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Home My WebLink About05/13/2003 - Regular Agenda - Parks Board1. Call to order. 2. Pardon — possible action concerning requests for absences of members from meeting. 3. Hear visitors. 4. Joint Meeting, discussion, and possible action between the Parks and Recreation Advisory Board, the Design Review Board, and the College Station Business Development Corporation concerning the Northgate Redevelopment Plan. 5. Discussion, consideration, and possible approval of minutes from the Regular Board Meeting on April 8, 2003, and the Board Tour of Park Zone 10 on April 22, 2003. 6. Discussion, consideration, and possible action concerning park land dedication requests for Parkway Plaza, Phase IV (Zone 6) Buchanan Estates (Zone 8) University Preserve (Zone 2) 7. Discussion, consideration, and possible action concerning park land dedication issues for Southwest Park (Zone 6) Edelweiss Gartens (Zone 10) 8. Discussion, consideration, and possible action concerning the Shenandoah Park Development. 9. Report, discussion, and possible action concerning the Parks and Recreation Department Calendar Year 2004 User Fees. 10. Report, discussion, and possible action concerning the Capital Improvement Program. 11. Review, discussion, and possible action concerning Board and Departmental Goals and Objectives, and City Council Strategies. 12. Discussion of next meeting dates and possible agenda items: - Grand Opening of Veterans Park and Athletic Complex scheduled for Saturday, May 17, 2003 (Armed Forces Day), at 2:00 p.m. - Memorial Day Ceremony scheduled for Monday, May 26, 2003 (Memorial Day), at 6:00 p.m., at Veterans Park and Athletic Complex. - National Trails Day, Wolf Pen Creek Trail Dedication, scheduled for Saturday, June 7, 2003, at 10:00 a.m. - 12`h Ever Rod Run Bluebonnet Street Rodders, scheduled for Friday, Saturday, and Sunday (June 6`n 7`h, and 8`h), at Central Park. - Regular Parks and Recreation Advisory Board meeting scheduled for Tuesday, June 10, 2003, at 7:00 p.m., at the Central Park Conference Room. - Council Consideration of the revised Recreation, Park, and Open Space Master Plan scheduled for Thursday, June 12, 2003, at 3:00 p.m. (Workshop), and at 7:00 p.m. (Regular Meeting). 13. Adj ourn. The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Staff Present: Steve Beachy, Director of Parks and Recreation; Eric Ploeger, Assistant Director; Peter Vanecek, Senior Park Planner; David Gerling, Special Facilities Superintendent; Peter Lamont, Recreation Superintendent; Kim Foutz, Director of Economic Development; Charles Wood, Economic Development; Pamela Springfield, Senior Secretary Board Members Present: John Nichols, Chairman; Don Allison; Larry Farnsworth; Bill Davis; Glenn Schroeder; Glen Davis; Jodi Warner (arrived at 7:50 p.m.) Board Members Absent. All members were present. Guests: Bill Trainor, Design Review Board; Judy Holt, Design Review Board; Gary Bellomy, Land Design Studio; Greg Taggart, Municipal Design Group; Steve Arden, Developer, Edelweiss Gartens; Mike McClure, McClure Engineering, Inc. 1. Call to order. Chairman John Nichols called the meeting to order at 7:05 p.m. 2® Pardon — possible action concerning requests for absences of members from meeting. All members were present. 3. Hear visitors. Hearing none, this item was closed. 4o joint Meeting, discussion, and possible action between the Parks and Recreation Advisory Board, the Design Review Board, and the College Station Business Development Corporation concerning the Northgate Redevelopment Plan. John stated that the Board was very interested in this plan. There was no park to adequately serve the needs of the Northgate area and the Board would like to work toward some type of unique parIz. development. Kim Foutz stated that there was a plan in place, adopted in 1996, which was more focused on infrastructure. The parking garage, the Promenade, and the Second Street Plaza had been done as a result of that plan. There were, however, some significant barriers in Northgate that made it difficult to redevelop. Consultant Gary Bellomy of the Land Design Studio had been hired to do a new plan that would be market -based and would identify specifically how those barriers could be overcome. Texas A&M University was a partner in the plan. This meeting would be the finalization of the stakeholders' input before a final draft is put together to be presented to Planning & Zoning on June 5, 2003 and to the City Council in July. Parks & Recreation Advisory Board Regular Meeting Tuesday, May 13, 2003 Page I of 6 Gary Bellomy took the floor. He explained that there was a form of development - new urbanism - that tried to get more uses into a smaller area where people could live, work, recreate, etc., in an alternative format that didn't require driving between each of those things. Everything in those areas tended to be smaller, denser, and a little higher quality than what you would see in regular highway development. A few of the development strategies and implementation ideas he presented for Northgate included: Making retail stronger — make Church Street the major shopping street with anchors on each end; � Create a significant public space — consider converting some of Church Street into plaza space and the parking lot behind the Baptist Student Center to public space; Increase residential density — create work/live programs; develop vacant land and encourage redevelopment of under-utilized land; develop the old Brazos Duplex site as a mixed residential area with a neighborhood park at the center; • District cohesion — have management of commercial land controlled by one manager and roll all residential into a homeowner's association; • Make University Drive more pedestrian friendly — narrow the lanes and increase the sidewalk area; add medians and trees that would form a gateway Kim stated that staff had designated an area in the Second Street Plaza redevelopment for artwork and a play area. Staff has also been working on the possibility of wrapping Church Street around to the intersection, which would create a small pocket for a water/play area. A larger pocket park in the Brazos Duplex site would also be doable because of the price per square foot. Parking issues in the Northgate area would have to be corrected before any parking could be turned into public space. Some areas that could not be developed from a high -density point of view could be used for public space/park areas, such as the detention ponds at St. Mary's and the Lutheran Church. There was a drainage area owned by the City, some undeveloped tracts, and tracts that were up for sale that could be turned into a linear park and tied into the Second Street Plaza. Kim stated that staff wanted feedback from the two Boards about moving forward with that idea. Glen Davis stated that he would like to see a dedicated park, useable by the Board's definition. He felt pretty strongly about not using detention area or sharing plaza space. John stated that he felt the Board would like to see a more traditional park idea, even though it might be smaller. Gary stated that they couldn't find any land that wasn't in a floodplain except in the Brazos Duplex area. That would work if it were densely built so as not to have to build over the entire 14.5+ acre property. Glen D. said he felt that what should be done is acquire a couple of lots and hold on to them if necessary, be creative and innovative, and put a park facility on it. Don Allison. stated that he was disappointed that the Board was just now hearing the ideas for these parks. Glenn Schroeder said he had never seen any of the detention area flood, but agreed with Glen D. that what was done should fit in with what the park, land dedication ordinance was written for. Bill Davis stated that the demographics of the population needed to be taken into consideration so that the needs of the residents in that area could be met. It was determined that a park two, acres or less, wouldn't be detrimental to the plan presented. Gary stated that from an economic standpoint the parking lot would be the best area to develop into a park. He added that for the value, the channel/detention area would be cheaper than trying to buy vacant land. Parks & Recreation Advisory Board Regular Meeting Tuesday, May 13, 2003 Page 2 of 6 Judy Holt and Bill Trainor both liked the idea and felt that the parking lot would be the best place for a park. Jodi Warner stated that she felt that it was not right that the people living in Northgate have to drive somewhere else to use a park. She didn't like the fact that there was no usage in the plan for open space, adding that there was a timeline when funds have to be used or they are lost, She would like to see something happens in the near future. After discussion, John stated that he would like to see staff have an opportunity to come back and discuss some of the options for a park in the detention area or other city -owned property there, along with some demographic information. Glen D. would also like to see if the lots discussed or any other lots with acreage are available for sale, along with prices and several options on what could be done in the zone with projected costs. The Board thanked Gary for the presentation. 5. Discussion, consideration, and possible approval of minutes from the regular Board meeting on April 8, 2003, and the Board tour of Park Zone 10 on April 22, 2003. Bill made a motion to approve both sets of minutes. Don seconded the motion. All were in favor and the motion carried unanimously. 6. Discussion, consideration, and possible action concerning park land dedication requests for * Parkway Plaza, Phase IV (Zone 6) * Buchanan Estates (Zone 8) University Preserve (Zone 2) Glenn S. made a motion to accept the park land dedications for the three requests, as presented. Bill seconded the motion. All were in favor and the motion carried, with one member not voting. 7® Discussion, consideration, and possible action concerning park land dedication issues for: > Southwest Park (Zone 6): Steve Beachy stated that Greg Taggart was present because he had a client interested in developing the area immediately to the west of the Southwest Park site and he wanted to present ideas about finishing the site out, as well as some parking and detention issues. This was a discussion item only. Greg stated that his client also owned Crossing Place Apartments and he had been asked to get guidance from the Board to see if there was a way to have their needs met and at the same time allow for completion of the park. His client was looking at purchasing Tract 7 of the Ken Schick Addition - the one remaining (tract 5.25 acres) not owned by the City - and potentially developing the park with an approved plan. The land and the improvements would then be dedicated to the City. The client was willing to work with staff to put typical park amenities in the park. Also, because parking is very tight at Crossing Place Apartments, the client is willing to build a parking lot of about 30-40 spaces for use as guest parking on a part-time basis, with the remainder of the parking dedicated for park use. They were also willing to take the current detention basin at the Parks & Recreation Advisory Board Regular Meeting Tuesday, May 13, 2003 Page 3 of 6 apartments out of service and turn it into a parking area. They would then expand the existing lake into a large water feature with the capacity to function as detention. Steve stated that the ruling from the City's Legal Department was that a private party could not do development on park property. The consensus of the Board was that they were in support of the conceptual idea and would like to see something worked out so that this park could be completed. Steve said that city staff and Greg would need to get together and work out the legal requirements and then come back with a proposal. Glen D. asked how much of the property was in flood plain. Greg stated that this was not known at the present time, however an on -ground flood study would be done. When developed any permanent infrastructure would be placed outside of the floodplain. Edelweiss Gartens (Zone 10)o Eric Ploeger stated the dedication requirements for this have been met, however there has been a slight configuration change made to the property since it was presented to the Board. Originally there was to be an alley behind the lots that provided frontage on to the park. Now there is a street with 186' of frontage along the park that will provide access. Don made a motion to accept the proposed changes and Larry Farnsworth seconded. There was no further discussion. All were in favor and the motion carried unanimously. Eric stated that Steve Arden and Dike McClure were there to present a concept for an addition to the area. Mike stated that sixty-five acres to the south had been purchased and they were looking at extending Edelweiss Gartens Park down to that acreage so that the new park area tied in to the existing park, with 50% road frontage. This was an informational item, which would be placed on a future agenda, 8e Discussion, consideration, and possible action concerning the Shenandoah Park development® Eric said that the actual conceptual drawing for the park had not changed since the public hearing and staff wanted input on any changes that the Board would like to see. A list of priorities with cost estimates had been put