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Home My WebLink About10/08/2002 - Regular Agenda - Parks Board1. Call to order. 2. Pardon — possible action concerning requests for absences of members from meeting. 3. Hear visitors. 4. Discussion, consideration, and possible approval of minutes from the regular meeting of September 10, 2002. Report, discussion, and possible action concerning the current Capital Improvement Program. 6. Report, discussion, and possible action concerning the future Capital Improvement Program. 7. Review, discussion, and possible action concerning Board and Departmental coals and Objectives, and City Council Strategies. 8. Discussion, consideration, and possible approval of a revision in the Conference Center Hy -Laws to change the meeting dates from the second 'Tuesday of the month at 5:15 p.m. to the third Wednesday of the month at 12:00 Noon. 9. Report, discussion, and possible action concerning the Athletic Facility Replacement Fund. 10. Report, discussion, and possible action regarding the Fiscal Year 2002 Fourth Quarter Park Maintenance Standards. 11. Report, discussion, and possible action concerning the Veterans Park and Athletic Complex Project. 12. Report, discussion, and possible action concerning potential grant opportunities. 13. Discussion, consideration, and possible action concerning Park Land Dedication Fund usage. 14. Discussion of next meeting dates and possible agenda items: - October 24, 2002 — Joint Meeting with the City Council - November 12, 2002 — Regular Meeting 15. Adjourn. The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Staff Present: Steve Beachy, Director of Parks and Recreation; Eric Ploeger, Assistant Director; Curtis Bingham, Operations Superintendent; Peter Lamont, Recreation Superintendent; Grace Calbert, Conference Center Supervisor; Kristin Lehde, Staff Assistant. Board Members Present: John Nichols, Chairman; Don Allison; Jodi Warner; Bill Davis. Board Members Absent: Larry Farnsworth; Glenn Schroeder; Glen Davis. A. Call to order: Chairman John Nichols called the meeting to order at 7:05 p.m. 2. Pardon — possible action concerning requests for absences of members from meeting: Bill Davis made a motion to accept the absences of Larry Farnsworth and Glenn Schroeder as excused. Don Allison seconded the motion. All were in favor, and the motion passed unanimously. 3. Hear visitors: There were no visitors present at the meeting. 4. Discussion, consideration, and possible approval of minutes from the regular meeting of September 10, 2002: Bill D. made a motion to approve the minutes. Jodi Warner seconded the motion. All were in favor, and the motion passed unanimously. 5. Report, discussion, and possible action concerning the current Capital Improvement Program (CIP): Eric referred to the Capital Improvement Project Report that had been updated for Fiscal Year 2003. The report will be updated and distributed to the Board every month as progress is made. Eric said that a separate report has been developed which lists park land dedication projects. Eric added that more projects would be added to the CIP report as the Department prioritizes additional projects using the Parks Operations Replacement Account. There is currently $75,000 in the Replacement Account that is primarily used for the replacement of aging equipment. Eric said that although the Replacement Account is in the general fund (not bond money), the projects are considered capital projects and require the same amount of work as the projects utilizing bond money. The question was asked if there was a way to circulate the Department's accomplishments with the money from the last bond election to citizens and people that formerly served on the Board. Steve said that could be done. This item was a report only, and no motion was made. 6. Report, discussion, and possible action concerning the future Capital Improvement Program: Steve referred to the CIP timeline that was included in the Board packets. Steve stated that the timeline was created by the Public Works Director and approved by the City Council. He added that there had been some discussion among the Council concerning the selection of a Citizen's CIP Committee. One idea was to have a member from the Parks and Recreation Advisory Board and the Planning and Zoning Commission serve on the Committee, but no decision has been made. Bill D. expressed interest in serving on the Committee, but said that he would not be able to meet on Monday nights. This item was a report only, and no motion was made. Parks and Recreation Advisory Board Regular Meeting Tuesday, October 8, 2002 Page I of 3 7. Review, discussion, and possible action concerning Board and Department Goals and Objectives, and City Council Strategies: Steve said that this is a standing item. He added that he had nothing new to report. There was no discussion on this item. 8. Discussion, consideration, and possible approval of a revision in the Conference Center by-laws to change the meeting dates from the second Tuesday of the month at 5:15 p.m. to the third Wednesday of the month at 12:00 Noon: Grace Calbert said that the members of the Conference Center Advisory Committee would like to change the date and time of their regular meetings for convenience. Bill D. made a motion to accept the changes to the by-laws. Don A. seconded the motion. All were in favor, and the motion passed unanimously. 9. Report, discussion, and possible action concerning the Athletic Facility Replacement Fund: Steve said that the Athletic Facility Replacement Fund had been set up to charge the youth $5 per person and the adults $75 per team. The fund is broken down by associated activity. Fiscal Year 2003 will be the first year that funds will be used for replacements at Southwood and Central Parks. He added that future needs would be determined and the Department would be developing a long-range plan for the use of the funds to address those needs. Steve stated that the fund is not a maintenance fund, but rather, it is a replacement fund for replacing items. He added that the Department would need to educate and inform the customers and user groups of what the funds are intended for. After some discussion, the Board accepted the report. This item was a report only, and no motion was made. 10. Report, discussion, and possible action regarding the Fiscal Year 2002 Fourth Quarter Park Maintenance Standards: Steve said that the maintenance standards were designed a year ago as a conceptual plan. They were the result of a City Council Strategy, and were approved by the Council in Fiscal Year 2001. The goal is to achieve 90% or higher of the standards within five (5) years. The standards were implemented in Fiscal Year 2002. Steve commended Curtis Bingham and his staff for creating and implementing the standards. Curtis said that the standards are still a "work in progress," and he and his staff are fine-tuning the process. He discussed the fourth quarter report, along with several areas of concern (refer to the Park Maintenance Standards Survey Summary for FY02 and Parks Maintenance Standards Major Areas of Concern). He said that there had been some needed adjustments to the standards between the third and fourth quarters, which may explain the drop in the fourth quarter. Bill asked if additional resources would be needed at a later time to achieve the 90% goal. Steve said that current resources would be addressed first, and possibly reallocated. After that time, additional resources may be requested through the budget process. After some discussion, the Board accepted the Park Maintenance Standards Report. This item was a report only, and no motion was made. 11. Report, discussion, and possible action concerning the Veterans Park and Athletic Complex Project: Steve said that the memorial project is well underway and the sculpture has been installed. The memorial dedication at the park is scheduled for November 11, 2002. Preliminary discussions have taken place concerning a second phase of the project that would include historical walks. A banquet has been scheduled on November 10, 2002, for those who have placed names on the memorial wall. The cost for the banquet is $50 per person, which will go back to the memorial fund. Bill D. is concerned with vandalism at the park. He said that if a gate is not installed at the park, the City should explore the possibility of installing a closed circuit observation unit. Eric said that the Department has taken possession of the park and has a crew working there. Dr. White, a renowned Agronomist from Texas A&M University, has given the Department some Parks and Recreation Advisory Board Regular Meeting Tuesday, October 8, 2002 Page 2 of 3 good advise concerning maintenance of the athletic turf at the park. The Department has also been working with the contractor to complete a punch list of items that still need attention. Steve said that there would be a grand opening for the park next spring, but the date has not been set. John N. asked if there was a low cost way of maintaining the end of the park that has not been developed (along the north fence line) to be used as a greenspace until future phases of the park are developed. Steve said that the operations crews would clean up that area prior to the dedication ceremony. This item was a report only, and no motion was made. 12. Report, discussion, and possible action concerning potential grant opportunities: Steve had asked Peter Lamont to come up with a list of potential grant opportunities from Texas Parks and Wildlife. He added that staff would come back to the Board with other sources for grant opportunities in the future. Peter referred to a list of potential grant opportunities from Texas Parks and Wildlife through their Grants and Assistance Program (refer to Texas Parks and Wildlife Grants and Assistance). He said that there are some grants that the Department does not qualify for because of its size. The grants that the Department does qualify for are the outdoor recreation, indoor, and regional park grants. Bill D. suggested looking at outdoor recreation grants to assist with the development of the new south Community Park. John N. brought up the possibility of the creation of a subcommittee to explore potential grant opportunities in the future. After some discussion, the Board accepted the report. This item was a report only, and no motion was made. 13. Discussion, consideration, and possible action concerning Park Land Dedication Fund usage: Steve said that the park land dedication projects and their current fund balances were included in the Board packets. Park land dedication projects that will need to be discussed at future Board meetings are the Shenendoah Park development, the citizens request from the Alexandria Subdivision that was presented at the September 10`t' meeting, and the potential of acquiring land in the Northgate area for a park. Because there is a window of opportunity during which the City can use park land dedication funds before the developer can request them back, Don A. asked if the Department has a way to track the funds when they come in. Eric responded that the Development Services Department is currently tracking the funds. This item was a report only, and no motion was made. 14. Discussion of next meeting dates and possible agenda items: October 24, 2002: Joint Meeting with the Parks and Recreation Advisory Board and the City Council. The Board agreed to focus on four main issues for the meeting: 1) Discussion of the future CIP, and what role the Council would like the Board to play in the process. 2) Report on the Fiscal Year 2002 Park Maintenance Standards. 3) Discussion of the leisure program evaluation process that will take place in Fiscal Year 2003. 4) Report on the revision of, and timeline for, the Recreation, Park, and Open Space Master Plan. November 12, 2002: Regular Board Meeting. Scheduled items for this meeting are a review of Aquatics Programs and a report on the November IIth memorial dedication at Veterans Park and Athletic Complex. 15. Adjourn: Jodi W. made a motion to adjourn. Bill D. seconded the motion. All were in favor, and the meeting adjourned at 9:03 p.m. Parks and Recreation Advisory Board Regular Meeting Tuesday, October 8, 2002 Page 3 of 3 College Station N Embracing the Past, Exploring the Future . ,Parks • • • n Advisory Boarit FROM: Beachy,, Directorof • • The enclosed packet contains several items to assist you in your efforts to develop goals for FY 2004. The establishment of a clear set of goals and priorities for the next twelve months is essential to the success of the Board's role as an advisory body to the City Council, Please pay particular attention to the information related to the FY 2004 Strategic Plan that has been adopted by the City Council. It is important that your efforts be supportive of those strategies and action plans set forth in that document. Please feel free to contact Kris, Ric, or myself should additional information be required. Your time, dedication, and support are greatly appreciated. End.: FY04 College Station Strategic Plan (adopted August 28, 2003) FY03 PARD Capital Projects FY03 Board Goals FY03 PARD Goals List of Major College Station Projects Currently in Progress On behalf of the Citizen's of College Station, home of Texas A&M University, we will continue to promote and advance the community's quality of life. ® Promote involvement and participation of the citizenry. ® Promote the health, safety, and general well being of the community. ® Promote fiscal responsibility ® Promote collaboration and cooperation e Promote Regionalism • Promote being active member of the Brazos Valley Community ® Support activities that promote municipal empowerment ® Promote Excellence in customer service CORE SERVICES We will continue to improve high quality customer focused basic city services at a reasonable cost. PARKS AND LEISURE SERVICES We will continue to promote a wide range of leisure, recreational and cultural arts opportunities. PLANNING AND DEVELOPMENT We will continue to promote a well -planned community. ECONOMIC DEVELOPMENT We will continue to promote a strong and diverse economic environment. (I Mission Statement On behalf of the citizens of College Station, home of Texas A&M University, the City Council will promote and advance the quality of life of the community. Core Services Parks and Leisure Planning and Development Economic Development Services Strategies 7. Infrastructure with the capacity to meet current and projected projects. - 5 Implementation Plans - Resources: New :$494,108 Existin9:$86, 513, 517 Total: $87,007,625 2. Promote public health and safety - 6 Implementation Plans - Resources: New: $422,131 Existing:$16,107, 597 Total: $16,529,728 3. Promote effective communication - 6 Implementation Plans - Resources: New: $346,442 Existing: $0 Total: $346,442 4. Rehabilitate infrastructure as needed - 2 Implementation Plans - Resources: New: $3,800,000 Existing:$0 Total: $3,800,000 5. Provide streets, traffic and transportation systems -3 Implementation Plans - Resources: New: $91,000 Existing: $18,106,314 Total: $18,197,314 6. Provide a workplace that fosters creative ideas. -4 Implementation Plans - Resources: New: $0 Existing: 0 Total SO Strategies 1. Integrated park system driven by connectivity - 3 Implementation Plans - Resources: New:$O Existing: $O Total: $O 2. Promote programs and facilities that target all age groups - 5 Implementation Plans - Resources: New: $O Existing: $18,000 Total: $18,000 3. We will promote cultural arts - 5 Implementation Plan - Resources: New: $O Existing: $150,000 Total: $150,000 4. Pursue regional planning and development efforts 1 Implementation Plans Resources: New: $0 Existing: $0 Total: $0 Strategies 1. Revise and guide the development process through UDO - 2 Implementation Plan - Resources: New: $0 Existing :SO Total: $O 2. Support an lntermodal transportation action plan - 1 Implementation Plans - Resources: New: $0 Existing: $0 Total: $O 3. Provide for a well planned community - 5 Implementation Plan - Resources: New: $63,000 Existing:$0 Total: $63,000 Strategies 1. Promote the development of strategic areas - 3 Implementation Plans - Resources: New: $0 Existing: $3,650,000 Total: $3,650,000 2. Continue to strengthen and diversify the tax and job base. - 2 Implementation Plans - Resources: New: $0 Existing: $415,000 Total: $415,000 3. Promote tourism - 3 Implementation Plan - Resources: New: $12,108,750 Existing: $915,000 Total: $13,023,750 