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HomeMy WebLinkAbout08/13/2002 - Regular Agenda - Parks BoardParks and Recreation Advisory Board Tuesday, August 13, at 6o00 pam Central park Conference Rooms 1000 enek Tap Road College Station, Texas 1. Call to order. 2. Pardon — possible action concerning requests for absences of members from meeting. 3. Hear visitors. 4. Discussion, and possible approval of minutes from the regular meeting of July 9, 2002 and the Citizen Advisory Board Orientation of July 30, 2002. 5. Discussion, consideration, and possible action concerning the Third Quarter Parks Maintenance Standards Report. 6. Discussion, consideration, and possible action regarding a proposed park land dedication for the Cross Street Warehouse Apartments. 7. Review, discussion, and possible action concerning Board and Department Goals and Objectives, and City Council Strategies. 8. Review, discussion, and possible action concerning the current Capital Improvement Project Report. 9. Discussion, consideration, and possible re -appointments of Board members to existing subcommittees. 10. Discussion of next meeting dates and possible agendas. 11. Adjourn. The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Staff Present: Steve Beachy, Director of Parks and Recreation; Eric Ploeger, Assistant Director; Curtis Bingham, Parks Operations Superintendent; Charles Wood, Senior Economic Development Analyst; Kristin Lehde, Staff Assistant. Board Members Present: Glenn Schroeder; Bill Davis; Glen Davis; Don Allison; Larry Farnsworth; Jodi Warner. Board Member Absent: John Nichols, Chairman. Visitors: Stephanie West, Bryan Parks and Recreation Advisory Board. 1. Call to order: The meeting was called to order at 6:15 p.m. The Board was in consensus on nominating Glen Davis as Chairman for the meeting. 2. Pardon — Possible action concerning requests for absences of members from meeting: Glenn Schroeder made a motion to accept the absence of John Nichols as excused. Bill Davis seconded the motion. All were in favor, and the motion passed unanimously. 3. Hear visitors: No visitors spoke at this time. 4. Discussion, and possible approval of minutes from the regular meeting of July 9, 2002, and the Citizens Advisory Board Orientation of July 30, 2002: Don Allison made a motion to approve the minutes from July 9, 2002. Glenn S. seconded the motion. All were in favor, and the motion passed unanimously. Glenn S. made a motion to approve the minutes from July 30, 2002. Don A. seconded the motion. All were in favor, and the motion passed unanimously. 5. Discussion, consideration, and possible action concerning the Third Quarter Parks Maintenance Standards Report: Curtis Bingham stated that the maintenance standards met were 2% higher in the third quarter compared to the second quarter. He said that the increase was partly because of maintenance that has been done, and partly because of some maintenance standard revisions that had been made. Curtis distributed a list of those revisions (refer to the Maintenance Standards Survey Revisions). He added that the revisions would aid in conducting future surveys and also help prevent the standards met from being skewed. Parks and Recreation Advisory Board Regular Meeting Tuesday, August 13, 2002 Page 1 of 4 Glen D. asked if the standards were being used as a tool to address maintenance issues. Curtis said that the Department tries to address maintenance issues with the time and funding that they have. He added that some more costly items would need to be addressed by requesting additional funds through the budget process. Don A. asked if there were other cities that had maintenance standards that the Department could compare to. Curtis said that other cities had been contacted when the standards were developed, but none had maintenance standards in place. Glenn S. made a motion to accept the report. Bill D. seconded the motion. All were in favor, and the motion passed unanimously. 6. Discussion, consideration, and possible action regarding a proposed park land dedication for the Cross Street Warehouse Apartments: Steve said that the proposed development is in Northgate (Park Zone 1), located across the street from the Northgate Parking Garage (refer to the Park Land Dedication Ordinance Project Review Checklist). Charles Wood pointed to a site map of the proposed development. The total land dedication requirement is .344 acres. Charles said that the developer is requesting, and City staff are recommending, the acceptance of the cash dedication fee in lieu of land. Glenn S. said that the City should try to acquire land for park development in the Northgate area. After some discussion, Bill D. made a motion to accept the cash dedication fee in lieu of land for the Cross Street Warehouse Apartments. Larry Farnsworth seconded the motion. All were in favor, and the motion passed unanimously. 7. Review, discussion, and possible action concerning Board and Department Goals and Objectives, and City Council Strategies: Steve introduced Stephanie West, who is the Chairperson of the Bryan Parks and Recreation Advisory Board. Stephanie said that the Bryan Board would be reviewing their goals and objectives the following Tuesday, and wanted to observe what the College Station Board was working on. Steve referred to City's Strategic Plan. He said that the plan is in draft form until the Council adopts it, but he does not anticipate any major changes to it. He discussed the Council Vision statements and their strategies as they relate to Parks and Recreation. Steve said that included in the Board packets was the updated Board and Departmental Goals and Objectives. After some discussion, the Board came to a consensus on the following goals and objectives: Establish policies and standards for re -appraisal of existing parks, facilities, and services offered by the Department Parks and Recreation Advisory Board Regular Meeting Tuesday, August 13, 2002 Page 2 of 4 Provide more interaction between Parks and Recreation Advisory Board and the Planning and Zoning Commission, and shared vision with the City Council Provide oversight for the implementation of the Capital Improvement Program Provide planning and coordination for the 2003 Bond Election Review and update the Recreation, Park, and Open Space Master Plan Provide oversight for the implementation of Veterans Park and Athletic Complex Provide oversight for the design and installation of the batting cages and backstops at Bee Creek Park Provide oversight for the installation of the new jogging track at Jack and Dorothy Miller Park Support implementation of the Greenways Master Plan Support the City Council's Interagency Plan on any Park and Recreation related issues Identify potential new sources of revenue Steve will add discussed bullet points to accompany the goals and place this item on the September 10, 2002, agenda for possible approval (see attached draft goals and objectives). There was no action taken on this item. 8. Review, discussion, and possible action concerning the current Capital Improvement Project Report: There was no discussion on this item. Bill D. made a motion to accept the report. Larry F. seconded the motion. All were in favor, and the motion passed unanimously. 