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HomeMy WebLinkAbout05/09/2000 - Regular Agenda - Parks BoardL L E G E S7-E A-U-1`0 R o. Box 9960 - 1101 Texas Avenue College Station, TX 77842 TeL 409 764 3500 l emoiranf um TO: Parks and Recreation Board Members FROM. Kris Starrtzman, board Secretary DATE: May 59 2000 The next Parks and Recreation Board meeting is scheduled for Tuesday, May 9, 2000 at the City Hall Council Chambers (I 101 Texas Avenue). Please see attached agenda and Board packet. Please mote that the Board did not meet in April, therefore, the materials from most of the items on this month's agenda were included in the April packets. If your have any questions or changes to the minutes from the previous meeting, please contact me at 764-3414 prior to the meeting so that changes can be made and passed out for approval during the meeting. Also, if you will not be able to attend the meeting, please fill out the attached Absentee Form and fay, it back to me at 764-3737 several days in advance of the meeting in order to insure quorum requirements. Thank you and hope to see you there. Attachments: Home of Texas A&M University PARKS AND RECREATION Absence Request Form L,.,1v,,#!,dnnointed Officers NRMe Request Submitted on (date) I will not be in attendance at the meeting of for the reason(s) specified: Signature r to the meeting date. o: board/absenteeform. doe CITY OF 1 STATIOA-- PARKS & RECREATION BOARD Regularc bHearing Tuesday,1. 2000 City Hall CouncilChambers '! 1. Call to order. 2. Hear visitors. 3. Pardon — Consider requests for absences of members from meeting. 4. Approval of minutes from Regular Meeting/Public Hearing of March 7, 2000. 5. Public hearing, discussion, and possible consideration of the Veterans Park and Athletic Complex Master Plan. 6. Discussion, and possible consideration of a development by Hartzell Elkins. 7. Update, discussion, and possible consideration concerning the special venue tax for sports facilities. 8. Update, discussion, and possible consideration concerning FY2001 Fees. 9. Discussion, and possible consideration of Lincoln Center Advisory Committee officers: ® Chairman — Carolyn Williams ® Co -Chairman — Joe Dan Franklin ® Treasurer — Barbara Clemmons ® Secretary — Cathy Watson 10. Report on Brothers Pond Park playground replacement project. 11. Consent Items: Capital Improvement Program Projects Report. Discussion of next meeting date and agenda. 12. Adjourn. The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48 hours before the meeting. To make arrangements call (409) 764-3517 or (TDD) 1-800-735-2989. Agendas posted on Internet Website http://www.ci.college-station.tx.us and Cable Access Channel 19. City of College Station Parks and Recreation Board Regular Meeting/Public Hearing City Hall Council Chambers May 9, 2000 7:00 p.m. Staff Present: Steve Beachy, Director of Parks and Recreation; Eric Ploeger, Assistant Director; Curtis Bingham, Parks Operations Superintendent; David Gerling, Special Facilities Superintendent; Lance Jackson, Lincoln Center Supervisor; Linda Waltman, Recreation Superintendent; Pam Springfield, Senior Secretary; Kris Startzman, Board Secretary. Board Members Present: Chris Barzilla, Chair; George Dresser, Co -Chair; Glen Davis; John Nichols; Susan Allen; Bill Davis; John Crompton, Alternate. Board Member Absent: Sarah Birkhold. Visitors: Glenn Schroeder, 1384 Autumnwood, College Station, Texas Mike Littlejohn, 4413 Kingsdale, Bryan, Texas Steve Pursley, 251 Merrimac, College Station, Texas John Arnold, 34 Linda Lane, College Station Terry Hix, 1814 Hondo, College Station, Texas Bob Rudder, 9987 North Dowling Road, College Station, Texas Jan McMurrey, 3400 Mustang, College Station, Texas Stephen Salas, 3625 Wellborn, #1207, College Station, Texas Larry Farnsworth, 4012 Hunter Creek, College Station, Texas 1® Call to order: The meeting was called to order at 7:01 p.m. 2. Hear Visitors: No visitors spoke at this time. 3. Pardon — Consider requests for absences of members from meeting: There were no excused absences during the meeting. 4. Approval of minutes from Regular Meeting/Public Hearing of March 7, 2000: John Crompton moved to approve the minutes with minor editorial changes. Bill Davis seconded the motion. All were in favor, and the motion passed 7-0. Parks and Recreation Board Regular Meeting/Public Hearing Tuesday, May 9, 2000 Page I of 6 5. Public hearing, discussion, and possible consideration of the Veterans Park and Athletic Complex Master Plan: Eric Ploeger took the floor. He talked about the history of the development of the Master Plan. He said that the Parks and Recreation Board had elected a subcommittee of the Board to begin work on the Plan in December 1999. The Parks and Recreation Board held a public hearing on February 1, 2000, to present the Master Plan. Several alternate versions of the Master Plan were created as a result of that meeting. Those alternate plans were presented to the subcommittee and representatives from the soccer and softball communities who came up with the final proposed Master Plan. Eric talked about some of the differences between the original and the final proposed Master Plans. He said that the plan hasn't changed much from its original version. The Board briefly discussed several concerns: ® The archaeological study ® Entrances at both Highway 30 and Highway 60 ® Controlled access to the park ® Spill -over lighting from the park Chris Barzilla opened the floor to the public hearing. Steve Pursley — He hopes that by having more softball fields, it will help to eliminate some of the late night games. Glenn Schroeder — Glenn stated that he thinks that the proposed Master Plan shows a good balance between soccer and softball and thanked the Board for their work on the Plan. Jan McMurrey — Ms. McMurrey stated that the College Station Soccer Club has been involved in the project from the beginning. She said that the bond issue for Veterans Park and Athletic Complex might not have passed, had it not been for the interest of the soccer community. She also stated her concern that the number of soccer fields has been decreased from the original version of the Master Plan and would like more soccer fields. Chris Barzilla reminded her that it was never the intention of the Board to make Veterans Park and Athletic Complex a total soccer complex. He said that the object of the Master Plan was to meet the needs of the entire community, and not just of one sport. Bill Davis moved to accept the proposed Veterans Park and Athletic Complex Master Plan. John Nichols seconded the motion. All were in favor, and the motion passed 7-0. Parks and Recreation Board Regular Meeting/Public Hearing Tuesday, May 9, 2000 Page 2 of 6 6. Discussion and possible consideration of a development by Hartzell Elkins: Steve explained that a developer (Hartzell Elkins) has proposed a residential development south of the Southwood Valley Athletic Complex. He has in mind an approxime 300-resident development (200 are multi -family duplexes, and 100 of them are single family). Steve and Eric have reviewed the proposal and there are two options that the Board could chose from. The first option would be to take the park land dedication requirement of 2.5 acres with a development fee of $77,500. The second would be to take a cash option of $114,700. Eric said that staff recommends the second option because the proposed development is located close to a number of other parks. Eric went on to say that the only property that Mr. Elkins has really proposed dedicating is a detention and drainage area. Therefore, staff recommends accepting the cash option instead of land. Eric went on to say that if the Board decides to accept the cash option, those funds would be used for enhancements in any of the parks in that park zone, as long as they are neighborhood -type developments. John N. inquired about the access from the back of Southwood