together, $187,000 has been put into Zone 10. The estimated cash dedications are future dedications that the Board has reviewed and accepted and do not include the 65 acres discussed in the agenda item 47 or other properties for which no development plans have been seen. It is estimated that approximately $700,000 total will be dedicated into Park Zone 10. The money can be spent anywhere in Zone 10. Staff is suggesting allocating $200,000 per each of the three parks that will have to be built e Shenandoah would be developed first, then Edelweiss Gartens, and the school park associated with Westfield would be developed last. Glen D. asked if Edelweiss Gartens was ready to be developed. Steve stated that it was close but Shenandoah was ready and had been waiting longer. Glen D. stated that would mean accommodating part of the zone that already has a private park while ignoring the other. Steve said the alternative would be to build Shenandoah and Edelweiss in phases. Glen D. also felt that the Board should communicate to the Alexandria homeowners what the Board's direction is and establish that direction. Discussion followed. Steve said the Board needed to look at the approval of the plan for Shenandoah Park regardless of when it is built; and, decide how much of the park would be developed. Bill made a motion to Parks & Recreation advisory Board Regular Meeting Tuesday, May 13, 2003 Page 4 of 6 establish the conceptual plan as the master plan for Shenandoah Park. Glenn S. seconded the motion. Discussion followed. Eric clarified that items #1412 on the list of amenities were related to the Master Plan. Items #13 and #14 were added because they were mentioned at the public hearing and were not included as part of the Master Plan. After hearing no further discussion, a vote was taken. The motion carried by majority vote of six to one. The Board needed to set priorities for development of the park. Glen D. expressed concern about spending all available funds on Shenandoah when there were other needs in the zone, He felt that perhaps money should be reserved out of the $187,000 for the other proposed parks rather than reserving it from speculative future income. Discussion followed. Bill made a motion to spend up to $175,000 in the previously approved Master Plan for Shenandoah Park which includes the items #148 and #10411, in addition, the Board would look at other parks in Zone 10 before spending further funds in Shenandoah Park. Glenn S. seconded the motion. Discussed followed regarding the trees in the park. Jodi amended the motion to reach the $199,500 level to include the trees upon the initial development of the park with the stipulation that the Board would look at other park properties in Zone 10 before spending the money. Bill D. and Glenn S. accepted the change as part of the original motion. All members were in favor and the motion carried unanimously. 9. Report, discussion, and possible action concerning the Parks and Recreation Department Calendar Year 2004 fees. There was brief discussion regarding the Special Activity Fees. Glen D. made a motion that the Board to accept the 2004 fee schedule as presented. Don seconded. The issue of not charging field rental fees to Little League was discussed and staff was asked to place an item regarding the forming of a subcommittee to look into this issue on a future agenda once the new Board members were in place. Hearing no further discussion, the vote was called. All were in favor, and the motion carried unanimously. 10. Report, discussion, and possible action concerning the Capital Improvement Program: Eric stated that the project to put rubber surfacing under the two playgrounds at Jack and Dorothy Miller Park has been in design. The two playgrounds there are 13-14 years old and the cargo nets are frayed and need to be replaced. Parts can no longer be gotten. Staff has decided that because of the age of the playgrounds, they will need to be replaced in three to five years, which will destroy the rubber surfacing so they are looking for funding to replace the playgrounds. The reinstallation of the playground at Hensel Park would have to be under construction by October 1, 2003 and Eric did not think that the agreement would get back in time for this to happen. Therefore, the money that would have been spent on the playground at Hensel, will be used to replace the playground at Jack and Dorothy Miller Park and if the Hensel agreeement gets done, then they will be first in line for replacement next year. Jack and Dorothy Miller were next in line for replacement. The Board was in support of this idea. The W.A. Tarrow Master Plan was approved by Council, so this project can go into the design phase. This item was a report only, and no motion was made. Parks & Recreation Advisory Board Regular Meeting Tuesday, May 13, 2003 Page 5 of 6 11. Review, discussion, and possible action concerning Board and Departmental Goals and Objectives, and City Council Strategies® There was no discussion on this item. 12. Discussion of next meeting dates and possible agenda items. Refer to attached Board calendar for meeting dates. John stated that by July, new members would be appointed to the Board and reminded those whose terms were expiring to get their applications in. The following items are scheduled for the June 10, 2003 Regular Board Meeting: ® Discussion on doing some type of recognition for John Crompton ® Update on Greenways Program ® Discussion regarding possible Park Land Dedication ® A follow-up from the Northgate discussion could be presented It was asked that the following items be placed on a future agenda once the new Board members are in place: Discussion of moving the Regular Board Meetings to 6:00 p,m. Discussion on forming a subcommittee to look at the Little League contract and associated fees. Several members of the Board stated that they liked meeting at the teen center location. 13. Adjourn. Bill made a motion to adjourn and Jodi seconded the motion. All were in favor and the meeting adjourned at 10:45 p.m. Parks & Recreation Advisory Board Regular Meeting Tuesday, May 13, 2003 Page 6 of 1 ILI -. 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Glenn S. seconded the motion. Discussion followed. Eric clarified that items #1-412 on the list of amenities were related to the Master Plan. Items #13 and #14 were added because they were mentioned at the public hearing and were not included as part of the Master Plan. After hearing no further discussion, a vote was taken. The motion carried by majority vote of six to one. The Board needed to set priorities for development of the park. Glen D. expressed concern about spending all available funds on Shenandoah when there were other needs in the zone. He felt that perhaps money should be reserved out of the $187,000 for the other proposed parks rather than reserving it from speculative future income. Discussion followed. Bill made a motion to spend up to $175,000 in the previously approved Master Plan for Shenandoah Park which includes the items # 1 -#8 and # 10-# 11, in addition, the Board would look at other parks in Zone 10 before spending further funds in Shenandoah Park. Glenn S. seconded the motion. Discussed followed regarding the trees in the park. Jodi amended the motion to reach the $199,500 level to include the trees upon the initial development of the park with the stipulation that the Board would look at other park properties in Zone 10 before spending the money. -F All embers were in favor and the motion carried unanimously. '-s dt 4i 9. Aepod, discussion, and possible action concerning the Parks and Recreation Department Calendar Year 2004 fees. There was brief discussion regarding the Special Activity Fees, Glen D. made a motion that the Board to accept the 2004 fee schedule as presented. Don seconded. The issue of not charging field rental fees to Little League was discussed and staff was asked to place an item regarding the forming of a subcommittee to look into this issue on a future agenda once the new Board members were in place. Hearing no further discussion, the vote was called. All were in favor, and the motion carried unanimously. 10. Report, discussion, and possible action concerning the Capital Improvement Program: Eric stated that the project to put rubber surfacing under the two playgrounds at Jack and Dorothy Miller Park has been in design. The two playgrounds there are 13-14 years old and the cargo nets are frayed and need to be replaced. Parts can no longer be gotten. Staff has decided that because of the age of the playgrounds, they will need to be replaced in three to five years, which will destroy the rubber surfacing so they are looking for funding to replace the playgrounds. The reinstallation of the playground at Hensel Park would have to be under construction by October 1, 2003 and Eric did not think that the agreement would get back in time for this to happen. Therefore, the money that would have been spent on the playground at Hensel, will be used to replace the playground at Jack and Dorothy Miller Park and if the Hensel agreeement gets done, then they will be first in line for replacement next year. Jack and Dorothy Miller were next in line for replacement. The Board was in support of this idea. The W.A. Tarrow Master Plan was approved by Council, so this project can go into the design phase. This item was a report only, and no motion was made. Parks & Recreation Advisory Board Regular Meeting Tuesday, May 13, 2003 Page 5 of 6 Gary Bellomy took the floor. He explained that there was a form of development - new urbanism - that tried to get more uses into a smaller area where people could live, work, recreate, etc., in an alternative format that didn't require driving between each of those things. Everything in those areas tended to be smaller, denser, and a little higher quality than what you would see in regular highway development. A few of the development strategies and implementation ideas he presented for Northgate included: Making retail stronger — make Church Street the major shopping street with anchors on each end; )o- Create a significant public space — consider converting_ some of Church Street into plaza space and the parking lot behind the Baptist Church to public space; * Increase residential density — create work/live programs; develop vacant land and encourage redevelopment of under-utilized land; develop the old Brazos Duplex site as a mixed residential area with a neighborhood park at the center; * District cohesion — have management of commercial land controlled by one manager and roll all residential into a homeowner's association; * Make University Drive more pedestrian friendly — narrow the lanes and increase the sidewalk area; add medians and trees that would form a gateway Kim stated that staff had designated an area in the Second Street Plaza redevelopment for artwork and a play area. Staff has also been working on the possibility of wrapping Church Street around to the intersection, which would create a small pocket for a water/play area. A larger pocket park in the Brazos Duplex site would also be doable because of the price per square foot. Parking issues in the Northgate area would have to be corrected before any parking could be turned into public space. Some areas that could not be developed from a high -density point of view could be used for public space/park areas, such as the detention ponds at St. Mary's and the Lutheran Church, There was a drainage area owned by the City, some undeveloped tracts, and tracts that were up for sale that could be turned into a linear park and tied into the Second Street Plaza. Kim stated that staff wanted feedback from the two Boards about moving forward with that idea. Glen Davis stated that he would like to see a dedicated park, useable by the Board's definition. He felt pretty strongly about not using detention area or sharing plaza space. John stated that he felt the Board would like to see a more traditional park idea, even though it might be smaller. Gary stated that they couldn't find any land that wasn't in a floodplain except in the Brazos Duplex area. That would work if it were densely built so as not to have to build over the entire 14.5+ acre property. Glen D. said he felt that what should be done is acquire a couple of lots and hold on to them if necessary, be creative and innovative, and put a park facility on it. Don Allison. stated that he was disappointed that the Board was just now hearing the ideas for these parks. Glenn Schroeder said he had never seen any of the detention area flood, but agreed with Glen D. that what was done should fit in with what the park land dedication ordinance was written for. Bill Davis stated that the demographics of the population needed to be taken into consideration so that the needs of the residents in that area could be met. It was determined that a park two, acres or less, wouldn't be detrimental to the plan presented. Gary stated that from an economic standpoint the parking lot would be the best area to develop into a park. He added that for the value, the channeUdetention area would be cheaper than trying to buy vacant land. Parks & Recreation Advisory Board Regular Meeting Tuesday, May 13, 2003 Page 2 of 6 04/08/2003 14:42 2003 CAC Capital Project Ranking Score Project Amount Cumulative 5.52 Police Facility - Phase 1 3,310,000 3,310,000 5.11 Veterans Park and Athletic Complex, Phase II Developmen 