9m Discussion, consideration, and possible re -appointments of Board members to existing subcommittees: The Board reviewed a list of the existing subcommittees, and made the following recommendations: - Eliminate the Skate Park Subcommittee - Appoint Jodi Warner to the Lick Creek Park Subcommittee to replace Laura Wood and John Crompton - Appoint Don Allison to the Joint Ventures with the College Station Independent School District Subcommittee to replace Chris Barzilla - Appoint Jodi Warner to the Joint Ventures with Texas A&M University Subcommittee to replace George Dresser - Appoint John Nichols to a Joint Ventures with Bryan Parks and Recreation Subcommittee Glen D. made a motion to accept the recommendations for re -appointments. Jodi W. seconded the motion. All were in favor, and the motion passed unanimously. Steve said that the Fees Subcommittee would need to meet to discuss possible fee increases for softball because of a request that came from the Brazos Valley Softball Umpire's Association to increase their umpire league fees. Larry F. said that he is on the subcommittee, but wanted to abstain from that meeting's discussion. Glen D. offered to Parks and Recreation Advisory Board Regular Meeting Tuesday, August 13, 2002 Page 3 of 4 take Larry's place at the meeting. The subcommittee agreed to meet on Tuesday, August 27 Ih , at 1:00 p.m. 10. Discussion of next meeting dates and possible agendas: The next regular meeting is scheduled for Tuesday, September 10, 2002. After some discussion concerning scheduling, the Board agreed that the meetings would be moved back to 7:00 p.m. (instead of 6:00 p.m.). The following items are scheduled to be on the agenda: - Discussion concerning possible usage of Park Land Dedication Funds - Discussion concerning the Board's Fiscal Year 2003 Goals and Objectives 11. Adjourn: Glenn S. made a motion to adjourn. Bill D. seconded the motion. All were in favor, and the meeting adjourned at 8:30 p.m. Parks and Recreation Advisory Board Regular Meeting Tuesday, August 13, 2002 Page 4 of 4 47413NI"W"011f WMUKIAJ-�, M SURVEY REVISIONS After conducting the first two Maintenance Standards Surveys, it has become apparent that some changes need to be made to the standards. Some standards need to be added, altered, or omitted. These changes are needed to better show those standards, which are being met, and to include items that have been deemed important enough to require standards. Listed below are the recommended changes and the explanations for the changes. Divide larger parks into sections. This would help separate the multiple structures and facilities such as play units, picnic shelters, and athletic fields complexes found in some of the larger parks such as Southwood, Central and W. A. Tarrow. Separate multiple structure/facilities in each park. Many of the parks such as Thomas, Lions, and Southwood have multiple structures and facilities. Some of the standards are written where multiple items in the same park are grouped together. A good example is play units. Thomas Park has five play units; a slide, two swing sets, and two play structures. If any of the items share the same standards, either all meet or do not meet the standards. This does not truly reflect the standards that are being met. Separate multiple playgrounds in each park. Omit the "securing of trash recepticles" from the standards. Better distinguish pavilion/shelter trash resepticles from those in the rest of the park. Separate multiple pavilions and shelters in each park. Separate flower bed irrigation from athletic field irrigation. Add shade structures and foul ball netting to "Bleachers". Add shade structues to "Playgrounds". Add soccer goals, nets, and anchors to "Athletic Fields". Ensure the proper maintenance standards match the appropriate park. Change standards on "decks and benches" to show: "boards contain no cracks more than 1/4inch across". Make sure that fencing is covered in the Gabbard Park standards. Separate multiple basketball courts where appropriate. CITY OF COLLEGE STATION CONFERENCE CENTER ADVISORY COMMITTEE REGULAR MEETING Wednesday, August 14,2002 AT 12:00p.m. College Station Conference Center 1300 George Bush Drive College Station, Texas 77840 MINUTES Staff Present: Grace Calbert, Conference Center Facility Supervisor Nita Hilburn, Recording Secretary Members Present: Mollie Guin (Chair), Ed Holdredge, Fran Lamb (Vice Chair) Members Absent: Glenda Elledge Call to Order: The meeting was called to order at 12:15p.m. Pardon -Consider requests for absences of members from meeting: None Dear visitors- None Approval of the Minutes: Fran Lamb motioned to approve the minutes for June 12,2002 with one correction. The correction was on the July Minutes and it showed Ed Holdredge seconded the motion when he was actually absent. Glenda Elledge seconded the motion. Ed Holdredge seconded the motion. Revenue Reports: Revenue reports were reviewed for August 2002. Revenues for August 2002 were $ 7,052.60 versus August 2001 of $8,172.48. Number of clients served August 2002 were 5,463 vs. August 2001 of 4,602. Adjourn: Mollie Guin motioned to adjourn. Fran Lamb moved and Holdredge seconded the motion. The meeting adjourned at 12:55pm. The next meeting will be held at the College Station Conference Center on Tuesday September 10,2002 at 5:15pm. Respectfully submitted, Nita Hilburn, Recording Secretary Page 1 of 1 BoardKris Lehde - Re: August Parks From: "John Nichols" <jpn@ag.tamu.edu> To: <klehde@ci.college-station.tx.us> Date: 7/18/2002 8:45 AM Subject: Re: August Parks Board Meeting Dear Kris: This is to request a pardon for missing the August 13, 2002 meeting of the CSPARD Advisory Board Meeting. I will be traveling during that time on a family vacation trip and will be unable to attend. Thank you for submitting this request. John N. John P. Nichols Professor and Associate Head Department of Agricultural Economics Texas A&M University College Station, Texas 77843-2124 Tel: 979-845-8491 Fax: 979-862-3019 Email: <jpn@tamu.edu> file://C:\Documents%20and%20Settings\klehde.000\Local%20Settings\Temp\GW}00006.1...T 7/18/2002 Park Staff Present: Steve Beachy, Director of Parks and Recreation; Eric Ploeger, Assistant Director; Kristin Lehde, Staff Assistant. Board Members Present: Bill Davis; Don Allison; Larry Farnsworth; Glenn Schroeder; and Jodi Warner. Board Members Absent: John Nichols, Chairman; Bill Davis. 1. Overview from Elected and Appointed Officials Regarding role of committee members, city's strategic plan, staff relations with committees, meeting procedures, and legislative matters: Mayor Ron Silvia took the floor, welcomed the board and committee members, and introduced Councilmembers Anne Hazen and John Happ. City Manager Tom Brymer took the floor and gave an overview of the role of citizen advisory boards. He also discussed the city's strategic plan and stated that the Board's Goals and Objectives should compliment and coordinate with that plan. (Refer to PowerPoint presentation titled "Citizen Advisory Board Orientation.') City Secretary Connie Hooks took the floor and discussed the general rules and procedures that should be followed by citizen committees. (Refer to PowerPoint presentation titled "City of College Station Citizen Committees — General Rules and Procedures.') City Attorney Harvey Cargill, Jr. took the floor and explained the role of the City Attorney's Office and the Open Meetings Act. 2. Review by Department Directors and Staff Liaisons on board responsibilities, staff relations, and reporting procedures: Respective individual citizen committees broke out for discussion at 7:05 p.m. Steve Beachy gave an overview of the Parks and Recreation Department. He pointed out to flip charts that had the updated Council mission statement and the strategies that relate to Parks and Recreation, as well as the Lick Creek, Wolf Pen Creek, and Veterans Park and Athletic Complex Master Plans. Parks and Recreation Advisory Board Board and Committee Orientation Tuesday, July 30, 2002 Page 1 of 2 Steve said that the Department establishes their goals and objectives on an annual basis to coincide with the fiscal year. Those goals are based upon City Council Strategies, Parks and Recreation Advisory Board input, and input from City Management. Staffs personal goals and objectives relate to those of the Department's. He added that the Board would be updating their goals and objectives during their next regular meeting. Eric Ploeger discussed the status of the