Valley Athletic Park into the new subdivision area and asked if the City could design a pedestrian/bike trail into the park with the money accepted through the cash option. Eric responded that the City could. Eric stated that the park is right across a gravel road from the proposed development. John N. asked if there were any plans to develop the gravel road that connects to the park. Eric said that Development Services would work out those issues, but doesn't know if it will be a paved street. John C. made a motion to approve the second option. Glen Davis seconded the motion. All were in favor and the motion passed 7-0. John N. suggested that the street connecting to the park be finished so that the City could make the south side of Southwood Valley Athletic Complex an attractive neighborhood entrance. Steve noted John's concern and said that it would be passed on to the Development Services Department. Glen inquired about the Park Land Dedication Ordinance only being used for neighborhood park purposes (Southwood Valley Athletic Park is an Athletic Complex). Steve mentioned that in the past, park land dedication funds have been used in athletic parks to serve the needs of neighborhoods and not the athletic fields. He used as an example park land dedication funds that had been used to repair playground structures at Bee Creek Park. The rational was that Bee Creek Park served neighborhood park purposes. He reminded the members that discretion would have to be used with park land dedication funds, and that they can only be used for "true" neighborhood park purposes. 7. Update, discussion, and possible consideration concerning the special venue tax for sports facilities: This item (whether the City should increase the ad valorem tax rate by 2% to help fund Veterans Park and Athletic Complex) has been discussed during previous meetings. Steve said that he had asked Parks staff Parks and Recreation Board Regular Meeting/Public Hearing Tuesday, May 9, 2000 Page 3 of 6 to prepare cost estimates for development of the softball facilities and to prepare estimates for the operation and maintenance of those facilities as well. Steve said that the Fiscal Services Department had also prepared an estimate for the potential amount of money that would be generated by the tax increase. Steve said that when the numbers were added up, it appeared that there would not be sufficient funds to fully support the development and operation of the softball complex through this taxing source. Note: In order to use the special venue tax, it has to be self-supporting without the aid of ad valorem taxes. Steve mentioned that a meeting had been set up with John C., Glenn Brown (Assistant City Manager), and himself to discuss the venue tax and other possibilities for funding. Steve said that if ad valorem taxes could not be used, there was a possibility that other taxes may be potential sources to assist in the funding effort. Steve asked the Board to delay taking any action on this item until City staff could provide a full range of options. g. Update, discussion, and possible consideration concerning FY2001 Fees: Steve explained that this item was for the annual review of Park's fees. He stated that a subcommittee of the Board had been formed to review the fees. Steve mentioned that the Department was not offering any drastic changes this year, but he feels that it would be worthwhile to review the Fees Policy sometime before the next fiscal year. Linda Waltman presented the proposed FY2001 fees for the Recreation Division and for pavilion rentals. Linda said that the Department is proposing a $10 per person increase in Youth Basketball due to the fact that it is now hiring coaches for the program. This year, Youth Basketball will go over budget by approximately $8,000 and the proposed increase will help recover the loss. She went on to say that survey results revealed that most parents were in favor of hiring coaches. Bill asked if the survey had indicated that the fees would increase. Linda responded that it had not. Steve suggested holding off on making any changes to Youth Basketball fees to allow Linda time to prepare some proposals for the program for FY2001. David Gerling presented the proposed FY2001 fees for Special Facilities. Steve said that all fees will be submitted with the Department's overall budget process. Glen Davis made a motion to approve the FY2001 proposed fees, without changing the Youth Basketball fees. Bill Davis seconded the motion. All were in favor, and the motion passed 7-0. Parks and Recreation Board Regular Meeting/Public Hearing Tuesday, May 9, 2000 Page 4 of 6 9. Discussion and possible consideration of Lincoln Center Advisory Committee officers: Steve said that this item pertained to the officers that the Lincoln Center Advisory Committee has recommended. John N. made a motion to appoint the following members: ® Chairman — Carolyn Williams ® Co -Chairman — Joe Dan Franklin ® Treasurer — Barbara Clemmons ® Secretary — Cathy Watson Susan Allen seconded the motion. All were in favor, and the motion passed 7-0. 10. Report on Brothers Pond Park playground replacement project: Steve said that this item was related to the 1998 bond issue, in which money was approved for neighborhood park improvements. The improvements to take place are mainly due to safety issues. He mentioned that before the Parks and Recreation Department makes any changes in neighborhood parks, public meetings will be held to hear any issues or concerns that residents may have. Eric said that the Department held a public meeting on May 2, 2000. The purpose of the meeting had been to present design options to replace the playground structure at Brothers Pond Park to comply with new safety standards. Notices were sent out to residents around the park and posted in the newspaper, and signs were posted in the park. Two playground design options were presented to residents and one was selected. Also, several concerns for future changes to the park were voiced: ® Area lighting ® Pond cleanup ® Benches This was an informational item and no motion was made. 11. Consent Items: Capital Improvement Program Project Report: John N. asked about the progress of the cemetery site acquisition. Steve responded that the title had been completed on the project, but that the property owner declined to sell the property. The City is now looking at potential acquisition of other land in the same area. This item will be placed on a future agenda once more information is obtained. Chris asked about the progress of the proposed interlocal agreement between the College Station Independent School District and the City of College Station to construct tennis courts on the Willow Branch campus. Steve replied that the project was put out to bid by the School District, but it had only received one bid. The project will be re -bid and the Board updated at a later date. Parks and Recreation Board Regular Meeting/Public Hearing Tuesday, May 9, 2000 Page 5 of 6 Discussion of next meeting date and agenda: the possibility of initiating an urban forestry plan. the feasibility for creating a skateboard park. 12. Adjourn: The meeting adjourned at 9:00 p.m. Parks and Recreation Board Regular Meeting/Public Hearing Tuesday, May 9, 2000 John C. would like to discuss He would also like to discuss Page 6 of 6 PARKS AND RECREATION BOARD REGULAR MEETING -- PUBLIC HEARING CITY HALL COUNCIL CHAMBERS MAY 9, 2000 AT 7.00 P.M. P,ri4- ****PLEASE lT-E YOUR NAME LEGIBALLY*** NAME ADDRESS PHONE AA� MrJ 3 564 L� ri'1ejdhn lee" q(_ obo �7 7No f 9W L 1 /96-,RD, Al-3 Al,WcR 4c4,,, es 77?g0 ,�Aj ow I A /V\ 12-01 PARKS AND RECREATION BOARD REGULAR MEETING -- PUBLIC HEARING CITY HALL COUNCIL CHAMBERS MAY 9, 2000 AT 7:00 P.M. <� ****PLEASE WRITE YOUR NAME LEGIBALLY*** il NAME ADDRESS PHONE # City of College Station Parks and Recreation Board Regular Meeting/Public Hearing City Hall Council Chambers May 9, 2000 7:00 