5,623,000 8,933,000 4.96 New City Nall at City Center Phase 1 4,300,000 13,233,000 4.78 Traffic Signals 2,250,000 15,483,000 4.78 Railroad Grade Separations - ROW 500,000 15,983,000 4.63 Barron Road Design & Capacity Improvements 3,000,000 18,983,000' 4.56 Relocation of Fire Station 3 1,710,000 20,693,000 4.37 Traffic Signal Communications 250,000 20,943,000 4.30 Traffic System Safety Improvements 500,000 21,443,000 4.26 Oversize Participation 2,700,000 24,143,000 4.15 New Cemetery Phase I Development 300,000 24,443,000 4.11. Forestry Shop 670,000 25,113,000 3.85 Sidewalk Improvements 500,000 25,613,000 I 3.81 Central Park Shop Renovation 200,000 25,813,000 3.70-Greenway Development 1,000,000 26,813,000 3.70 Northgate Street Rehabilitation 4,820,000 31,633,000 3.63Rock Prairie Road Widening Design & ROW 2,969,000 34,602,000 3.59 Greens Prairie Road Widening Phase ll 3,300,000 37,902,000 3.56 Library Expansion 4,070,000 41,972,000 3.56 Intergenerational Enhancements (Parks) 309,000 42,281,000 3.52 Dartmouth Extension 2,300,000 44,581,000 1 3.41 Community Center/Multi-purpose/Intergenerational 5,000,000 49,581,000 3.41 Alternate access to the W indwood Subdivision 1,907,000 51,488,000 3.30 Marion Pugh Extension 421,000 51,909,000 3.26 Central Park Lane Extension 377,000 52,286,000 3.26 Annexation Overlays 950,000 53,236,000 3.26 Lick Creek Park Phase 11 Development 578,000 53,814,000 3.07 Rock Prairie Medians Longmire to Victoria 500,000 54,314,000 3.04 Preliminary Design & Land Acquisition 54,314,000 3.00 East-West Major Collector (Alexandria Area) 1,600,000 55,914,000 3.00 Ped. Improvements across University Dr. @ Northgate 407,000 56,321,000 3.00 Shenandoah Park Development 315,000 56,636,000 2.96 Steeplechase Park Development 315,000 56,951,000 2.89 Lakeway GPR to BP major collector 2,700,000 59,651,000 2.89 Sandstone Park 47,000 59,698,000 2.85 Richard Carter Park Improvements 217,000 59,915,000 2.81 Hospital Road 836,000 60,751,000' i 2.74 Raintree Extension - 722,000 61,473,000 , 2.48 Rock Prairie Road - Paving GPR to City Limit 1,635,000 63,108,000 1.44 Lassie Lane Extension 702,000 63,810,000 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 4 5 6 7 8 9 10 11 12 REGULAR BOARD MEETING. AT 7:00 P.M.. AT THE CENTRALPARK OFFICE 13 14 15 16 17 18 19 FEES SUBCOMMITTEE MEETING, AT 1:00 P.M., CENTRAL PARK OFFICE 20 21 22 23 24 25 26 BOARD TOUR OF JOINT MEETING WITH EARTH DAY, ARBOR ZONE 10 THE BOARD AND DAY, AND WPC 3:00 P.M., CENTRAL COUNCIL, AT DEDICATION PARK OFFICE ' 3:00 P.M., CITY HALL COUNCIL CHAMBERS 27 28 29 30 RAINOUT DAY FOR ZONE 10 TOUR ��W- � � ! 1 `. SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 1 .3 4 5 6 7 '� 9 ' IO SHENANDOAH PARK COUNCIL STARLIGHT CONCERT PUBLIC HEARING CONSIDERATION OF RADNEY FOSTER 7:00 P.M. CEXIT TEEN THE WA TARROW CENTER) PARK CORRIDOR MASTER PLAN C3 AND 7 P.M.) 11 12 13 14 15 16 17 REGULAR BOARD VPAC PHASE I GRAND MEETING AT 7:00 OPENING, AT 2:00 P.M., AT THE EXIT P.M. TEEN CENTER 18 19 20 21 22 23 24 _ 25 26 27 $8 29 30 MEMORIAL DAY STARLIGHT CONCERT CEREMONY, AT VPAC, THE KILLER BEES AT 6:00 P.M. CALENDAR SUNDAY MONDAY TUESDAY WEDNESDAY_ THURSDAY FRIDAY SATURDAY 1 2 3 4 5 6 7 12TH EVER ROD RON 12TH EVER ROD RUN AT CENTRAL PARK AT CENTRAL PARK NATIONAL TRAILS DAY AND WPC DEDICATION AT 10:00 A.M., AT WPC 8 9 ' 10 11 12 13 14 12TH EVER ROD RUN REGULAR BOARD COUNCIL STARLIGHT CONCERT AT CENTRAL PARK MEETING, AT CONSIDERATION OF TROUT FISHING IN 7:00 P.M, AT THE REVISED RECREATION, AMERICA CENTRAL PARK PARK, AND OPEN CONFERENCE ROOM SPACE NIP, AT 3:00 SAND 7:00 P.M. CCITY HALL COUNCIL CHAMBERS) 15 16 17 18 19 20 2I STARLIGHT CONCERT MALFORD MILLIGAN 22 23 24 25 26 27 28 STARLIGHT CONCERT GOURI SANKAR KARMAKAR, INDRAJIT BANER7EE,SHANKAR BHATTACHARYYA 29 30 Date Received: 04/23/2003 Park zone: 6 Current Zone Balance: $104,383 Project Location: 1502/1504 Alpine Circle (off Anderson Street) Name of Development: Parkway Plaza, Phase IV Applicant: Henry F. Taylor Address: 5024 Blue Ridge Drive City/State/Zip: College Station, Texas 77845 Phone Number/Fax: N/A Fax Number: E-mail: N/A Engineer/Planner: MDG/Greq Taggart Address: 2551 S. Texas Avenue City/StateZip: College Station, Texas 77840 Phone Number/Fax: (979) 693-5359 Fax Number: E-Mail: mdgcstx@Netlane.com Single Family Dwelling Units: Multi -Family Dwelling Units: Total Land Requirement: Proposed Dedication: Section 10-B-2: Fee in Lieu of Land Two (2) lots - fourplexes = Eight (8) units 0.064 Acres 0 Has the Planning and Zoning Commission's approval been obtained? Land Fee: Single Family Fee ($198/dwelling unit): Multi -Family Fee ($160/dwelling unit): $160 x 8 = $1,280 Total Acquisition Fee: Section 10-B-3: Park Development Fee Single Family Fee ($358/dwelling unit): Multi -family Fee ($292/dwelling unit): $292 x 8 = $2,336 Total Fee Amounts: Total Single Family Fee ($556/dwelling Unit): Multi -Family Fee ($452/dwelling Unit): $452 x 8 = $3,616 Park Land Dedication Checklist O/Board/Park Land Dedication/checklisUOriginals/Long Version Revised.xts Page 1 Om Section 10-13-4: Park Development KmLieu mfFee Required development cost: Staff review date and comment: Parks Board review and decision: Section 10-13-5: Minimum Park Size }sthe proposed park less than five (5)acres? Uyes, staff recommends: Section 10-13-7- Prior Park Acquisition |athere anexisting park that can serve the proposed development? Ifyes, staff recommends: Acceptance offee. Section 10-E: Comprehensive Plan |othe proposed park dedication in compliance with the Qb/aComprehensive Plan and the Recreation, Park, and Open Space Master Plan? Comments. Sectioni0~F: Additional Information 1.|sland hnthe 1OO-yoar8ondpksin? a. Detention/Retention? Acreage infloodplain: Acreage indetention: Acreage in greenways: Comments: No Percentage: No Size: Meets Board Policy? Park Land Dedication Checklist 018oardlPark Land DedicationlchecklistlOriginaWLong Version Revised.x1s Percentage: Percentage: Percentage: LemontreePurk Section 0-F(of the Park Land Dedication Ordinance) 10'F. 1 Any land dedication to the City under this section must be suitable for park and recreation uses. Consideration will be given to land that im inthe flmodp|a!n or may be considered =Nomdob|a° even though not in a federally regulated floodpiain as long as. due to its aievmd|oo, it is suitable for pork improvements. (a) Neighborhood park sites should be adjacent to residential areas in a manner that serves the greatest number ofusers. Comments: (b) Neighborhood park sites should be located so that users are not required to cross arterial roadways to access them. Comments: (c) Sites should not be severely sloped or have unusuai topography which would render the land unusable for organized recreational activities. Comments: (d) Sites should have existing trees or other scenic elements. (e) Detention/retention areas will not be accepted as part of the required dedication, but may be accepted in addition tothe required dedication. !faccepted aepart ufthe park, the detention/retention area design must be approved bythe City staff and must meet specific parks specifications. Comments: 10-F.2 Parks should be easy to access and open to public view so as to benefit area development, enhance the visual character of the city, protect public safety, and minimize conflict with adjacent land uses. The following guidelines should be used in designing parks and adjacent development: (a) VVhone physically feasible, park sites should be located adjacent to greenwaya and/or schools in order to encourage both shared facilities and the potential co -development of new sites. Comments: Park Land Dedication Checklist OlBoardlPark Land DedicationlchecklistlOriginalsILong Version Revised.xis (b) A proposed subdivision adjacent to a park may not be designed to restrict reasonable access to the park from other area subdivisions. Street and greenway connections to existing or future adjoining subdivisions may be required to provide reasonable access to parks. Comments: (c) Where a non-residential use must directly abut a park, the use must be separated by a screening wall or fence and landscaping. Access points to the park may be allowed by the Planning and Zoning Commission if a public benefit is established. Comments: (d) It is desirable that a minimum of fifty percent (50%) of the perimeter of a park should abut a public street. In all cases, the City shall approve the proposed street alignment fronting on city parks. Comments: (e) Streets abutting a park shall be built in accordance with the thoroughfare plan and the standards of this ordinance; however, the City may require any residential street built adjacent to a park to be constructed to collector width to ensure access and prevent traffic congestion. The developer may request oversize participation in such an instance. Comments: Staff Recommendations: Acceptance of fee. r Parks and Recreation Advisory Board: Planning and Zoning Commission: City Council: Park Land Dedication Checklist 0/Board/Park Land Dedication/checklisUOriginals/Long Version Revised.xis Page 4 VIPPiTY MAP N.T.S. Current Zone Balance: Project Location: Larne of Development: Applicant: Address: City/State/Zip: Phone Number/Fax: E-mail: Engineer/Planner: Address: p Section 10-B-1: Land Dedication Single Family Dwelling Units Multi -Family Dwelling Units: Total Land Requirement: Proposed Dedication: 04/23/2003 8 $563 East end of Emerald Parkway Buchanan Estates Mark Buchanan 206 North Sims Bryan, Texas 77803 (979) 822-3767 Fax Number: (979) 822-7604 Spencer J. Buchanan Associates, Inc. 206 N. Sims Bryan, Texas 77803 (979) 822-3767 Fax Number- (979) 822-7604 Buchanan@sibainc.com Two (2) 0.019 Acres 0 Has the Planning and Zoning Commission's approval been obtained? Land Fee: Single Family Fee ($198/dwelling unit): $198 x 2 = $396 Multi -Family Fee ($160/dwelling unit): Total Acquisition Fee: Section 10-13-3: Park Development Fee Single Family Fee ($358/dwelling unit): $358 x 2 = $716 Multi -family Fee ($292/dwelling unit): Total Fee Amounts: Total Single Family Fee ($556/dwelling Unit): $556 x 2 = $1,112 Multi -Family Fee ($452/dwelling Unit): Park Land Dedication Checklist 0/Board/Park Land Dedication/checklist/Originals/Long Version Revised.xis Page 1 Im Section 10-B-4: Park Development in Lieu of Fee Required development cost: Staff review date and comment: Parks Board review and decision: Section 10-B-5: Minimum Park Size Is the proposed park less than five (5) acres? If yes, staff recommends: Section 1 O-B-7- Prior Park Acquisition Is there an existing park that can serve the proposed development? If yes, staff recommends: Acceptance of Fee Section 10-E: Comprehensive Plan Is the proposed park dedication in compliance with the City's Comprehensive Plan and the Recreation, Park, and Open Space Master Plan? Comments: Section 10-F: Additionai Information 1. Is land in the I 00-year floodplain? a. Detention/Retention? Acreage in floodplain: Acreage in detention: Acreage in greenways: Comments: Size: Meets Board Policy? Percentage: Percentage: 0 Percentage: Park Land Dedication Checklist OlBoardlPark Land Dedication/checklist/Originals/Long Version Revised.xis Page 2 Emerald Forest Park 100% Section 10-F(of the Park Land Dedication Ordinance) 10~F. 1 Any land dedication to the City under this section must be suitable for park and recreation uses. Consideration will be given to land that ia in the floodploin or may be considered °Mmodoble~ even though not in a federally regulated Moodp|ain as long as, due to its elevation, it is suitable for park improvements. (a) Neighborhood park sites should be adjacent to residential areas in a manner that serves the greatest number of users. (b) Neighborhood park sites should be located so that users are not required to cross arterial roadways to access them. Comment: (c)Sites should not beseverely sloped orhave unusual topography which would render the land unusable for organized recreational activities. Comments: (d) Sites should have existing trees orother scenic elements. Comment: (e) Detention/retention areas will not be accepted as part ofthe required dedication' but may be accepted in addition tothe required dedication. \faccepted aopart ofthe park, the detention/retention area design must be approved by the City staff and must meet specific parks specifications. Comments: 10-F. 2 Perks should beeasy tmaccess and open to public view soos to benefit area development, enhance the visual character of the city, protect public safety, and minimize conflict with adjacent land uses. The following guidelines should beused |ndesigning parks and adjacent development: (a) Where physically feasible, park sites should be located adjacent to gnaenweya and/or schools in order to encourage both shared facilities and the potential co -development of new sites. Comments: Park Land Dedication Checklist OlBoardlPark Land DedicationlchecklistlOriginalsILong Vemionnevised.xm (b) A proposed subdivision adjacent to a park may not be designed to restrict reasonable access to the park from other area subdivisions. Street and greenway connections to existing or future adjoining subdivisions may be required to provide reasonable access to parks. Comments: (c) Where a non-residential use must directly abut a park, the use must be separated by a screening wall or fence and landscaping. Access points to the park may be allowed by the Planning and Zoning Commission if a public benefit is established. Comments: (d) It is desirable that