Department's capital projects. He said that the Department would be creating another project list for Fiscal Year 2003. He added that some of the projects would be a continuation of the 1998 bond election, and some items would be brought to the Board for direction regarding usage of park land dedication funds. Steve passed out a self-examination sheet for evaluating the effectiveness of board members and meetings. He stated the importance of keeping meetings on track and sticking to an agenda, and added that decisions made by boards may impact policies that could effect City employees and citizens. Bill Davis asked if the City had a gate or restricted access to Veterans Park and Athletic Complex while it was under construction. Steve stated that currently there was no gate, but the City will look into installing one, once it has possession of the park. Bill asked if there would be a recording device (such as a video unit) at the park. Steve said that the Department could look into it. Bill asked if the City would need to obtain public input for the Phase II development of Veterans Park and Athletic Complex. Steve replied that there would probably be a series of public hearings during the bond election process. Steve urged the Board to contact himself, Eric Ploeger, or Kristin Lehde if they had any questions or needed assistance. 3e Oath of Office to newly appointed officers: All members of the Board had been sworn in during the July 9, 2002, meeting. 4. Adjourn: The meeting adjourned at 7:50 p.m. Parks and Recreation Advisory Board Board and Committee Orientation Tuesday, July 30, 2002 Page 2 of 2 Quarterly Periods: First Ouarter, FY 2002 Overall % of Standards Mete 77% Second Ouarter, FY 2002 Overall % of Standards Met: Third Quarter, FY 2002 Overall % of Standards Met: 85% Fourth Ouarter, FY 2002 Overall % of Standards Met: Cateeories I, Athletic Facilities: Competitive Fields East South West Averase % of standards met 1s1 Quarter 74% 76% 74% 75% 2nd Quarter 88% 85% 82% 85% 3`d Quarter 92% 81% 88% 87% 41h Quarter II, Playgrounds East South West Averaize % of standards met 15` Quarter 83% 88% 55% 75% 2nd Quarter 89% 89% 75% 84% 3`d Quarter 85% 84% 79% 83% 41h Quarter III, Picnic Facilities East South West Averaee % of Standards met lst Quarter 88% 87% 81% 85% 2nd Quarter 90% 90% 83% 88% 3`d Quarter 94% 83% 90% 89% 41h Quarter IV, Tennis Courts East South West Averase % of Standards met I" Quarter 83% 62% 65% 70% 2"d Quarter 91% 75% 61% 76% 3`d Quarter 95% 78% 68% 80% 4`h Quarter V. Basketball Courts East South West Averaize % of Standards met I" Quarter 86% 96% 75% 86% 2nd Quarter 89% 100% 82% 90% 3`d Quarter 94% 96% 85% 92% 41h Quarter VI. Sand Volleyball Courts East South I" Quarter 63% 77% 2❑d Quarter 97% 86% 3`d Quarter 78% 89% 4`h Quarter VII. Ponds East ls` Quarter 43% 2nd Quarter 57% 3`d Quarter 69% 4th Quarter VIII. Parks: General Parks East I" Quarter 85% 2❑d Quarter 86% 3`d Quarter 94% 4`h Quarter Overall District Averages East ls` Quarter 76% 2nd Quarter 86% 3`d Quarter 88% 4th Quarter South 85% 75% 71% South 79% 82% 80% South 81% 85% 83% West Averase % of Standards met 90% 77% 100% 94% 100% 89% West Average % of Standards met 57% 62% 53% 62% 79% 73% West Averaze % of Standards met 84% 83% 82% 83% 94% 89% West Overall % of Standards Met 73% 77% 77% 83% 85% 85% Mission Statement On behal(of the citizens of College Station, home of Texas A&M University, the City Council will promote and advance the quality of life in the community. Core Values Collaboration and cooperation Regionalism Active member of the Brazos Valley Community We support activities that promote municipal empowerment Excellence in customer service Fiscal responsibility ov- Promote health, safety, and general well being of the community &- Promote involvement and participation of citizenry Vision Statements 1. Core Services We will provide high quality customer -focused basic city services at a reasonable cost. 2. Pairks and Leisure Services We will provide a large range of recreational and cultural art opportunities. I Planning and Development We will provide a well -planned community. 4® Economic Development We will provide a strong and diverse economic environment. Draft Vision Statement #2 — Parks and Leisure Services We will provide a large range of recreational and cultural art opportunities. The following are the four strategies and associated implementation plans for Vision Statement #20 Strategy #1 — We will maintain a high quality park system a. Continue implementation of Park Maintenance Standards b. Urban Forest Plan Strategy #2 — We will promote comprehensive programs and related facilities that target all age groups a. Continue efforts to make parks more intergenerational b. Review Senior and Teen programs c. Pursue cooperative efforts with the City of Bryan on joint programming d. Complete development of Veterans Park and Athletic Complex, Phase I e. Develop new five-year Parks Capital Improvement Projects Strategy #3 — We will integrate the community with a system of greenways and bikeways a. Acquire greenways and pursue grants for acquisition of greenways and bikeways Strategy #4 — We will promote cultural arts a. Promote public art b. Library services improvement c. Performing arts center development d. Promote performing arts e. Investigate a potential city museum City of College Station Parks and Recreation Advisory Board Fiscal Year 2002 Goals and Objectives (not prioritized) Establish policies and standards for re -appraisal of existing parks, facilities, and services offered by the Department. • Review quarterly reports on park maintenance standards and develop recommendations regarding levels of service (VS4S2a) (January 8, 2002). ❑ Review proposed park conceptual plans and make recommendations for intergenerational features (VS4S3a). • Review and develop recommendations for Urban Forestry Plan (VS3S4a) (Endorsed by the Board on July 9th. Will be presented to Council for consideration on August 22 nd 2002. Q Review preliminary cost estimates for CIP prepared by Staff. More interaction between Parks and Recreation Advisory Board and Planning and Zoning Commission, and shared vision with the City Council (VS4S8a). Cl Assist with the review and preparation of the Unified Development Ordinance (November 13, 2001). El Review and recommend possible changes to the Park Land Dedication Ordinance (October 9, 2001). 21 Conduct a joint meeting with the Planning and Zoning Commission to discuss goals (September 20, 2001). El Conduct a joint meeting with the City Council to confirm goals (December 6, 2001). Implementation of the approved Capital Improvement Program. 0 Castlegate Park site review (November 13, 2001). 21 Lick Creek Park site review (December 11, 2001) 21 Madeley Park site review. (February 19, 2002) ❑ Woodway Park site review. ❑ Shenandoah Park site review (On Hold). Planning and coordination for the next bond issue. 21 Identify and assess the needs for future park facilities. (T'ebruary 5, 2002) R Review preliminary cost estimates prepared by Staff. (Februal-y 5, 2002) 0 Determine priorities for development. (February 12, 2002) ❑ Develop a recommendation for consideration in the 2002 bond program. Review and update the Recreation, Park, and Open Space aster Plan. El Review of Section 11 (Goals and Objectives) of the plan (February 12, 2002) El Review of Parks and Recreation Department 5-Year Strategic Plan. (February 12, 2002) ❑ Review of Sections 1, IV, V, and VI of the plan. ❑ Review of Section VII (Prioritization of Needs and Plan Implementation) ❑ Review and comments regarding Section III (Plan Development Process). ❑ Review of Revised Master Plan Parks & Recreation Advisory Board FY2002 Goals and Priorities Parks & Rec. Advisory Board Approval. October 9, 2001 Updated. August 6, 2002 Page I of 2 Veterans Park and Athletic Complex, Phase 11 Development. 