4. Promote revitalization and redevelopment - 4 Implementation Plan - Resources: New: $0 Existing: $0 Total: $O 5. Encourage and Integrate the City's efforts with the Research Valley Partnership - 3 Implementation Plan - Resources: New: $0 Existing: $0 Total: $O Parks and Leisure Services Vision Statement We will continue to promote a wide range of leisure, recreational and cultural arts opportunities. The following are the 4 strategies and associated implementation plans for the Parks and Leisure Services vision statement. Strategy #1 We will maintain an integrated parrs system driven by connectivity. a. Continue implementation of Park Maintenance Standards p.34 b. Implementation of urban forestry management plan p.34 c. Implement greenway/bikeway plans that foster connectivity. p.35 Strategy. programs groups a. Continue efforts to make parks more intergenerational p.36 b. Review leisure service programs p.37 c. Pursue cooperative efforts with the City of Bryan on joint Programming p.37 d. Development of Veterans Park Phase 2 p.38 e. Develop new five-year Parks Capital Improvement Projects p.38 Strategy #3 We will promote cultural arts. a. Promote performing art. p.39 b. Promote public art. p.40 c. Library services improvement. p.40 d. Performing arts facilities development. p.40 e. Develop a museum. p.41 Strategy #4 We will pursue regional planning and development efforts. a. Implement regional planning and develop initiative. p.41 Parks and Leisure Services Vision Statement We will continue to promote a wide range of leisure, recreational and cultural arts opportunities. Strategy #9 We will maintain an integrated parks system driven by connectivity. a. Continue implementation of Park Maintenance Standards Plan Team: Plan Leader Steve Beachy, Parks and Recreation Director; Eric Ploeger, Assistant Parks and Recreation Director; Curtis Bingham, Parks Superintendent; Ross Albrecht, Forestry Superintendent Summary: The Parks maintenance standards adopted by the City Council in March of 2001 will continue to be implemented. The goal is to achieve a ninety percent or higher rating on all major categories by FY 2006. Additional resources to implement the standards will be considered as part of the annual budget process. FY 2004 ® Begin outsourcing the landscape maintenance of City Hall and the Police Station sites ® Achieve an 80% or higher rating on all maintenance standards by the end of the fiscal year. Focus on categories requiring the most improvement • Develop maintenance standard surveys for Shenandoah Park and Lick Creek Park • Begin maintenance of Shenandoah Park and Lick Creek Park ® Develop preliminary operational cost estimates for the maintenance of Woodway Park and Veterans Park Phase 11 • Request funding for contract landscape maintenance services for the Wolf Pen Creek Trails Phase II project • Complete the design of the new Forestry Shop facility FY 2005 • Achieve an 85% or higher rating on all maintenance standards by the end of the fiscal year; focus on categories requiring the most improvement • Submit SLA for contacting out the ground maintenance of Fire Stations #2 and #3, and the Conference Center • Begin maintenance of Woodway Park and Wolf Pen Creek Trails Phase 11 project • Develop maintenance standard surveys for Woodway Park and revise maintenance standard surveys for Veterans Park • Complete construction of the new Forestry Shop facility FY 2006 • Achieve a 90% or higher rating on all maintenance standards by the end of the fiscal year; focus on the categories requiring the most improvement • Begin maintenance operations for Veterans Park & Athletic Complex Phase II development • Begin operation of the new Forestry Shop facility ® Complete renovation of the Central Park Shop facility Timeframe: This is a medium -term implementation plan. Resources: Existing staff and budget resources in the Parks and Recreation Operations and Forestry divisions will be used to implement the Parks Maintenance Standards. Additional resources are being requested in the proposed budget. b. Implementation of the Urban Forest Management Plan Plan Team: Plan Leader Steve Beachy, Parks and Recreation Director; Ross Albrecht, Forestry Superintendent; Mark Smith, Public Works Director; Kelly Templin, Development Services Director Summary: A comprehensive management plan was presented to Council in September 2002. Council directed staff to develop recommendations to allow the incremental implementation of the Management Plan. The initial focus will be on the development of a policy related to street trees and to conduct an initial tree hazard survey. FY 2004 ® Develop a Hazard Management Policy for all public trees ® Develop specifications for a hazard tree inventory for streets ® Update tree -related information on the city's website FY 2005 ® Conduct the hazard Management inventory for street right-of-ways ® Develop specifications to clear hazards identified by the inventory ® Develop implementation steps to address maintenance requirements for park land, municipal facilities, and greenway trees ® Develop an annual response to meet an approved "level of service" for street right-of-ways FY 2006 ® Contract for the removal of all identified hazards (potentially a two-year process) ® Complete the removal of identified hazards located in street right-of-ways ® Implement park land, municipal facility, and greenway tree maintenance ® Develop implementation steps to address remainder of public trees Timeframe: This is a long-term implementation plan. Resources: Current resources allow only reactive and inadequate management responses for the maintenance of public trees. Additional resources to implement the plan may be considered in future budget requests (FY 2005 — FY 2010). In addition, grants from the Texas Forest Service will be investigated and requested as appropriate. c. Implement Greenway/bikeway plans that foster connectivity Plan Team: Plan Leader Mark Smith, Public Works Director; Bob Mosley, City Engineer, Ken Fogle, Transportation Planner; City Traffic Engineer; Judy Downs, Greenways Program Manager Summary: The greenway master plan in combination with the bikeway and pedestrian master plan provide guidance for the implementation of bikeways and sidewalks that connect parks, schools and neighborhoods. If general obligation bond funds are approved for improvements to greenways, these plans will be reviewed and projects to improve bike and pedestrian connectivity will be constructed. Time frame: This is a medium term (3 to 5 years) implementation plan. Resources: Project funding sources include General Obligation Bonds and possible grant funding. Strategy #2: We will promote programs and facilities that target all age groups a. Continue efforts to make parks more intergenerational Plan Team: Plan Leader, Steve Beachy, Parks and Recreation Director; Eric Ploeger, ,assistant Parks and Recreation Director; Pete Vanecek, Sr. Parks Planner; David Wood, Parks Planner Summary: The City Council received a report related to intergenerational park design and improvements in May 2001. Staff has begun implementation of the recommendations continued in the report and will continue to emphasize these features in future park designs. ® Continue review of existing projects and utilize existing funds for additional intergenerational park features as needed ® Complete approved Parks Capital Projects and include intergenerational park features as appropriate (FY04) ® Include intergenerational features in future project designs Timeframe: This is an ongoing implementation plan. Resources: Existing resources are included in the proposed budget for capital improvements. 36 b. Review leisure service programs Plan Team: Plan Leader Steve Beachy, Parks and Recreation Director; Peter Lamont, Recreation Supervisor; David Gerling, Recreation Superintendent Summary: Review current leisure programs and determine ways to improve the demographic and geographic accessibility for our citizens. FY 2004 • Complete implementation of an automated registration process for all Park and Recreation scheduling and reservations by October 9, 2004 • Expand the "Challenger Sports Series" for disabled youth in the community • Investigate and expand senior programming activities • Implement joint programming opportunities with George Bush Library • Review and update interlocal agreements and related recreational services with other agencies • Support efforts to establish Bryan/College Station as a permanent site for Texas Special Olympics • Develop a recommendation regarding existing Conference Center utilization and conduct a community needs assessment for that facility Timeframe: This is a medium -term implementation plan. Resources: Existing resources will be utilized for ongoing leisure programs and special events. c. Pursue cooperative efforts with the City of Bryan on joint programming Plan Team: Plan Leader Steve Beachy, Parks and Recreation Director; Peter Lamont, Recreation Supervisor; David Gerling, Recreation Superintendent Summary: Explore opportunities to enhance the delivery of leisure services to the community through cooperative efforts with the City of Bryan. • Complete participant evaluation of current programs • Continue to seek joint staff training opportunities • Explore special event opportunities • Reevaluate implementation of joint athletic programs • Investigate reciprocal membership card agreements for recreational and teen centers • Conduct a joint meeting with the advisory boards from both cities • Participate in the planning process for a potential regional park Timeframe: This is an ongoing implementation plan. Resources: Existing resources will be utilized. d. Development of Veterans Park Phase 2 Plan Team: Plan Leader Steve Beachy, Parks and Recreation Director, Eric Ploeger, Assistant Parks and Recreation Director; Curtis Bingham, Parks Superintendent, Ross Albrecht, Forestry Superintendent, Paul Rucker, Parks Operation Supervisor; Peter Lamont, Recreation Supervisor; David Hudspeth, Recreation Supervisor Summary: Implement the design, construction, and operation of the Phase II project for Veterans Park & Athletic Complex FY 2004 • Assist with the implementation of the Capital Improvement Project bond program (November 2004) • Develop an implementation schedule for Phase II (January 2004) • Select a design firm to prepare construction documents for the project (July 2004) FY 2005 • Complete design of Phase II of the project and solicit bids (March 2005) FY 2006 • Complete construction (March 2006) • Begin maintenance operations (April 2006) ® Begin league play on athletic fields (Fall 2006) Timeframe: This is a medium -term implementation plan. Resources: The Citizen's CIP Committee has recommended including $5,625,000 in the November 2003 General Obligation Bond Election. e. Develop new five-year Parks Capital Improvement Projects. Plan Team: Plan Leader Steve Beachy, Parks and Recreation Director; Eric Ploeger, Assistant Parks and Recreation Director; Pete Vanecek, Sr. Parks Planner; David Wood, Parks Planner; Parks & Recreation Advisory Board; Charles Cryan, Fiscal Services Director; Jeff Kersten, Budget and Strategic Planning Director Summary: Develop and implement a five-year capital improvement plan for park facilities. FY 2004 • Develop a plan for the renovation and redevelopment of Richard Carter Park by January 1, 2004 • Develop a long-range athletic facility replacement and improvement plan by January 1, 2004 • Develop a plan for the renovation and revitalization of the Arboretum in Bee Creek Park by January 1, 2004 • Develop an implementation plan for the Capital Improvement Program approved in the November 2003 Bond Election, by April 1, 2004 • Design a neighborhood park for Park Zone 7 (Woodway area) • Design and construct a neighborhood park in Park Zone 10 (Shenandoah area) • Assist in the design and land acquisition for Wolf Pen Creek Trails from Dartmouth to George Bush • Complete design and begin construction of Phase I project for Lincoln Center expansion in accordance with the approved Tarrow Park Master Plan • Review and update the Park Land Dedication Ordinance • Complete design for a neighborhood park in Edelweiss Gartens Subdivision (Park Zone 10) • Other parks projects, such as Eastgate Park, and park land dedication projects will be determined as development and future planning occurs. FY 2005 • Complete Phase III of the Bike Loop Master Plan • Complete design for Phase II of Veterans Park and Athletic Complex project by March 2005 • Complete Phase II of the Wolf Pen Creek Trails project • Complete construction of a neighborhood Park in Edelweiss Gartens Subdivision (Park Zone 10) • Complete construction of a neighborhood park in the Woodway Subdivision (Park Zone 7) FY 2006 • Complete construction of the Veterans Park Phase II project Timeframe: This is a medium -term implementation plan. Resources: Existing staff resources will be utilized. Strategy #3: We will promote cultural arts. Implementation Plans a. Promote performing art Plan Team: Plan Leader - Tom Brymer, City Manager; Kim Foutz, Economic Development Director; Steve Beachy, Director of Parks and Recreation; College Station Business Development Corporation Summary: • Promote performing arts by initiating a music program in Northgate (2004) • Promote performing arts in Northgate and the City by pursuing funding, design and construction of a stage in the Promenade (2004-2005) • $134,OOOis included in the budget of the Arts Council of the Brazos Valley for grants to affiliates of the Arts Council. �9 Timeframe: This is a short-term implementation plan. Resources: Existing staff resources will be utilized. Funding is provided through the annual Arts Council budget. Additional potential funding is available through revenues from the Parking Fund for Northgate related projects. b. Promote public art Plan Team: Plan Leader Tom Brymer, City Manager Summary: • Review proposed funding in Arts Council budget for public art. (Sept 2002) • Review proposed additional annual budget for representative public art projects. (Sept 2002) • Adopt budget and implement Council approved/funded public art programs. FY 03) Timeframe: This is an ongoing implementation plan. Resources: There is $150,000 in the proposed budget for representative public art. There is also $18,000 included in the budget for the Arts Council to continue the Art in Public Places program. c. Library services improvement Plan Team: Plan Leader Olivia Burnside, Director of Technology and Information Services • In order to enhance library operations, communication between City of College Station and City of Bryan Staff, especially at City Manger's office level, will be expanded and improved. Quarterly meetings will be held to review library performance measures and cost of operation. ® Expand hours of library operation by opening on Sunday afternoons. This is a short-term plan, which should be completed by the end of the first fiscal quarter. Timeframe: This is an ongoing implementation plan. Resources: Existing resources will be used for this implementation plan. d. Performing arts facilities development Plan Team: Plan Leader Tom Brymer, City Manager ® Select site for performing arts center. (complete in October 2001) Select design team. (complete July 2002) a Develop timeline for financing, construction, and operations. (March 2003) ® Develop financing, donations, and grants strategy. (Oct. 2003) Timeframe: This is a long-term implementation plan. Resources: Existing resources will be utilized for the plan development. Additional resources from multiple entities will be needed for the development and construction of a performing arts center. The performing arts center is projected to cost $15 million. e. Develop a museum Plan Team: Plan Leader Kim Foutz, Economic Development Director ® Perform analysis and assessment of cultural, educational and historical facilities located within and accessible from the City of College Station. (May 2003) ® Schedule Council Planning session to outline current facilities assessment determine further Council direction. (July 2003) Timeframe: This is a long-term implementation plan. Resources: Existing resources will be utilized for the current facilities assessment and plan development. Strategy #4 We will pursue regional planning and development efforts. a. Implement regional planning and develop initiative Plan Team: Plan Leader Steve Beachy, Parks and Recreation Director; Ric Ploeger, Assistant Parks and Recreation Director; David Schmidtz, Brazos Valley Council of Governments (BVCOG); the Convention and Visitor's Bureau (CVB); Research Valley Partnership (RVP), Parks & Recreation Advisory Board Summary: Work with other local and statewide agencies to explore and implement regional planning and development initiatives. FY 2004 Support efforts of the Brazos Valley Council of Government's initiative for the acquisition of a regional park site for the Brazos Valley Participate in and support the "Houston Wilderness" initiative to promote the acquisition and preservation of natural areas within a 24-county region surrounding Galveston Bay Explore the feasibility of the proposal to develop a visitor's center for the Texas Cooperative Wildlife Collection 41. • Implement the integration of the Veterans Park and Athletic complex with the adjacent TAMU property FY 2005 • Assist with the acquisition of the initial 3,000 acres of the TMPA property by the Trust For Public Land - • Secure funding commitments to acquire the first acquisition of the TMPA site • Determine an appropriate agency to serve as the interim operator of the TMPA site Timeframe: This is a long-term project. Resources: This will utilize existing staff, volunteer groups, TAMU expertise, and other agencies, that will work together to implement these efforts. Additional capital funds may be requested through the normal budget process for specific projects. 