p.m. Staff Present: Steve Beachy, Director of Parks and Recreation; Eric Ploeger, Assistant Director; Curtis Bingham, Parks Operations Superintendent; David Gerling, Special Facilities Superintendent; Lance Jackson, Lincoln Center Supervisor; Linda Waltman, Recreation Superintendent; Pam Springfield, Senior Secretary; Kris Startzman, Board Secretary. Board Members Present: Chris Barzilla, Chair; George Dresser, Co -Chair; Glen Davis; John Nichols; Sus wy llen; Bill Davis; John Crompton, Alternate. u� Board Member Absent: Sarah Birkhold. Visitors: Glenn Schroeder, 1384 Autumnwo 1 e tation, Texas Mike Littlejohn, 4413 Kingsdale, ryan, tx s Steve Pursley, 251 Merrimac, d11ege Staten, Texas John Arnold, 34 Linda Lane, College Satlon Terry Hix, 1814 Hondo, College Station, Texas Bob Rudder, 9987 North Dowling Road, College Station, Texas Jan McMurrey, 3400 Mustang, College Station, Texas Stephen Salas, 3625 Wellborn, #1207, College Station, Texas Larry Farnsworth, 4012 Hunter Creek, College Station, Texas 1. Call to order: The meeting was called to order at 7:01 p.m. 2, Hear Visitors: No visitors spoke at this time. 3. Pardon — Consider requests for absences of members from meeting: There were no excused absences during the meeting. 4. Approval of minutes from Regular Meeting/Public Hearing of March 7, 2000: John Crompton moved to approve the minutes with minor editorial changes. Bill Davis seconded the motion. All were in favor, and the motion passed 7-0. Parks and Recreation Board Regular Meeting/Public Hearing Tuesday, May 9, 2000 Page 1 of 6 5. Public hearing, discussion, and possible consideration of the Veterans Park and Athletic Complex Master Plan: Eric Ploeger took the floor. He talked about the history of the development of the Master Plan. He said that the Parks and Recreation Board had elected a subcommittee of the Board to begin work on the Plan in December 1999. The Parks and Recreation Board held a public hearing on February 1, 2000, to present the Master Plan. Several alternate versions of the Master Plan were created as a result of that meeting. Those alternate plans were presented to the subcommittee and representatives from the soccer and softball communities who came up with the final proposed Master Plan. Eric talked about some of the differences between the original and the final proposed Master Plans. He said that the plan hasn't changed much from its original version. The Board briefly discussed several concerns: ® The archaeological study ® Entrances at both Highway 30 and Highway 60 ® Controlled access to the park ® Spill -over lighting from the park Chris Barzilla opened the floor to the Steve Pursley — He hopes that by eliminate some of the late night gam Glenn Schroeder — Glenn shows a good balance bete work on the Plan. softball fields, it will help to thinks that the proposed Master Plan softball and thanked the Board for their Jan McMurrey — Ms. McMurry stated that the College Station Soccer Club has been involved in the project from the beginning. She said that the bond issue for Veterans Park and Athletic Complex might not have passed, had it not been for the interest of the soccer community. She also stated her concern that the number of soccer fields has been decreased from the original version of the Master Plan and would like more soccer fields. Chris Barzilla reminded her that it was never the intention of the Board to make Veterans Park and Athletic Complex a total soccer complex. He said that the object of the Master Plan was to meet the needs of the entire community, and not just of one sport. Bill Davis moved to accept the proposed Veterans Park and Athletic Complex Master Plan. John Nichols seconded the motion. All were in favor, and the motion passed 7-0. Parks and Recreation Board Regular Meeting/Public Hearing Tuesday, May 9, 2000 Page 2 of 6 6. Discussion and possible consideration of a development by Hartzell Elkins: Steve explained that a developer (Hartzell Elkins) has proposed a residential development south of the Southwood Valley Athletic Complex. He has in mind an approxime 300-resident development (200 are multi -family duplexes, and 100 of them are single family). Steve and Eric have reviewed the proposal and there are two options that the Board could chose from. The first option would be to take the park land dedication requirement of 2.5 acres with a development fee of $77,500. The second would be to take a cash option of $114,700. Eric said that staff recommends the second option because the proposed development is located close to a number of other parks. Eric went on to say that the only property that Mr. Elkins has really proposed dedicating is a detention and drainage area. Therefore, staff recommends accepting the cash option instead of land. Eric went on to say that if the Board decides to accept the cash option, those funds would be used for enhancements in any of the parks in that park zone, as long as they are neighborhood -type developments. John N. inquired about the access from the back of Southwood Valley Athletic Park into the new subdivision area and asked if the City could design a pedestrian/bike trail into the park with tlies money accepted through the cash option. Eric responded that the City cod c stated that the park is right across a gravel road from the proposed devel en . Iohn N. asked if there were any plans to develop the gravel road t t core ects to the park. Eric said that Development Services would work o4,t ,issues, but doesn't know if it will be a paved street. John C. made a motion tv,appro� tsecond option. Glen Davis seconded the motion. All were in fav*'a d ofthe -0tion passed 7-0. John N. suggested that the street connecting to the park be finished so that the City could make the south side of Southwood Valley Athletic Complex an attractive neighborhood entrance. Steve noted John's concern and said that it would be passed on to the Development Services Department. Glen inquired about the Park band Dedication Ordinance only being used for neighborhood park purposes (Southwood Valley Athletic Park is an Athletic Complex). Steve mentioned that in the past, park land dedication fiends have been used in athletic parks to serve the needs of neighborhoods and not the athletic fields. He used as an example park land dedication funds that had been used to repair playground structures at Bee Creek Park. The rational was that Bee Creek Park served neighborhood park purposes. He reminded the members that discretion would have to be used with park land dedication funds, and that they can only be used for "true" neighborhood park purposes. 7. Update, discussion, and possible consideration concerning the special venue tax for sports facilities; This item (whether the City should increase the ad valorem tax rate by 2% to help fund Veterans Park and Athletic Complex) has been discussed during previous meetings. Steve said that he had asked Parks staff Parks and Recreation Board Regular Meeting/Public Hearing Tuesday, May 9, 2000 Page 3 of 6 to prepare cost estimates for development of the softball facilities and to prepare estimates for the operation and maintenance of those facilities as well. Steve said that the Fiscal Services Department had also prepared an estimate for the potential amount of money that would be generated by the tax increase. Steve said that when the numbers were added up, it appeared that there would not be sufficient funds to fully support the development and operation of the softball complex through this taxing source. Note: In order to use the special venue tax, it has to be self-supporting without the aid of ad valorem taxes. Steve mentioned that a meeting had been set up with John C., Glenn Brown (Assistant City Manager), and himself to discuss the venue tax and other possibilities for funding. Steve said that if ad valorem taxes could not be used, there was a possibility that other taxes may be potential sources to assist in the funding effort. Steve asked the Board to delay taking any action on this item until City staff could provide a full range of options. 