0 Review needs for future facilities and programs (December 11, 2001) 0 Determine priorities for development. (February 5, 2002) 0 Develop recommendations for implementation. (February 12, 2002) 0 Review preliminary cost estimates prepared by Staff. (March S, 2002) Skate Park facility planning (VS4S5b). 0 Develop recommendation for scope of project. (November 13, 2001) 0 Develop recommendation for facility use. (November 13, 2001) 0 Develop recommendation for implementation. (November 13, 2001) Review funding sources for the installation of two backstops and two batting cages at Bee Creek Parka (Note. Funds have been regmested fog° FY03). 0 Review preliminary cost estimates prepared by Staff (November 13, 2001). 0 Determine needs for program requirements. 0 Develop recommendations for scope of project. 0 Develop recommendations for implementation Review funding sources for the repair or replacement of the jogging track at Jack and Dorothy.Miller Park. 0 Review proposed project cost estimates (December 11, 2001). 0 Review funding alternatives (Completed by Sta)q. 0 Develop recommendations for implementation. (Under construction). Support implementation of the Greenways Vaster Plan. 0 Receive update report from Greenways Coordinator (October 9, 2001). ® Review recreation, Park, and Open Space Master Plan as it relates to greenways. Support the City Council°s Interagency Plan on any Park and Recreation related issues. 0 Continue dialog with the College Station Independent School District regarding future school/parr developments° 0 Continue dialog with Texas A& M University regarding Hensel Parr and Veterans Park and Athletic Complex. Develop programs and facilities for Senior Citizens. 0 Receive input from fall Eisenhower Leadership Development Program group. (December F, 2001) 0 Determine priorities for programs and facilities (January 8, 2002). 0 Develop recommendations for implementation (January 8, 2002). Parks & Recreation Advisory Board FY2002 Goals and Priorities Parks & Rec. 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':2 ......... ............. pb": WD r e n ...... ....... 05110/02 �4 ....... .... .............. .......... ........ . .......... ............ .... .................... ..................................... .... . ....... ..... . ......... .... .............. .... PIK 2 .5 ...... .... ........ Y. 0. ::G 2-i 00 ta F 02/28/02,:: ", . ... . ....... .... .. . . . . ......... . ......... ........ Qh ........... ........................ ...... .... ................ .......... .......... .... .. ........ ..... .. ........... .... ...... ............... ....... . . ... . .... ....... ..... ... 0 ....... ...... F ................. ... ... -0 ............ ...... ......... Madeley Park . ........... Under Construction Pete PK9706 $48,000 98 G.O. -- 802 Veterans Park, Phase I Under Construction Ric PK9941 $2,936,800 98 G.O. 11/02 Jack & Dorothy Miller Jogging Track Under Construction David ST0200 $29,250 FY'02 General Fund 8/02 Lick Creek Park Development In Design Pete PK0069 $478,000 98 G.O. (TPWD Grant). 12/02 Thomas Pool Renovation Out to Bid Ric PK0205 $277,255 FY'02 3/03 Thomas Pool Shade Cover Out to Bid Ric PK0104 419,000- 98 G.O.-------- 12/03 Anderson Playground Replacement Pending Contract David PK0215 $39,950 FY'02 Replacement 10/02 C.S.S.C. Agreement (clubhouse) Pending Contract NA C.S.S.C. Unknown Woodway Park Development Lincoln Center Expansion/Improvements Hensel Park Playground Replacement Cemetery Land Acquisition Pending Land Acq. Ric PK9803 $600,000 Park Ded. Zone 7 Unknown Postponed until FY03 Ric Postponed until FY03 Pete PK021 0 $40,000 On Hold Ross GG9905 $275,000 98 G.O. Total Amount $5,637,594 . .......... . .... - -X Pending Contracts: 2 .Pending Land Acquisition 1 'Postponed 2 .In Design: 1 -Out to Bid: 2 Under Construction: 3 -On Hold: 1 . ... ..... ...... ............... .............. ... . . ... .. .. ,Total: 26 Unknown O.MrojectslCIPIFY2002 CIRids Page I of I Agenda Item Cover Sheet I Agenda Item #4 IRe lar Item (Consent Item I X IlWorkshop Item Iltem Submitted By: ((Mark Smith, Director of Public Works JCouncil Meeting Date: JJJune 27, 2002 Director Approval: City Manager Approval: a h Item: Presentation discussion and possible action regarding a new 5-year capital improvement program. item Summary: Staff will make a presentation summarizing categories of projects and some proposed projects to be included in a possible future bond election. The project list in the supporting materials will need to prioritized and reduced to fit within the funds available. Item Background: In the Council's 2002 strategic plan, Vision 1, Strategy #6, "To ensure excellent customer service, we will provide appropriate facilities, training and technology" has staff preparing a new 5-year CIP. Budgetary and Financial Summary: At the end of FY 2003, the City of College Station will have adequate debt capacity to manage about $30 million in General Obligation Bonds over a 5 year period. Staff Recommendation: Staff recommends that Council direct staff to continue with the development of a new capital program. 1. Project Lists & Maps http:llcitynetICouncil%2OAgendasl2OO2lO2O6271new%20cipinew%20cip%20workshop%,... 06/27/2002 Description Type Capital Cost annual Estimate Operating Cost New City Hall at City Center Phase I Relocation of Fire Station 3 Police Facility - Phase I Forestry Shop Central Park Shop Renovation. Steeplechase Park Development. Shenendoah Park Development. Lick Creek Park Phase II Development. Sandstone Park Richard Carter Park Improvements. Veterans Park and Athletic Complex, Phase II Development. New Cemetery Phase I Development. Intergenerational Enhancements Bike Loop Expansion Sidewalk improvements Ped. Improvements across University Dr. @ Northgate Alternate access to the Windwood Subdivision Arnold Road Extension Bird Pond Road Extension Central Park Lane Extension Dartmouth Extension Hospital Road Lassie Lane Extension Marion Pugh Extension Raintree Extension Barron Road Design & Capacity Improvements Rock Prairie Road Widening Design & ROW Traffic Signals Traffic Signal Communications RR Grade Separations - ROW Facility $ 2,750,000 $ 38,000 Facility $ 1,710,000 $ - Facility $ 2,790,000 $ - Facility Total $ 7,250,000 $ 38,000 Park $ 770,500 $ 3,000 Park $ 230,000 $ - Park $ 315,000 $ 18,000 Park $ 315,000 $ 19,000 Park $ 578,000 $ 20,000 Park $ 47,000 $ 1,000 Park $ 217,000 $ 2,000 Park $ 5,623,250 $ 65,000 Park $ 300,000 $ 66,000 Park $ 309,000 $ 3,000 Park Total $ 8,704,750 $ 197,000 Transportation $ 2,661,884 $ 5,000 Transportation $ 500,000 $ - Transportation $ 407,000 $ - Transportation $ 1,907,091 $ 19,000 Transportation $ 604,500 $ 6,000 Transportation $ 3,942,000 $ 39,000 Transportation $ 377,500 $ 4,000 Transportation $ 2,300,000 $ 23,000 Transportation $ 836,306 $ 8,000 Transportation $ 702,523 $ 7,000 Transportation $ 421,314 $ 4,000 Transportation $ 722,000 $ 7,000 Transportation $ 3,000,000 $ 15,000 Transportation $ 2,969,835 $ 15,000 Transportation $ 2,250,000 $ 157,000 Transportation $ 250,000 $ - Transportation $ 5,000,000 $ - Transportation Total $28,851,953 $ 309,000 Grand Total $44,806,703 $ 544,000 Facility operating costs based on facility maintenance operations @ 2.50 $/sf Park operating costs based on figures provided by the Parks Department Street operating costs based on street operations @ 4,500 $/LM City of College Station Recreation, Park, and Open Space Master Plan Three Year Review and Update 2002 Revision Schedule January, 2002 El Completion of the draft Parks and Recreation Department 5-Year Strategic Plan. February, 2002 0 Staff review and update of Section IV (Area and Facility Concepts and Standards). 