a minimum of fifty percent (50%) of the perimeter of a park should abut a public street. In all cases, the City shall approve the proposed street alignment fronting on city parks. Comments: (e) Streets abutting a park shall be built in accordance with the thoroughfare plan and the standards of this ordinance; however, the City may require any residential street built adjacent to a park to be constructed to collector width to ensure access and prevent traffic congestion. The developer may request oversize participation in such an instance. Comments: Staff Recommendations: Acceptance of park land dedication fees, Parks and Recreation Advisory Board: Planning and Zoning Commission: City Council: Park Land Dedication Checklist O/Board/Park Land Dedication/checklistlOriginals/Long Version Revised.xls Page 4 M. I Date Deceived: Park zone: Current Zone Balance: Project Location: Name of Development: Applicant: Address- City/State/Zip: Phone Number/Fax: E-mail: Engineer/Planner: Address: City/StateZip: Phone Number/Fax: E-Mail: Single Family Dwelling Units Multi -Family Dwelling Units: Total Land Requirement: Proposed Dedication: Park • Dedication Ordinanct roj 04/23/2003 2 East of Munson Drive, North of Dominik Drive University Preserve (Replat) Crux Financial Services, Inc. 502 Arrowhead Point Road Belton, Texas 76513 (254) 780-1100 Fax Number: Ash & Browne Engineering, Inc. P.O. Box 10838 College Station, Texas 77842 (979) 846-6914 Fax Number: 36 None 0.356 Acres Has the Planning and Zoning Commission's approval been obtained? Land Fee: Single Family Fee ($198/dwelling unit): $198 x 36 = $7,128 Multi -Family Fee ($160/dwelling unit): Total Acquisition Fee: $7,128 Section 10-B-3: Park Development Fee Single Family Fee ($358/dwelling unit): $358 x 36 = $12,888 Multi -family Fee ($292/dwelling unit): Total Fee Amounts: Total Single Family Fee ($556/dwelling Unit): $556 x 36 = $20,016 Multi -Family Fee ($452/dwelling Unit): Park Land Dedication Checklist O/Board/Park Land Dedication/checklist/Originals/Long Version Revised.xls Page 1 Section 10-13-4: Park Development in Lieu of Fee Required development cost: Staff review date and comment: May 5, 2003 Parks Board review and decision: Section 10-13-5: Minimum Park Size {ethe proposed park less than five (5)acres? Ifyes, staff recommends: Section 18-B-7: Prior Park Acquisition |uthere enexisting park that can serve the proposed development? Parkway Park, Merry Oaks, and Oaks. Ifyes, staff recommends: Land requirement is too small for opark. Section 10-E: Comprehensive Plan Is the proposed park dedication in compliance with the City'sComprehensive Plan and the Recreation, Park, and Open Space Master Plan? Yes Comment: Section 10-F: Additional Information 1.|sland inthe 100'yearflnodp|ain? No Percentage: a. Detention/Retention? Size: Meets Board Policy? Acreage infloodp|ain: Percentage: Acreage indetention: 152Aorea Percentage: Acreage in greenways: Percentage: Park Land Dedication Checklist OlBoaw/PamLand DedicationlchocklistlOriginalsILong Vemionnevised.x1s Section 1W-F(of the Park Land Dedication Ordinance) 10-F. 1 Any land dedication to the City under this section must be suitable for park and recreation uses. Consideration will be given to land that is in the floodplain or may be considered "floodable" zven though not in a federally regulated floodplain as long as, due to its elevation, it is suitable for park improvements. (a) Neighborhood park sites should be adjacent to residential areas in a manner that serves the greatest number of users. Comments: (b) Neighborhood park sites should be located so that users are not required to cross arterial roadways to access them. Comments: The location does not require users tocross anarterial road. (c) Sites should not be severely sloped or have unusual topography which would render the land unusable for organized recreational activities. Comments: Fairly gentle slopes holevel land. (d) Sites should have existing trees orother scenic elements. Comments: (e) Detention/retention areas will not be accepted as part of the required dedicaiion, but may be oouepbyd in addition hzthe required dedication. |faccepted aapart nfthe park, the detention/retention area design must be approved bythe City staff and must meet specific parks specifications. Comments: 10-F. 2 Parks should be easy to access and open to public view ao as to benefit area development, enhance the visual character mfthe city, protect public safety, and minimize conflict with adjacent land uses. The following guidelines should be used in designing parks and adjacent development: (a) Where physically feasible, park sites should be located adjacent to grennweya and/or schools in order to encourage both shared facilities and the potential co -development of new sites. Park Land Dedication Checklist ClBoardlPark Land DedicationlchecklistlOriginalsILong Vemionnevised.xis (b) Aproposed subdivision adjacent toapark may not bodesigned to restrict reasonable access to the park from other area subdivisions. Street and greenway connections to existing or future adjoining subdivisions may be required to provide reasonable access to parks. Comments: (c) Where a non-residential use must directly abut a park, the use must be separated by e screening wall or fence and landscaping. Access points tuthe park may baallowed bythe Planning and Zoning Commission ifa public benefit isestablished. Comments: N64 (d) It is desirable that a minimum of fifty percent (50%) of the perimeter of a park should abut a public street. In all cases, the City shall approve the proposed street alignment fronting on city parks. Comments: (e) Streets abutting a park shall be built in accordance with the thoroughfare plan and the standards of this ordinance; however, the City may require any residential atn*at built adjacent to a park to be constructed to collector width to ensure access and prevent traffic congestion. The developer may request oversize participation insuch aninstance. Comments: Staff Recommendations: Staff recommends acceptance offee versus land, due tothe small land requirement for this subdivision. This plat was previously reviewed on April &. 2082. Adthat time it was platted with twenty-four (24) lots. Parks and Recreation Advisory Planning and Zoning Commission: City Council: Park Land Dedication Checklist QlBoardlPark Land DedicationlchecklistlOriginalsILong Versio"oevised.xu Cal; lam� M, �� : 0 o� 0 0-2- 0 s <,-nt HWEST PKWY. 6 0 m Li 0- \ n, \ 5 � I 4�` X"O's� '§ei"� p� ` ...,'3 �' `\�. ..� ��. \``. ` , ✓` f F /� \ ks Naga j�n81 Ow ..,�� q o p�/ ©.....__EELVVEISS GA TE°NS ti� `£-, PARK Nil $21,075 :k Creek Park Development, Phase I Under Construction Pete PK0069 $478,000 98 G.G. /TPWD Grant 10/03 Thomas Out to Bid 6/03 6/03 Thomas & on 5/8 Adamson Complete Pete PK0302 $16,000 FY'03 General Fund 4/31/03 3/21/03 $5,400 Adamson Pool Lighting Southwood Senior League Dugout Covers On Hold until 6/03 Pete PK0300 $7,200 Improvement Fund 7/31/03 Bee Creek Light Pole Replacement On Hold Pete PK0303 $68,000 '98 G.O. 1/04 (Hensel Park Playground Replacement On Hold Pete PK0210 $40,000 Replacement Account (Cemetery Land Acquisition On Hold Ross GG9905 $275,000 '98 G.O. Unknown Lincoln Center Expansion/Imprpvements On Hold Ric $170,000 CDBG * CSISD and Rock Prairie PTO to cover $46,612 of this cost. ,Complete dA, Under Construction 1 Bids Received !Pending 0 I Contracts 0 Out to Bid 1 In Design 0 iOn Hold 'e . 5 Northgate Park Acclyisition On Hold I Zonal Funds Jill 11,1111 East ate Park Improvements I g p In Design 9 David Brazos Beautiful) &Zone 2 Funds) 1/04 Id Raintree Improvements On Hold Pete NA $0 Zone 4 Funds Windwood ImprovementsI On Hold Pete NA $0 Zone 4 Funds I ppl Edelweiss Partc Pedes iarl:= ndge $ Uegetafrdrt Gom %tad Davy i�KtY21� �17 7U0 j %ire 5 Finds f13� �110fd3 �r1��74!! Soli#(1A/r}pd Athletic Park-Playgrtitirid Covers �,, Pete ,. PK0307 ' t $22,290 done 5 Fo6dls, , 4130fti3' '; :,4"125103 t: - , $22 Brothers, Fitch, Miller Benches i In Design David PK0311 $25,000 Zone 5 Funds 8/30/03 (Jack & Dorothy Miller Park Playground Cushion Out to Bid David PK0312 $90,000 Zone 5 Funds 8/29/03 (Southwood Sidewalks 7 Out to Bid on 5/13 Pete PK0313 $17,000 Zone 5 Funds 7 /03 1 Longmire Park Pla round & Picnic Unit On Hold Pete NA $0 Zone 5 Funds 1 ® .to South Knoll Rubber Cushion Agreement Complete Ric PK03011 $8,000 Zone 6 Funds Unknown (Anderson Walk and Benches 6 In Design David PK0315 $45,000 Zone 6 Funds 8/29/03 (Bee Creek Benches ` On Hold David PK0316 $12,000 Zone 6 Funds 6/30/03 Anderson Park Swing Set In Design David PK0314 $12,000 Zone 6 Funds 8/29/03 =abbard Park Sidewalk ` -- --- On Hold David NA $35,000 Zone 6 Funds 9/1/03 VI Woodway Park Development P Pending Land Aco. Ric PK9803 $600,000 Zone 7 Funds Unknown ® i Shenandoah Park Development' In Design Pete NA $0 Zone 10 Funds Note: $0 budget - To be determined I - Intergenerational Project Under Construction 0 Bids Received 0 Pending Contracts 0 .Out to Bid 2 :In Design 5 Pending Land Acquisition 1 On Hold 7 Page Z O:/Projects/CIP/CIP & Park Land Ded Project List. doc MR 1. Embracing the Past, Exploring the Future! I® Establish policies and standards for re -appraisal of existing parks, facilities, and services offered by the Department * Review quarterly park maintenance standards reports and develop recommendations regarding levels of service (VS2SI. a) (In progress. Is' Quarter report on January 14, 2003. 2 nd Quarter report on April 8, 2003). * Develop a long-term replacement schedule for playgrounds, court surfacing, and other key facilities (VS2S1. a) * Evaluate all leisure service programs offered by the Department and develop recommendations for improvements ( V,52S2. b) (Aquatics Programs presentation on November 12 th , Athletics Programs presentation on Dec. ](/ 1% Educational Programs presentation on January 14'1', Entertainment Programs presentation on Feb. I Ph, and Supervised Recreation Programs presentation on March 4"'). * Develop recommendations for implementation of an Urban Forest Management Plan (VS2SI.b) (Plan presented to Council on September 26, 2002, and recommendations for implementation approved by the Parks and Recreation Advisory Board on April 8, 2003. Recommendationsf6r the initial recommended implementation steps included in the FY04 budget requests). 2. Provide more interaction between Parks and Recreation Advisory Board and Planning and Zoning Commission, and shared vision with the City Council • Monitor status of Unified Development Ordinance (VS3SLa) • Conduct a joint meeting with the City Council to discuss Board goals and objectives (October 24, 2002). El Conduct a joint meeting with the City Council to report on the progress of Board goals and objectives (April 24, 2003). 0 Conduct a joint meeting with the Planning and Zoning Commission to discuss Board goals and objectives and other issues (Harch 6, 2003. The revised Recreation, Park, and Open Space Master Plan was presented to the Commission during the joint workshop meeting and approved during the Commission's regular worlcshop meeting). 3. Provide oversight for the implementation of the Capital Improvement Program El Woodway Park site plan approval 0 Shenandoah Park site plan approval (Public hearino, May 6, 2003. Board discussion scheduled far May 13, 2003). R1 Develop a plan for the use of existing Park Land Dedication Funds (September 10, 2002). Parks and Recreation Advisory Board FY2003 Goals and Objectives Board Approval: September 10, 2002 Council Approval: October 24, 2002 Updated: May 8, 2003 Page I of 3 EJ WA Tarrow Park Corridor Master Plan approval (Presentation of citizen survey to Board on November 12 1h . A joint meeting was held on Feb. 18", 2003, between the Parks and Recreation Advisory Board and the Lincoln Centel- Advisol ); Committee. The Lincoln Center Advisory Committee approved the plan on February 24, 2003. The Parks and Recreation Advisory Board approved the plan on Afarch 4, 2003. The plan was presented to the City Council on Alay 8, 2003). 0 Complete all remaining 1998 Bond Fund projects (In progress). 4® Provide planning and coordination for the 2003 Bond Election (VS2S2.e) • Review and update submitted CIP list • Develop additional recommendations for the CIP • Staff/Board presentation to the Citizens Advisory Committee (March 25, 200.3). 5. Review and update the Recreation, Park, and Open Space Master Plan (VS3S2. d) • Staff review and update of the current Master Plan, Section I — Introduction (September 2002). • Staff review and update of Section V — Inventory and Facilities (September 2002). • Staff review and update of Section VI — Needs Assessment and Identification (September 2002). 0 Board subcommittee review and comments regarding proposed updates for Section 1, IV, and VI (October 2002). • Board subcommittee review and comments regarding Section V11 — Prioritization of Needs and Plan Implementation (November 6, 2002). • Board subcommittee review and comments regarding Section III — Plan Development Process (October 2002). • Completion of the Parks and Recreation Department 5-Year Strategic Plan (1" Draft Complete). • Public input period for the revised Master Plan • Board consideration of the revised Master Plan (January 2003). • Planning and Zoning Commission consideration of the revised Master Plan (Allarch 6, 2003). • City Council presentation and consideration adopting revised Master Plan (scheduled for June 12, 2003). 