42 Planning and Development - Vision Statement We will continue to promote a well -planned community The following are the three strategies and associated implementation plans for the Planning and Development vision statement. Strategy #1 We will continue to revise and guide the development process through the Unified Development Ordinance (UDO) a. Revise the technical standards for infrastructure construction p.44 b. Revise the drainage ordinance (UDO Section 7.8) p.44 c. Revise the Subdivision Regulations (UDO Article 8) p.45 d. Update Park land dedication ordinance p.45 supportStrategy #2 We will continue to ... action plan. a. Develop an intermodal transportation action plan p.46 Strategy #3 We will continue to provide for planned community will promote well-r -r neighborhoods a. Provide proactive code enforcement services b. Provide Neighborhood Services c. Guide growth through planned annexation d. Update Greenway master plan e. Small area planning p.46 p.47 p.47 p.48 p.48 43 Resources: Existing Development Services and Public Works staff C. Revise the Subdivision Regulations (UDO Article 8). Plan Team: Plan Leader Kelly Templin, Development Services Director; Mark Smith, Director of Public Works; John Woody, Public Utilities Director; Steve Beachy, Parks and Recreation Director Summary: The team will formulate updated subdivision regulations for adoption by the City Council Summer) Meeting(s) with public/Parks Board/Public Works/ Fall 2003 CS Utilities/Bryan/Brazos County Develop Issues List Joint P&Z/City Council Meeting Subcommittee Meetings Meetings with Brazos County & City of Bryan January 2004 Release Draft Article Public Review/Comment Period Redraft incorporating Public Comments Joint Meeting Review and Adoption by Bryan (ETJ Regs.) Review and Adoption by Brazos County (ETJ Regs.) Review and Recommendation by Parks & Rec. Board Review and Recommendation by P&Z 2004 Review and adoption by City Council Time Frame: This is a short-term implementation plan. Adoption is proposed for spring 2004. Resources: Existing Development Services, Public Works, College Station Utilities and Parks & Recreation staff d. Update Parkland dedication ordinance Plan Team: Plan Leader Steve Beachy, Parks and Recreation Director; Eric Ploeger, Assistant Parks and Recreation Director; Jane Kee, City Planner; Parks & Recreation Advisory Board, Planning & Zoning Commission Summary: The Recreation, Park, and Open Space Master Plan three-year review and update process was completed in 2003. The Park Land Dedication Ordinance will need to be amended to clarify portions of the language related to developer options. FY 2004 • Develop recommendations for the Park Land Dedication Ordinance to improve the platting process and to provide for developer constructed parks • Develop guidelines for construction of park facilities by developers • Parks & Recreation Advisory Board consideration • Planning and Zoning Commission consideration • City Council consideration FY 2005 • Begin 3 year review cycle of Park Land Dedication Ordinance • Parks & Recreation Advisory Board consideration • Planning & Zoning Commission consideration • City Council consideration Timeframe: This is a short-term implementation plan. Resources: Existing resources will be used to update the ordinance. Strategy #2 We will continue to support an intermodal transportation action plan, a. Develop an intermodal transportation action plan. Plan Team: Plan Leader Tom Drymer, City Manager Summary: • Develop draft transportation action plan. (Oct. 2002 - March 2003) • Review with the Planning and Zoning Commission, and the City Council. (April 2003- September 2003) • Adoptlimplement the plan. (Fall 2003) ® Review the plan for future updates. (Annually beginning in FY 2004) Timeframe: This is a short-term implementation plan. Resources: Existing staff resources will be utilized. The City also has a contract with Dean International to provide transportation policy services to the City. Strategy #3 We will continue to provide for a well planned community. (We will promote well -planned neighborhoods.) a. Proactive code enforcement services Plan Team: Plan Leader Dave Giordano, Fire Chief; Jon Mies, Fire Marshall; Cynthia Giedraitis, Public Education Officer; Lance Simms, Building Official; Becky Hagen, Police Assistant 46 PARKS AND RECREATION DEPARTMENT CAPITAL IMPROVEMENT & PARK LAND DEDICA TION PROJECTS FY 2002-03 A ugus t- 2 7, 2003 mpe -1 MQ4 1 A g 2" M_e;,M I , Tfi6ffia `&`A4dM--&iY! P6bitig Lick Creek Park Development, Phase I Southwood LL & SL Dugout Covers Bee Creek Light Pole Replacement Hensel Park Playground Replacement Cemetery Land Acquisition Lincoln Center Expansion/Improvements Capital Improvement Projects Nli IM � w S 'd k ' Va :0// "286�e.PK0 Oft, tooka. ' Q32N,PU4pv An . ' 1, , , .;.onpleteJ�Ric 1I0 1/034 ti 0�6tM: SPK0302"�� 1 16000 I 40 ry omp e Under Construction Pete PK0069 $478,000 98 G.O. /TPWD Grant 10/03 Under Construction Pete PK0300 $11,000 Improvement Fund 9/5/03 Out to Bid Pete PK0303 $68,000 '98 G.O. 1/04 Agreement Complete On Hold til 10/03 Pete PK021 0 $40,000 Replacement Account 5/04 On Hold Ross GG9905 $275,000 '98 G.O. Unknown Pendinq Contract Ric PK031 9 $973,000, CDBG * CSISD and Rock Prairie PTO to cover $48,612 of this cost. ; E!N 3WIO 3 11,03 it, 2 0 01 k .go", p- pogg Z� 2 7 i WR -470!ii- 14075R N III- It 10 10 3rt $2 - al� 3Z12103.J p. 2Yw Northgate Park Acquisition On Hold Zone Funds Eastgate Park Improvements I In Design David , $50000 5/04 • Raintree Improvements On Hold Pete NA $0 Zone 4 Funds Windwood Improvements g li 0 11 On Hold Pete NA $0- Zone 4.. Funds 1! IFN Ill'! PRISON S� I WNN'M V ANWIRINY M � IN' �R MKQ�/031� RA,,� V2 /b3' und 1.7-700 i1b 'A il.Y.760-. -p mo _.M* Will -IR 31 z,"� 31� Ali— 22 03' Z-sr 2 2,2 9 0 WOW 1206 /30/0ig 0 Brothers, Fitch, Miller Benches In Design David PK0311 $25,000.1 Zone 5 Funds 8/30/03 Jack & Dorothy Miller Park Playgrounds w/Cushion Under Construction David PK0312 $137,,0001 Zone 5 Funds 1 0/30/03 $88,889 X g '041 X n, 8:011, `,-!,`-Wl 5/0 $13 7119,:� --PK0313 0 0 mpiefe ..0 Lon mire Park Playground & Picnic Unit On Hold Pete NA $0 Zone 5 Funds -K6611 Rubber Cushion - .iConplete Ric ' PK0308 -$8000 orIFun -`n khown' -5/9/03South Anderson Walk and Benches On Hold David PK0315 $45,000 Zone 6 Funds 8/29/03 Bee Creek Benches On Hold David PK0316 $12,000 Zone 6 Funds Anderson Park Swing Set On Hold David PK0314 $12,000, Zone 6 Funds 8/29/03 Gabbard Park Sidewalk On Hold David NA $35,000 Zone 6 Funds 9/1/03 Woodway Park Development In Design Ric PK9803 $700,000 Zone 7 Funds Unknown IN WEEA 0 w1g; Shenandoah Park Development I Out to Bid Pete NA $185,000 Zone 10 Funds 6/04 Pebble Creek Park Improvements[Tot Playground On Hold Pete NA $0 Zone 11 Funds Note: $0 budget - To be determined I - Intergenerationalf Project Y2 d, edica�ion "Maty, ,Complete 4: Under Construction 1 ds Received 0 !Pending Contracts 0 to Bid 1 In Design 3 :Pending Land Acquisition 0 On Hold 9 Page 2 0,-1Pr0Jects1C1P1C1P & Part," LL;a,!-,c.1 Ded Project Ll*st.doc Fa Embrncini, the NSL. Hyilo;ing lh,� Future! City of College Station Parks and Recreation Advisory Board Fiscal Year 2003 Goals (Nor Prioritized) 1. Establish policies and standards for re -appraisal of existing parks, facilities, and services offered by the Department • Review quarterly park maintenance standards reports and develop recommendations regarding levels of service (YS2S1.a) (Ill pro *res.s. I" 011al•tcl• i•eporl oil ,kilncart, 14, 2003. 2"' Orirntcr report Oil April S, 2003. 3" Quarter oil August 12. 7003.) • Develop a long-term replacement schedule for playgrounds, court surfacing, and other key facilities (Z :S2SI.a) (Jane, 2003) • Evaluate all leisure service programs offered by the Department and develop recommendations for improvements ("IS2Sl.h) (4qualics I'rogrcnis presentation oil November 12"' Athletics Programs presentation Oil Dec. 10`' Edircatiotial Prugrait>� presentation oil .lcmnary l4t`', Entertainment Progranis pre.selitation on 1•eh. 11'", (aid Superrised Recreationi Progratits presentation oil March -I' ® Develop recommendations for implementation of an Urban Forest Management Plan (VS2SI.b) (flan pl•eserited to Council oil Septenther 26, 2002, and recointnendations for implemenicttion approved h'V the Parks and Recreation Advisoiy Board oil April �S, 2003. Recommendalic�irc for the Initial recommended iinplenientation steps included in the FY04 budget requests). 20 Provide more interaction between Parks and Recreation Advisory Board and Planning and Zoning Commission, and shared vision with the City Council 0 Monitor status of unified Development Ordinance i i L( Conduct a joint meeting with the City Council to discuss Board goals and objectives (0cloher 24, 200 2). Ei Conduct a joint meeting with the City Council to report on the progress of Board goals and objectives (41ril 24, 200.3). 0 Conduct a joint meeting with the Planning and Zoning Commission to discuss Board goals and objectives and other issues (.•'Llarch 6, 2003 - The revised Recreation, Park, and Upen Space iWaster Plan ivas presewed to the ('otinnission during the , joint it,orkshop meeting, acid approi,ed during the Conutiission'.c regular ivorkshop meeihig, ). 3. Provide oversight for the implementation of the Capital Improvement Program ® Woodway Park site plan approval * Shenandoah Petrk site plan approval (Public fqi, 6, 2003, Boarl cliscti.cslr3n 'Mat 13, 2003). * Develop a plan for the use of existing Park Land Dedication Funds .cplc m/)ci- l0, ?t?fl'i a WA Tarrow Park Corridor ]Master Plait approval (1'rcsei aiioii r)l. crti_en �urrc � to Hoord nil A`rn,etnher 1?"_ '.t loiltt It.41S 17"lcl nit i",h. 1N! 'rift �, hct iv(,n tic Pail_+ Parks and Recreation Advisory Board FY2003 Goals and Objectives Board Approval: September 10, 2002 Council Approval: October 24, 2002 Updated: August 26, 2003 flitrl 1iz'c'l"r(rfrufl . �[lC'rti.N }' /lrrrCff'ci Uricl r,`lc' / Itit'r:Ill { c'lrlc'r' , 3cli'L�rN'�' ( "wilmoc'c. rtrc I.rr c(11ri (�itrrrrdlrlIcc 'q?prorcd //Ic Jwiali w/ 1,CCrital"4' 24, 2003. /%ic t'C1 -A (1/0 0 Complete all 1998 Bond Fuiid projects (11r prejgrrc,.%/. a Provide planning and coordination for the 2003 Bond Election (VSS2S2 e) '.`�cflcc,rrlcrc/ f<lr Noiremhcr 4, 2003) CJ Review and update subgnitted CIP list • Develop additional recommendations for the CIP • Staff/Board presentation to the Citizens Advisory Committee (March 25, 2003). 5. Review and update the Recreation, Park, and Open Space Mister Plan (VS3S2 d) El Staff review and update of the current blaster Plan, Section I — Introduction (September 2002). 0 Staff review and update of Section V — Inventory and Facilities (5epternher 2002). • Staff review and update of Section VI --- Needs Assess auent and Identification r;'Cplc'rllbcr 20W). El board subcommittee review and conmients regarding proposed upda tes for Section l9 IV, and VI (October 200?), • Board subcommittee review and comments regarding Section VII Prioritization of Needs and Plan Implementation (November 0, 2002). • Board subcommittee review and comments regarding Section III. — Flan Development Process 60ctober 7002). • Completion of the Parks and Recreation Department 5-Fear Strategic Plan (1" f)rclft Complete). El Public input period for the revised Master Plan 0 Board consideration of the revised Master Plan 2003), 21 Planning and Zoning Commission consideration of the revised Master Plan 'a --larch ti, 2003), 0 City Council presentation and consideration adopting revised Master Plan (,I1me 12, 2003). 6. Provide oversight for the implementation of Veterans Park and Athletic Complex • Memorial Dedication Ceremony on November 11, 2002 • Complete Phase I development (VV2S'2.d) (Septeniber 2002) El Investigate potential agreement: with the College Station Soccer Club for clubhouse building gll'oject Ilia tmic) * Conduct Grand Opening of the Phase I project (,S'witt-da'i'.:1./cli- 1 2003) 0 Review operations and maintenance and make recommendations for Fiscal "'ear 2004 (Rcque.w .,whrnilicd it'ilhir the 1•T04 hlnL(,"et proces: ). Review Needs Assessment and update as required C Deg clop revisions for Phase I'll recommendations Parks and Recreation Advisory Board F72003 Goals and Objectives Board Approval: September 10, 2002 Council Approval; October 24, 2002 Updated: August 26. 2003 7. Provide oversight for the design and installation of the batting cages and backstops at Bee Creek Parr � �Seeurc tnnnnd°€�� 0 hpprove site plan E-1 Complete c€tjl0r€lcti€ilt 8. Provide oversight for the installation of the new jogging track at Jack and Dorothy Miller Park * Complete construction !"Sarpletnher 002 * Investigate alternative types of surfacing for playgrounds 9. Support implementation of the Greennways Master Plan (VS2S3.a) Receive update report from, Ceeenways Coordinator (June 10, 2003). ❑ Review Recreation, Park, and ®pen Space Master Plan as it relates to greenways 10. Support the City Council°s Interagency Plan on any Parr and Recreation related issues 0 Continue dialog with the College Station Independent School District regarding future school/park developments and progrann,s (1)reseritation /o C'SISD on Avmai°v 21, 2003). El Continue dialog with the College Station, Independennt. School District and the South Knoll PT® concerning the potential of rubberizing the South Knoll jogging track (Imerlocal Agreement alrproved by the City Council on December 19, 2002). ❑ Continue dialog with Texas A&M University regarding Hensel Park and Veterans Park and Athletic Complex (IAW11i Atallu•C Trail Plarlllillg: 1AAW1 C'ros.y Colfnll_l� 1,eant . 2 Continme to investigate joint programming opportunities with the City of Bryan Parrs and Recreation Department (I S2S2.c.') (In 1)rogress ,-lurrelllly investigating rC�ishatiorl softivare olilxn-tllrlities, George Bush Library Pr(igratnn itW, and IMPA Regiollal Pal -A). I1. Identify potential new sources of revenue Identify potential grant opportunities (11'IVI) - Clctoher S, 2002) ❑ Investigate the potential for a donations program (In progress) C Review user fees and develop recommendations (Dees Subcoiilniitlee ttplioiilted, (.111d ineeting held oil April 16, 2003. Pcirks and Ilccrecaion Adrisoi}. Board approval Mal• 13, 200-3). Parks and Recreation Advisory Board F72003 Goals and Objectives Board Approval: September 10, 2002 Council Approval: October 24, 2002 Updated: August 26, 2003 CITY OF COLLEGE STATION PARKS & RECREATION DEPARTMENT FY0 3 GOALS & OBJECTIVES (li:=�ierr Er,tativ:s ut Vie CiP pro tarn ❑ Complete the Lick Creek Park Phase I project r:; progressi ❑ Complete master plan and design of Woodway Park 21 Complete master plan and design of Shenandoah Park (P,oblic +it=, ❑ Complete intergenerational park projects 0n progress) ❑ Complete G.O. 1998 Bond projects (In progress) Q Complete Thomas Pool renovation and shade structure (May 15, 2003) ❑ Complete acquisition of new cemetery site (in progress) Continue to Improve Staff Development H Complete Management Academy (Kristin Lehde, Dana Albrecht. Gen Marsh. and Grace Calbert - attended Feb. 17th - 21st) H Complete Supervisory Academy (Jimmy Chara:nza, Keith Fails, Charles Harris. David Hudspeth. Marci Rodgers) H Complete National Recreation & Park Association Park Maintenance School (Delmer Charanza) H Complete the Texas Nature Trails Construction Workshop (David Wood) Q Complete DPS Debris Management Course (Steve Beachy) H Complete Customized Media Presentations Workshop (Director. Assistant Director, and Superintendents) H Complete the "Storms Over the Urban Forest Training" (1 employee Ross Albrecht - attended Feb. 27-28th). H Complete NRPA Revenue Management Training (Peter Lamont - completed February 7 2003) H Complete TAMU Landscape Architect Workshop (Peter Vanecek. Atsaneh Yazdani, David Wood - attended Feb 21st & 22ndt ® Attend and participate in the annual TRAPS professional training conference in San Antonio (Steve Beachy. Dana Albrecht ;Ross Albrecht. Jana Cope. Sheila Walker, Patrick Hazlett, David Hudspeth, Marc Rodgers, Vera Solis, Eric P/oeger. Curtis Bingham - atiended or, ?