21 Staff completion of the update to the Parks and Recreation Department Resource Guide. March, 2002 0 Board review and comments regarding Section 11 (Goals and Objectives). March 1, 2002. Board review and comments regarding the draft of the Parks and Recreation Department 5-Year Strategic Plan. March 1, 2002 August, 2002 E3 Staff review and update of the current Master Plan, Section I (Introduction) E3 Staff review and update of Section V (Inventory and Facilities) Ll Staff review and update of Section VI (Needs Assessment and Identification) October, 2002 El Board subcommittee review and comments regarding proposed updates for Section 1, IV, and VI. November, 2002 E3 Board subcommittee review and comments regarding Section VII (Prioritization of Needs and Plan Implementation). December, 2002 El Board subcommittee review and comments regarding Section III (Plan Development Process) January, 2003 L3 Completion of the Parks and Recreation Department 5-Year Strategic Plan L) Public input period for the revised Master Plan. Ll Board consideration of the revised Master Plan. March, 2003 LJ Planning and Zoning Commission consideration of the revised Master Plan. April, 2003 Ll City Council presentation and consideration of ordinance adopting revised Master Plan. DEDICATION FUNDS Current and Potential Projects Zone 1 - $168,288 Funding for the Northgate area. Possible Northgate Park or a park amenity for the Garage Plaza area. Zone 2.- $19,747 Funding spent on the Oaks Park bridge replacement. Zone 3 -SI-3.43-22 Funding reserved for the Wolf Pen Creek trails project. Zone 4 ---$20,6-73 Possible improvements to Raintree or Windwood Park. Zone -5-- $170194.8 The intergenerational features listed here suggested in a report presented by CSPARD and Texas A&M University Recreation, Park, and Tourism Sciences Department — May 2001 (Vision Statement #2, Strategy #2.a). 1. Edelweiss Park • Pedestrian bridge .................................................................... $10,000 • Screen vegetation ................................................................... $ 5,000 • Covered tot playground .......................................................... $22,000 2. Southwood Athletic Park • Covered tot playground at pavilion ........................................ $22,000 3. Brothers Pond, Georgie K. Fitch, and Jack & Dorothy Miller Parks • Benches (10) .......................................................................... $20,000 Other suggested projects: • Upgrades to the pavilion .................................................................... • Rubber surfacing for playgrounds (Jack & Dorothy Miller Park) .......................................................................................... $86,000 Revised: August 6, 2002 0: /Board/Park Land Dedication/Dedication Funds Projects Zone 5. Continued ... Other Zone 5 potential projects: 1. Improvements to Southwood Athletic Complex • Sidewalks from new neighborhoods to the south 2. Improvements to Longmire Park • Playground, walks, picnic unit Zone 6 = $88,062 Intergenerational project suggested in report by CSPARD and TAMU RPTS, May 2001 (Vision Statement #2, Strategy #2.a). 1. Anderson Park • Additional walk and benches (5) ........................................... $30,000 2. Bee Creek Park • Benches (5) ............................................................................ $10,000 Additional suggested projects: • Swing Set (Anderson Park) .................................................... $10,000 • Rubber Surface for South Knoll Jogging Track ...................... $8,000 Zone 7 - $72,40 Zone 9 - $0 Zone 10 - $111,320 Reserved for Shenandoah Park development. Zone 11 - $17,213 Funds from Stone Forest Subdivision. Suggested for additional improvements to Pebble Creek Park. Revised: August 6, 2002 0: /Board/Park Land Dedication/Dedication Funds Projects CITY OF COLLEGE STATION PARKS & RECREATION DEPARTMENT FY02 GOALS implementation of the CIP Program )i;, Implementation of Special Projects Continue to Improve Staff Development Implementation of New Programs y Implementation of City Council Strategic Issues ImDlementation of the CIP Proara. . m ❑ Complete 90% of the CIP Program - Refer to FY02 CIP Project List (54% Complete as of July 2002) Continue to improve Staff Development Q Complete Management Academy (three (3) PARD Superintendents) (Graduation February 22, 2002) Q Complete Supervisory Academy (seven (7) PARD personnel) (Class graduated on November 13, 2001) ❑ Complete Certified Playground Safety Inspector re -certification from the National Recreation and Park Association (two (2) PARD Supervisors) (Curtis Bingham, Parks Operations Superintendent, was recertified) ❑ Send one (1) PARD Supervisor to the National Recreation and Park Association sponsored Park Maintenance School (Scheduled for August 2002). Q Complete the Weapons of Mass Destruction training course (seven (7) PARD personnel) (Training December 17`t', 18`', and 191h) ✓❑ Complete the Principles of Emergency Management course (PARD personnel) (Graduation held on November 18, 2001) Q Participate in the Brazos Valley Regional Leadership Forum Conference (Director of PARD) (Complete April 16, 2002) Q Asst. Director to complete the Texas Forest Service's Incident Command Training (Complete March26, 2002) Implementation of Citv Council Strategic Issues ❑ VS3S4a - Complete Urban Forest Management Plan (Initial presentation to the Parks & Recreation Advisory Board on March 5, 2002. The Board will review again on July e. Scheduled for Council consideration on September 26th, 2002). Q VS4S2a - Implement Park Maintenance Standards (to track performance) (1s` ,2"d, and 3rd quarter reports complete) ❑ VS4S3a - Implement Intergenerational Park Facilities (in progress) ❑ VS4S4a - Develop recommendations for developer incentives to provide adequate park land (Draft recommendations complete. Met with local developers on February 28, 2002.) Q VS4S4b - Complete development of Veterans Park and Athletic Complex, Phase I, and conduct needs assessment for future facilities Needs Assessment approved by Parks and Recreation Advisory Board on February 12, 2002. Presentation to the City Council on March 28, 2002). Q VS4S4c - Update Parkland Dedication Ordinance (Ordinance revisions approved by Parks and Recreation Advisory Board on October 9, 2001. Adopted by City Council on January 24, 2002. The revised ordinance will go into effect on July 24, 2002). Q VS4S4d - Develop facility needs for future community park (November 29, 2001) Q VS4S5a a Develop plans for senior programs and facilities (Council approval on February 28, 2002) Q VS4S5b - Prepare feasibility report on skateboard park (Report presented to Council on December 20, 2001) Q VS4s7b - Implement greenway-park connectivity demonstration project (Bee Creek and Lemon Tree parks) Q VS4s8a - Improve communication between Parks and Recreation Advisory Board and the Planning and Zoning Commission (Parks and Recreation Advisory Board met with the Commission on September 20, 2001. A joint meeting with the City Council was held on December 6, 2001, Future meetings will be scheduled accordingly). Implementation of Special Projects ❑ Review and update the Recreation, Park, and Open Space Master Plan (in progress) ❑ Develop recommendations for future Capital Improvement Program projects (In progress - preliminary recommendation complete) Q Replace irrigation at Lemontree Park (February 1, 2002) Q Implement public art at Wolf Pen Creek Amphitheater (Bronze Wolves) (Dedication held December 17, 2001) ❑ Investigate the possibility of Departmental accreditation (In progress) Q Conduct dedication ceremony for the Wayne Bryan Bike Loop (May 11, 2002) Q Coordinate Veterans Memorial Project at Veterans Park and Athletic Complex (Groundbreaking November 12, 2001) Q Complete pond renovation at Brothers Pond Park (Complete in December 2001) Q Installation of lightening prediction systems at parks (Complete April 2002) ❑ RPTS Student Study for the Development of a Visitor/Nature Center at Lick Creek Park (In