6. Provide oversight for the implementation of Veterans Park and Athletic Complex • Memorial Dedication Ceremony on November 11, 2002 • Complete Phase I development (11S2S2.d) (September 2002) R1 Investigate potential agreement with the College Station Soccer Club for clubhouse building (Project not feasible at this time) El Conduct Grand Opening of the Phase I project (Scheduled for Saturday, A 17, 2003) Parks and Recreation Advisory Board FY2003 Goals and Objectives Board Approval: September 10, 2002 Council Approval: October 24, 2002 Updated: May 8, 2003 Page 2 of'3 * Review operations and maintenance and make recommendations for Fiscal Year 2004 (Request submitted within the FY04 budget process). * Review Needs Assessment and update as required * Develop revisions for Phase 11 recommendations 7. Provide oversight for the design and installation of the batting cages and backstops at Bee Creek Park • Secure funding • Approve site plan • Complete construction 8. Provide oversight for the installation of the new jogging track at Jack and Dorothy Miller Park 0 Complete construction (September 2002) 0 Investigate alternative types of surfacing for playgrounds 9® Support implementation of the Greenways Master Plan (VUS3.a) 0 Receive update report from Greenways Coordinator (presentation planned for June 10, 2003). 11 Review Recreation, Park, and Open Space Master Plan as it relates to greenways 10. Support the City Councils Interagency Plan on any Park and Recreation related issues El Continue dialog with the College Station Independent School District regarding future school/park developments and programs (presentation to CSISD on January 21, 2003). 0 Continue dialog with the College Station Independent School District and the South Knoll PTO concerning the potential of rubberizing the South Knoll jogging track (Interlocal Agreement approved by the City, Council on December 19,2002). El Continue dialog with Texas A&M University regarding Hensel Park and Veterans Park and Athletic Complex (TAMU Nature Trail Planning�TAMU Cross Country Team). El Continue to investigate joint programming opportunities with the City of Bryan Parks and Recreation Department (VS2S2. c) (In progress — currently investigating registration software opportunities, George Bush Libraly Programming, and TMPA Regional Park). 11. Identify potential new sources of revenue * Identify potential grant opportunities (TPWD — October 8 ' 2002) * Investigate the potential for a donations program (In, progress) * Review user fees and develop recommendations (Fees Subcommittee appointed, and meeting scheduled,fbr April 16, 2003. Scheduled.for Parks and Recreation Advisory Board approval AfRy 13, 2003). 1 Parks and Recreation Advisory Board FY2003 Goals and Objectives Board Approval: September 10, 2002 Council Approval: October 24, 2002 Updated., May 8, 2003 Page 3 of 3 CITY OF COLLEGE STATION PARKS & RECREATION DEPARTMENT FY03 GOALS & OBJECTIVES Implementation of the CIP Program )il Implementation of Special Projects Continue to Improve Staff Development Implementation of New Programs Implementation of City Council Strategic Issues Implementation of the CIP Program El Complete the Lick Creek Park Phase I project (/n progress) 0 Complete master plan and design of Woodway Park 0 Complete master plan and design of Shenendoah Park (Public hearing on May 6, 2003) El Complete intergenerational park projects (In progress) El Complete G.O. 1998 Bond projects (In progress) El Complete Thomas Pool renovation and shade structure (in progress) EI Complete acquisition of new cemetery site (In progress) Continue to Improve Staff Development 21 Complete Management Academy (Kristin Lehde, Dana Albrecht, Geri Marsh, and Grace Calbert - attended Feb. 17th - 21st). * Complete Supervisory Academy (Jimmy Charanza, Keith Fails, Charles Harris, David Hudspeth, Marci Rodgers) * Complete National Recreation & Park Association Park Maintenance School (1 employee) El Complete the Texas Nature Trails Construction Workshop (David Wood) 121 Complete DPS Debris Management Course (Steve Beachy) El Complete Customized Media Presentations Workshop (Director, Assistant Director, and Superintendents) El Complete the "Storms Over the Urban Forest Training" (I employee: Ross Albrecht - attended Feb. 27-28th). 21 Complete NRPA Revenue Management Training (Peter Lamont - completed February 7, 2003). El Complete TAMU Landscape Architect Workshop (Peter Vanecek, Afsaneh Yazdani, David Wood - attended Feb. 21st & 22nd) 0 Attend and participate in the annual TRAPS professional training conference in San Antonio (Steve Beachy, Dana Albrecht, Ross Albrecht, Jana Cope, Sheila Walker, Patrick Hazlett, David Hudspeth, Marci Rodgers, Vera Solis, Eric Ploeger, Curtis Bingham - attended on March 26, 27, and 28, 2003, Steve Beachy, Curtis Bingham, and Vera Solis were presenters at the Conference). Implementation of Citv Council Stratealc Issues, 171 Complete the Recreation, Park and Open Space Master Plan update (Approved by the Parks and Rec. Adv. Board on Jan. 14"'. approved by the Planning and Zoning Commission on March 0 . Scheduled for City Council consideration on June 12, 2003. ED Complete the Parks & Recreation Department 2003-2007 Strategic Plan 11 Complete the WA Tarrow Park Corridor Master Plan update (in progress - a Joint Meeting was held between the Parks and Recreation Advisory Board and the Lincoln Center Advisory Committee on February 18'h. The plan was approved by the Lincoln Center Advisory Committee on Feb. 24h, and approved by the Parks and Recreation Advisory Board on March 4t". The plan will be presented to the City Council on May 8ffi) 111 Achieve a 75% or higher rating on all major categories for Park Maintenance Standards (,In Progress - 1'' Quarter Report submitted to the Parks and Recreation Advisory Board an Jan. 14"'. 2"" Quarter presented on April 8") El Develop implementation schedule of Urban Forest Management Plan (Plan presented to Council on September 26, 2002. staff has recommended implementation steps in the FY04 budget process). D Complete current capital improvement projects (In progress) El Comprehensive review of all leisure services programs (Aquatic Programs presentation on November 12th, Athletics Programs presentation on December I e, Educational Programs presentation on January 14"', Entertainment Programs presentation an Feb. 11"', and Supervised Recreation Programs presentation on March 4t"). 2 Continue to explore cooperative efforts with other agencies (In progress: TAMU Hensel Park, TAMUIVPAC, CSISDISouth Knoll Jogging Track, City of BryanlMadeley Park and Recreational Software, George Bush Library, TMPA Regional Park Project). Implementation of Soecial Projects R Conduct dedication ceremony for Veterans Memorial project (November 11, 2002) C1 Conduct grand opening of Veterans Parks & Athletic Complex (scheduled for Saturday, May 17, 2003) El investigate feasibility of joint project with College Station Soccer Club (In progress) D Conduct a benchmark survey of similar cities EI Investigate potential sources of additional revenue (in progress) 2 Complete recommendations for future CIP program (Presentation to Citizen's Advisory Committee on March 25, 2003) 11 Develop recommendations for existing Conference Center * Conduct seasonal pay study and develop recommendations (In Progress, working with Human Resources) * Conduct dedication for the Jane Pulley Softball Fields (November 2, 2002) EI Purchase Scoreboard for Veterans Park & Athletic Complex (2 scoreboards purchased March 2003) City 07 C011cge 3tation Updated: May 8, 2003 VS 2 Urban Forestry S 1.b Plan Ross VS 2 Intergenerational S 2.a Parks Ric VS 2 Review Leisure Peter S 2.b Service Programs VS 2 Cooperative efforts Peter S 2.c and joint programming with City of Bryan Complete VS 2 Development of Ric S 2.d Veterans Park Phase I VS 2 Develop new fovve- S 2.e year Parks Capital Ric Improvement Projects VS 3 Update Parks Steve S 2d Master Plan Ric IN�a HEIM - t" s � I Y A E 1 V �a•F e5 ,"Phase 0rmsttuctEon Complefad_esof 5epternberand . .' Phase I �a�riferiarire ; activities begun` IEivestEgafe Cisilege Staffon Socceradb>: building agraemenf, in progress Dr1aftof Flan approved by Parks ' Mvisory Board,`" , 3I1d143" , Enterta nmerit xGpernsed prbgraMs '; p[trgrams Y@YleAye(t Y�VEeWeii r ra.�ro-3 �f aura., NOTE. Shaded items have been completed. Revised April 30, 2003 CAStrategic Planning/Plan Calendars 2003/Timeline 2003.doc VS 2 Park Maintenance S 1.a Standards Curtis VS 2 Urban Forestry Plan Ross S 1.b VS 2 Intergenerational Parks S 2.a Ric Review Leisure Service VS 2 Programs Peter S 2.b VS 2 Cooperative efforts and S 2 c joint programming with Peter City of Bryan Complete Development of VS 2 Veterans Park Ric S 2.d Phase I VS 2 Develop new rive -year S 2 e Parks Capital Ric Improvement Projects VS 3 Update Parks Master Plan Steve Cou "d, to oonsid�r fhe rvedplari msc#rdduled for S 2d Ric €aria Grand Opening scheduled for 5/17103 Council to consider revised plan on 6I12103 Board Review of 3b Quarter 1. Call to order. LRC Advisory Committee Chairperson Eleanor Williams called the meeting to order at 9:35 a.m. 2. Pardons. Received a pardon from Cary Cochran. 3. Hear visitors. None. 4. Approval of minutes from regular meeting of February 10, 2003 and special call meeting of February 24, 2003. The February 10, 2003 minutes were approved with the following corrections: ® Item 7, Report: o Public Relations Subcommittee: Changed the first sentence to read Chairperson Eleanor Williams stated that Carl Dethloff, Subcommittee Chair, was absent. o Adolescent Outreach/Education Subcommittee: Changed third sentence to reach Chairperson Williams advised the Committee that TADS 'Training software will be ready within the next week or so. The February 24, 2003 minutes were approved as read. 5. Discussion, consideration, and possible action concerning the revision to the Lincoln Recreation Center/W.A. Tarrow Master Plan. Chairperson Williams and LRC Supervisor met with the Parks and Recreation Board. The results of the meeting were the buildings will be preserved and the LRC Advisory Committee will work with Prairie View A&M University Engineering and Architecture Departments, who have drawings on the original Lincoln Workshop, to get the buildings up to date. The Committee may want to develop a timeline. rv• Public Relations Subcommittee: No change. Adolescent Outreach/Education Subcommittee. No change. All Means All Committee: Carl Dethloff informed the Committee that he, Chairperson Williams, Lucille Young (President of the Lincoln Former Student Association), and Elizabeth Okoli attended a meeting at Cypress Grove Intermediate School and set up tutoring/mentoring sessions for April 10, 2003 through may 22, 2003 at Southgate Community Room. Students were linked with key people like Chairperson Williams. Teachers/Principals and concerned people of the community will be working with the students and parents. LRC Supervisor's Report: Lance informed the Committee that the city has three applications for the Advisory Committee. He let the Committee look at the applications for the two positions. 7. Discussion, consideration, and possible action concerning the nomination and approval of officers for the new year. Chairperson Williams informed the Committee that Mabellene Robinson and Debra Thomas will rotate off the Committee. A motion was made and carried that the following nominations be sent to the College Station Parks and Recreation Department for consideration: e Annie Williams, Secretary ® Eleamor Williams, Chairperson ® Carl Dethloff, 1st Vice President ® A. J. Daily, 2 d Vice President ® Gary Cochran, Public Relations Subcommittee Chairperson ® Bobbie Smith, Adolescent Outreach/Education Subcommittee Chairperson 8. Future Agenda items: Reports from the Adolescent Outreach/Education Subcommittee and the LRC Supervisor. 9. Adjourn. The meeting was adjourned at 10:30 a.m. The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48 hours before the meeting. To make arrangements call (979) 764-3733. 1. Call to order. Chairperson Williams called the meeting to order at 11:00 a.m. 2. Pardon. Received a pardon from Gary Cochran. 