✓arch 26. 27, and 28, 2003 Steve Beachy. Curtis Bingi?arn. and Vera Sobs were presenters at the Conference). I; lementation of Citv Council Strategic Issues Complete the Recreation, Park and Open Space Master Plan update Approved by the Parks and Rec. Adv Board on Jan 14" . approved by the Planning and Zoning Commission on March 6' City Gouncif approva' on June 12, 2003. ) H Complete the Parks & Recreation Department 2003-2007 Strategic Plan ❑✓ Complete the WA Tarrow Park Corridor Master Plan update (lr, progress a Joint Meeting was herd between the Panes and Recreation Advisory Board and the Lincoln Center Advisory Committee on February 18`' The plan was approved by the Lincoln, Center Advisory ommi lee on Feb 24`'', and approved by the Parks and Recreation Advisory Board on March 4'17 The plan will be presented to the City Council on, May 8`") H Achieve a 75°% or higher rating on all major categories for Park Maintenance Standards (in Progress -- 1't Quarter Report submitted to the Parks and Recreation Advisory Board on Jan 14'" 2r"" Quarter presented on April 6 ) H Develop implementation schedule of Urban Forest Management Plan iP!a^ presented ro Council or, September 26. 2002 staff has recornmended implementation steps in the FY04 budget process) ❑ Complete current capital improvement projects (In progress) Q Comprehensive review of all leisure services programs (Aquatic Programs : resentation or, November 12"', Athletics Programs presentation on December 10'', Educational Programs presentation on ;anuary 14'. Entertainment Programs presentation on Feb 11'. and Supervised Recreation Programs presentation on March 4"') H Continue to explore cooperative efforts with other agencies (in progress TAMU Hensel Park. FAMU"VRAC CSISD/South Knoli Jogging Track. City of Bryan/Madeley Park and Recreational Software. Georce Bush Library TMPA Regional Park Project) Implementation of Special Protects Q Conduct dedication ceremony for Veterans Memorial project (November 11 2002) H Conduct grand opening of Veterans Parks & Athletic Complex ;scheduled For Saturda May 17 2003) d Investigate feasibility of joint project with College Station Soccer Club rPrcrecr s not feasibre at this time ❑ Conduct a benchmark survey of similar cities ❑ Investigate potential sources of additional revenue rin progress) H Complete recommendations for future CIP program (P,: sentatron ,r " ❑ Develop recommendations for existing Conference Center ❑ Conduct seasonal pay study and develop recommendations 0 Conduct dedication, for the Jane Pulley Softball Fields ;'•i;r;embr `2 23::3 0 Purchase Scoreboard for Veterans Park & Athletic Complex 2.o ea^a ,)asec! ,Vane,. 2003, M0111 Pares Ed tpiernentation of New Programs l�eCCealIOri� rY �I N' d Complete implementation of Challenger sports program L�J Began operation of Veterans Park and athletic Complex City of College 6tation ❑ Implementation of cemetery software program 0 Conduct selection process for automated recreation software program "Major , � „ o College asleg Station t tp x Projects" Currently in Progress Medium Term (I to 3 Years) Parks automation sours ftementat on �, Crowley detest onlretentoon pond development Development of a Hazard Analysis and Mitigation Plan 11 Q o� o - L 0 � T ears) Wolf Pen Creek faster Plan Veterans Park & Athletic Complex faster Ran A Tarrow Park Corridor faster plan City Centre faster Plan Cemetery planning and development TMPA regional park initiative Implementation of the Urban Forest Management Plan College Station Parks and Recreation Providing Good Things In Life! Updated: August 27, 2003 t bracina the Past. txpionncq me ruture Board Meeting Page 1 of 1 Kris • - •.` • Meeting From: "Farnsworth, Larry K" <Iarnsworth a@tamu.edu> To: "Kris Lehde" <klehde@ci.college-station.tx.us> Date: 10/2/2002 12:51 PM Subject: Board Meeting I will not be at the PARD Board meeting on October 8th. I will be out of town at a conference. Please excuse my absence. Also, I will not be in town on Thursday afternoon, October 24th. Larry K. Farnsworth (979) 690-0176 Ifarns@tca.net file://C:ADocuments%20and%20Settings\klehde.000\Local%20Settings\Temp\GW }00006.I..I' 10/2/2002 Page 1 of 1 LehdeKris Meeting Reminder From: Glenn Schroeder <gschroeder@aggiecatholic.org> To: "'Kris Lehde"' <klehde@ci.college-station.tx.us> Date: 10/8/2002 12:55 PM Subject: RE: Meeting Reminder Hi, Kris, I will not be able to attend the Parks and Recreation Advisory Board meeting this evening as I will be out of town. Please submit this to the Board for their consideration. Thank you, Glenn Glenn Schroeder Director of Administration St. Mary's Catholic Center 603 Church Avenue College Station, TX 77840 979.846.5717 -----Original Message ----- From: Kris Lehde [SMTP:klehde@ci.college-station.bc.us] Sent: Monday, October 07, 2002 3:42 PM To: gschroeder@aggiecatholic.org; GDAVIS6264@AOL.com; j_warner@cox-internet.com; ALLISON@fabtexas.com; DAVISG@fabtexas.com; Bill@PianoPlace.net; jpn@tamu.edu; Ifarns@tca.net Subject: Meeting Reminder Just a reminder of the Parks and Recreation Advisory Board meeting that will be held tomorrow (Tuesday, October 8th), at 7:00 p.m., at the Central Park Conference Room. So far, I have confirmations from: John Nichols, and Don Allison. Larry Farnsworth has submitted an absentee request. If you have not already, please let me know your availability for the meeting to ensure quorum requirements. Thanks, and hope to see you tomorrow. Kris Lehde Staff Assistant College Station Parks & Recreation (979)764-3414 College Station. Embracing the Past, Exploring the Future. file://C:ADocuments%20and%20Settings\klehde.000\Local%20Settings\Temp\GW }00006.l..f 10/8/2002 PARKS AND RECREATION DEPARTMEITT CAPITAL IMPROVEMENT & PARK LAND DEDICATION PROJECTS FY 2002-03 5 Jack & Dorothy Miller Jogging Track Complete David ST0200 $29,250 FY'02 General Fund 9/31/02 9/13/02 $ 6,1643.20 Madeley Park Under Construction Pete PK9706 $48,000 '98 G.O. 8/02 (Anderson Playground Replacement Under Construction David PK0215 $39,950 FY'02 Replacement 10/02 (Veterans Park, Phase I Under Construction Ric PK9941 $2,936,800 '98 G.O. I 11102 (Thomas Pool Renovation Under Construction Ric PK0205 $277,255 FY'02 3/03 (Thomas Pool Shade Cover Under Construction Ric PK0104 $19,000 '98 G.O. 3/03 ILick Creek Park Development, Phase I Out to Bid Pete PK0069 $478,000 98 G.O. /TPWD Grant 8/03 (Southwood Athletic Park Improvements In Design David PK0076 $119,000 '98 G.O. 10/03 (Southwood Athletic Park Soccer Fence In Design Pete N/A $12,000 FY'03 General Fund 3/03 (Central Park Lighting Improvements In Design Pete PK0101 $17,000 '98 Bond 2003 (Central Park Softball Field Improvements In Design Pete N/A $24,200 Improvement Fund I 3/03 (Bee Creek Batting Cages & Backstops In Design David NA $25,000 FY'03 General Fund I 3/03 (Southwood Senior League Dugout Covers In Design Pete N/A $7,200 Improvement Fund 3/1/03 (Thomas & Adamson Pool Lighting In Design Pete N/A $16,000 FY'03 General Fund 4/1/03 ,�;.S.S.C. Agreement (clubhouse) Pending Contract $0 C.S.S.C. Unknown (Bee Creek Light Pole Replacement Pending Contract Pete N/A $68,000 '98 G.O. I 5/03 (Hensel Park Playground Replacement Postponed Pete PK0210 $40,000 Cemetery Land Acquisition On Hold Ross GG9905 $275,000 '98 G.O. Unknown I in —In Cantor Fynansinn1ImnrnVP.mBnts On Hold Ric $0 Complete I1 Under Construction 5 Bids Received 0 Pending Contracts 2 Out to Bid 1 In Design 7 Postponed 1 On Hold 2 Total rage t of 1 AgendaItem Cover e lRegular Item lConsent Item Agenda Item #4 IlMark Smith, Director of Public Works (June 27, 2002 City Manager Approval: n3i e It x` ` Item: Presentation discussion and possible action regarding a new 5-year capital improvement • •• Item u ar : Staff will make a presentation summarizing categories of projects and some proposed projects to be included in a possible future bond election. The project list in the supporting materials will need to prioritized and reduced to fit within the funds available. Item ack roue : In the Council's 2002 strategic plan, Vision 1, Strategy #6, "To ensure excellent customer service, we will provide appropriate facilities, training and technology" has staff preparing a new 5-year CIP. Budgetary and Financial Summary: At the end of FY 2003, the City of College Station will have adequate debt capacity to manage about $30 million in General Obligation Bonds over a 5 year period. Staff Recommendation: Staff recommends that Council direct staff to continue with the development of a new capital program. 1. Project Lists_& Maps litip://Citynet/Council%20Ageiidas/2002/020627/new°/`20cip/nc�,�°/,20c1p%20woi-ksliop%... 06/27/2002 Description Type Capital Cost Annual Estimate Operating ---..... Cost New City Hall at City Center Phase I Facility $ 2,7 00,000 $ 38,000 Relocation of Fire Station 3 Facility $ 1,710,000 $ - Police Facility - Phase I Facility $ 2,790,000 $ - Facility Total $ 7,250,000 $ 38,000 Forestry Shop Park $ 770,500 $ 3,000 Central Park Shop Renovation. Park $ 230,000 $ - Steeplechase Park Development. Park $ 315,000 $ 18,000 Shenendoah Park Development. Park $ 315,000 $ 19,000 Lick Creek Park Phase II Development. Park $ 578,000 $ 20,000 Sandstone Park Park $ 47,000 $ 1,000 Richard Carter Park Improvements. Park $ 217,000 $ 2,000 Veterans Park and Athletic Complex, Phase II Development. Park $ 5,623,250 $ 65,000 New Cemetery Phase I Development. Park $ 300,000 $ 66,000 Intergenerational Enhancements Park $ 309,000 $ 3,000 Park Total $ 8,704,750 $ 197,000 Bike Loop Expansion Transportation $ 2,661,884 $ 5,000 Sidewalk improvements Transportation $ 500,000 $ - Ped. Improvements across University Dr. @ Northgate Transportation $ 407,000 $ - Alternate access to the Windwood Subdivision Transportation $ 1,907,091 $ 19,000 Arnold Road Extension Transportation $ 604,500 $ 6,000 Bird Pond Road Extension Transportation $ 3,942,000 $ 39,000 Central Park Lane Extension Transportation $ 377,500 $ 4,000 Dartmouth Extension Transportation $ 2,300,000 $ 23,000 Hospital Road Transportation $ 836,306 $ 8,000 Lassie Lane Extension Transportation $ 702,523 $ 7,000 Marion Pugh Extension Transportation $ 421,314 $ 4,000 Raintree Extension Transportation $ 722,000 $ 7,000 Barron Road Design & Capacity Improvements Transportation $ 3,000,000 $ 15,000 Rock Prairie Road Widening Design & ROW Transportation $ 2,969,835 $ 15,000 Traffic Signals Transportation $ 2,250,000 $ 157,000 Traffic Signal Communications Transportation $ 250,000 $ - RR Grade Separations - ROW Transportation $ 5,000,000 $ - Transportation Total $28,851,953 $ 309,000 Grand Total $44,806,703 $ 544,000 Facility operating costs based on facility maintenance operations @ 2.50 $/sf Park operating costs based on figures provided by the Parks Department Street operating costs based on street operations @ 4,500 $/LM Embracing the Past, Exploring the Future! City of College Station Parks and Recreation Advisory Board Fiscal Year 2003 Goals and Objectives (Not Prioritized) Establish policies and standards for re -appraisal of existing parks, facilities, and services offered by the Department ❑ Review quarterly park maintenance standards reports and develop recommendations regarding levels of service (VS2SLa) ❑ Develop a long-term replacement schedule for playgrounds, court surfacing, and other key facilities (VS2S1. a) ❑ Evaluate all leisure service programs offered by the Department and develop recommendations for improvements (VS2S2. b) ❑ Develop recommendations for implementation of an Urban Forest Management Plan (VS2S1.b) (Plan presented to Council on September 26, 2002) Provide more interaction between Parks and Recreation Advisory Board and Planning and Zoning Commission, and shared vision with the City Council ❑ Monitor status of Unified Development Ordinance (VS3S1.a) ❑ Conduct a joint meeting with the City Council to discuss Board goals and objectives (October 24, 2002) ❑ Conduct a joint meeting with the City Council to report on the progress of Board goals and objectives ❑ Conduct a joint meeting with the Planning and Zoning Commission to discuss Board goals and objectives and other issues Provide oversight for the implementation of the Capital Improvement Program ❑ Woodway Park site plan approval ❑ Shenandoah Park site plan approval 0 Develop a plan for the use of existing Park Land Dedication Funds (September 10, 2002) ❑ Lincoln Center/Tarrow Park site plan approval ❑ Complete all remaining 1998 Bond Fund projects Provide planning and coordination for the 2003 Bond Election (VS2S2.e) ❑ Review and update submitted CIP list ❑ Develop additional recommendations for the CIP ❑ Staff/Board presentation to the Citizens Bond Committee Review and update the Recreation, Park, and Open Space Master Plan (VS3S2.d) ❑ Staff review and update of the current Master Plan, Section I — Introduction (September 2002) 0 Staff review and update of Section V — Inventory and Facilities (September 2002) Parks and Recreation Advisory Board FY2003 Goals and Objectives Board Approval: September 10, 2002 Council Approval: Updated: October 2, 2002 Page I of 3 10 Staff review and update of Section VI —bleeds Assessment and Identification (September 2002) ❑ Board subcommittee review and comments regarding proposed updates for Section I, IV, and VI (October 2002) ❑ Board subcommittee review and comments regarding Section VII — Prioritization of Needs and Plan Implementation (November 2002) ❑ Board subcommittee review and comments regarding Section III — Plan Development Process (December 2002) ❑ Completion of the Parks and Recreation Department 5-Year Strategic Plan (January 2003) ❑ Public input period for the revised Master Plan (January 2003) ❑ Board consideration of the revised Master Plan (January 2003) ❑ Planning and Zoning Commission consideration of the revised Master Plan (March 2003) ❑ City Council presentation and consideration of ordinance adopting revised Master Plan (April 2003) Provide oversight for the implementation of Veterans Parr and Athletic Complex ❑ Memorial Dedication Ceremony on November 11, 2002 ❑ Complete Phase I development (VS2S2.d) (September 2002) ❑ Investigate potential agreement with the College Station Soccer Club for clubhouse building ❑ Conduct Grand Opening of the Phase I project (Spring 2003) ❑ Review operations and maintenance and make recommendations for Fiscal Year 2004 ❑ Review Needs Assessment and update as required ❑ Develop revisions for Phase II recommendations Provide oversight for the design and installation of the batting cages and backstops at Bee Creek Park ® Secure funding ❑ Approve site plan ❑ Complete construction Provide oversight for the installation of the new jogging track at Jack and Dorothy Miller Park ❑ Complete construction ❑ Investigate alternative types of surfacing for playgrounds Support implementation of the Greenways Master Plan (VS2S3.a) ❑ Receive update report from Greenways Coordinator ❑ Review Recreation, Park, and Open Space Master Plan as it relates to greenways Parks and Recreation Advisory Board FY2003 Goals and Objectives Board Approval: September 10, 2002 Council Approval: Updated: October 2, 2002 Page 2 of 3 Support the City Council's Interagency Plan on any Park and Recreation related issues ❑ Continue dialog with the College Station Independent School District regarding future school/park developments and programs ❑ Continue dialog with the College Station Independent School District and the South Knoll PTO concerning the potential of rubberizing the South Knoll jogging track ❑ Continue dialog with Texas A&M University regarding Hensel Park and Veterans Park and Athletic Complex ❑ Continue to investigate