progress. Was presented to the Board on June 13`h, 2002, Final Report due in August 2002) Q Assist with The George Bush Drive Extension Grand Opening Event (April 6, 2002) Implementation of New Programs Q Investigate the potential of joint programming with the City of Bryan Parks and Recreation Department (Ongoing) Q Implement monthly PARD newsletter (First edition completed October 2001 - ongoing) Q Facilitate the Northgate "Back Porch Concert" Series (Agreement with KORA. Concerts conducted weekly at Northgate) Q Conduct Fall Special Olympics Bocce Ball (October 2001. At Southwood Valley Park. Will be held again in October 2002) ❑✓ Implement Starlight Concert Series at Wolf Pen Creek (Concerts held from April - July 2002. Estimated total attendance at 33,700) ❑ Participate in Neighborhood Conference (September 14, 2002) I Updated. August 6, 2002 CITY OF COLLEGE STATION PARKS & RECREATION DEPARTMENT PROPOSED FY03 GOALS Implementation of the CIP Program y Implementation of Special Projects Continue to Improve Staff Development r Implementation of New Programs > Implementation of City Council Strategic Issues Implementation of the CIP Program 11 Complete the Lick Creek Park Phase I project • Complete master plan and design of Woodway Park • Complete master plan and design of Shenendoah Park i:i Complete intergenerational park projects 1:1 Complete G.O. 1998 Bond projects El Complete Thomas Pool renovation and shade structure ci Complete acquisition of new cemetery site Continue to Improve Sta* Development 13 Complete Management Academy (I person) o Complete Supervisory Academy (3 people) 1:1 Complete National Recreation & Park Association Park Maintenance School (I person) Implementation of Citv Council Strateaic Issues 1:1 Complete the Recreation, Park and Open Space Master Plan update 1:1 Complete the Parks & Recreation Department 2003-2007 strategic plan 11 Complete the Lincoln Center/Tarrow Parks Master Plan update ci Achieve a 75% or higher rating on all major categories for park maintenance standards 0 Develop implementation schedule of Urban Forest Management Plan [:i Complete current capital improvement projects [:i Comprehensive review of all leisure services programs [:i Continue to explore cooperative efforts with other agencies Implementation of SDecla - I Prolects E:1 Conduct dedication ceremony for Veterans Memorial project (November 11, 2002) • Conduct grand opening of Veterans Parks & Athletic Complex (2003) • Investigate feasibility of joint project with College Station Soccer Club [:i Conduct a benchmark survey of similar cities 1:1 Investigate potential sources of additional revenue ci Complete recommendations for future CIP program [:] Develop recommendations for existing Conference Center ci Conduct seasonal pay study and develop recommendations 0 Conduct dedication for the Jane Pulley Softball Fields (October 7, 2002) Implementation of New Programs ci Complete implementation of Challenger sports program [:1 Begin operation of Veterans Park and Athletic Complex 13 Implementation of cemetery software program Updated. August 6, 2002 City of College Station Parks and Recreation Board Current List of Subcommittees: Skate Park ............Laura Wood, IGeorge Dresses, Jon Turton (on hold) Recreation, Park, and Open Space Master Plan .................. Glen Davis, ...................................................................... Jolm Nichols, Don Allison Fees ............................. Bill Davis, Larry Farnsworth, Glenn Schroeder Veterans Park & Athletic Complex .............. Glen Davis, John Nichols, ..................................................................................... Lanry Famsworth ��WTATITIWI Lick Creek Park ........................ Laura Wood, ohn Cromptoon hold) Other committees members are currently serving on: K i �-'Iywkwffw- Community Attractions Committee .................................... Laura Wood Art in Public Places ............................................................ John Nichols Wolf Pen Creek Oversight ................................................. John Nichols .................................................................. (Glenn Schroeder, Alternate) OlBoardISubcommitteelList of Subcommittees Updated: August 6, 2002 Maria and Bruce Jones 2295 E. Placid Dr. College Station, TX 77845 Red Level USA Team Tennis City of College Station USA Team Tennis To Whom It May Concern: My Son, Matthew Jones is a 6 year old who is just finishing session 11 of the Red Level USA Team Tennis. He has Asperger's syndrome, which is a disorder on the Autism spectrum. It is a neurological condition that affects how he hears, how he feels and how he communicates. The first couple of days in tennis he wouldn't participate and mainly sat on the side. Once the coaches were informed of his condition and how to redirect him, they really went out of their way to help him. They took turns shadowing him and making sure he understood what he needed to do and ensuring he was having fun. I can't tell you how much I appreciate the initiative they took in helping my son. What could have been a complete failure for Matthew ended up being a great success, and I'm sure helped him in his development. I don't even know the coach's names, but I will never forget their kindness and patience with the special needs of my son. They are worth their weight in gold! Thank you very much, Maria A. Jones CITY OF COLLEGE STATION CONFERENCE CENTER ADVISORY COMMITTEE Regular Meeting Wednesday, June 12, 2002,12:00p.m. College Station Conference Center MINUTES Staff Present: Grace Calbert, Conference Center Facility Supervisor Nita Hilburn, Recording Secretary Members Present: Mollie Guin (Chair), Glenda Elledge, Ed Holdredge Members Absent: Fran Lamb (Nice Chair) Call to Order: The Meeting was called to order at 12:08 p.m. Pardon — Consider requests for absences of members from meeting: None Hear visitors ® None Approval of the Minutes: Mollie Guin made a motion to approve the minutes for May 20, 2002 as written. Glenda Elledge seconded that motion. Revenue Reports: Revenue reports were reviewed for May 2002. Revenues for May 2002 were $8,037.89 versus May 2001 of $10,436.69. Number of clients served May 2002 were 4,638 vs. May 2001 of 5,662. Adjourn: Molly Guin asked for a motion to adjourn. Ed Holdredge moved the meeting to be adjourned and Glenda Elledge seconded the motion. The Meeting was adjourned at 1:00p.m. The next meeting will be held at the College Station Conference Center on Wednesday July 10, 2002, at 12:00 noon. Respectfully submitted, Nita Hilburn, Recording Secretary Senior Advisory Committee New Member Orientation 9:OOam Monday, July 29, 2002 College Station Teen Center 1520 Rock Prairie Road MINUTES Members present: Frank Camplone, Catherine Lamb, Robert Meyer, Dipankar Sen, Yvonne Stevens, Betty J. Wilborn, Bill Kling, Chairman and Joanna Yeager, Vice - Chairman Members Absent: Fred Dollar Staff Present: Steve Beachy, Peter Lamont and Marci Rodgers 1. Welcome and Introductions. Bill Kling called the meeting to order at 9:1Oam. Bill welcomed the new members and asked the committee to introduce themselves. II. Steve Beachy, Director of Parks and Recreation Department. Steve Beachy welcomed the new members and gave a brief overview of the committee and it's function. He spoke on the important role of each committee member and discussed their involvement in establishing policies for senior programs. The committee was encouraged to make suggestions for programs they would like the city to offer and suggest fees for those programs. Mr. Beachy also spoke on communicating to the community through effective marketing the programs the city has to offer and he spoke about the role the members have as advocates for the city's programs. Steve described the services, facilities and programs the department is responsible for and said the department