3. Hear visitors. None. 4. Discussion, consideration, and possible action concerning the FY 2003 Goals for the Lincoln Recreation Center Advisory Committee. As a result of the discussion of the Committee's goals and vision, it was moved and seconded that Chairperson Williams, A. J. Daily, Lance Jackson, and Neal Donovan meet with the Boys and Girls Club representatives (Ron Rowlett and Gerald Carter) prior to June 30, 2003 to discuss concerns regarding the decision of hosting Boys and Girls Club basketball games. Chairperson Williams will draft a letter to Ron Rowlett to request the meeting and send to Lance for review. In addition, it was moved and seconded that the Youth Participation Questionnaire be an agenda item for the Committee's regular May Meeting, as it is a tool the Committee will use to help accomplish Goal #1 which is as follows: Support and empower LRC Staff to provide character and development of LRC Youth. A. Girls Education B. Conflict Resolution The motion carried. The Committee will focus on the top two items on the questionnaire. Chairperson Williams informed the Committee that the meeting scheduled prior to June 30, 2003 is another means for the Committee to meet Goal #2 (Provide visibility and support of LRC activities. A. J. Daily raised the idea of the Committee having golf shirts (long sleeve and short sleeve) for the LRC Advisory Committee members to wear to LRC activities i.e., the annual Martin Luther Ding, Jr. Program, etc. It was moved and seconded that the Committee would investigate obtaining golf shirts. The motion carried. Chairperson Williams informed the Committee that Goal #3 (Provide visibility, direction, and feedback regarding Master Plan Update of LRC/W.A. Tarrow Park) is ongoing. And Committee representatives will work with Prairie View A&M University Engineering and Architecture Departments regarding the preservation of the old buildings which will become a museum and office space for seniors. Chairperson Williams and Annie Williams will travel to Prairie View A&M University (PVAMU) to meet with the Engineering and Architecture Departments to look at and discuss the plans of the buildings, and request assistance for needs assessment on refurbishing the buildings. Debra Thomas advised the Committee that Carolyn Williams, the former LRC Advisory Committee Chairperson, is a graduate of PVAMU's Engineering School and still had contacts there. It was moved and seconded that Chairperson Williams contact Carolyn to discuss possible contacts at PVAMU Engineering Department. The motion carried. In addition, it was moved and seconded that Bobbie Smith work with Richard Burt, Construction Science Professor at Texas A&M University. The motion carried. It was moved and seconded that the LRC Advisory Committee's Public Relations Subcommittee Chairperson works with Bill Davis of the City of College Station's Historical Preservation Committee regarding the process of obtaining a historical maker for the old buildings. The motion carried. 5. Adjourn. The meeting adjourned at 11:42 a.m. The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48 hours before the meeting. To make arrangements call (979) 764-3733. Senior Advisory Committee Regular Meeting Monday, April 28, 2003 College Station City Hall Council Chambers 1101 Texas Ave 1:00pm MINUTES Members Present: Fred Dollar, Annie Lee Finch, Laura Holmes, Bill Kling, Catherine Lamb, Billy Lay, Robert Meyer, Neal Nutall, Suzanne Reynolds, Dipankar Sen, Yvonne Stevens, Betty Wilbom, Joanna Yeager. Members Absent: Frank Camplone and Haskell Monroe Staff Present: Peter Lamont and Marci Rodgers I. Call to order. The meeting was called to order by Bill Kling, Chairman, at 1:05pm. 11. Hear visitors. No visitors. Ill. Approval of minutes from regular meeting on March 31, 2003. Annie Lee Finch made the motion that the minutes be approved. Yvonne Stevens seconded the motion. The motion passed. IV. Final presentation on Senior Activity Center with A&M student design class. Susan Rodiek introduced the students: Doug Bell, Tara Fitzpatrick, Melissa Flint, Liesl Frazier, Lindsay Gavos, Robert Kreuzburg, Laura Love, Neil Marx, Charles Schneider and Brad Shipman. Ms. Rodiek thanked the committee for their input on the design projects and explained the reason for choosing the site location on the A&M campus. The property on the comer of Wellborn and George Bush drive was the site used for the project. This site allowed the students safe and easy access to the property. Five teams presented their design beginning with conceptual drawings to a final site plan and model using a power point presentation. Thank you to Kimberly Voitier from the Action Center for her help in coordinating the power point presentations. The following comments made by the committee contain some of the ideas seen as favorable: * Retraceable stage and walls * Open entrance to restrooms and two locations * Parking by the kitchen with a service drive * Open library * First Aid Station + Covered walkways around the building and to the parking lot (breezeway) * Use of grass burms to filter noise from the street * Exercise room with entrance to restrooms (include showers and lockers) * Trellis covered patios * Water fall window + Coffee Bar * Gazebos walking paths + Use of natural light with sky lights and windows Committee Reports: CIP committee. Laura Holmes and Bill Lay reported that the CIP committee has completed their task of prioritizing projects totaling $30 million. The projects will first be sent to the Planning and Zoning Committee. One option the committee was asked to consider was a tax increase and the committee rejected that as a possibility. Projects will be listed in groups on the ballot. Our thanks to Bill and Laura for serving on the committee. V. Senior Services Coordinator Report (report attached) VII. Demonstration by City Secretary on use of new voting machines. Connie Hooks explained the use of the new voting machines and members were given an opportunity to test the new machines. Vill. Next meeting date and agenda. May 19, 2003 IX. Adjourn. The meeting was adjourned at 2:30pm Senior Services Report April 2003 College Station Senior Citizen Police and Fire Academy Twelve seniors are participating in the academy offered by the College Station Fire and Police departments. The academy meets on Thursday from 9:00-11:30am from April 3-May 22, 2003 at the Teen Center Computer Club for seniors 91h rd The College Station Computer Club for seniors met on Wednesday, April and April 23 From 9:00am-1 1:30am at the College Station Utilities Dept. on Graham Rd. The topic for April 9th was "How to choose your computer training" with 38 in attendance and on April 23 rd the subject was "Power Point" with 34 in attendance. Ballroom Dance St. Joseph Gold Medallion Club and the College Station Parks and Recreation Department have joined together to offer a ballroom dance on Thursday, April 24"' from 7:00-9:30pm. A DJ was hired and approximately 25 were in attendance. The next dance is scheduled for Thursday, May 15 th with a DJ and the cost is $5.001 person. Nutritional Analysis Program Training 01h A training workshop will be held on Wednesday, April 3 at the Teen Center Computer lab from 1:30-2:30pm. We will be training individuals to train others on the use of a program called NutriSprint. This is a programmed spreadsheet that allows rapid entry of a food log and calculates the nutritional values (protein, fat, carbohydrates, sodium, cholesterol, fiber, refined sugar and total calories). Dr. Frank Edmiston will be leading the workshop. Seniors Expo 81h The 2nd Annual Seniors Expo is planned for Wednesday, May 2 from 9:00am-4:00pmat the Brazos Center. The Expo is designed to introduce seniors to the "Senior Friendly" businesses, organizations and activities in the Brazos Valley. There will be demonstrations, seminars, entertainment along with information booths on housing, leisure activities, health, fitness, volunteer opportunities, finances and much more. Volunteers are needed to help with guest relations. Duties include greeting the guests and encouraging them to register for Door prizes and a vacation for two give away. Athletic Leagues for 50 and over We are currently exploring the idea of offering softball and basketball senior leagues within the athletic division. An organizational meeting is being planned to determine if there is an interest from the community for the leagues to be developed and offered. Please advise me on individuals who might be interested in participating. Staff Present. Grace Calbert, Conference Center Facility Supervisor Nita Hilburn, Recording Secretary Members Present: Ed Holdredge, Fran Lamb (Vice Chair), Glenda Flledge, Mollie Coin Members Absent: None Call to Order - The meeting was called to order at 12:15pm. Pardon -Consider requests for obaemcea of em- hers from meeting: Torre Hear visitors- Done Approval of Regular Meeting e ° atesa Fran Lamb made a motion to approve the mutes for February 2003 Regular Meeting. Ed Holdredge seceded the motion. Motion passed. Revenue Reports. Revenue reports were reviewed for February 2003. Revenues for Febmary 2003 ,wA ere $ 10,053.76 versus February 20002 of $ 11,112.43. Number of clients served February 2003 were 6,970 vs. February 2002 of 7,933. Glenda Flledge motioned to approve the revenue report. Fran Iamb second the motion, Presentati(M9 discr-ssi®ng and possible action concerning structure of rental rates: Members of the Conference Center- Advisory Committee were given copies of research from: ether concerning facilities and their rate structures. The Advisory Committee was asked to review the various rate stiucture, A Special Fleeting, to discuss a new rate structure for Conference Center will be held on Tuesday April 1, 2003 at 5:15prn. 11MIN SPECLkL MEETING College Station Conference Center 1300 George Bush Drive College Station, Texas 77840 Staff Present - Grace Calbert, Conference Center Facility Supervisor Nita Hilburn, Recording Secretary Members Present: Fran Lamb (Vice Chair), Mollie Gum Call to Order: The meeting was called to order at 5:25pin. Pardon -Consider requests for absences of members from meeting: Glenda Elledge submitted her comments by email, a copy was handed out to each member. Hear visitors- None Presentation, Discussion and Possible Action concerning chan&g the procedure for Registering consecutive clients for 6 months of reservation® A variety of new fee structures discussed. Fee structures were compared from other centers in other cities. The Advisory Committee chose a new fee structure to be submitted to the Parks Board for approval. Adjourn: Fran Lamb made a motion to adjourn, the meeting was adjourned at 6:40pm. The Next Regular Monthly Meeting will be held at the College Station Conference Center on April 16, 2003 at 12:00pni. Respectfully submitted, Nita Hilburn, Recording Secretary Adjourn: Glenda Elledge made a motion to adjown the aneeting at 1: 10 p.m. Fran Lamb seconded the motion. Motion passed. The Next Regular Monthly Meeting will be held at the College Station Conference Center on April 16,2003 at 12:15pm. RespectUly submitted, Nita I-Mbuni, Recording Secretany FISCAL AND BUDGETARY POLICY STATE'NIE'NTS, ITEM # I11,B5- C �{�IRG[:S. Fui scn icc� a„uri.itcd �� rth a user fee or ch<uge, the difcct and indirect costs of'that service will be onset by a fee whcrc possvble. There will be a rep yew of fees and charges no less than once CVC1-V duce to ensure that ices provide adequate coverage of costs of services. User charges may be classified as "full cost recovery," partial cost recovery," and "minimal cost recoN cry," based upon City Council policy. a. Full fee support (SO-100%) will be obtained from enterprise operations such as utilities, sanitation service, landfill, cemetery and licenses and permits. b. Partial fee support (50-SO' ",III be generated by charges for emergency medical services, miscellaneous licenses and fines, and all adults sports programs- C. Minimum fee support (0-50%) will be obtained from other parts, recreational, cultural, and youth programs and activities. CITY OF COLLEGE STATION hARIKS &- RECREATION DEPARTJN111,-'NT FEES POLICY STATEMENT The citizens of College Station have made a commitment to excellence in parks facilities and recreation programs. These facilities and services require substantial expenditures by the City to ensure appropriate maintenance and effective programming. This policy is intended to insure that a proportion of these costs is recovered through user fees in an equitable manner in accordance with the City's current fiscal and budgetary policies approved by the City Council. I. Pees for athletic programs shall be set in accordance with the following guidelines: A. The cost of maintaining and operating athletic facilities should be borne by those who use them. In addition, in those situations where the City has responsibility for organizing and/or programming activities, participants should bear proportionate staff salaries and overhead of direct supervisors associated with the program. B. The City recognizes that it is appropriate to subsidize youth athletic and aquatics activities. Such activities contribute to educational development and to encourage leisure literacy, which are increasingly important aspects of life. Youth is defined as all individuals up to, and including, eighteen years of age. The City will absorb all maintenance and operating costs associated with facilities and the staff costs associated with organizing and/or programming activities. A fee will be assessed to cover all variable costs associated with programs such as uniforms, equipment, awards, umpires, etc. in accordance with the City's fiscal and budgetary policy statement. C. It is intended that facilities and programs should be available to all citizens and that none should be excluded because of inability to pay. The Department Director, at his/her discretion, may reduce any fee in individual cases upon evidence of Financial hardship. The "Parks Bucks - program is intended to meet the majority of these cases. D. ]n addition to this user fee policy. the City levies a tee surcharge, which goes into an Athletic Reno��ation and Improvemcut Ft"Id. The policy "ov,crning that fund is attached to th« pohM II Dees for the use oi, rental facilities shall he sct to co%,cr the cost of utilities and nr.1u1tcn<ince expenses related to that / be rc({uircd, a, ncMM, to enure proper care anal is proridcd by user groups. Depo,it� may be waived when users establish a satisfactory record with the City, and will be determTncd on a case by case basis I -he f'ec and deposit will be waived for the College Station Independent Scluxol District ncr a joint use