joint programming opportunities with the City of Bryan Parks and Recreation Department (VS2S2. c) Identify potential new sources of revenue ❑ Identify potential grant opportunities ❑ Investigate the potential for a donations program ❑ Review user fees and develop recommendations Parks and Recreation Advisory Board FY2003 Goals and Objectives Board Approval: September 10, 2002 Council Approval: Updated: October 2, 2002 Page 3 of 3 CITY OF COLLEGE STATION PARKS & RECREATION DEPARTMENT FY03 GOALS & OBJECTIVES Implementation of the CIP Program Implementation of Special Projects Continue to Improve Staff Development Implementation of New Programs Implementation of City Council Strategic Issues Implementation of the CIP Proqram ❑ Complete the Lick Creek Park Phase I project ❑ Complete master plan and design of Woodway Park ❑ Complete master plan and design of Shenendoah Park ❑ Complete intergenerational park projects ❑ Complete G.O. 1998 Bond projects ❑ Complete Thomas Pool renovation and shade structure ❑ Complete acquisition of new cemetery site Continue to Improve to Development, ❑ Complete Management Academy (I person) ❑ Complete Supervisory Academy (3 people) ❑ Complete National Recreation & Park Association Park Maintenance School (I person) IMplementation of City Council rate_ is Issues ❑ Complete the Recreation, Park and Open Space Master Plan update ❑ Complete the Parks & Recreation Department 2003-2007 Strategic Plan ❑ Complete the Lincoln Center/Tarrow Parks Master Plan update ❑ Achieve a 75% or higher rating on all major categories for Park Maintenance Standards ❑ Develop implementation schedule of Urban Forest Management Plan (Plan presented to Council on September 26, 2002). ❑ Complete current capital improvement projects ❑ Comprehensive review of all leisure services programs ❑ Continue to explore cooperative efforts with other agencies Implementation of Special ProJects ❑ Conduct dedication ceremony for Veterans Memorial project (November 11, 2002) ❑ Conduct grand opening of Veterans Parks & Athletic Complex (2003) ❑ Investigate feasibility of joint project with College Station Soccer Club ❑ Conduct a benchmark survey of similar cities ❑ Investigate potential sources of additional revenue ❑ Complete recommendations for future CIP program ❑ Develop recommendations for existing Conference Center ❑ Conduct seasonal pay study and develop recommendations ❑ Conduct dedication for the Jane Pulley Softball Fields (October 7, 2002) 2 Board Review of 411 Board Review of 1 s' VS S 2 Park Maintenance Curtis Quarter Quarter Standards VS 2 Ross S 1.b Urban Forestry Plan VS 2 g Inter enerational Parks Ric S 2.a VS 2 Review Leisure Service Peter S 2.b Programs VS 2 Cooperative efforts and S 2.c joint programming with Peter City of Bryan Phase I Construction VS 2 Completed as of S 2.d Complete Development Ric 9/25102 of Veterans Park Phase VS 2 Develop new five-year S 2.e Parks Capital Ric Improvement Projects VS 3 Update Parks Plan Steve S 2d Ric NOTE: Shaded items have been completed. Revised September 27, 2002 0AStrategic Planning/Plan Calendars 2003/Timeline 2003.doc Board Review of 2nd Board Review of 31d VS 2 Quarter Quarter S 1.a Park Curtis Maintenance Standards VS 2 S 1.b Urban Forestry Ross Plan VS 2 S 2.a Intergenerational Ric Parks VS 2 Review Leisure Peter S 2.b Service Programs VS 2 Cooperative S 2.c efforts and joint Peter programming with City of Bryan VS 2 S 2.d Complete Ric Development of Veterans Park Phase I VS 2 Develop new S 2.e five-year Parks Ric Capital Improvement Projects VS 3 Update Parks Steve S 2d Plan Ric CITY OF COLLEGE STATION CONFERENCE CENTER ADVISORY COMMITTEE MONTHLY MEETING Tuesday, September 10,2002 AT 5:15p.m. College Station Conference Center 1300 George Bush Drive College Station, Texas 77840 MINUTES Staff Present: Grace Calbert, Conference Center Facility Supervisor Nita Hilburn, Recording Secretary Members Present: Mollie Guin (Chair), Ed Holdredge, Fran Lamb (Vice Chair), Glenda Elledge Call to Order: The meeting was called to order at 5:25pm Pardon -Consider requests for absences of members from meeting: None Hear visitors- None Approval of the Minutes: Mollie Guin motioned to approve the minutes for August 14, 2002. Fran Lamb moved the motion. Glenda Elledge seconded the motion. Revenue Reports: Revenue reports were reviewed for August 2002. Revenues for August 2002 were $ 7,052.60 versus August 2001 of $8,172.48. Number of clients served August 2002 were 5,463 vs. August 2001 of 4,602. Fran Lamb moved the motion. Ed Holdredge seconded the motion Presentation, discussion, and possible action concerning changing the monthly meeting date and time. Fran Lamb moved that after doing necessary paper work College Station Conference Center Advisory Committee meetings should be changed to the third Wednesday of the month starting at 12:00noon beginning on 01/2003. Glenda Elledge seconded that move. Adjourn: Ed Holdredge motioned to adjourn. Glenda Elledge moved the motion and Fran Lamb seconded. The next meeting will be held at the College Station Conference Center on October 8, 2002 at 5:15pm. Respectfully submitted, Nita Hilburn, Recording Secretary CONSTITUTIONAL BY-LAWS OF THE CONFERENCE CENTER ADVISORY COMMITTEE CITY OF COLLEGE STATION, TEXAS THE COMMITTEE SHALL BE GOVERNED BY CITY ORDINANCE NUMBER 2009 These by-laws incorporate specific rules and regulations of the "College Station Conference Center Advisory Committee99, hereinafter referred to as the Committee. These rules and regulations are in addition to the guidelines set forth by the City of College Station in Ordinance number 2009. Any points not addressed in these by-laws are under the guides of the previously mentioned ordinance. ffyfl_prlrl�- Section 1. Termination Any committee member appointed by the Parks and Recreation Advisory Board shall forfeit that membership if absent for more than three (3) consecutive meetings, in one (1) appointment year, unless the absenteeism is for medical reasons. Absenteeism may also be excused by the Committee or by the Parks and Recreation Board. If a member goes beyond this absenteeism limit, the Parks and Recreation Board shall be advised to declare the position vacant and appoint a new member to fill the vacancy. Section 2. Limitations The Committee shall not be authorized to incur on behalf of the CITY OF COLLEGE STATION any expense incident to the operation of said Conference Center, unless expressly authorized to do so by the CITY COUNCIL. The Committee shall not knowingly conduct business that has been assigned by ordinance to any other governing or advisory body of the CITY OF COLLEGE STATION. ARTICLE II - MEETINGS Section Ie Regular Meetings The regular meeting shall be held on the era Tuesday 4eaOi mntk- at +'- f 5:15 TM 3ra Wednesday of each month at the hour of 12:00 noon at the Conference Center. Section 2e Notice of Meetings Notice of all regular meetings shall be delivered to each member of the Committee at least five (5) days prior to each meeting. Notice of all meetings shall be posted at City Hall and delivered to the news media in compliance with all state and local laws. Section 3. Special Meetings Special meetings may be called at any time by the Chairman of the Committee or by three (3) members of the Committee. The Notice of Special Meeting shall state specific items to be discussed. No items other than those designated in the notice may be discussed. Section 4. Place of Meeting The place of the meeting shall be the Conference Center unless otherwise stated in the call. Section 5, Quorum The Committee consist of five (5) members, and a maximum of two alternates, therefore, at least three (3) voting members shall constitute a quorum. Section 6. Rules of Order General parliamentary rules, as given in Robert's Rules of Order, as modified by the rules and regulations of the Committee shall be observed in conducting meetings of the Committee. Section 7, Order of Business The following shall be the Order of Business of the Committee, but the rules of order may be suspended and any matters considered or postponed by action of the Committee. 1. Call to order. 2. Roll call. 3. Consideration of minutes of last regular meeting and of any special meetings held subsequently and their approval or amendment. 4. Petitions or communication from visitors. 5. Reports. Committee concerns. ARTICLE III - OFFICERS AND EX OFFICIO MEMBERS Section 1. Duties of the Committee Chairman The Chairman of the Committee shall preside at the meetings of the Committee. Section 2. Duties of the mice -Chairman The Vice -Chairman of the Committee, in the absence of the Chairman, shall perform all the duties of the Chairman of the Committee. In the absence of both the Chairman and the Vice -Chairman, the Committee shall elect a Chairman pro tempore who shall perform the duties of the Chairman of the Committee. Section 3. Duties of the Conference Center Supervisor The Conference Center Supervisor, or his/her designees, are ex officio member and shall attend all regular meetings and participate in discussions, but shall not be entitled to vote. Section 4. Duties of the Conference Center Liason This individual is a member of the Parks Board who shall attend all regular meetings and participate in discussions, but shall not be entitled to vote. This individual will be appointed by the Parks Board. Section 5. Alternate Members These members are approved by the Committee and assigned special duties. They are asked to attend all regular meetings, but shall not be entitled to vote. If there is no quorum, the alternate members will be authorized to vote on items presented during that meeting. Section 1. Appointment of Special Sub -Committees Special sub -committees shall be appointed by the Chairman for consideration and study of any matter not covered by the Committee during regular or special meetings. The Chairman or Vice - Chairman are ex officio members and shall attend sub -committee meetings and participate in discussions. The special sub -committee shall report their findings to the Committee. ARTICLE V m AMENDMENTS Section 1. Amendments These by-laws may be amended at any regular meeting of the Committee by a majority vote of the members present, provided previous notice of the nature of any proposed amendment shall have been given at least one (1) regular meeting before the action thereon shall be taken. The by-laws' amendments must be approved by the Parks and Recreation Board. Mollie Guin, Chair Date Attest: Nita Hilburn, Committee Secretary Date Approved by College Station Parks and Recreation Board on the day of 2002. John Nichols, Chair Parks and Recreation Advisory Board Date Attest: Kristin Lehde, Board Secretary Date Kris Lehde - Redevelopment Fee Summary Page 1 From: Kris Lehde To: Allison@fabtexas.com; Bill@pianoplace.net; Davisg@fabtexas.com; GDAVIS6264@AOL.com; gschroeder@aggiecatholic.org; Jodi Warner; Jpn@tamu.edu; Ifarns@tca.net Date: 9/27/02 9:11AM Subject: Redevelopment Fee Summary Good morning. One of the agenda items scheduled for the October 8th Regular Board meeting is a staff report concerning the Park Redevelopment (Surcharge) Fee. Please see attached summary as of today (9/27/02). Also, there is a one-time Service Level Adjustment, in the amount of $31,400, included in the Fiscal Year 2003 budget ($24,200 for improvements at the Central Park Softball Complex; $7,200 for improvements at the Southwood Valley Baseball Fields). In case you are unable to open this file, I am also including this information in your packets. If you have any questions concerning the redevelopment fee, please contact Peter Lamont at 764-3731. Have a wonderful weekend! Kris Lehde Staff Assistant College Station Parks & Recreation (979) 764-3414 CC: Glenn Brown; Peter Lamont; Ric Ploeger; Steve Beachy; Tom Brymer GM200I07 CITY OF COLLEGE STATION 9/27/02 Project/Account Inquiry 08:41:47 Account number 138-0000-441.00-00 Description . CHARGES FOR SERVICES / PARKS AND RECREATION Position to: Project T--,e options, press Enter. elect Project Description Year to date _ PK0082 Adult Soccer 3,175.00 PK0090 C S Little League 9,820.00 PK0091 CS Youth Soccer Assoc 13,480.00 PK0092 Brazos Magic Soccer C 150.00 PK0108 Instructional Basebal .00 PK9810 Adult Flag Football 900.00 _ PK9811 Youth Flag Football 2,110.00 _ PK9828 Girl's Softball 2,515.00 _ PK9943 Adult Softball 34,645.00 Project to date 7,075.00 15,120.00 26,105.00 150.00 1,420.00 2,240.00 4,765.00 6,700.00 100,130.00 2002 Ytd total: 66,795.00 Ptd total: 163,705.00 F12=Cancel North pate Park Acquisition s. • Wolf Pen Creek Trails In Design - ! k-, Raintree Improvements On Hold Pete NA $0 Zone 4 Funds Windwood Im rove e t On Hold Pete NA $0 Zone 4 Funds • jt (Edelweiss Park Pedestrian Bridge & Vegetations On Hold Pete NA $15,000 Zone 5 Funds (Southwood Athletic Park Playground Covers I On Hold Pete NA $20,000 Zone 5 Funds 1Brothers, Fitch, Miller Benches I I On Hold David NA $25,000 Zone 5 Funds Jack & Dorothy Miller Park Playground Cushion On Hold David NA $0 Zone 5 Funds (Southwood Sidewalks I On Hold Pete NA $0 Zone 5 Funds Lonqmire Park Playground & Picnic Unit On Hold Pete NA $0 Zone 5 Funds (South Knoll Rubber Cushion I On Hold Ric NA $8,000 Zone 6 Funds (Anderson Walk and Benches s On Hold Pete NA $30,000 Zone 6 Funds Ij Bee Creek Benches I On Hold David NA $10,000 Zone 6 Funds (Anderson Park Swing Set On Hold David NA $10,000 Zone 6 Funds ( !Gabbard Park Sidewalks I On Hold Pete NA $35,000 Zone 6 Funds IWoodway Park Developments (Pending Land Acq. Ric PK9803 $600,000 Zone 7 Funds Unknown • I • '1 • 1 t Shenandoah Park Developments ++ On Hold Pete NA $0 Zone 10 Funds • I Pebble Creek Park Improvements/Tot Playground I I On Hold Pete NA $0 Zone 11 Funds Note: $0 budget -. To be determined I - Intergenerational Project Park . Dedication Complete 0 Under Construction 0 Bids Received 0 Pending Contracts 0 Out to Bid 0 In Design 0 Pending Land Acquisition 1 Postponed 0 On Hold 15 Page 2 OYProjects/CIP/CIP & Park Land Ded Project List. doc City Council 'tn 21 1 ALI III Joint Meetki-g with the Pa s Fc.,ind. Recreation A �� io s ory DR sa -d d September2000 December 69 2001 zg, Z C,OU/, U I Workshop Agenda Item No. 3 — Joint meeting with the Parks Advisory Board for discussion and possible action regarding strategic planning, council vision statement, and related action plans. The following Parks and Recreation Board members were present: Chris Barzilla, John Crompton, Jon Turton, Glenn Schroeder, Bill Davis, Glen Davis, and Laura Wood. Parks and Recreation Director Steve Beachy presented an overview of this item. Mr. Beachy explained the purpose of this discussion was to discuss strategic planning issues, council vision statements and related action plans. Six specific strategies were identified to achieve Vision Statement No. 4. A key focus of discussion related to the demand of community parks, specifically soccer usage and baseball and softball usage. The group pointed out the importance of planning in conjunction with school district facility planning. The Mayor mentioned that the preliminary recommendations in the council packet on the subject of a urban forestry management plan were acceptable. No formal action was taken. The Parks and Recreation Board adjourned the meeting at 5:40 p.m. D 1010 1 tjo(/�-Ocx,i kn-nv-4,S Workshop Agenda Item No. 3 -- Joint Meeting with the Parks and Recreation Advisory Board for discussion and possible action reeardine strategic DlanninLy. Council vision statements, and Board goals and objectives. The Parks and Recreation Board members present were: John Nichols, Bill Davis, Glen Davis, Glenn Schroeder, Larry Farnsworth and Don Allison, Chairman John Nichols called the Parks and Recreation Board meeting to order at 3:41 p.m. The Parks and Recreation Board discussed the following topics with the City Council. Boards Goals and Objectives for 1FY2002. Establish policies and standards for re -appraisal of existing parks, facilities, and services offered by the Department. ❑ Review quarterly reports on park maintenance standards and develop recommendations regarding levels of service (VS4S2a). ❑ Review proposed park conceptual plans and make recommendations for intergenerational features (VS4S3a). ❑ Review and develop recommendations for Urban Forestry Plan (VS3S4a). ❑ Review preliminary cost estimates prepared by Staff. More interaction between Parks and Recreation Advisory Board and Planning and Zoning Commission, and shared vision with the City Council (VS4S8a). ® Assist with the review and preparation of the Unified Development Ordinance (November 13, 2001). ® Review and recommend possible changes to the Park Land Dedication Ordinance (October 9, 2001). ® Conduct a joint meeting with the Planning and Zoning Commission to discuss goals (September 20, 2001). ® Conduct a joint meeting with the City Council to confirm goals (December 6, 2001). Implementation of the approved Capital Improvement Program. ® Castlegate Park site review (November.13, 2001). ❑ Lick Creek Park site review. ❑ Woodway Park site review. ❑ Shenandoah Park site review. 