has 72 regular employees and 500 seasonal/temporary employees. Transportation for seniors was a question asked by Yvonne Stevens and Steve explained what is currently offered. Peter Lamont spoke to the committee and explained some of his duties and responsibilities. III. Distribute and review notebooks. Marci Rodgers reviewed the member notebooks and explained that minutes from January 2002 to the present were included. The committee was asked to read the minutes, by-laws and attendance policy. The new members drew for terms to fill two vacancies and five full terms. They are as follows: Yvonne Stevens term will be for one year (2002-2003) Fred Dollar will serve for two years (2002-2004) Frank Camplone will serve for three years (2002-2005) Betty J. Wilborn will serve for three years (2002-2005) Robert Meyer will serve for three years (2002-2005) Dipankar Sen will serve for three years (2002-2005) Catherine Lamb will serve for three years (2002-2005) IV. Current programs and Vision for the committee Mr. Kling stated that the goals for the committee were stated earlier by Steve Beachy and a copy will be given to each new member. Joanna Yeager gave a report including some of the activities the committee had been involved in and what we are looking for in the future. A copy will be given to committee members. (copy on file) V. Question and Answers VI. Adjourn (Regular scheduled meeting begins at 10:00) The meeting adjourned at 10:40am Senior Advisory Committee Regular Meeting Monday, July 29, 2002 College Station Teen Center 1520 Rock Prairie Road 10:00am Minutes Members Present: Frank Camplone, Annie Lee Finch, Laura Holmes, Bill Fling, Chairman; Catherine Lamb, Billy Lay, Robert Meyer, Haskell Monroe, Suzanne Reynolds, Dipankar Sen, Yvonne Stevens, Betty J. Wilborn, Joanna Yeager, Vice Chairman Members Absent: Fred Dollar, Neal Nutall Staff Present: Marci Rodgers, Senior Services Coordinator Call to order. Chairman, Bill Fling called the meeting to order at 10:50am II. Welcome and introduction of new members. Mr. Fling asked the members to introduce themselves. III. Hear visitors. No visitors. IV. Approval of minutes from regular meeting on June 24, 2002. Laura Holmes made the motion that the minutes be approved as circulated. Bill Lay seconded the motion. The motion passed. V. Consideration, discussion and possible recommendations on upcoming events. ® Fall ®pen House: The committee agreed that a fall open house would be beneficial and would allow a time for seniors to preview upcoming programs offered by the city. The committee decided that the open house will be held at the Teen Center on Wednesday, August 28th from 10:00am-2:00pm. Representatives will be on hand to explain programs the College Station Parks and Recreation Department will be offering in the fall. The committee agreed to sign-up at the next meeting to volunteer to help during the open house. VI. Senior Services Coordinator Report (report on file) VII. Next meeting date and agenda. The next meeting of the Senior Advisory Committee will be held on Monday, August 26th at 10:00am. Agenda items include: sign- up for open house and time to discuss new ideas/items of interest from members. VIII. Adjourn. The meeting adjourned at 11:40am Senior Services Coordinator Report July 2002 Ballroom Dances: The Gold Medalion Club and C.S. Senior Services are working together to bring Ballroom Dancing to the area. Currently, we will be at the Conference Center on the second and fourth Thursday starting in September. Instruction classes will be offered prior to the dances for those interested in a lesson. Cost will be $5.00 per person. Computer Club: The group met on Wednesday, July I O'h and July 24 th at the Public Utilities Department training room. We average 30 participants at each meeting. August meetings will be on the 7 th and 2 I't beginning at 9: 00am Fall Classes: Classes are finalized and we will be offering 5 beginning computer classes and 3 intermediate computer classes along with ESL, beginning bridge, needlework and rug hooking and posture execise. Walking Club: We had 5 participate on July I I th and the next walk will be held at Central Park on Thursday, August 8th [Mdge Group: An organizational meeting for those interested in starting a monthly bridge group will be held on Tuesday, July 301h at 10: 00am at the Annex. We hope to play one morning a month and beginning and experienced players are welcome. Date Received: Auqust 7, 2002 Park Zone: 1 Project Location: Northeast corner of Colleqe Main and Cross Street Name of Development: Cross Street Warehouse Apartments Applicant: Randv Klein Address:1801 Heiqhts Blvd. City/State: Houston, TX Phone Number: (713) 864-0888 ext. 4119 E-mail: Rklein1710 d( aol.com Engineer/Planner: Hill and Frank Gary Hill Address: 1800 St. James, Suite 205 City/State: Houston, Texas Phone Number: (713) 877-1274 E-mail: qarv(@.hfi-architects.com Single Family Dwelling Units: Multi -family Dwelling Units: 43 Total Land Requirement:.344 Proposed Dedication: None SECTION 10-13-2: Fee in Lieu of Land FAX: (713) 864-1600 FAX: (713) 877-1276 Has the Planning & Zoning Commission's approval been obtained? No Zip: 77008 Zip: 77056 Acres Acres O:\Board\Park Land Dedication\Checklists\Originals\Long FormPark Land Dedication Ordinance Project Review Checklist.dot Revised 01116102 Land Fee: Single Family Fee ($198/dwelling unit): N/A Multi -family Fee ($160/dwelling unit): $6,880 Total Acquisition Fee: $6,880 Single Family Fee ($3581dwelling unit): N/A Multi -family Fee ($292/dwelling unit): $12,556 Total Fee Amounts: Total Single Family Fee: ($556/Dwelling Unit): N/A Total Multi -family Fee ($452/Dwelling Unit): $19,436 Required development cost: N/A Staff review date and comment: Parks Board review and decision: Is the proposed park less than five (5) acres? N/A If yes, staff recommends: SECTION 10-113-7: Prior Park Acquisition Is there an existing neighborhood park that can serve the proposed development? No If yes, staff recommends: Hensel Park (TAMU) is the closest park to the development. SECTION 10-E: Comprehensive Plan Is the proposed park dedication in compliance with the City Comprehensive Plan and the Park Master Plan? N/A Comments: SECTION 10-Fe Additional Information 1. Is land in the 100-year floodplain? NIA Percentage: a. Detention/Retention Size: Meets Board Policy: Acreage in floodplain: N/A Percentage: Acreage in detention: N/A Percentage: Acreage in greenways: N/A Percentage: Comments: b. Does the location require users to cross an arterial road? N/A c. Topography: N/A d. Trees/Scenery: N/A 2. a. Is the land adjacent to a school? N/A b. Restricted access: N/A c. Is there screening if the park joins a non-residential use? N/A d. Park perimeter percentage that abuts a street: NIA STAFF RECOMMENDATIONS: Staff recommends the acceptance of cash dedication for the proposed development. Parks & Recreation Board: Planning & Zoning Board: City Council: a � i 0�i) t.= �_ Page 1 of 2 Kris Lehde - Thoughts for Board Goals From: "John Nichols" <jpn@ag.tamu.edu> To: <klehde@ci.college-station.tx.us> Date: 8/8/2002 9:28 PM Subject: Thoughts for Board Goals CC: < S beachy. Pa rkrec. City of College Station @ci. col lege-station.tx.us> Dear Kris: Please pass the folllowing along to the Board members at the meeting next Tuesday evening. Thanks, John Dear All, My apologies for not being with you tonight. I wanted to toss a few ideas into the pot for discussion of the Board goals for next year. RAfbat we have been working on this year is a pretty good list to start from. A few ideas follow. Use them (or not) as you wish. I am sure that what you come up with will be a solid and workable list. 1. Future CIP: The process of communicating and advocating the priorities we came up with last year will clearly be a key activity for the Board. Some minor "tweaking" may be necessary, but should not take a lot of our time. 2. Forestry Plan: We need to spend some time and effort in communicating with the Council and advocating that they accept the plan and at least address the first priorities identified. 