agreement. IIl_ Aquatics, special events and instruction fees shall be set to cover all expenses directly associated with conduct of the class or event. Pool admission fees shall be set on an annual basis to recover a portion of the pools' operating expenses up to SO%. All fees shall be reviewed on an annual basis at public meetings by the Parks and Recreation Board. After receiving public input, the Board will then submit fee recommendations for the next calendar year to the City Council for final approval. Athletic Renovation and Improvement Funds The CIP Committee recommended multiple lighting, irrigation, shade structures, pathway and backstop projects on athletic fields as part of the 1998 bond program that was approved by the City Council and the citizens. They were assured that this would restore all athletic fields to the City's desirable standard. However, the CIP Committee noted that it was unreasonable to fund these short- term projects which had an expected life of considerably less than 25 years with 25 year bonds, since future taxpayers would be paying for assets that no longer existed. The Council concurred with the Committee's strong recommendation that a surcharge should be required of all teams using athletic fields to pay for the replacement of items that have deteriorated as a result of their use, and for any improvements in the existing standard of facilities they would like to have. In response to this mandate, the Parks and Recreation Department is preparing a rolling 10 year schedule which projects the renovations and improvements required at each athletic field complex. Input from representatives of the athletic field users will be solicited in preparing this schedule. The costs of implementing the 10 year program will be calculated, with allowances made for likely future cost increases, and divided into equal annual amounts. The surcharge will be sufficient to pay each user groups' prorated share of the fields' annual renovations and improvements. This money will be retained in a separate capital fund for each athletic field complex, and will be used exclusively for renovating or improving that complex. The Parks and Recreation Department will consult with representatives from the athletic groups contributing to a fund before money can be appropriated from it. It is likely to take some months for the staff to carefully develop and cost the 10 year plans. However, it is desirable to implement the program as soon as possible, since delays will increase the surcharge amounts that will be needed in future years. This policy will be implemented on October 1,1999 at the commencement of FY2000. In lieu of the availability of the 10-year plan, the Parks and Recreation Board recommended a surcharge be leveled on each item that equates to approximately $5 per person, per season (Fall, Spring, and Summer), per team in FY2000. This will be reviewed with athletic team representatives before the FY2001 budget cycle when the rolling 10-year plan is available, and revisions, if necessary, will be made to this $5 amount to reflect the financial needs of the fields. This procedure will be replicated annually in future years. -[,[,fond hr Pa? -At 't /?,,� 1"illion I dl.i�orr Board: Ap, i I ?-i, PARKS 1riyr, e: RECREATION � s j% DEPARTMENT USER F r `Y 9" �' :� S (as of September 13, 2002) ADULT SPORTS PER TEAM ?.ac ,elLal; $250 $255 $255 $265 $265 1 $265 5265 Discontinued F'ua Foo�koail $255 $260 $265 $265 $340 $265 $340 $340 5340 ollovhall $110 $110 $110 $265 $130 $130 $140 5175 5175 Saf'.ball Fiat'-Cff League. Spring and Summer $255 $260 1 $265 $285 $285 $356 1 $360 5360 375 Fail $215 $220 $22.5 $240 $240 $300 5315 5315 330 Fast Pilch Spnng and Summer $290 $300 $300 $300 $300 $375 $375 5375 400 Fall ( $245 $250 $250 $250 $250 $312 $325 5325 340 YOUTH SPORTS PER CHILD Baske,baf $25/$15/$5 $30/$20/$10 $30/20/10 $30/20/10 $30/20/10 $30/20/10 S30/20/10 S40/35 S40/35 -gag Football $25/$15/$5 $30/$20l$10 $30/20/10 $30/20/10 $35/25/15 S30/20/10 $35/25/15 S401135 S40/35 's Sr ,Doll $251$15/$5 $30/$20/$10 $30/20/10 $30/20/10 $35/25/15 $30/20/10 S35/25/15 S40/35 S45/40 cij,h ` oiievbnll S40/30/20 S40/35 S40/35 SluOrts $15 00 S15 S15 I'v'STRUCTION FEES PER PERSON ��rnn LFSsrnr, $16 $20 $23 $30 $30 $30 S30 S35 S35 t $20/$10/$5 $20/$10/$5 $25/15/10 $25/15/10 $25/15/10 $25/15/10 $35 S 4 0 S40 1;AAF Swim l (x;im $40/$25/$15 $40/$25/$15 $80/60/40 $80/60/40 $80/60/40 $80/60/40 $85/65/45 S85/75 S85/75 %a:ional Jr Tennis League $40/$35l$30 $40/$35/$30 $50 $50 $50 $50 S50 S50 S50 Tennis Lessons (+1 can of balls) $35 $35 i $35 $35 $35 $35 $35 S40 $40 Golf $45 $45 $45 $45 Discontinued PAVILION RENTALS PER DAY 1 Bee Creek Pavlion $30 $50 $50 $50 I S50 $50 $75 $75 S75 �en:,al and Scuthveood Pavilions %lordav Thursday $50 $50 $50 $50 $50 $50 $75 5100 5100 ' Frldav $75 $75 $75 $75 ( $75 $75 $100 Discount Discontinued Fndsv — Sundav,and Holidays $125 $125 $125 $125 $125 $125 $175 5175 $175 j Depose$100 $100 1 $100 $100 $100 $100 $100 5100 S100 Oaks Pavilion $30 $50 $50 $50 $50 $50 $75 S75 S75 D,e,r,sit $50 $50 $50 $50 $50 $50 $50 S5n `j50 �ro111�1� Pa,,�ion $15 $15 $15 $15 $15 $15 S15 S15 S15 D posits are refundable is are returned, and the avilion is left clean and dama we -free. De Posits are not re wired when rentingBee Creek Park or Thomas Park pavilions. WO� ��.m F PEN CREEK AMPHITHEATER -rva:+� Rer;als Weekday $200 $200 $200 $200 $200 $200$200 ( $200 5200 C �Jeehend $250 1 $250 $250 $250 $250 $250 1 5250 5250 5250 ' I r u 4 25 525 $525 Non Commercial Rental: Weekday $425 -_ $425 $425 $425 $425 $425 $425 $425 Weekend $525 $525 $525 I $525 $525 $525 $525 5800 $800 Professional/Commercial Rentals. Weekday $800 $800 $800 ( $800 $800 $800 $800 $ � Weekend $900 $900 $900 $900 $900 $900 $900 $900 $900 Service personnel char es will be added accord' I _.��._ -_.: _..e , .k7r ' �f , '� %fi�i�' v I r,_, , , , 3 F ' .�<' £ .. ,•:b No Changes ,t.., •...,. Lam` - LINCOLN CENTER N/A $15 $15 515 $15 P.lembership Per Year: 19-54 Years of Age $6 $6 NIA N/A $8 $10 $10 $10 r �i ti ti h t. f . Youth $4 $5 $5 I $5 u' i £ r�rfsA 7 7 r,a5hy� ll'3 til'�i£ Low Income Eligible F 'AM"", h f Esistr;f3$ a' �'r I �� 7Fe 39 s`Y' KfhEl�p F� l $10 $15 �151 5 Adult CtEr "� bN �. r ¢r s£`1� '£ i3� °��5''1 iid� S $1 $1 $1 ',ria art L'Y F��„k Cs�� P��i bIs 3�.'S"'add �i laG a f Non -Member Guest Pass Per Day (Youth or Adult) $3O r a.:€`�''ii�`1 $3O Non -Member Summer Rate (Youth or Adult). $150 $150 $150 . $150 $150 $150 I $150 $200 5200 Gym Deposit Per Day (8 hour block) Half Court Rental Per Hour (4 hour maximum) $7/$12/$17 $20 $20 $20 $20 $10 $15 $15 $15 ,,�,d,r rk;' fir.,,�v3 ,�. ,N. SI'3�"s">; rs4`t' ,%' prt.i i'S`,f3tl` $20 ( $25 $25 $25 Full Court Rental Per Hour (4 hour maximum) ) €'t } 'I' ' # ' ` $ air 3Ic l x3'� $.3O/Chair Gym Event ; �b3 3 y a 3�rE rr� $175 $175 All Day Usage (More than 4 hours) s k' t �11 " $100 $125 �6 n £[�Fn� Ak'"�« $0 $10 $15 $15 £ 3�t 1 aaa't£1 Concession Usage „- $10 $10 $10 $10 $10 a ' Game Room Rental Per Hour (2 hr. min.) $10 $10 $10 $10 $50 $50 $50 1 $50 l Deposit Teen Room Rental Per Hour (2 hr. min.) $10 $10 $10 $10 $10 $10 $10 $10 $10 $50 $50 $50 $50 Deposit >. 'community Room Rental (3 hour maximum) $25 $25 $25 $25 $25 $25 $25 $30 $30 .ci,ntk"r�' � a - $15 $20 $20 Additional Fee Per Hour =�l,y tk €�T+ I �C a�'-1��3t ��'i t.,. f�," ' j ��, I ' $50 $50 $75 $75 Deposit»st? 1 t1t3�1ry£ s`,��% t;£,1t£ '� 3i� } f j 1 $0 $1 O $15 $15 Kitchen Fee r ` ' 1 srr` °) z ' ',3 �� rfira� �;ta 3a $150 kr €fi 3 at�'e ' 1 F. "Special Event Fee (Funerals, weddings, parties) 8 Miscellaneous Charges o- �y s i i �✓ a �f 13 £ r + 3' ?S'L £ S' ° kl ' 'r t-t£s 3s $.1 O $.1 O j Copies (Per Copy) z; a� r+ tit �g r�,ie1 cr�g�E ,� $2.00 $2.00 Faxes (Per Fax) All rooms are subject to an after -hour charge of $20 pep hour. The after -hour charge is based on any request to use facilities beyond the center's normal operating hours ecial event fee includes the rental of the m, Communi eQoorat, sound sysffem, and 450 Chairs ATHLETIC FIELDS 1 Softball and Baseball Field Rentals $60 $60 $60 $60 $60 One (1) Field: Per bay $50 $60 $60 $�i60 p a £� '�£�E r tlEd'3 �3p�Ji N i ( it z ! 1 i Id1(.. I£ati€ �. '� 9 ..3f �� cl ' ." $1 OO Per Weekend �,'£`{ ahw4�'I'I§� f i, ,�. %3�"s<'�a Ykd,n,n AiC�s. !�,"I �(ui�.il„t, �, yI ...:.[ ..,, a +,�, w r,—.�.�., .. Two (2) Field Complex Per Day $100 $100 $100 $100 $100 $100 $100 $100 F 175 $175 $175 $175 �$175 $175 $175 5175 Per Weekend-----=�.,., _ $ � -- - FnU (il Flrifl Con!1�Ir�a Per Day Per Weekend Per Day/Weekend Per Day Per Weekend t E Y $150 $200 $300 $350 I $200 $200 $350 $350 $200 $350 $200$200 $350 $350 $200 $350 $50 $150 $275 $50/$100 $200 $350 Varies 'Deposit 1 1 Soccer Feld Rentals One (11 Field. Per Day, $50 $60 $60 $60 $60 $60 $60 ( $60 $60 Ca Iplex Per Day $150 $200 $200 $200 $200 $200 $200 I $200 $200 Per Weekend $300 $350 $350 $350 $350 $350 $350 1 $350 $350 Field Rentals Per Hour (Wee hours) $7/$12/$17 $10/$15/$20 $10/15/20 $10/15/20 $10/15/20 $10/15/20 $10/15/20 1 S10/15/20 S10/15/20 n addition t the rental fees, a deposit will be charged and paid by the renter in advance of anv tournament. The deposit will vary depending on the type and size of the tournament. In j[ ldd on to the rental and deposit fees, additional fees may be assessed to the renter depending on the length and type of tournament to cover expenses incurred by the City for personnel and slies needed to facilitate the tournament. �.r�azsurrv�., RACE EQUPMENT RENTALS S10 Pnn:!ng Stop Watch " ""`-, N3 I li'S 1}�s iy E #E E 1 yl Yi $5,� i.� Stop Watch fl€ CE'� 4` !E $10 j Cones (101 j ! Ea{ $10 ! a a 1{ E 3's t { RasY Poics and Flagging (10) 3 e 1 ; Water Cooler ^^^^�'-^—� E EE Ye Y Y r �i':i a'`7 + -:, - $5 Ei Y gti4 fri1x 3!E ` t= s Ef i h UPkr 'wl J f Y IVI! tre t! t 11 C ICY' YIO�( 3"�.3 lit iy E.kf�P ��j�7�31{ iit5j t11�_I ��1 El �a.,. li{Er E-.;!i`fiy $10 fir{ IGd+ E E 7 abIaS �}t,P� r E $5 E �. a,t' a pJn!,f II' !tl blti T! a`ilc Flats and Vests (10) E f3u Y '� E =ro ¢ �a 5 t d S f E r`h""3�f E tR n _. i E '` Rental Package :=1 Big timeclock, 1 printing � In 2 l s;o watch 10 cones, 10 bases/poles and flagging, $75 "r'nter cc a—, 2:ables,10 traffic flags and vests. 1 E men-YI PCChage #2 Big tlnleClOCk, 2 printing id 3h 1 i i EI E EfE}IEiE I{'!E` 1 f { 3- i �Y rya 3i E cores, 20 bases/poles and E aqg rig b writer COOIC�S, 4 tableS,15 ,rafflC flags and $100 vests. i — Rental Pac � .ge 3 Blg timeclock, 4 printing z ! a and �{ !g Y= i k lil { rR4,; h�l { { s;opwaaches 63 Cones, 30 bases/poles )E° j ( tP {. '" tea F'�$ 3 E E�1" a !} 'lagging, 12 water coolers. 6 tables, 20 traffic flags { t =1, >n Fj El r3� P ' PI3'as �'#')'" E. wf ...r $ 125 SWIMMING POOLS Genera! Admission Per Person (Ages 3 and up) N.'111aran; Thonnas $1 25 $1.50 $1.50 $1.75 $2,00 $2.00 $2.00 $2.00 $2.00 Natatorium _ � I '� � $2 $2 $2.00 $2.00 $2.00 $2.00 $2.00 $2.00 j $3 I $3 $3.25 $3.50 $3.50 $3,50 $4 GO $4.00 C�Iscou rt Pass 25 Swims - -- — - - - - - -- - — — — — - - { F`cranT`��rrr� $25 $30 $30-- $38 -- $50 - - -$40 $50 S85 $40 Natatorium $50 $60 $60 $70 $75 $75 $75 Adamson Family Season Pass $125 $125 $125 $125 $125 $125 $125 Hallaran/Thomas , ' . $125 $125 $125 $125 $125 I Natatorium $200 $200f$200 $200 $200 $200 $200 'Adams on individual Season Pass $60 $60 $60 $60 HallaraniTho m as $60 $60 $60 $80 $80 1 $80 $80 'Adamson $80 $80 $80 Babysitter Season Pass $30 $30 $30 $30 $30 Hallaran/Thomas $30 $30 $40 $40 $40 $40 $40 'Adamson $40 $40 6, Soecial Day Care Fee @ Adamson Lagoon Per Child`- 'Adamson passes also valid at Southwood and Thomas Pools excluding the CS/SD Natatorium discount will be priced for 25 swims. Prior to 2002, discount passes for Hallaran, Thomas, and the Nata; orium were priced for 50 swims. As of 2003, if/ passes Pool Rental (2 hours) $75 $75 $75 $75 $75 $75 Hallaran 25 people or fewer $75 $100 $100 $100 $100 50 people or fewer $100 $100 $100 $150 $150 $150 $150 $150 $150 $150 5 1 -76 people $200 $200 $200 $200 $200 $200 $200 77-102 people $25 $25 $25 $50 $50 $50 $50 Each hour after initial 2 hours Thom,3s/Nat;itonum 25 people or fewer $50 $50 $50 $65 $65 $65 $65 50 people or fewer $75 _ _$75 $75 $75 $75 $75 $75 51-76 people $100 $100 $100 $100 $100 $100 $100 77-102 people $125 $125 $125 $125 $125 $125 $125 Each hour after initial 2 hours $25 $25 $25 $50 $50 I $50 $50 j Adamson 99 people or fewer $250 $250 $250 $250 $250 $250 $250 199 or fewer $300 $300 $300 $300 $300 $300 $300 299 or fewer $400 $400 $400 $400 $406 $400 $400 300+ $500 $500 $500 $500 $500 $500 $500 Each hour after the Initial 2 hours $25 $25 $25 $100 $100 $100 $100 Saturday & Sunday limited hours available. Pool Parties Per Person' Theme Party Southwood and Thomas a"C r a! iK Adamson Lagoon General Party. Southwood and Thomas i .. in-+f3a�S 3f (�ry �.,3i `l �F lf?3=I'1 5 t��o �r d�� l'=Jx�fry �_ g K '£ h� �f lY 1 i £ Adamson Lagoon Catered Theme Party Southwood and Thomas tr a:,l u f Y �fFi;{ f) 3. 1 ifSS�i'. I�S�ii '�Z�`=k ,t'y4t�'f ld- A[r { a _ Pis a � Adamson Lagoon General Catered Party, Southwood and Thomas 7 $60 $60 $80 $80 $30 $30 $40 $40 $100 $125 $175 $225 $75 $90 $100 $125 $150 $75 $275 $325 $425 $525 $125 $2.75 $100 $125 $175 $225 $75 $90 $100 $125 $150 $75 $275 $325 $425 $525 $125 $5.75 $7.50 $4,75 $6.50 $7.00 $9.25 $6.25 /AGanS0n Lag U011 table Pavilion P, table limit): First arty (Four- V, &ffi, MAKP$," TXYST"; 2K I $15 Additional tables 1, Ivan"', 4, H" A minimum of 8 people required. Party favors are included. 