8. Update, discussion, and possible cons d ration concerning FY2001 Fees® Steve explained that this item was for t e as al review of Park's fees. He stated that a subcommittee of the Board had4 '.enned to review the fees. Steve mentioned that the Department was no of en?Vw g any drastic changes this year, but he feels that it would be worthwhil tov the Fees Policy sometime before the next fiscal year. Linda Waltman presented e pr ose FY2001 fees for the Recreation Division and for pavilion rentalsda sad that the Department is proposing a $10 per person increase in Youth Bad' 11-',a 11 due to the fact that it is now hiring coaches for the program. This yea , Youth Basketball will go over budget by approximately $8,000 and the proposed increase will help recover the loss. She went on to say that survey results revealed that most parents were in favor of hiring coaches. Bill asked if the survey had indicated that the fees would increase. Linda responded that it had not. Steve suggested holding off on making any changes to Youth Basketball fees to allow Linda time to prepare some proposals for the program for FY2001. David Gerling presented the proposed FY2001 fees for Special Facilities. Steve said that all fees will be submitted with the Department's overall budget process. Glen Davis made a motion to approve the FY2001 proposed fees, without changing the Youth Basketball fees. Bill Davis seconded the motion. All were in favor, and the motion passed 7-0. Parks and Recreation Board Regular Meeting/Public Hearing Tuesday, May 9, 2000 Page 4 of 6 9. Discussion and possible consideration of Lincoln Center Advisory Committee officers: Steve said that this item pertained to the officers that the Lincoln Center Advisory Committee has recommended. John N. made a motion to appoint the following members: ® Chairman — Carolyn Williams ® Co -Chairman — Joe Dan Franklin ® Treasurer — Barbara Clemmons ® Secretary — Cathy Watson Susan Allen seconded the motion. All were in favor, and the motion passed 7-0. 10. Report on Brothers Pond Park playground replacement project: Steve said that this item was related to the 1998 bond issue, in which money was approved for neighborhood park improvements. The improvements to take place are mainly due to safety issues. He mentioned that before the Parks and Recreation Department makes any changes in neighborhood parks, public meetings will be held to hear any issues or concerns that residents may have. Eric said that the Department held a puc ting on May 2, 2000. The purpose of the meeting had been to present n anions to replace the playground structure at Brothers Pond Park to co 1.< .'th new safety standards. Notices were sent out to residents around the a '' posted in the newspaper, and signs were posted in the park. Two y 'Ind design options were presented to residents and one was select Also, several concerns fore c` nges to the park were voiced: ® Area lighting '' s ® Pond cleanup ® Benches This was an informational item and no motion was made. 11. Consent Items: Capital Improvement Program Project Report: John N. asked about the progress of the cemetery site acquisition. Steve responded that the title had been was completed on the project, but that the property owner declined to sell the property. The City is now looking at potential acquisition of other land in the same area. This item will be placed on a future agenda once more information is obtained. Chris asked about the progress of the proposed interlocal agreement between the College Station Independent School District and the City of College Station to construct tennis courts on the Willow Branch campus. Steve replied that the project was put out to bid by the School District, but it had only received one bid. The project will be re -bid and the Board updated at a later date. Parks and Recreation Board Regular Meeting/Public Hearing Tuesday, May 9, 2000 Page 5 of 6 Discussion of next meeting date and agenda: John C. would like to discuss the possibility of initiating an urban forestry plan. He would also like to discuss the feasibility for creating a skateboard park. 12. Adjourn: The meeting adjourned at 9:00 p.m. Parks and Recreation Board Regular Meeting/Public Hearing Tuesday, May 9, 2000 Page 6 of 6 R1 CITY OF COLLEGE STATION PARKS AND RECREATION DEPARTMENT CAPITAL IMPROVEMENTS PROGRAM PROJECT STATUS REPORT May, 2000 VETERANS PARK & ATHLETIC COMPLEX MASTER PLAN. Project Number: PK9941 Budget: $2,038, 000 Contract Amount: $168,200 (O'Malley Engineers) Project Manager: Eric Ploeger Project Design: O'Malley Engineers Comments/Status:City Council approved O'Malley Engineers for the design of Phase I. The Veterans Park and Athletic Complex Subcommittee has approved a preliminary Master Plan. This Master Plan is scheduled to be presented to the City Council in May 25, 2000. Task - Project r- • Advertisement & „. Completioil Project Number: PK9936 $ 751,000 $747,600 Eric Ploeger Waterscape Consultants Comments/Status: Progressive Chemical was the low bidder. The renovation began on November 1, 1999. Task - Project Design: January - June 1999 Advertisement & Award: August - October 1999 Construction Completion: May 2000 Project Number: Budget: Design Contract Amount: Project Manager: Project Design: PK9927 $501,600 $30,280 Eric Ploeger Holster and Associates Comments/Status: Bids will be open May 16, 2000. Task - Project Design: Advertisement & Award: Completion: March - February 2000 April - June 2000 January 2001 CIP Report o:board/cip/cip.doc 5-May-00 Page 1 of 3 Project Number: N/A Budget: $500,000 — Park $275,000 — Cemetery Contract Amount: N/A Project Manager: Eric Ploeger 5. BRAZOS BEAUTIFUL CRAPEMYRTLE PROJECT Project Number: MI-9902 Budget: $282,000 Contract Amount: $165,662 (Installation & maintenance), $107,290 (for crepe myrtles) Project Manager: Eric Ploeger/Pete Vanecek Comments/Status: This project is in the construction phase. Task Project Design: September 1999 Advertisement & Award: October — November 1999 Completion: May 15, 2000 Project Number: PK0072 Budget: $27,000 Contract Amount: $23,150 (slide, crane rental $600— plumbing and concrete work, $1,500) Project Manager: Pete Vanecek, Senior Parks Planner Comments/Status: Project is to provide a small slide for the shallow area of the pool. Bids were opened on December 28, 2000and City Council approval will be requested on January 27, 2000. Slide delivery is expected in April 2000. 7. Willow Branch Tennis Courts Project Number: PK0074 Budget: $125,000 (Park Land Dedication Fund, Zone 6) Contract Amount: N/A Project Manager: Eric Ploeger, Asst. Director Project Design: Ad and award: Completion: Comments/Status: Bids were opened April 25, 2000. Ony one bid was received and the project will be re- bid. CIP Report o:board/cip/cip.doc 5-May-00 Page 2 of 3 E. G. GALS May 1, 2000 Mr. Steve Beachy, Director Department of Recreation and Parks City of College Station P.O Box 9960 College Station, TX 77842 Dear Mr. Beachy Another commitment prevents me from attending the May 2nd Brothers Pond Park meeting, but I understand that it has to do with replacing the playground equipment All of us in this neighborhood want a well equipped and well maintained park, but none of us want a recurrence of the situation in 1995 when, contrary to your assessment, functional exercise equipment that was used by many of us every day was replaced with unneeded, impractical, and expensive new equipment. That equipment and the way that matter was handled is still a matter of conversation and ridicule in and around the park. Several items of that new equipment were completely impractical for their intended purpose, and they remain essentially, if not completely, unused. Furthermore, it took a call to the mayor and a visit with the city manager to have