3. Parks and Recreation Master Plan Update: Finish this FAIT. 4. Woodway and Shenandoah Parks: This should be a fun activity for this year; community engagement, planning and design for these two parks. The Board can be useful in this process. (Can we find out if there is a neighborhood association in Shenandoah to involve?) 5. Standards and policies for appraisal of services: This should be continued. After a year, we can take another look at the usefulness of the quarterly maintenance reports and see how to use them for planning and management adjustments. 6. Veterans Park: Grand opening and getting phase one up and running. This dedication should be the CSPARD event of the year. Good outreach effort to the whole community... Planning and execution. Should come at a good time next Spring when the next CIP is being considered by committee and Council. What a great time for showcasing the impact of the last CIP investment in Parks and Rec. Of course, also continue advocating phase two. 7. Joint programming with other enties: Keep this item. Do we have specifics? Hensel park, joint use facilities; new elementary school playground„ etc. 8. Should have a goal related to Seniors programming and intergenerational projects. 9. Drop the skateboard park (Bryan has a grant request in on this for one of their parks). 10. Followup on the rubberized surface for track at South Knoll School. 11. Of course we must include the Bee Creek softballl backstops item. This seems to be on the agenda of the city now, so we need to keep the pressure on. 12. Routine upgrades and replacement program on playground equipment: this may be included somewhere else and seems to be on track. I guess this is enough from me. There is nothing really visionary here, except the plans in the CIP. Maybe we need to come up with some Blue sky ideas. Also, I wonder if we need to sit down with staff and see if recreational programming, independent of our usual preoccupation with the physical infrastructure, deserves some attention from us? What really new or different programming would citizens value that we are not now providing or even thinking of? Have fun! See you all in September. John N. John P. Nichols Professor and Associate Head Department of Agricultural Economics Texas A&M University College Station, Texas 77843-2124 Tel: 979-845-8491 Fax: 979-862-3019 Email <jpn@tamu.edu> file://C:\Documents%20and%20Settings\klehde.000\Local%20Settings\Temp\GW } 00006.H.. N%/9/2002 Page 1 of 1 Kris Lehde - Re: Next Board Fleeting From: "John Nichols" <jpn@ag.tamu.edu> To, <klehde@ci.college-station.tx.us> Date: 7/10/2002 8:29 PM Subject: Re: Next Board Meeting CC: <Sbeachy.Parkrec.City of College Station@ci.college-station.tx.us> Kris, I am back home now. Regarding the August meeting, my apologies, but I forgot that my family vacation trip starts August 10th, thus I cannot make the meeting on the 13th. Unfortuately I did not remember this last night when we could have discussed the options with everyone present. I would like to attend the meeting because of the discussion of the Board goals. However, I would understand if we cannot find another date. So this is one alternative that the rest of the Board go ahead with the meeting as scheduled. I am available every evening the preceding week from Monday, August 5th through Thursday August 8th. Also, the week after I get back from vacation, which starts on Monday, August 26th. If you can find dates that Steve is available (and hopefully Ric), then send out an e-mail to solict availability. Perhaps the obvious is the immediately preceeding Tuesday, August 6th. The other nights that week work for me, and I think this is the preferable week. Again, my apologies for not remembering when my own vacation was scheduled. Being an 'old-timer" I have five weeks of "use or lose" vacation from now to the end of August. Since my wife is working in July, we need to do it in August. Call me with questions or options. John Q~ f� . CL file://C:\Documents%20and%20Settings\klehde.000\Local%20Settings\Temp\GW}00006.1...F 7/12/2002 Page 1 of 2 Iris Lehde - Thoughts for Board Goals From: "John Nichols" <jpn@ag.tamu.edu> To: <klehde@ci.college-station.tx.us> Date: 8/8/2002 9:28 PM Subject: Thoughts for Board Goals CC: < S beachy. Pa rkrec. City of College Station@ci.college-station.tx.us> Dear Kris: Please pass the folllowing along to the Board members at the meeting next Tuesday evening. Thanks, John Dear All, My apologies for not being with you tonight. I wanted to toss a few ideas into the pot for discussion of the Board goals for next year: 9A.Ihat we have been working on this year is a pretty good list to start from. A few ideas follow. Use them (or not) as you wish. I am sure that what you come up with will be a solid and workable list. 1. Future CIP: The process of communicating and advocating the priorities we came up with last year will clearly be a key activity for the Board. Some minor "tweaking" may be necessary, but should not take a lot of our time. 2. Forestry Plan: We need to spend some time and effort in communicating with the Council and advocating that they accept the plan and at least address the first priorities identified. 3. Parks and Recreation Master Plan Update: Finish this FAIT. 4. Woodway and Shenandoah Parks: This should be a fun activity for this year; community engagement, planning and design for these two parks. The Board can be useful in this process. (Can we find out if there is a neighborhood association in Shenandoah to involve?) 5. )Standards and policies for appraisal of services: This should be continued. After a year, we can take another look at the usefulness of the cfuarterly maintenance reports and see how to use them for planning and management adjustments. 6. Veterans Park: Grand opening and getting phase one up and running. This dedication should be the CSPARD event of the year. Good outreach effort to the whole community... Planning and execution. Should come at a good time next Spring when the next CIP is being considered by committee and Council. What a great time for showcasing the impact of the last CIP investment in Parks and Rec. Of course, also continue advocating phase two. 7. Joint programming with other enties: Keep this item. Do we have specifics? Hensel park, joint use facilities; new elementary school playground„ etc. 8. Should have a goal related to Seniors programming and intergenerational projects. 9. Drop the skateboard park (Bryan has a grant request in on this for one of their parks). 10. Followup on the rubberized surface for track at South Knoll School. 11. Of course we must include the Bee Creek softballl backstops item. This seems to be on the agenda of the city now, so we need to keep the pressure on. 12. Routine upgrades and replacement program on playground equipment: this may be included somewhere else and seems to be on track. I guess this is enough from me. There is nothing really visionary here, except the plans in the CIP. Maybe we need to come up with some Blue sky ideas. Also, I wonder if we need to sit down with staff and see if recreational programming, independent of our usual preoccupation with the physical infrastructure, deserves some attention from us? What really new or different programming would citizens value that we are not now providing or even thinking of? Have fun! See you all in September. John N. John P. Nichols Professor and Associate Head Department of Agricultural Economics Texas A&M University College Station, Texas 77843-2124 Tel: 979-845-8491 Fax: 979-862-3019 Email: <jpn@tamu.edu> file://C:\Documents%20and%20 Settings\klehde.000\Local%20Settings\Temp\GW } 00006.H.. Nt/9/2002