0. Other Pool Fees Texas SuperGuard Competition Per Person 3 IV L $20 Swim Diaper Fee Per Diaper Tube Rena, FeeFYY $1 Deposit V Locker Rental Fee 1 01 PH,' P $1 Depos)t P, " 1jg $2 i Junior Life card Pro_ Per Person Per Session 11,00"A'S 0: Guard 2-9 Per Person, Per session M 4�� Duck Derby (Sponsor a duck July 4") Per Person I gjq gg 4- NNW P $3 ltzy Bitzy Tiny Cutie Bathing Beauty & Handsorn k Ol Boy Contest on July 4", Per Person p 2 1, 0 70 'Schools Out E31cw Out" at Adamson Laqoon M, IV- Ily WIN,.I w V""MA $200 Pool Trout Fish -out Per Person (Ages 3 and up) . . . .. ... . ....... , Mlli* i, $2.50 Over the 5-fish limit (Per fish) qi.$1.50 10 Educational Class Rental our/non exclusive) $25 $25 $25 $25 $25 $25 $25 TEEN CENTER (THE EXIT) Membership Pt Year g 2 $10 $ic) $10 2— `4on Member Per Day �RY A: ila qi5!", R,1W WO, iifiv 2_11114112'11'�'J' $1 si $1 Mleet(ng Room Rental Per Hour .2.12,11 KA WIR "u U ON #1111 $15 S Deposit , lfll ar $50 Dance/Game Room Rental Per Hourjj Jil w', �M tFiifl� "R �M, 'gg q 0,11 $25 , Deposit U, 'Whole Facility Rental Per Hour X pt 0 g"li ,E $50 Deposit "Id W"06 gig J' $75 Additional Attendance Fee Per Hour "N I I j"Nr�rd I llal'!f � � 1, '-1 gA� p 11`Aqa1*2 P4,�� 1q'i' 41 1903i W: D, 26 - 50 Attendees NSA 'R 141, "k 0 4,9"; "I'mit N 2"UNP P", $10 4 51- 100 Attendees % $15 100 - 200 Attendees T, hi WM)W, 5 jq, All rental rates are based on a party of 1-25 people. 'l 20 Additional fees are added per hour for over 25 attendees. Any rental expecting more than 100 attendees must have prior super -visor approval. Deposits are refundable if facility is left clean, and damage -free. Excludes the com uter lab. W-M� VENDOR PERMITS $50 ADULT SPORTS PER TEAM I- Flag Football $340 $355 2. Volleyball $175 $175 3. Softball Play -Off League: Spring and Summer $375 $390 Fall $330 $345 Fast Pitch: Spring and Summer $400 $400 Fall $340 $340 YOUTH SPORTS PER CHILD 11. Basketball $40/35 $45/40 12. Flag Football $40/35 $45140 0 13. Girl's Softball $45/40 $5045 I4. Youth Volleyball $40/35 $45/40 5. Challenger Sports $15 $15 1. Swim Lessons $35 $35 2. Advanced Swim Lessons $40 $40 3. TAAF Swim Team $85175 $85/75 4. National Jr. Tennis League $50 $85 5. Tennis Lessons (+1 can of balls) $40 $45 1. Bee Creek Pavilion $75 Monday - Thursday $75 Friday— Sunday, and Holidays $100 E2. Central and Southwood Pavilions Monday - Thursday $100 $100 Friday— Sunday, and Holidays $175 $175 *Deposit $100 $100 13. Oaks Pavilion $75 Monday - Thursday $75 Friday —Sunday, and Holidays r $100 `Deposit $50 $50 14. Thomas Pavilion $15 Discontinue * Deposits are refundable if keys are returned, and the pavilion is left clean and dainage-fees Deposits are not required when renting See Creek Pavilion. WOLF PEAL CREEK AMPHITHEATER 1. Private Rentals: Weekday $200 $200 Weekend $250 $250 2_ Non Commercial Rental: Weekday $425 $425 Weekend $525 $525 3. Professional/Commercial Rentals: Weekday $800 $800 Weekend $900 $900 Service personnel charges will be added accordingly. 0 A C!7 N 0 CONFERENCE CENTER (See Affached Rates) LINCOLN CENTER 11. Membership Per Year: 19-54 Years of Age $15 $15 Youth $10 $10 Low Income Eligible $5 $5 Adult $15 $15 �2. Non -Member Guest Pass Per Day (Youth or Adult) $1 $1 Non -Member Summer Rate (Youth or Adult) $30 $30 �3. *Gym Deposit Per Day (8 hour block) $200 $250 Half Court Rental Per Hour (4 hour maximum) $15 $20 Full Court Rental Per Hour (4 hour maximum) $25 $30 Gym Event $.30IChair $.30/Chair All Day Usage (More than 4 hours) $175 $175 Concession Usaqe $15 $20 4. * Game Room Rental Per Hour (2 hr. min.) $10 $20 Deposit $50 $50 15. * Teen Room Rental Per Hour (2 hr. min.) $10 $20 Deposit $50 $50 6. *Community Room Rental (3 hour maximum) $30 $50 Additional Fee Per Hour $20 $20 Deposit $75 $75 Kitchen Fee $15 $20 7. —Special Event Fee (Funerals, weddings, parties) $150 $150 8. Miscellaneous Charges Copies (Per Copy) $.10 $.10 Faxes (Per Fax) $2.00 $2.00 *Alf rooms are subject to an after -hour charge of $20 per hour. The after -hour charge is based on any request to use facilities beyond the center's normal operating hours. **Special Event fee includes the rental of the gym, Community Room, sound system, and 450 chairs. ATHLETIC FIELDS 1. Softball and Baseball Field Rentals One (1) Field: Per Day $60 $60 Per Weekend $100 $100 Two (2) Field Complex: Per Day $100 $100 Per Weekend $175 $175 Three (3) Fields: Per Day $150 $150 Per Weekend $275 $275 'Deposit: Per Day/Weekend $501$100 $50/$100 1 Four (4) Field Complex: Per Day $200 $200 Per Weekend $350 $350 *Deposit Varies Varies 2. Soccer Field Rentals One (1) Field: Per Dav $60 $60 Complex: Per Day $200 $200 Per Weekend $350 $350 Veterans Park and Athletic Complex Six (6) Fields: Per Day $400 Per Weekend $700 13. Field Rentals Per Hour (11213 hours) j $10/15120 I $10/15/20 JI-2 M In addition to the rental fees, a deposit will be charged and paid by the renter in advance of anv tournament. The deposit will vary depending on the type and size of the toumament. In addition to the rental and deposit fees, additional fees may be assessed to the renter depending on the length and type of tournament to cover expenses incurred by the City for personnel and supplies needed to facilitate the toumament. 1. Printing Stop Watch $10 $10 2. Stop Watch $5 $5 3. Cones (10) $10 $10 4. Bases, Poles, and Flagging (10) $10 $10 5. Big Time Clock $50 $50 6. Water Cooler $5 $5 7. Ice Chest $5 $5 8. Tables $10 $10 9. Traffic Flags and Vests (10) $5 $5 10. Rental Package #1: Big time clock, 1 printing stopwatch, 10 cones, 10 bases/poles and flagging, 2 water coolers, 2 tables, 10 traffic flags and vests. $75 $75 11. Rental Package #2: Big time clock, 2 printing stopwatches, 30 cones, 20 bases/poles and flagging, 6 water coolers, 4 tables, 15 traffic flags and vests. $100 $100 12. Rental Package #3: Big time clock, 4 printing stopwatches, 60 cones, 30 bases/poles and flagging, 12 water coolers, 6 tables, 20 traffic flags and vests. $125 $125 SWIM /iNG POOLS 11, General Admission Per Person (Ages 3 and up) Hallaran/Thomas $2-00 $2.50 Natatorium $2-00 $2.00 Adamson $4.00 $4.00 2. Discount Pass — 25 Swims Hallaran/Thomas $40 $50 f Natatorium $40 I $40 *Adamson $85 $85 13. Family Season Pass Hatiaran/Thomas $125 $125 Natatorium $125 $125 *Adamson $200 $200 14. Individual Season Pass Hallaran/Thomas $60 $60 *Adamson $80 $80 I5. Babysitter Season Pass Hatlaran/Thomas $30 $30 *Adamson 16. $40 $40 Special Day Care Fee @ Adamson Lagoon Per Child $2.75 $2.75 'Adamson passes also valid at Southwood and Thomas Fools, excluding the CS/SD Natatorium. Prior to 2002, discount passes for Southwood, Thomas, and the Natatorium were priced for 50 swims. As of 2003, all discount passes will be priced for 25 swims. 111 50 people or fewer 51-76 people 77-102 people Each hour after initial 2 hours ThomasiNatatorium: 25 people or fewer 50 people or fewer 51-76 people 77-102 people Each hour after initial 2 hours Adamson: 99 people or fewer 199 or fewer 299 or fewer 300+ Each hour after the initial 2 hours Saturday and Sunday limited scours available. 18. Pool Parties Per Person" Theme Party_ : Southwood and Thomas Adamson Lagoon General Party: Southwood and Thomas Adamson Lagoon Catered Theme Party: Southwood and Thomas Adamson Lagoon General Catered Party: Southwood and Thomas Adamson Lagoon Pavilion Party (Four -fable limit): First table Additional tables A minimum of 8 people required. Party favors are included 19. Other Pool Fees Texas SuperGuard Competition Per Person Swim Diaper Fee Per Diaper Tube Rental Fee Deposit Locker Rental Fee Deposit Junior Lifeguard Program Per Person Per Session Guard 2-B Per Person, Per session Duck Derby (Sponsor a duck July e) Per Person Itzy Bitzy Tiny Cutie Bathing Beauty & Handsom Boy Contest on July 4h, Per Person -Schools Out Blow Out' at Adamson Lagoon Pool Trout Fish -out Per Person (Ages 3 and up) Over the 5-fish limit (Per fish) 10. Educational Class Rental (1 hour/non exclusive) TEEN CENTER (THE EX17) 1. Membership Per Year 2. Non Member Per Day 3. Meeting Room Rental Per Hour Deposit $125 $175 $225 $75 $90 $100 $125 $150 $75 $275 $325 $425 $525 $125 $5.75 $7.50 $4.75 $6.50 $7.00 $9.25 $6.25 $8.50 $15 $5 $20 $1 $1 $2 $1 $2 $55 $55 $3 $125 $175 $225 $75 $90 $100 $125 $150 $75 $275 $325 $425 $525 $125 $5.75 $7.50 $4.75 $6.50 $7.00 $9.25 $6.25 $8.50 $15 $5 $20 $1 $1 $2 $1 $2 $65 $655 $3 $3 $3 $200 $200 $2.50 $2.50 $1.50 $1.50 $25 $25 $10 $1 $15 $50 $10 $1 $15 $50 PC 4. Dance/Game Room Rental Per Hour $25 1 $25 Deposit $50 $54 J5. -Whole Facility Rental Per Hour $50 $50 Deposit $75 $75 6. Additional Attendance Fee Per Hour 26 - 50 Attendees $10 $10 51- 100 Attendees $15 $15 100 - 200 Attendees $20 $20 J7. Special Programming Fee $ -$100 Alf rental rates are based on a party of 1-26 people. Additional fees are added per honer for over 25 attendees. Any rental expecting more than 900 attendees nwst have prior supervisor approval. Deposits are refundable if faciffty is left clean, and damage -free. *Excludes the computer tab. VENDOR PERMITS 9 $50 1 $50 1 K, A Adult Sport Recommendations - Increase Adult Slow Pitch fee $15 per team to recover cost of contractually obligated increase in officiating fees paid to the Brazos Valley Softball Umpires Association - Increase Adult Flag Football fee $15 per team to recover cost of increasing officiating fee $1. B Youth Sport Recommendations Increase Girls Fast Pitch fee $5 per player to recover cost of contractually obligated increase in officiating fees paid to the Brazos Valley Umpires Association Increase Youth Basketball and Flag Football fees $5 per player to allow increase in officiating fees. These fees were to be reviewed under agreement with the Brazos Valley Softball Umpires Association. Increase Youth Volleyball fee $5 per player to keep in line with other youth spots and offset increase in officiating fee. C Tennis Programs - Staff is proposing to increase Tennis to come on line with other area programs, and includes a $5 facility replacement fee. D The following are recommendations for CY04 Pavilions: - Increase both Bee Creek and Oaks Pavilions to $100 for weekends and holidays (keep the weekday rate at $75). - Convert the Thomas Pavilion rental to first -come -first -serve. The rental rate has remained the same ($15) since 1994 because 1) the pavilion is very small, and 2) there are no restrooms (unless when Thomas Pool is open). The set up and clean up for this pavilion has cost staff more money through overtime costs, etc. than we are bringing in. This pavilion had 45 rentals in 2002 (equivalent to $675). E No changes are recommended for CY04. F ` Staff is recommending increasing fees as a result of surveying other community facilities. G Athletic Fields - Add fees for rental of Veterans Park and Athletic Complex Soccer Fields of $400 per day or $700 for weekend for all six fields. This compares to the $200 per day and $350 per weekend for the three -field complex at Central Park. The softball fields can be covered through the existing fee structure. - Add fee for lighted field rentals and charge $5 per hour. During program evaluations it was calculated that each field cost approximately $5 per hour to operate the lights. H No changes are recommended for CY04. I Increase Junior Lifeguard and Guard 2-B from $55 to $65 as a result of surveying other community facilities. J The only change is to add an item entitled "Special Programming Fee." This fee is to provide some limit on possible charges for existing programs that we are currently offering our customers (i.e. "eXtreme EXIT and the VIP Field Trip Package), as prices for these programs can change depending upon the time that these trips are offered K No changes are recommended for CY04. MI • � �,� Pavilion Rentals 2002 Colleqe Station Bryan Other Totals/Pavilion Thomas 36 6 3 45 80% 14% 6% Bee Creek 71 7 9 87 82% 8% 10% Oaks 22 6 3 31 71 % 19% 10% Central 86 17 6 109 79% 16% 5% Southwood 65 8 9 82 79% 10% 11 % Totals Per Area 280 44 30 Colleqe Station 13� Other Totals/Pavilion Thomas 11 3 0 14 79% 21 % 0 % Bee Creek 30 0 2 32 94% 0% 6% Oaks 9 1 1 11 82% 9% 9% Central 33 8 3 44 75% 18% 7% Southwood 21 3 2 26 80% 12% 8% Totals Per Area 104 15 8 Sport Adult Softball Adult Flag Football Adult Volleyball Adult Sport' Girls Fastpitch Youth Flag Football Youth Basketball Stroke Clinic Youth Volleyball Swim Team Challenger Series Youth Sport Total OVERALL Residency Percentages by Athletic Activity % College Station % Bryan I % Other 90 9 1 46 48 I 6 71 27 2 87 i 12 j 1 59 18 23 77 18 5 87 - 12 1 98 1 1 79 18 3 94 6 >1 51 41 I 8 79 16 5 85 I 12 3 a handling our requests for use. Thanks to Mike Horak, Assistant Principal with the 'Aig --Z-W'7 U' ffmu W IN -2% College Station Middle School. He personally provided training to Zac Vest and Angela Griffin (with Project Sunshine) and myself about opening, maintaining, and closing the facility. This program tries to provide ten dates of activity for the participants with a curriculum that is developed by our staff, the Challenger Committee, and Project Sunshine. Project Sunshine (a club/organization from Texas A&M University) did an outstanding job providing volunteer help. Our survey that we distribute at the end of the season came back with a 100% satisfactory rating. Our survey also expressed several great comments towards Project Sunshine. 0 g 3's kippf'V OW OR N "M W, M kyll, III V, III I 1 11 1111, 1 011,11ME-11 1,10901111,11-1,161,11 avt�w — 19 %L11 NEW,% BONN/