 26,390 24,844 1 26,445 23,537 1 4,7211 5,393 1 33/710 20/374 9/103 2/741 8/135 1 2/74 1 224 324 23 37 655 978 I I I 1 376 926 129 112 5 44 2 4 1 112 73 I 6 � LAST YEAR Juvenile Other 190 3,284 3,213 5,316 8,1221 552 2331 891 770 194 1,935 587 1,402 1,603 206 3,081 2,688 37 2521 158 7,375 11,0651 11,920 5,105 28,090 Prepared by Approved by �BRYAN PUBLIC LIBRARY REPORT FOR: March, 2007 This Year Last Year SERVICES: Days Open 31 31 Meeting Room Usage 57 50 Patrons Registered 333 497 Total Active Patrons 19,624 18,651 Overdue Notices 5,581 677 Holds Filled 3,083 2,297 # of People Visiting Library 1 18,9481 17,423 # of Checkouts 23,7111 23,182 # of Checkins 21,8971 20,780 In House Use 3,501 3,381 �CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: I j Story Hour Attendance 8/252 5/160 Teen Program/Attendance Class Visits & Tours/Attendance 8/157. 1115 Special Programs/Attendance 1/12 Reference Transactions 460. 636 Summer Reading Club Registered this month Summer Reading Club Total Registration/Total Completion ADULT REFERENCE/INFORMATION/READER'S ADVISORY: I Interlibrary Loan Received 59 68 Reference Transactions 839I 889 Class Visits & Tours/Attendance 1/3 j Technology Classes/Attendance 10/22 8/12 COLLECTION DEVELOPMENT: Adult Books 793 611 Juvenile Books 206 150 Adult Media 201 98 Juvenile Media 21 6 Videos 26 120 Microforms 3 CIRCULATION THIS YEAR j LAST YEAR Adult Juvenile Other Adult Juvenile Other ITCILL 1,7351 1,345 INon-Fiction 2,387 2,1791 1 2,637 2,598 (Fiction 5,9411 6,3111 j 5,035 6,6461 Periodicals 485 351 j 4771 811 Framed Prints Sculpture Paperbacks 1,157 j 8401 Adult Media 798 7971 Juvenile Media j 417 573 DVDs j 3,1851 j 2,424 (Videos 7991 1,031 JAudioNisual Equipment j Wireless Internet 214 lInternet Computers j 4,7901 3,443 ILL 59 j 68 Reference 249 66 � j 256 251 TOTAL 11,0761 9,0081 10,723 10,0421 9,9231 8,311 GRAND TOTAL 30,807 1 28,276 Prepared by Approved by BRYAN PUBLIC LIBRARY REPORT FOR: April, 2007 This Year Last Year SERVICES: Days Open 27 27 Meeting Room Usage 43 37 Patrons Registered 361 311 Total Active Patrons 19,683 18,586 Overdue Notices 4,490 2,818 Holds Filled 2,405 2,268 # of People Visiting Library 17,148 15,403 # of Checkouts 21,511 21,546 # of Checkins 20,035 19,899 In House Use 2,792 2,818 �CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Attendance 6/189 4/139 Teen Program/Attendance Class Visits & Tours/Attendance 3/273 4/159 Special Programs/Attendance 10/888 4/825 Reference Transactions 434 475 Summer Reading Club Registered this month Summer Reading Club Total Registration/Total Completion ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Interlibrary Loan Received 47 61 Reference Transactions 950 872 Class Visits & Tours/Attendance 0 Technology Classes/Attendance 22/91 6/21 COLLECTION DEVELOPMENT: Adult Books 404 239 Juvenile Books 330 185 Adult Media 15 36 Juvenile Media 2 1 Videos 31 35 Microforms 3 CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 1,335 1,226 Non -Fiction 2,215 2,2411 2,5601 2,477 Fiction 5,478 5,3821 5,0291 5,464 Periodicals 495 50 523 106 Framed Prints 4 Sculpture Paperbacks 1 840 1 1 9951 Adult Media I 685 I I 8031 Juvenile Media 1 4111 1 1 485 jDVDs 3,1321 1 2,355 Videos 1 560 728 AudioNisual Equipment Wireless Internet 1 184 Internet Computers 4,307 3,420 J ILL 47 61 Reference 238 299 53 TOTAL 1 9,998 8,0841 9,5181 10,213 8,585 7,790 GRAND TOTAL 1 27,600 1 26,588 Prepared by Approved by CARNEGIE CENTER OF BRAZOS VALLEY HISTORY REPORT FOR: March 