0 Madeley Park site review. Planning and coordination for the next bond issue. ❑ Identify and assess the needs for future park facilities. ❑ Review preliminary cost estimates prepared by Staff. ❑ Determine priorities for development. ❑ Develop a recommendation for consideration in the 2002 bond program. Review and update the Recreation, Park, and Open Space Master Plan. ❑ Review and update goals and objectives of the plan. ❑ Review and update facility concepts and standards. ❑ Review and update needs assessment. ❑ Review and update priorities. ❑ Develop recommendation for plan adoption by the City Council. Veterans Park and Athletic Complex, Phase 11. Development. ❑ Review needs for future facilities and programs. ❑ Review preliminary cost estimates prepared by Staff. ❑ Determine priorities for development. 0 Develop recommendations for implementation. Skate Park facility planning (VS4S5b). • Develop recommendation for scope of project. (November 13, 2001) • Develop recommendation for facility use. (November 13, 2001) • Develop recommendation for implementation. (November 13, 2001) Review funding sources for the installation of two backstops and two batting cages at Bee Creek Park. • Review preliminary cost estimates prepared by Staff (November 13, 2001). Determine needs for program requirements. Develop recommendations for scope of project. 0 Develop recommendations for implementation. Review funding sources for the repair or replacement oft e jogging track at Jack and Dorothy Miller Park. 0 Review proposed project cost estimates. 0 Review funding alternatives (Completed by Stqf)). 0 Develop recommendations for implementation. Support implementation of the Greenways Master Plan. • Receive update report from Greenways Coordinator (October 9, 2001). 0 Review Recreation, Park, and Open Space Master Plan as it relates to greenways. Support the City Council's :interagency Plan in any Park and Recreation related issues. • Continue dialog with the College Station Independent School District regarding future school/park developments. • Continue dialog with Texas A&M University regarding Hensel Park and Veterans Park and Athletic Complex. Develop programs and facilities for Senior Citizens. ❑ Receive input from fall Eisenhower Leadership Development Program group. Determine priorities for programs and facilities. ❑ Develop recommendations for implementation. Additional topics were discussed regarding the Parks and Recreation role in development of priorities for the upcoming bond election, development of Veterans Park and Athletic Complex, funding sources for the development of a skate park, Open Space Requirement concept in the Unified Development Ordinance, and how the Park Land Dedication Ordinance relates to the Unified Development Ordinance. Councilmembers emphasized the importance of receiving the Parks Board's input during the early stages of the CIP process. Chairman Nichols adjourned the Parks and Recreation Board meeting 4:15 p.m. No official action was taken. Notes from Council Workshop December 6, 2001 (Note: Comments were not taken verbatim) Kristin Lehde Parks and Recreation Advisory Board members in attendance: Chairman John Nichols; Glenn Schroeder; Bill Davis; Glen Davis; Larry Farnsworth; Don Allison. Parks and Recreation Advisory Board members absent: Jon Turton; Laura Wood (Alternate) Senior Report® Councilman Garner: Q - What age group was surveyed? A - Ages 65 and older. Q - Had any information been obtained on lifestyle status (working, not working, etc.)? A - That question had not been specifically addressed in the survey. Councilman Hazen: - Stated that she feels that the "Exit" Teen Center would be one of the best registration areas for Senior programs. - Stated that Seniors miss driving to events at night like ®pus, etc., and asked if the issue of transportation had been addressed. Q - Has anyone visited the Bryan Center on Bristol Street? Councilman Malonev: Q - Where would the Seniors go for their classes and registrations during the summer periods when the kids would mainly be utilizing the "Exit" Teen Center? A - This issue would have to be addressed. Councilman Massev: Q - How was the population determined? A - The list was obtained from home and apartment owners and was provided to the Eisenhower Leadership Development Group by the College Station Parks and Recreation Department. The first Eisenhower Leadership Development Group that worked with the Department obtained their initial findings from the same list. Q - Councilman Massey asked Chairman of the Senior Advisory Committee Bill Lay what he thought of the findings. A - Mr. Lay responded College Station is a unique community. More research must be done before anything can be decided. He feels that there should be some kind of program in place within the next couple of years. Q - Councilman Massey asked if there could be some kind of information on Senior programming available on the Internet. A - Marketing will be important. - Councilman Massey asked if the Parks and Recreation Advisory Board had any feedback on the study. - Due to the Council Strategic Planning Calendar timeline, the Parks and Recreation Advisory Board had not received the report. Is it scheduled to be presented to them in January. - Councilman Massey feels that the Board should be involved in any decisions. Councilman Silva: Q - Has there been any research done to find out if College Station's Senior population is growing? - Councilman Silva stated that he had gotten input from Seniors at a Mayor's luncheon who feel that education is important to them. He feeds that the Xtra Education program that the Department offers is a good education tool. - The students stated that some TAMU professors let Seniors attend their classes for free (with permission from the registers office and the professor). Mayor McIlhaney stated that Blinn offers programs to Seniors as well. The question was asked if age groups 65 and younger were surveyed? The Council's feedback will be incorporated into the Senior Report. City of College Station Parks RecreationAdvisory ScheduledAgenda Items October 8, 2002 - Review of FY02 Fourth Quarter Parks Maintenance Standards Report - Recreation, Park, and Open Space Master Plan Subcommittee Review of Sections I, IV, and VI - Discussion of potential grant opportunities - Update on the status of the Veterans Park and Athletic Complex, Phase I Project - Discussion concerning the Future Capital Improvement Program and Submitted Proj ects - Report concerning the Athletic Replacement Fund - Discussion concerning Park Land Dedication Fund Usage - Consideration of a revision in the Conference Center Advisory Board By -Laws changing the meeting date/time from the second Tuesday of every month at 5:15 p.m. to the second Wednesday of every month at 12:00 noon, effective January 2003. October 24, 2002 - Joint meeting with the Parks and Recreation Advisory Board and the City Council to discuss Board concerns, and Fiscal Year 2003 Goals and Objectives November 12, 2002 - Program Evaluation — Aquatics Recreation, Park, and Open Space Master Plan Subcommittee Review of Section VII - November 11, 2002 — Veterans Memorial Dedication at VPAC - Lincoln/Tarrow Survey? December 10, 2002 - Program Evaluation — Athletics - Recreation, Park, and Opens Space Master Plan Subcommittee Review of Section III January 14, 2003 - Program Evaluation — Educational - Board Discussion of the Revised Recreation, Park, and Open Space Master Plan. - Review of FY03 First Quarter Parks Maintenance Standards Report. February 11, 2003 - Program Evaluation — Entertainment - Board Consideration Regarding Approval of the Recreation, Park, and Open Space Master Plan. March 11, 2003 - Program Evaluation — Supervised Recreation April 8, 2003 - Review of FY03 Second Quarter Parks Maintenance Standards Report Embracing the Past, Exploring the Future! Senior Advisory Committee Regular Meeting Monday, September 30, 2002 College Station Teen Center 1520 Rock Prairie Road 10:00am Members Present Frank Camplone, Fred Dollar, Annie Lee Finch, Bill Kling, Catherine Lamb, Billy Lay, Robert Meyer, Haskell Monroe, Neal Nutall, Suzanne Reynolds, Dipankar Sen, Yvonne Stevens and Joanna Yeager. Members Absent Laura Holmes and Betty Wilborn I. Call to Order The meeting was called to order by Chairman, Bill Kling at 10:05am II. Hear visitors No visitors were present 111. Approval of minutes from regular meeting on August 26, 2002 Mr. Sen noted in the minutes under VI. the last bullet should read, Tutoring Program/Cross Generation Communication. Annie Lee Finch made the motion that the minutes be approved with the correction. Robert Meyer seconded the motion. The motion passed. IV. Carolyn Kraus, Director for Retired and Senior Volunteer Program Mrs. Kraus was unable to attend and Shirley Jones, program assistant with RSVP made the presentation. Ms. Jones introduced Rick Diesart, Volunteer Coordinator for the Driver Escort Program. Mr. Diesart explained the program and the history to the committee. He outlined the steps to become a volunteer driver. He also gave information on those eligible to participate. The program will begin in Brazos County in January, 2003. Mr. Diesart would like to meet again with the committee in December to give an update on the program and distribute information. Mr. Kling asked that the program be place on the agenda for the December meeting. V. Distribute Goals and Objectives for Parks and Recreation Advisory Board and Parks and Recreation Department — FY03 The goals and objectives were distributed to the committee for their information. VI. Senior Services Coordinator Report (report on file) VII. Next meeting date and agenda The committee will meet on Monday, October 28, 2002. Agenda items should include budget for senior programs. VIII. Adjourn The meeting adjourned at 11:28pm Senior Services Coordinator Report September 2002 At the last meeting of the Senior Advisory Committee the following topics were mentioned as items of interest and asked the Senior Services Coordinator for additional information. Charter Bus for Day Trips B-CS Bus Charter arranges trips with Coach USA. Busses seat up to 55 passengers and they have a five -hour minimum charge of $625.00. After that it is $2.50 per mile. They will use hours or miles whichever is greater. Quotes available on line or by calling 775-2233. Trash Receptacles: The committee would like to see trash receptacles placed around neighborhoods that are close to Kyle field on game days. Pete Caler, Sanitation Superintendent said the city will place receptacles on public property and in the North Gate area and not on private property. He suggested I contact code enforcement. <� Adopt=a-street: Dale Picha, Assistant City Engineer for the Public Works Dept. oversees this program. Application and packet available and he will also help the organization locate streets. A contract is included in the packet. The packet was given the Catherine Lamb. Ballroom Dance and Lessons Dances were held on Thursday, September 12 & 26th at the Conference Center. We had 50 attend the first dance and 30 attend the second dance. Walkers Walkers are encouraged to meet once a week on Thursday at 8:00am at Central Park to walk with others. Individuals track their personal miles as they walk the new Wayne Bryan Bike Loop. Attendance has been low this summer, but with the cooler weather and advertising we hope to increase the participation. Classes The second session of Computer 101 and 102 classes will begin the first of October. Registration takes place at the Parks and Recreation office. CAI 1 309 & Gs t'ItemCover Agenda Item # • ,1 Item Submitted : ISteve Beachy, .Director of Parks and Recreation Council Meeting Date: October 24, 2002 E-Signed by SteveBeachy Authenticate With Approvelt City ManagerApproval: Item: Joint meeting with the Parks and Recreation Advisory Board for discussion and possible action regarding strategic planning, Council vision statements, and Board goals. Item Summary: The City Council requested joint meetings with the Parks and Recreation Advisory Board on a semi-annual basis as part of the FY2002 Strategic Plan. This is intended to enhance communications between the Council and appointed Advisory Board members concerning Council issues, visions, and priorities. The last joint meeting with the Board was held on December 6, 2001. Item Background: At their annual retreat, the City Council developed specific strategies to support the achievement of the four (4) identified vision statements. Several strategies related to cultural arts and recreational opportunities requiring the involvement and support of the Parks and Recreation Advisory Board have been identified to achieve these vision statements. The Advisory Board's FY2003 goals have been developed and are consistent with the City's Strategic Plan and Council direction. The proposed FY2003 goals are attached along with the completed goals for FY2002 for possible Council discussion and consideration. he joint meeting_ ;- strategies, and related issues. A memorandum from Dr. John P. Nicholls,, Advisory Board Chairman, is attached that provides the four main talking points that the Board would like to discuss with the Council. 1. A memorandum dated October 9, 2002, from Dr. John P. Nichols, Chairman, Parks and Recreation Advisory Board. 2. Completed Parks and Recreation Advisory Board Fiscal Year 2002 Goals. 3. Proposed Parks and Recreation Advisory Board Fiscal Year 2003 Goals. MEMORANDUM TO: The Honorable Mayor and City Council FROM: John P. Nichols, Chairman, Parks and Recreation Advisory Board BATE: October 9, 2002 SUBJECT. Topics of Discussion for Joint Meeting on October 24, 2002. Thank you for providing the opportunity for members of the Parks and Recreation Advisory Board to discuss our FY2003 Goals and other important issues of interest. The FY2003 Board Goals have been formulated to support the City's Strategic Plan and past direction provided by the Council. These Goals are monitored on an on -going basis to ensure that our efforts are focused and on schedule. Any input on the part of Council regarding these goals is welcome and appreciated. The Board has identified four main topics of discussion for the workshop meeting. These topics are directly related to the goals and are as follows: 1. FUTURE CIP - How does the City Council view the role of the Board in this process? - Does the City Council want the Board to provide a member to participate in the Citizens Committee? - What questions or comments do you have related to the preliminary project list for park facilities? - This is part of the FY2003 Strategic Plan. 2. PARK MAINTENANCE STANDARDS - Council adopted these standards in 2001. - The first year of reporting is now complete (FY2002). - The goal is to achieve a 90% rating or better in all categories by 2006. - They are part of the FY2003 Strategic Plan. 3. INTERNAL EVALUATION OF LEISURE PROGRAMS - It will be accomplished over several months. - Emphasis will be placed on potential areas of improvement through existing resources. - This is part of the FY2003 Strategic Plan. 4. RECREATION, PARK, AND OPEN SPACE MASTER PLAN - Council adopted the current plan in 1999. - The direction at that time was to update the plan every three years. - The plan is being reviewed and updated by Staff and the Board. - This is part of the FY2003 Strategic Plan. These four main topics are key issues that we wish to discuss with Council and they represent a significant portion of the planning work for the Board in FY2003. We have enclosed several items of background information related to these topics. Other issues or concerns from the City Council are welcomed, as you may desire. Your time and interest in these matters are greatly appreciated. cc: Tom Brymer, City Manager Glenn Brown, Assistant City Manager i Steve Beachy, Director of Parks and Recreation Encl.: Preliminary CIP Project List FY2002 Park Maintenance Standards Report FY2003 Park Maintenance Standards Graphs