replacement items of some equipment installed, namely a chinning bar and a sit up bench. I'm sorry to say that the impression that we .carried away from that experience is of a profligate city department that is out of touch with the needs of the community. That issue :and several other items of concern (e.g., park lighting, natural resource protection, pond water quality, and a gross, overpopulation of ducks) regarding the management of Brothers Pond Park were brought up..in a�.follow-up:.pub4c meeting at Southwood Valley Elementary School. At that meeting, the Parks and Recreation Board voted unanimously to prepare a comprehensive resource management plan for the park that would address neighborhood concerns in the overall context of sound park management. It wasn't until I inquired about the status of that plan some time later that you wrote to say that your department had reversed the board's decision, arbitrarily I thought, and that a management plan would not be prepared. Not only do many of the concerns raised in that meeting remain unresolved today, many of us now wonder about the value, authority, and purpose of the Parks and Recreation Board.. I am told that at least one member of the Parks and Recreation Department believes that the reason for the. May .2n� meeting is that some people in the neighborhood are never satisfied with. what, your department ` does with Brothers .Pond. Park, If .true, that is a sadly. self-serving and most regrettable attitude. In selecting ¢I, new playground equipment for, the .park, I would encourage you to spend more time observing and visiting k . with the mothers, dads, and children who use the playground area now and less time studying the catalogs of ti �• J playground equipment manufacturers. Please also reconsider the preparation of a good park, management c plan. That would go a long way toward building confidence and.good will in the neighborhood and possibly reduce the need for these special meetings. Xc Lynn}.McIlh9ney,•Mayor M1 + • .F ;;Tom. Brymer,, City Manager: , Dr. John Crompton, Sincerely, 2. • 1, t � :. 3012 jENNIFER DRIVE • COLLEGE STATION; T% • 77845, . . r 'PHONE: 409-6"96=2369 a E-MAIL:. EGC@TCA.NET , May 4, 2000 Mr. Glenn Carls 3012 Jennifer Drive College Station, TX 77845 Dear Mr. Carls: Thank you for your concerns regarding Brothers Pond Park. The City Council and staff depend on input we receive from our citizens for all city services, including park development. Any suggestions or comments that you have for improvements to this park are welcomed. If you have not already given them to Mr. Beachy, I encourage you to do so. I agree with you that the Parks Department staff needs feedback from all the users of Brothers Pond Park. If sufficient feedback was not received at the May 2 meeting I will ask the City Manager to solicit that input through the Parks Department staff. I will also ask the City Manager to evaluate a Park Management Plan. I am sure you will agree with me, College Station has a wonderful Parks system that we are all be very proud, and I believe our Parks and Recreation staff do a very good job maintaining all of the facilitates. Sincerely, Lynn Mellhaney Mayor CC: Tom Brymer, City Manager Glenn Brown, Assistant City Manager Steve Beachy, Director of Parks and Recreation .• -' r, • , lurch 24, 2000 Ms. Geri Marsh Assistant Athletic Supervisor City of College Station 1000 Krenek Tap Road College Station, Texas 77840 RE: 2000 Basketball Season Dear Ms. Marsh: I thought you might like some input from a happy parent and coach. I applaud your efforts to balance out the City Basketball Program. For the past 3 years, myself and Craig Hogan have coached a team. Our two boys are above average players, but with both on the court at the same time, they are not a noticeable threat. Therefore, stacking a team has not revolved around them. We have been subject to huge losses during the regular season in previous seasons, and I would like to think that it was not because of the coaching that Craig and I performed. These losses were disheartening to the team when they were outgunned with 5 all star players on the court at a given time. In one instance, it even provoked one of our players to confront members of the other team after the game, which we later found out about. This year was different. Craig and I were able to coach the kids, your hired coaches established even teams and the season was a fun season. Many of our kids showed noticeable improvement throughout the season and I do believe that they enjoyed the games. The largest margin of defeat was 8 points and our largest margin of win was 8 points. That tells me that the teams were very equal in ability. I would encourage you to implement this program again next year and if there is a way to apply it to the football season as well, please do so. There is a group of parents that seem to be intent upon winning, at all costs. I, too have the desire to win, but on the basis of maximum use of the ability of the kids, not the stacking of talent. This comes from a person that manages and coaches in baseball, football and basketball. Again, I applaud your efforts, it made for a very enjoyable season. Sincerely, Je rey L. McDowell WOLF Ev,` CREEK OVERSIGHT COMMITTEE REGULAR MEETING O 3 2000 COLLEGE STATION CITY HALL COUNCIL CHAMBERS Members Present: James Massey; Dennis Maloney; Kay Henryson; Sharon Colson; Marsha Sanford, Alternate; Sarah Birkhold; George Dresser, Alternate; Phillip Kelby, Alternate; Judith Warren, Alternate. Members Absent: Wayne Rife Staff Present- Steve Beachy, Pete Vanecek, Afsaneh Yazdani, David Wood - Parks & Recreation; Frank Simoneaux, Mark Smith, Bob Mosley - Public Works; Kelly Chapman - Public Relations; Kim Foutz - Economic Development; Charles Cryan, Fiscal Services; Pamela Springfield, Committee Secretary Visitors: Mike McClure, Kent Laza, McClure Engineering; Charles Ellison, Attorney at Law; Paul Clarke, Clarke & Wyndham, Inc.; Rachel Mach, TAMU Student; Johanna Henry, KBTX- TV Reoular Meetino Call To Order: James Massey called the meeting to order with a quorum present, at 12:11 p.m. 1. Aoproval of Minutes of November 8, 1999. Sharon Colson made a motion to approve the minutes as written. Judy Warren seconded. The members voted and the minutes were unanimously approved. George Dresser and Sarah Birkhold were not present to vote. 2® Aooroval of Member Requests For Absences: James said that Wayne Rife was the only member absent due to business reasons, however the Planning and Zoning Board was represented. 3m Discussion and Possible Action Concerning The Permit Avolications Pending With The US Ar v Coro Of Engineers (USACE). Mark Smith stated that the City had a signed permit from the United States Army Corp of Engineers (USACE) for the project involving what was once part of the lake area. The USACE letter of approval and a map showing the project area, were passed out (attached) Mark described the project. Areas that are covered with debris and mud would be smoothed out, and grass planted. A wetland area will be retained, with the vegetation and ecosystem that goes along with that. Mark explained that the alignment of the creek was arrived at naturally by allowing the stream to seek its own path, and will remain as it is now. This project falls under a USACE nationwide permit for riparian restoration, which allows restoration of the area to its natural state before development occurred. A picture was passed around (attached) which showed a current photograph of the area, and a computer visualization showing what the area will look like after everything is done. Mark stated that The Arkitex Studio had done the computer visualization. Trees will be planted that do well in wetland areas, but not as densely forested as some of the upstream areas, so the turf could grow and be maintained. The width of the channel is narrow enough that it should not silt up - the velocity of