2007 SERVICES: Days Open Patrons Registered Total Active Patrons # of People Visiting Library # of Checkouts (Internet PCs plus renewals) # of Checkins REFERENCE/GENEALOGY INFORMATION: Interlibrary Loan Received Reference Transactions Visits & Tours/Attendance Special Programs/Attendance Outside Programs/Attendance COLLECTION DEVELOPMENT: Adult Books Juvenile Books Adult Media Microforms Periodicals JIN HOUSE USE/CIRCULATION Internet Computers CD-rom Computers Books Rare Books History Books Files Photo Files Microfilm ILL History Lab Maps Microform Machine Use Periodical Use CD's Not in Database New Scans Photo Collection Use Wireless Internet TOTAL In House Use r eparea oy Keviewea uy Note: Due to shutdown for Horizon conversion, this report covers March 1-27 only. THIS I LAST YEAR YEAR I 231 22 1 1 21 26 1,373 1,245 67 66 51 40 4 541 87 4/21 1 1/15 1/21/15 1 /30 111 8 17 15 16 40 321 19 181 30 4011 705 131 32 361 63 15� 18 9 4 32 64 01 4 0� 18 1 20 39 1141 100 33 25 6 5 3 2 740 1121 CARNEGIE CENTER OF BRAZOS VALLEY HISTORY THIS LAST REPORT FOR: April 2007 YEAR YEAR SERVICES: Days Open 19 19 Patrons Registered 2 Total Active Patrons 22 # of People Visiting Library 1,272j 1,141 # of Checkouts (Internet PCs plus renewals) 571 65 # of Checkins 431 40 REFERENCE/GENEALOGY INFORMATION: Interlibrary Loan Received 5 Reference Transactions 591 50 Visits & Tours/Attendance 2 of 32 j Special Programs/Attendance 1 of 7 j Outside Programs/Attendance 1COLLECTION DEVELOPMENT: j Adult Books 101 g Juvenile Books Adult Media 131 Microforms Periodicals 43 2 IN HOUSE USE/CIRCULATION Internet Computers 31 57 CD-rom Computers 191 25 Books 446 406 Rare Books g 23 History Books 52 j 26 Files 15 � 15 Photo Files 121 3 Microfilm 401 57 ILL 5 History Lab Maps 61 Microform Machine Use 221 39 Periodical Use 17 42 CD's Not in Database 10 16 New Scans 7 3 Photo Collection Use 7 7 Items preserved 54 Wireless Internet i TOTAL In House Use 746 724 1 Items preserved j Prepared by Reviewed by Note: Due to shutdown for Horizon conversion, this report covers March 1-27 only .4 CITY OF COLLEGE STATION PARKS AND RECREATION ADVISORY BOARD ABSENCE REQUEST FORM FOR ELECTED AND APPOINTED OFFICERS I will not be in attendance at the QkAjaq, mq,,4, ��Q 7 meeting of the Parks and Recreation Advisory Board for the reJon(s) specified: :dame Date Rec'd Reason ArA i ature Requests for Absence must be submitted to the Parks Staff Assistant at 764-3414 prior to the meeting date. (5/2/2007) Pam Springfield - Re: Trying to Reschedule to May 15th Page 1 From: <thefordz@verizon. net> To: Pam Springfield <Pspringfield@csbc.gov> Date: 4/30/2007 10:12 AM Subject: Re: Trying to Reschedule to May 15th I will be out of town most of that week, including the 15th. From: Pam Springfield <Pspringfield@cstx,gov> Date: 2007/04/27 Fri PM 04:23:03 CDT To: Gary Erwin <Erwin74@aol.com>, Harry Green <harjrag52@gmail.com>, Jodi Warner <jodiwarner@gmail.com>, Shawn Rhodes <shawnrhodes71 @gmail.com>, Joan Perry <dba-joan@hotmail.com>, John Crompton <jrompton@tamu.edu>, Kathleen Ireland <irishmist2@verizon.net>, Jody Ford <thefordz@verizon.net>, Gary Thomas <olarmy58@yahoo.com> Subject: Trying to Reschedule to May 15th Let's try to see if we can move our regular meeting to the 15th. Please let me know how that date works for you. Pamela Springfield, Staff AssistantParks & Recreation DepartmentCity of College Station(979) 764-3414e-mail: pspringfield@cstx.gov College Station. Heart of the Research Valley.