Schedule for Board Evaluation of Leisure Programs Updated Master Plan Revision Schedule Preliminary CIP Project List Parks and Recreation Description Forestry Shop Central Park Shop Renovation. Steeplechase Park Development. Shenendoah Park Development. Lick Creek Park Phase II Development. Sandstone Park Richard Carter Park Improvements. Veterans Park and Athletic Complex, Phase II Development. New Cemetery Phase I Development. Intergenerational Enhancements capital Annual Cost Operating Type Estimate Cost Park $ 670,000 $ 3,000 Park $ 200,000 $ - Park $ 315,000 $ 18,000 Park $ 315,000 $ 19,000 Park $ 578,000 $ 20,000 Park $ 47,000 $ 1,000 Park $ 217,000 $ 2,000 Park $ 5,623,250 $ 65,000 Park $ 300,000 $ 66,000 Park $ 309,000 $ 3,000 Grand Total $ 8,574,250 $ 197,000 I. Athletic Facilities: Competitive Fields The Southwood Senior League and Little League baseball field fencing needs replacement. Much of the fence fabric is warped and many of the poles are bent. Money has been appropriated for replacing the fencing and bids are presently being requested. The softball field lights at Lemontree Park and Bee Creek Park are in need of replacement. The wiring is dilapidated and much of it is not secured. The light poles are not the required height. Much of the hardware connected to the wood utility type poles is loose. The softball field lighting at Lemontree Park is the worst of the two. II. Playgrounds The replacement of the Gabbard Park and Georgie K. Fitch play units has helped to meet standards in the Playground category. However, the most improvement is needed in the West District. The replacement of the Anderson Park play unit is presently underway and the replacement of the Hensel Park play unit is being planned. After replacing these two play units, the focus should shift to replacing the play units at Bee Creek Park and Southwood Athletic Park. All of the play units in the park system need "Age Appropriate" signs. Also, the fall zone in many of the play units needs to be dug out and refilled to the proper depth with new surface material. Replacement of the fall zone material will begin as soon as possible in FY 2003. IV. Tennis Courts The Bee Creek tennis courts are presently the worst courts in the park system. The courts have many large cracks and the fencing around the courts is seriously in need of replacement. The fencing material is warped and the fence poles have shifted so much that much of the support bracing does not stay in place. With the budget increase for resurfacing tennis and basketball courts, the tennis court surfaces should be significantly improved within the next two years. VIM Parks: General Parks Most of the drinking fountains do not meet ADA requirements for accessibility or usage. Each park should have at least one water fountain that meets ADA requirements. Water fountains are a high priced item and will be brought to standards as funds are available. The irrigation at Richard Carter Park is presently non-existent. Because of water use restrictions during drought conditions over the past several years this system had to be shut down. The drying and shifting of the clay soil caused numerous breaks in the water lines and the wiring. The replacement of this system is being planned for FY 2003. General Appearance Items Several park identification signs will be repainted in FY 2003. Irrigation controllers and electrical box covers will be put into aesthetically pleasing enclosure. Bare areas in the parks will be seeded, sodded, or mulched as needed. ♦ �' k . - ,, '' Quarterly Periods: First Quarter, FY 2002 Overall % of Standards Met: 77% Second Quarter, FY 2002 Overall % of Standards Met: 83% Third Quarter, FY 2002 Overall % of Standards Met: 85% Fourth Quarter, FY 2002 Overall % of Standards Met: 81% Categories L Athletic Facilities: Competitive Fields East South I" Quarter 74% 76% 2"d Quarter 88% 85% 3`d Quarter 92% 81% 41h Quarter 91% 75% II. Playgrounds East South I" Quarter 83% 88% 2"d Quarter 89% 89% 3`d Quarter 85% 84% 4`h Quarter 72% 83% III. Picnic Facilities East South 151 Quarter 88% 87% 2"d Quarter 90% 90% 3`d Quarter 94% 83% 41h Quarter 89% 86% IV. Tennis Courts East South I" Quarter 83% 62% 2"d Quarter 91% 75% 3`d Quarter 95% 78% 4`h Quarter 90% 87% V. Basketball Courts East South 1" Quarter 86% 96% 2" d Quarter 89% 100% 3`d Quarter 94% 96% 41" Quarter 81% 98% West Average % of standards met 74% 75% 82% 85% 88% 87% 91% 86% West Average % of standards met 55% 75% 75% 84% 79% 83% 71% 75% West Average % of Standards met 81% 85% 83% 88% 90% 89% 82% 87% West Average % of Standards met 65% 70% 61% 76% 68% 80% 68% 82% West Average % of Standards met 75% 86% 82% 90% 85% 92% 71% 83% VI. Sand Volleyball Courts East South West Average % of Standards met I" Quarter 63% 77% 90% 77% 2"d Quarter 97% 86% 100% 94% 3`d Quarter 78% 89% 100% 89% 4`h Quarter 82% 96% 100% 93% VII. Ponds East South West Average % of Standards met I" Quarter 43% 85% 57% 62% 2"d Quarter 57% 75% 53% 62% 3`d Quarter 69% 71% 79% 73% 4`h Quarter 45% 72% 62% 60% VIII. Parks: General Parks East South West Averaee % of Standards met 15` Quarter 85% 79% 84% 83% 2"d Quarter 86% 82% 82% 83% 3`d Quarter 94% 80% 94% 89% 4`h Quarter 81% 84% 89% 85% Overall District Averages East South West Overall % of Standards Met ls` Quarter 76% 81% 73% 77% 2"d Quarter 86% 85% 77% 83% 3`d Quarter 88% 83% 85% 85% 4`h Quarter 79% 85% 79% 81% NOTE: The Maintenance Standards for Parks Facilities and the Maintenance Standards Survey was revised during the fourth quarter. East Ustdct M 1st Quarter 132nd Quarter M 3rd Quarter 14th Quarter 100 90 [;ft 70 111, R 50 6r` 40 A.0 30 20 } 10 0 Athletic Playgrounds Picnic Tennis Courts Basketball ° /° Facilities Facilities Courts a 1 st Quarter 74 83 88 83 86 ❑ 2nd Quarter 88 89 90 91 _ 89 3rd Quarter 92 85 94 95 94 10 4th Quarter 91 72 89 90 81 _ Goal: 90% rating or better on all standards within 5 years. *Source: City Council Presentation on March 22, 2009. Sand Overall Ponds 43 57 69 45 City of cohvge Station FY02 Park Maintenance Standards South Mstdct M 1 st Quarter 11 2nd Quarter 0 3rd Quarter 0 4th Quarter Goal: 90% rating or better on all standards within 5 years. *Source: City Council Presentation on March 2Z 2001. 70 60 50 40 30 20 10 0 % Facilities 0 1st Quarter 74 0 2nd Quarter 82 El 3rd Quarter 88 0 4th Quarter 91 City Of C011cge Station FY02 Park Maintenance Standards W e s t Dis t ric t El 1st Quarter 0 2nd Quarter M 3rd Quarter E3 4th Quarter mm Playgrounds Picnic Tennis Courts Basketball Sand Volleyball Ponds Parks: General O verall District Facilities o u r t s Courts Averages 55 81 65 75 90 57 84 73 75 83 61 82 100 53 82 77 79 90 68 85 100 79 94 85 71 82 68 71 100 62 89 79 Goal: 90% rating or better on all standards within 5 years. *Source: City Council Presentation 1n March 22, 2001. Program Evaluations The internal program evaluations are due by November 1, 2002. Please make sure that the evaluations are complete, accurate, and provide an honest look at the services provided by the Department. Special attention should be given to look for ways to improve the programs in future years. The information from the evaluations will also assist in developing the Department's fee recommendations for Fiscal Year 2004. Three main questions should be answered for each program: t. Who are we serving? This should include participation numbers, ages, gender, geographic areas, etc. 2. What is the benefit of the service? Is there another agency that could provide the service? 3. What is the cost of the service? Direct, as well as indirect costs (you will have a choice between two budget forms). The schedule for supervisors to present their program evaluations to the Parks and Recreation Advisory Board is: November 12, 2002 — Aquatics Programs Information needed for Board packets by Thursday, October 31S` December 10, 2002 — Athletics Programs Information needed for Board packets by Thursday, December S:h January 14, 2003 —Educational Programs Information needed for Board packets by Thursday, January 91h February 11, 2003 — Entertainment Programs Information needed for Board packets by Thursday, February 61h March 4, 2003 — Supervised Recreation (moved up because of Spring Break) Information needed for Board packets by Thursday, February 271h. Presentations to the Board should be concise and to the point, with clear recommendations. Plan on approximately 15 to 20 minutes for discussion and questions. Meetings are held on the second Tuesday of the month, at 7.00 p.m., in the Central Park Conference Room. However, meetings are subject to change. You will be notified immediately of time and location if a meeting has been rescheduled. City of College Station :. Necreation, Park, and Open Space Master an Three Year Review and Update Revision2002 January, 2002 0 Completion of the draft Parks and Recreation (Department 5-Year Strategic Plan February, 2002 H Staff review and update of Section Id (Area and Facility Concepts and Standards) • Staff completion of the update to the Parks and Recreation (Department Resource Guide March, 2002 ll Board revieFy and comments regarding Section II (Goals and Objectives). El Board review and comments regarding the draft of the Parks and Recreation (Department 5-Year Strategic Plan. August/September, 2002 ll Staff review and update of the current Master Plan, Section I (Introduction) 0 Staff review and update of Section V (Inventory and Facilities) la Staff review and update of Section VI (needs Assessment and Identification) October, 2002 ❑ Staff completion of the draft Parks and Recreation Department 5-Year Strategic Plan (FY2003 - 2007) 0 Board subcommittee review and comments regarding proposed updates for Section I, IV, and VI November, 2002 ❑ Board subcommittee review and comments regarding Section VII (Prioritization of Needs and Plan Implementation). ❑ Board review of the draft Parks and Recreation Department 5-Year Strategic Plan December, 2002 ❑ Final draft of the Parks and Recreation Department 5-Year Strategic Plan submitted to the City Manager's Office for review ❑ Board subcommittee review and comments regarding Section III (Plan Development Process) January,2003 ❑ Completion of the Parks and Recreation Department 5-Year Strategic Plan ❑ Public input period for the revised Master Plan ❑ Board consideration of the revised Master Plan March, 2003 ❑ Planning and Zoning Commission consideration of the revised Master Plan April, 2003 ❑ City Council presentation and consideration of ordinance adopting revised Master Plan ❑ Presentation of the draft Parks and Recreation Department 5-Year Strategic Plan to the City Council for consideration As ofOctober 11, 2002 City of College Station Parks and Recreation Advisory Board Fiscal Year 2002 Completed Goals (not prioritized) Establish policies and standards for re -appraisal of existing parks, facilities, and services offered by the Department. • Review quarterly reports on park maintenance standards and develop recommendations regarding levels of service (VS4S2a) (January 8, 2002). Q Review proposed park conceptual plans and make recommendations for intergenerational features (VS4S3a) Q Review and develop recommendations for Urban Forestry Plan (VS3S4a) (Endorsed b9- the Board on Jule 9'. Will be presented to Council for consideration on August 22`I 2002). • Review preliminary cost estimates for CIP prepared by Staff. More interaction between Parks and Recreation Advisory Board and Planning and Zoning Commission, and shared vision with the City Council (VS4S8a). © Assist with the review and preparation of the Unified Development Ordinance (November 13, 2001). ® Review and recommend possible changes to the Park Land Dedication Ordinance (October 9, 2001). ® Conduct a joint meeting with the Planning and Zoning Commission to discuss goals (September 20, 2001). • Conduct a joint meeting with the City Council to confirm goals (December 6, 2001). Implementation of the approved Capital Improvement Program. • Castlegate Park site review (November 13, 2001). • Lick Creek Park site review (December 11, 2001) Q Madeley Park site review. (February, 19, 2002) ❑ Woodway Park site review. (Oil Hold pendina land acquisition) ❑ Shenandoah Park site review (On Hold). Planning and coordination for the next bond issue. • Identify and assess the needs for future park facilities. (Februal)) S, 2002) • Review preliminary cost estimates prepared by Staff. (February S, 2002) • Determine priorities for development. (Februcar y 12, 2002) Q Develop a recommendation for consideration in the 2002 bond program. Review and update the Recreation, Park, and Open Space Master Plan. 2 Review of Section 11 (Goals and Objectives) of the plan. (Februca.v 12, 2002) Q Review of Parks and Recreation Department 5-Year Strategic Plan. (Februar.v 12, 2002) 2 Review of Sections I, IV, V, and VI of the plan. (October 7, 200 2) ❑ Review of Section VII (Prioritization of Needs and Plan Implementation) ❑ Review and comments regarding Section III (Plan Development Process). ❑ Review of Revised Master Plan Parks & Recreation Advisory Board FY2002 Goals and Priorities Parks & Rec. Advisory Board Approval. October 9, 2001 Updated. October 11, 2002 Page 1 of 2 Veterans Park and Athletic Complex, Phase 11 Development. C Review needs for future facilities and programs (December I1, 2001) Q Determine priorities for development. (February S, 2002) • Develop recommendations for implementation. (February 12, 2002) • Review preliminary cost estimates prepared by Staff. (March S, 2002) Skate Park facility planning (VS4S5b). El Develop recommendation for scope of project. (November- 13, 2001) • Develop recommendation for facility use. (November 13, 2001) Q Develop recommendation for implementation. (November 13, 2001) Review funding sources for the installation of two backstops and two batting cages at Bee Creek Park. (Note: Funds have been requested for FY03). Q Review preliminary cost estimates prepared by Staff (November 13, 2001). Q Determine needs for program requirements. Q Develop recommendations for scope of project. 0 Develop recommendations for implementation Review funding sources for the repair or replacement of the jogging track at Jack and Dorothy Miller Park. • Review proposed project cost estimates (December- 11, 2001). ® Review funding alternatives (Coinpleted by Staff). Q Develop recommendations for implementation. (Under construction). Support implementation of the Greenways Master Plan. 2 Receive update report from Greenways Coordinator (October 9, 2001). ❑ Review Recreation, Park, and Open Space Master Plan as it relates to greenways. Support the City Council's Interagency Plan on any Park and Recreation related issues. • Continue dialog with the College Station Independent School District regarding future school/park developments. • Continue dialog with Texas A&M University regarding Hensel Park and Veterans Park and Athletic Complex. Develop programs and facilities for Senior Citizens. 10 Receive input from fall Eisenhower Leadership Development Program group. (December 6, 2001) • Determine priorities for programs and facilities (January 8, 2002). 