the water will carry the silt on out. A lake will be retained around the amphitheater and separated off from the creek with a levee, to be maintained as a separate water feature. The lake is not a part of the wetlands or the riparian restoration area. During a flood event, water will still cover the lake, however the water will go down and back to a controlled level. Most of the earthwork to be done will involve moving silt from some of the dunes into the lower areas, with additional fill brought in to bring it up to grade. Wooden mats have been ordered to enable the heavy equipment to get onto the silt, so that it can be moved around. As soon as the mats arrive, work AlIPC O✓ersignt Commiittee — J,an, 2000 /Unites Page will begin. There will be a natural grade transition between the wetland area and the area that will be maintained. Elevation -wise it will be a gentle slope. There will be an observation gazebo/kiosk installed, with wetlands educational information available. Planting wildflowers in the grassland area was discussed. Steve Beachy said that could be looked into. James said that perhaps Brazos Beautiful could be involved in that process if there was interest further down the line. Steve stated that getting the turf in place and the site work done within the next four months was the most important thing. Planting trees and flowering shrubs would be an ongoing process as the project progressed. Mark said that the bridge that is there now will remain. Silt will be allowed to build back up over some of the sidewalks along the creek, since it has been a constant battle to keep the silt off of them. Alternate routes will be established for those trails. Some of the light poles will also be removed. Mark said that the USACE's jurisdiction included everything in the shaded area on the map he'd handed out. James stated that there were three major portions to this project. a. Riparian Restoration Proiect: This will be done in-house, and the permit has been received (discussed ab0ve). b. Bridge Crossing Proiect/George Bush East Extension: This portion of the project is for the George Bush Drive East extension that runs next to Taco Bell. It will continue on, cross the creek, and come out on Holleman Drive next to The Arbors Apartments. The USACE nationwide permit for road crossings is required. The City has received verbal approval to begin the project, however nothing has been received in writing. Mark added that the final design needs be done, and the acquisition of one parcel of land completed, before that project can be put out to bid. The project is moving along quite well. The latest estimate puts completion in December, 2000. If the land acquisition goes faster, it could be completed sooner. c. Overall Conceptual Plane The USACE has agreed to the concept, however, there are specific details that they want the City to address, as well as to get the final design. Mark stated that this is difficult, because the City is making a large commitment when it moves to final design, and if its not what the USACE wants, then the City will have to go back and start over. Mark said a lot of these details would need to be worked out before the process gets too far along. Once the conceptual plan is devised, that's what will have to be done, or the permit won't be any good. Mike McClure said the USACE wants to make the pilot channel a little bit wider so the tributary can meander within that lower area and set up various aquatic features. This would be addressed in the final design, and he didn't think that this would be a problem. Steve said the City would proceed with the concept, then from the concept into the design phase. There will not actually be a permit issued for the conceptual design, it will be a letter stating that the City is in compliance. The permit will have to be filed when the design is done, but the simple details can be addressed now. a. Hotel/Conference Center ® Project No. GG 9701, Kim Foutz: The developer, WPC, Ltd., did not meet the November 13, 1999 deadline to close on their financing. The City sent a letter of default providing for an additional sixty days, with a January 13, 2000 deadline, in which to cure that default. Notices indicate that they have secured financing, they just haven't gone through the closing process yet. The January deadline has also passed, but because of significant conversations with the developer and their financial institution, the City has determined to take no action through February, 2000. It is anticipated they should close by the end of February. WPC, Ltd., wants to update all the agreements associated with the project, since some conditions have changed. The construction timeline — the original completion date of August, 2000 - will have to be changed, and possibly the proposed use for the second phase of development. They are working on making those changes to forward to City Council. Kim said their wanting to update the agreements indicates that they are still committed to the project and moving forward. A rbi/PC Oversight Committee — 7a17, 2000 Minutes Page 3 contingency plan is being put together in case WPC, Ltd., doesn't close by the end of February. One of the keys to moving forward is preserving the tax increment zone for this particular project. It is possible that the project could be done at a different location, however financial support would have to be reevaluated when and if the time comes. Kim said that there have been no discussions with WPC, Ltd., regarding the use for the Phase II development. They intend to do the full value maintenance guarantee of $21 million through the hotel/conference center facility, since costs for the facility have escalated. An extended -stay facility has been considered for Phase II, but they could also ask for the removal of the second phase from the project agreement altogether. b. Traffic Signals at Dartmouth & Holleman ® Project No. FT 9807, Mark Smith: Mark said the signals have been installed and are operational. The only thing left to do is remove the street - name signs on poles at the corners and replace them with new street -name signs which will be mounted on the mast arms of the signals. The new signs have been ordered and will be installed when they are received. c. Channel Improvements, Texas Avenue to Yributary B, Steve Beachy: Design of this project was pending notification of the permit, and is dependent upon what direction the committee takes once Agenda Item #5 is discussed. WPC Tributary B Site improvements ® Project No. PK 9902, Steve Beachy: Project is underway, and the sidewalks have been poured. The pre -fabricated bridge is ordered and expected in on Thursday, February 3, 2000. Once it arrives, it will be installed. This project is coming along well. e. Parking Improvements e Project No. PK 9903, Steve Beachy: Design of this project was pending notification of the permit, and is dependent upon what direction the committee takes once Agenda Item #5 is discussed. f. Trails and Bridges ® Project WP 9905, Steve Beachy: Design of this project was pending notification of the permit, and is dependent upon what direction the committee takes once Agenda Item #5 is discussed. a. George Bush East Extension m Project No. ST 9916. (Discussedin agenda item #3-b above.) Frank Simoneaux stated that an offer letter had been sent to Richard Smith, the owner of the tract of land on George Bush and Harvey, offering him the appraised amount for the property. He has not accepted that offer, but has expressed and interest in selling the right-of-way rather than the entire tract. Frank stated that the City Council has already passed a ResolklWn ofNeeds, which is a prelude to condemnation. Mike McClure speculated that you could possibly get 20 parking spaces on that property. There had been discussion at previous meetings about the lack of parking, especially at that end of the park. James stated that the City Council has already approved the need and the interest in wanting to go ahead and acquire the property however possible. Sharon said she felt it was very important that the City be very careful about acquiring things outside what is really needed. James said that the Council feels the same way, but was advised that this property was necessary for the successful completion of the George Bush extension. Mark said sometimes the price for just what is needed, plus the cost of damages, is the same as or greater than, if the whole property is purchased. Parking was not the reason the City made the recommendation to Council, it was because it was the most feasible offer. h. Riparian Restoration —Project No. WP0001: (Discussedin agenda item ;F3above.) 