0 Develop recommendations for implementation (.lanuary 8, 2002). Reercafion city Ui eullege Wahun Parks & Recreation Advisory Board FY2002 Goals and Priorities Parks & Rec. Advisory Board Approval. October 9, 2001 Updated: October 11, 2002 Page 2 of 2 a n , Embracing the Past, Exploring the Futurel City of College Station Parks and Recreation Advisory Board Fiscal Year 2003 Proposed Goals (Not Prioritized) Establish policies and standards for re -appraisal of existing parks, facilities, and services offered by the Department ❑ Review quarterly park maintenance standards reports and develop recommendations regarding levels of service (VS2Sl.a) ❑ Develop a long-term replacement schedule for playgrounds, court surfacing, and other key facilities (VS2SI.a) ❑ Evaluate all leisure service programs offered by the Department and develop recommendations for improvements (VS2S2. b) ❑ Develop recommendations for implementation of an Urban Forest Management Plan (VS2Sl.b) (Plan presented to Council on September 26, 2002) Provide more interaction between Darks and Recreation Advisory Board and Planning and Zoning Commission, and shared vision with the City Council ❑ Monitor status of Unified Development Ordinance (VS3Sl.a) ❑ Conduct a joint meeting with the City Council to discuss Board goals and objectives (Oclober 24, 2002) ❑ Conduct a joint meeting with the City Council to report on the progress of Board goals and objectives ❑ Conduct a joint meeting with the Planning and Zoning Commission to discuss Board goals and objectives and other issues Provide oversight for the implementation of the Capital Improvement Program ❑ Woodway Park site plan approval ❑ Shenandoah Park site plan approval * Develop a plan for the use of existing Park Land Dedication Funds (September 10, 2002) ❑ Lincoln Center/Tarrow Park site plan approval ❑ Complete all remaining 1998 Bond Fund projects Provide planning and coordination for the 2003 Bond Election (VS2S2oe) ❑ Review and update submitted CIP list ❑ Develop additional recommendations for the CIP ❑ Staff/Board presentation to the Citizens Bond Committee Review and update the Recreation, Park, and Open Space Master Plan (VS3S2,rd) Q Staff review and update of the current Master Plan, Section 1 — Introduction (September 2002) • Staff review and update of Section V — Inventory and Facilities (September 2002) Parks and Recreation Advisory Board FY2003 Goals and Objectives Board Approval: September 10, 2002 Council Approval: Updated: October 11, 2002 Page l of 3 E0 Staff review and update of Section VI — Deeds Assessment and Identification (September 2002) CQ Board subcommittee review and comments regarding proposed updates for Section I, IV, and VI (October 2002) ❑ Board subcommittee review and comments regarding Section VII — Prioritization of Needs and Plan Implementation (November 2002) ❑ Board subcommittee review and comments regarding Section III — Plan Development Process (October 2002) ❑ Completion of the Parks and Recreation Department 5-Year Strategic Plan (January 2003) ❑ Public input period for the revised Master Plan (January 2003) ❑ Board consideration of the revised Master Plan (January 2003) ❑ Planning and Zoning Commission consideration of the revised Master Plan (March 2003) ❑ City Council presentation and consideration of ordinance adopting revised Master Plan (April 2003) Provide oversight for the implementation of Veterans Park and Athletic Complex ❑ Memorial Dedication Ceremony on November 11, 2002 Q Complete Phase I development (VS2S2.d) (September 2002) ❑ Investigate potential agreement with the College Station Soccer Club for clubhouse building ❑ Conduct Grand Opening of the Phase I project (Spring 2003) ❑ Review operations and maintenance and make recommendations for Fiscal Year 2004 ❑ Review Needs Assessment and update as required ❑ Develop revisions for Phase II recommendations Provide oversight for the design and installation of the matting cages and backstops at Bee Creek Park ❑ Secure funding ❑ Approve site plan ❑ Complete construction Provide oversight for the installation of the new jogging track at Mack and Dorothy Miller Park 0 Complete construction (September 2002) ❑ Investigate alternative types of surfacing for playgrounds Support implementation of the Greenways Master Plan (VS2S3.a) ❑ Receive update report from Greenways Coordinator ❑ Review Recreation, Park, and Open Space Master Plan as it relates to greenways Parks and Recreation Advisory Board FY2003 Goals and Objectives Board Approval: September 10, 2002 Council Approval: Updated: October 11, 2002 Page 2 ol'3 Support the City Council's Interagency Plan on any Park and Recreation related issues ❑ Continue dialog with the College Station Independent School District regarding future school/park developments and programs ❑ Continue dialog with the College Station Independent School District and the South Knoll PTO concerning the potential of rubberizing the South Knoll jogging track ❑ Continue dialog with Texas A&M University regarding Hensel Park and Veterans Park and Athletic Complex ❑ Continue to investigate joint programming opportunities with the City of Bryan Parks and Recreation Department (VS2S2.c) Identify potential new sources of revenue ❑ Identify potential grant opportunities (October 8, 2002) ❑ Investigate the potential for a donations program ❑ Review user fees and develop recommendations Parks and Recreation Advisory Board FY2003 Goals and Objectives Board Approval: September 10, 2002 Council Approval: Updated: October 11, 2002 Page 3 of 3 jry'6"'"-rz-Alfh 'MR J. +r ccrcat Qn� N a City Uf eullege t fi®n Texas Parks and Wildlife Grants and Assistance Grant Programs •'• Outdoor Recreation Grant • • 50-50 matching grant • two grant cycles • Deadlines January 31 and July 31 • Acquire and develop parkland or renovate existing public recreation areas • Maximum amount $500,000 •'• Indoor Recreation Grant • • 50-50 matching grant • One grant cycle • Deadline July 31 • Construct recreation centers and other facilities • Maximum amount $750,000 Regional Park Grant • 50-50 matching grant • One grant cycle • Deadline variable • Looks for interjurisdictional support and access, along with support of private/non-profit organizations and is part of master plan process • Maximum amount $1,000,000 Small Community Grant • 50-50 matching grant • One grant cycle • Deadlines January 31 • Used for development or beautification of parklands Available only to communities with a population under 20,000 Maximum amount $50,000 Community Outdoor Outreach Program Grant ® No match required but helps in scoring • two grant Cycles • Deadlines October 1 and March 1 • Used to introduce under -served populations to the services, programs and facilities of the Texas Parks and Wildlife Department • Minimum amount $5,000; maximum amount $30,000 ❖ Recreational Trails Grant • Pass through Grant from Federal Highway bill grant • One grant cycle • Deadline June 1 Build trails for hikers, cyclists, horseback riders and off -road vehicles etc. Maximum amount $100,000 ❖ Landowner Incentive Program Grant • Funded through non-profit, federal and state funds • Used to protect endangered species on private land • May be incorporated into existing grant projects without having to apply for separate grant • Used to bring private landowners and wildlife biologists together • Maximum amount $10,000 is normal limit but larger awards may be made ❖ Boat Ramp Construction Grant • Pass through grant from federal Sport Fishing restoration Act 0 75- 25 matching grant 0 Used for construction of public boat ramp facilities Q Currently not accepting applications, all funds being used for State facilities ❖ Boat Sewage Pump out Grant 0 Pass through grant from federal Clean Vessel Act 0 75- 25 matching grant • Used for construction of public pump out and toilet dump stations • Currently not accepting applications, all funds being used for State facilities ❖ Land and Water Conservation Fund Grant • Pass through grant from Federal Land and Water Conservation program being used to supplement Outdoor, Indoor and Regional grants ❖ Shooting range Grant • Pass through Grant from National Hunter Education and Shooting Range Program • 75-25 matching grant • Projects may be submitted at any time, but will be presented to Texas Aprks and Wildlife Board once or twice a year Construct, improve, or upgrade shooting range Maximum amount dependent on project ❖ Local Park Planning Assistance Program Not a grant but technical assistance Available only to Cities of less than 17,500 or counties of less than 28,000 Applicant must send letter of need to Executive Director of Texas Parks and Wildlife September6 , 20021September. 2002 mber27,2002, Novernber20,2002 November 200T, November2l,2002 a a a January 9, 200 January i 200 ►pril 25, 200 June 0 i1 August g ii Nove m., 2003 200 April i1 May 14, 1 ust ,; 200 Nove m be3, 200 Novern be r 4 1 i Appoint CAC Adopt Ballot \ 2\ Call Election Bond Election December , 2002 ME, August 14, 2003 � {• /� � \»~ � i� 2 / .. � . \ Quarterly Periods: First Ouarter, FY 2002 Overall % of Standards Met: 77% Second Ouarter, FY 2002. Overall % of Standards Met: 83% Third Ouarter. FY 2002 Overall % of Standards Met: 85% Fourth Ouarter, FY 2002. Overall % of Standards Met: 81% Categories I. Athletic Facilities: Competitive Fields East South West Average % of standards met I" Quarter 74% 76% 74% 75% 2nd Quarter 88% 85% 82% 85% 3`d Quarter 92% 81% 88% 87% 4`h Quarter 91% 75% 91% 86% II. Playgrounds East South West Averaize % of standards met I" Quarter 83% 88% 55% 75% 2nd Quarter 89% 89% 75% 84% 3`d Quarter 85% 84% 79% 83% 4`h Quarter e`72 0 " 83% 71% 75% III. Picnic Facilities East South West Average % of Standards met I" Quarter 88% 87% 81% 85% 2"d Quarter 90% 90% 83% 88% 3`d Quarter 94% 83% 90% 89% 4`h Quarter 89% 86% 82% 87% Iv. Tennis Courts East South West AveraE_e % of Standards met I" Quarter 83% 62% 65% 70% 2" d Quarter 91% 75% 61 % 76% 3`d Quarter 95% 780/0 68% 80% 4d' Quarter 90% 87% 68% 82% V. Basketball Courts East South West Average % of Standards met I" Quarter 86% 96(/, 75% 861V, 2" d Quarter 89%, 100"-�, S2 901%) "1 Quarter 94`%u 96`4, 85`%, �� °�� 4" Quarter 81 ° , 9S° 8 3`%, VI. Sand Volleyball Courts East South I s` Quarter 77% 2"a Quarter 97% 86% 3`d Quarter 78% 89% 4th Quarter 82% 96% VII. Ponds East Is`Quarter 43% 2"d Quarter 57% 3rd Quarter 69% 0 Quarter 45% V111. Parks: General Parks East 1st Quarter 85% 2"d Quarter 86% 3`d Quarter 94% 41h Quarter 81% Overall District Averages East Is` Quarter 76% 2"d Quarter 86% P Quarter 88% 4`h Quarter 79% South 85% 75% 71% 72% South 79% 82% 80% 84% South 81% 85% 83% 85% West Average % of Standards met 90% 77% 100%u 94% 100% 89% 100% 93% West Average % of Standards met 57% 62% 53% 62% 79% 73% 62% 60% West Average % of Standards met 84% 83% 82% 83% 94% 89% 89% 85% West Overall % of Standards Met 73% 77% 77% 83% 85% 85% 79% 81% NOTE: The Maintenance Standards for Parks Facilities and the Maintenance Standards Survey was revised during the fourth quarter. I. Athletic Facilities: Competitive Fields The Southwood Senior League and Little League baseball field fencing needs replacement. Much of the fence fabric is warped and many of the poles are bent. Money has been appropriated for replacing the fencing and bids are presently being requested. The softball field lights at Lemontree Park and Bee Creek Park are in need of replacement. The wiring is dilapidated and much of it is not secured. The light poles are not the required height. Much of the hardware connected to the wood utility type poles is loose. The softball field lighting at Lemontree Park is the worst of the two. II. Playgrounds The replacement of the Gabbard Park and Georgie K. Fitch play units has helped to meet standards in the Playground category. However, the most improvement is needed in the West District. The replacement of the Anderson Park play unit is presently underway and the replacement of the Hensel Park play unit is being planned. After replacing these two play units, the focus should shift to replacing the play units at Bee Creek Park and Southwood Athletic Park. All of the play units in the park system need "Age Appropriate" signs. Also, the fall zone in many of the play units needs to be dug out and refilled to the proper depth with new surface material. Replacement of the fall zone material will begin as soon as possible in FY 2003. IV. Tennis Courts The Bee Creek tennis courts are presently the worst courts in the park system. The courts have many large cracks and the fencing around the courts is seriously in need of replacement. The fencing material is warped and the fence poles have shifted so much that much of the support bracing does not stay in place. With the budget increase for resurfacing tennis and basketball courts, the tennis court surfaces should be significantly improved within the next two years. VIII. Parks: General Parks Most of the drinking fountains do not meet ADA requirements for accessibility or usage. Each park should have at least one water fountain that meets ADA requirements. Water fountains are a high priced item and will be brought to standards as funds are available. The irrigation at Richard Carter Park is presently non-existent. Because of water use restrictions during drought conditions over the past several years this system had to be shut down. The drying and shifting of the clay soil caused numerous breaks in the water lines and the wiring. The replacement of this system is being planned for FY 2003. General Appearance Items Several park identification signs will be repainted in FY 2003. Irrigation controllers and electrical box covers will be put into aesthetically pleasing enclosure. Bare areas in the parks will be seeded, sodded, or mulched as needed. 100 PTIMI 70 60 50 40 30 20 - 10 FTI " 11! N4 % Facilities • 1st Quarter 74 • 2nd Quarter 88 • 3rd Quarter 92 • 4th Quarter 91 City of College Station FY02 Parks Maintenance Standards 1st Quarter 13 2nd Quarter 0 3rd Quarter 0 4th Quarter Picnic Basketball Playgrounds Facilities, Tennis Courts Courts 83 88 83 86 89 90 91 89 85 94 95 94 72 89 90 81 Goal: 90% rating or better on all standards within 5 years. *Source: City Council Presentation on March 22, 2002. Sand Volleyball Courts 3 97 78 82 W= 43 57 89 45 ............ 1. Overall Parks: District General Averages 85 76 86 86 94 88 81 79 100 90 80 70 60 50 40 30 20 10 0 • 1st Quarter • 2nd Quarter 13 3rd Quarter 04th Quarter City of College Station FY02 Park Maintenance Standards West Mstrict 0 1 st Quarter 13 2nd Quarter E3 3rd Quarter 13 4th Quarter Athletic Pic r,i�; Basketball Sand Facilities Playgrounds /"Focilities Tennis Courts Courts Volleyball I Courts 74 55 1 65 75 90 82 75 3 61 82 100 88 79 90 85 100 91 71 82 71 100 Goal: 90% rating or better on all standards within 5 years. *Source: City Council Presentation on March 22, 2002. Parks, General 84 82 94 89 Overall District Averages 73 77 85 79 ity of College Station FY02 Park Maintenance Standards 0 1 st Quarter 0 2nd Quarter 0 3rd Quarter 0 4th Quarter 100 % Facilities Em. Facilities I vile 110 %.IOVUI Ila Courts • 1st Quarter 76 88 87 82 96 • 2rid Quarter 85 89 90 75 100 • 3rd Quarter 81 84 83 78 96 • 4th Quarter 75 83 86 8 7 98 Goal: 90% rating or better on all standards within 5 years. *Source: City Council Presentation on March 2Z 2002. Sand Volleyball Courts 77 86 89 96 rt 0-1-4-04-at W;-m- 79 82 80 84 Message Page 1 of 1 Iris Lehde ® Joint Meeting with Council Oct 24 From: "George W.R. (Bill) Davis" <bill@pianoplace.net> To: °"Kris Lehde"' <klehde@ci.college-station.tx.us> Date: 9/16/2002 6:08 PM Subject: Joint Meeting with Council Oct 24. I am already scheduled for an all day repair session on Oct 24th. It's possible I may be able to get to the meeting around 5pm. I know I can't make a 3:30 time frame. Bill Davis, Registered Piano Technician The Piano Place 1219 Boswell St College Station TX 77840 www.pianoplace.net file://C:\Documents%20and%20Settings\klehde.000\Local%20Settings\Temp\GW}00006.1..T 9/17/2002 Application for City Boards/Commissions Committees for Year 1-00`2) CITY OF COLLEGE STATION NAME: 80blble T- —50, A TELEPHONE: 1?7q- -7-76 - (H) ADDRESS: if a toQ J-#. J 0 C,01 12 rj 0 sz-b:1,h a' �2 z V 12-7-y-vs 47 ?- (a -7 �(- -72VW)— Residence: Mailing: I have lived in College Station A9 yrs. VOTERS CERTIFICATE NO. 10 Subdivision OCCUPATION OR AREA OF EXPERTISE: edrwxull' '11 retired, please indicate former occupation or profession) EDUCATION (optional): A /;S eallg� e- PROFESSIONAL AND/OR COMMUNITY ACTIVITIES: Aelelfvas llolwh(-elere 4-01. WIM ve) a Gh Prej ialp-R:E� Ufi(��d ekdhab�� u2vawieln RYA76 5. ��694 ezI i of- 0. e4V- ADDITIOrP UERTINE T INFORMATION/ EFERENCES: vr U IoVge PLEASE INDICATE THE BOARDS, COMMISSIONS OR COMMiTTEES YOU ARE INTERESTED IN SERVING. (List in order of preference). bVon- Standinpi Committees Standinq CommUtees 0 911 Brazos County Emergency Comm. 0 Cemetery Committee Dist. E3 Community Appearance Committee 13 B/CS Economic Development Board 13 Construction Board of Adjustments and 13 B/CS Tourism Council Appeals El City Center Site Selection & Master Plan C3 CS Business Development Corporation Committee 0 Electrical Examining Board 0 Conference Center Advisory Committee 0 Facade Improvement Committee Greenways Task Force 13 Historic Preservation Committee Lincoln Center Advisory Committee 13 Joint Relief Funding Review C3 Senior Programs Advisory Committee Committee * Library Committee * Northgate Revitalization Board 0 Parks and Recreation Board 11 Planning and Zoning Commission 13 Wolf Pen Creek Design Review Board 13 Zoning Board of Adjustments (isi-t'ul-re of Applicant) (Date) Please indicate if you are currently serving on a board/commission/committee Name of Board/Commission PLEASE RETURN THIS FORM TO: CITY OF COLLEGE STATION CITY SECRETARY'S OFFICE P.O. BOX 9960 COLLEGE STATION, TEXAS 77842 APPO!NTED TO ON (Board/Commission/Committee) (Date ol'Appointment o:council/applyldoc