5. Discussion and Possible Action Concerning Master Plan Imalementation Priorities: James stated that since the proposals for the three areas are in various stages of approval, what needs to be done next is to balance what's wanted in terms of finances. The money is projected out from the income from the TIF. Charles Cryan stated that currently there is $1.3 million in Drainage funds available, just under $700,000 available in the TIF, plus a couple of other sources where funds are WPC OVel'Sl0t Committee —.1an, 2000 Minutes Page 4 available. There has been over $3 million projected out over the life of the project, with a substantial portion of that coming in on an annual basis from the TIF. James stated that there is about $2 million that the city could start to act on. The money for the Tributary B project is coming out of Park Land Dedication Funds, and the George Bush Drive extension is coming out of separate funds. Steve stated that the contract for design had been to develop a conceptual master plan, and that's been completed. The next contract, the George Bush Drive extension, is essentially complete. Steve said staff would next like to enter into another contract for the design of the channel improvements from Texas Avenue to Dartmouth, seek City Council approval to do that, and hopefully have entered into a contract sometime in March, so that the design process could begin. Bob Mosley said as part of the design contract, McClure Engineering would address parking, trails and bridges. Since the City does not own all the land from Texas Avenue to the Dartmouth/Holleman intersection, they will be involved in land acquisitions as far as the channel improvements are concerned. If the total design is there, even though there is a lack of funding for the entire project, pieces of the project could be broken off, such as parking, sidewalks, and the Millenium Park, and bid out as separate projects. Mike McClure reminded everyone that the project would be at the mercy of the USACE for their final approval, but he felt the design of the channel could be done in 6-7 months. He feels that there are some things in the design process that the USACE could help with. Projects that could stand alone would be identified in this process. Once permission to proceed with the contract is received, the earliest that it could be presented to City Council would be March. With the design completed six to eight months after that. A&M's drainage projects will not change the design of the channel. If their projects change anything, it will be how high the water rises during peak flood events. The improvements on campus will have positive effects on the City's design. Judith made a motion to direct staff to bring the proposal to City Council for the design portion of the channel improvements from Texas Avenue to Dartmouth. Marsha Sanford seconded. All members were in favor, and the motion passed unanimously. Steve told the members that probably this time next year staff would be seeking approval to go forward with the design of the downstream portion of the channel, from Dartmouth to Rudder Freeway (Highway 6 Bypass). George asked for timelines for some of the engineering work discussed, forward. Steve said some of that has been done, and he would have it available for the next meeting. 6. Discussion and possible Action Concernina a Desian Charette for Future Wolf Pen Creek Proiects: This design charette would be for the areas that are out of the USACE control, and would give ideas for direction. Kay said she'd have to talk to the University again, as well as the local AIA Chapter. Both had helped with the Northgate design charette. The participants of the charette would need to be given the limits of what the committee wants them to look at. Issues that the committee hasn't already discussed, such as the gateways into the area, as well as the tracts from Dartmouth to the Bypass area, and how they connect into the project, could also be discussed. Steve said the purpose of the charette will not be to develop a master plan because that has already been done. It would concern the elements that go into the design process such as parking, gateways, gazebos, etc. James asked if it was possible to get this done as a summer project. Kay said possibly, but she didn't know for sure. James, Kay and Steve said they'd get together and go talk to someone at A&M, and come back with a possible time for the charette at the next meeting. 7. Discussion And Possible Consideration of Future Meetina Dates: Everyone agreed that the first Monday of the month was good, however since the January meeting was held so late in the month, the next meeting would be the first Monday in March — the 6th. 8. Adiourn: The meeting adjourned at 1:37 p.m. College c5lalion 9AY1bHc 'Proemalion I 9egular 9Veeftng1'Nork.5hqP CIVedna5day, %Y-10, 2000, 5:30p.imn , e allege 61011on Conference anier �300 &Ceorve 'Bavh 'Nve, 9?oom Y02 1. Call to Order 2. Approval of Minutes: April, 2000 3. Hear Visitors - Update Regarding the Planning & Zoning Commission Meeting 4. Historic Home/Building/Subject Plaques - Presentation, Discussion, and Possible Action 5. Update on the Status of the A&M Church of Christ Letter from the Committee - Presentation, Discussion, and Possible Action 6. Update on Oral History Book - Presentation, Discussion, and Possible Action 7. Report on the THC Annual Historic Preservation Conference, David Gerling/Shawn Carlson - Presentation, Discussion, and Possible Action 8. Southside Area Lighting Project Update from Subcomittee - Presentation, Discussion, and Possible Action 9. Bonfire Memorial Plaques in Brison Park - Review, Discussion, and Possible Action 10. Historic Area Ordinances - Discussion and Possible Action 11. Historic Area Boundaries - Review New Maps from GIS (Shawn), Discussion, and Possible Action 12. Criteria for Wall of Honor at the High School - Review, Discussion, and Possible Action 13. Pending HPC Projects - Review, Discussion, and Possible Action a. Neighborhood Recognition Program (last discussed December, 1999) b. Historic Home Aliases - (last discussed December, 1999) c. College Station Street Naming Project - (last discussed May, 1999) 14. Timelines for HPC Projects (Pending & In Progress) - Review, Discussion & Possible Action 15. Agenda Items for July Meeting 16. Adjourn The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas posted on Internet Website htto://www.cl.colleae-station.tx.us and Cable Access Channel 19. 911,yloric '1 reseroalion Commiflee College C5101ion Conference • jGeorge rr 'Nednesday, 7 ,pril 5, 2000 r MEMBERS PRESENT: Russell Duke, Co -Chair; Monte Trenckmann; Margaret Griffith; Joan Perry; Elton Abbott; Marsha Sanford MEMBERS ABSENT: Deborah Jasek, Chair; Bill Lancaster; Shawn Carlson STAFF PRESENT: David Gerling, Special Facilities Superintendent; Pamela Springfield, Committee Secretary VISITORS PRESENT: Mike Luther; Dennis Maloney 1. Call to Order: Russell Duke called the meeting to order at 5:21 p.m. 2. Aaaroval of Minutes: Russell made a motion to approve the March 1, 2000 minutes. Margaret Griffith seconded. Hearing no objection, the motion passed unanimously. 3. Hear Visitors: Mike Luther had nothing to present. 4. Historic Horne/Building Plague Aonlications Submitted for Aooroval: No applications had been submitted for approval. - Presentation. Discussion. and Possible Action reaardina text for Judson Loupot Subiect Marker David Gerling stated that Loupot's Bookstore had approved the text for the subject marker. Russell asked if the plaque would be located on the inside or outside of the building. David suggested putting the plaque on the outside for better visibility. David said the committee needed to decide whether the plaque should be presented at a City Council meeting or if there should be a press release with an unveiling. Everyone agreed that a public unveiling should be done, with notification to The Battalion and The Eagle. Joan Perry made a motion to approve the text for the subject marker for Judson Loupot. Margaret seconded, and hearing no objection, the motion passed unanimously. 5. Update on the Status of the A&M Church of Christ. Elton Abbott - Discussion and Possible Action: Elton stated that A&M United Methodist Church, who owns the building which was formerly A&M Church of Christ, is proposing to tear the building down and use the area for parking. It had been used for daycare purposes, however, plaster was falling from the ceiling, and so it was closed. Elton explained that it had been designed by Ernest Langford, and is one of the older buildings in town. The building has been modified. The main entry and portico that faced College Main were removed, and a rest room and another main entry were added. Even though it retains much of its original character, those changes make it ineligible for the National Register of Historic Places. He said the church is a private entity and could tear the building down if they wish. He Historic Preservation Committee April Minutes Page 2 stated that if it had been eligible to be on the National Register of Historic Places, then the Historic Preservation Committee (HPC) could have had it declared eligible, and no one would be allowed to tear it down. Since it is not eligible, all that can be done is appeal to the church's sense of historic preservation. He said it would be economically feasible to restore it for use as a professional office or gallery space. His company put in a proposal to purchase the building but never received a response. Others have also expressed interest. He said the church has decided to remain at its' current location instead of moving to the Highway 6 Bypass. A firm has been hired to take another look at their master plan. Marsha Sanford made a motion that a letter be sent to A&M United Methodist Church expressing the HPC's desire that the old Church of Christ building be saved. Margaret said the letter should state that the HPC understands that the building is theirs to do with as they please. It should also request that alternative uses for the building be considered, since so much of the history of Northgate has been destroyed. David said he would draft a letter for the member's approval. Joan seconded the motion. All members were in favor and the motion passed unanimously. David said he would e-mail the letter to all members and get a hard copy to Monte Trenckmann. a. Representative from Texas Historical Commission (THC) to help with the writing of the ordinance - David said he had not been able to get anyone to agree to come talk to the HPC regarding ordinance writing. He stated that the THC's annual conference was coming up in May and there would be two workshop session topics that might be helpful. "Developing Historic Preservation Ordinances," and "Putting the Ease into Conservation Easements" would be the two sessions of greatest interest to the HPC. David said that he and Shawn Carlson would be going, as well as the past president for the Brazos County Historical Commission. b. Review and discussion of updates to "A Guide to Historic Brazos Valley" - David stated that Pam Springfield had been going through the old guide making additions and revisions to the College Station information. The most recent version was passed out to everyone (attached). David said copies would be gotten to Bill Paige, who was gathering the information for the brochure. The cost for the brochure would be divided between the City of Bryan, City of College Station, the Brazos County Historical Commission, and the Brazos Heritage Society who was overseeing the printing. They were hoping to go to print in early summer so the brochures could be ready before the end of September. c. Update on Oral History Book - David stated that since he hadn't gotten a response back from A&M Press and it had been three weeks since he'd talked to Jeff Carroll, he had nothing to report. 7. Southside Area Liahtina Proiect Uodate from Subcommittee: Margaret said she and Russell had discussed the placement of the lights in Southside. She said they felt it would make more of an impact if the lights were placed on one or two streets, instead of spreading them out randomly throughout the district. She asked Dennis Maloney how many lights there were. He told her there were 40 lights, plus the money to purchase nine more. The members agreed that finishing the lights around Brison Park should be done first. David stated the City's Electrical Department was already on-line to do the Brison Park lights first. The members again discussed the idea of placing memorial plaques for the twelve bonfire victims on the light poles in Brison Park. Everyone agreed that the project should be done and that there should be one light pole dedicated for each student. Elton suggested installing and dedicating an additional marker to accompany the plaques and possibly dedicating the park itself to the memory of the twelve students. After some discussion Elton moved to memorialize the twelve students killed in the bonfire accident with twelve individual plaques inscribed with their names on twelve light poles, as well as a separate, permanent marker to be created that would highlight the reason Historic Preservation Committee April Minutes Page 3 for the twelve individual lights. Margaret suggested putting the bonfire emblem on the individual plaques. Everyone agreed it was a good idea, and so the motion was amended to include the bonfire emblem. Margaret seconded Elton's motion. All members were in favor and the motion passed unanimously. Discussion continued regarding placement of the remaining lights in the Southside Area. Monte stated that he thought it was best to have the lights shared throughout the area instead of concentrated on one or two streets. David suggested having the lights concentrated in two or three different high -traffic areas. Elton suggested having one street concentrated with about ten lights and then scattering the remainder throughout the district. Joan said the installation needed to be done in conjunction with the removal of the halogen lights from those same areas. Margaret suggested concentrating the lights on Dexter all the way down to Winding Road, to show how it would look. Elton made a motion to empower the subcommittee (Margaret, Monte, and Bill Lancaster) to decide where the lights should go when they went through the area with David Massey of the City's Electrical Department. Joan seconded. The motion was voted on and passed unanimously. David said he would be in touch with David Massey and then e-mail the subcommittee with tentative dates to visit the Southside area to decide on the lamps. 8. Boundaries for Historic Neiahborhoods a Discussion and Possible Action: Shawn Carlson was to have gotten updated boundary maps from the City's Geographic Information System (GIS) Department showing the Northgate, Eastgate, and Southside Historic Areas as identified by the HPC. David added that this went along with what the Planning & Zoning (P&Z) Commission was doing with overlay districts. Dennis Maloney stated that this would be discussed at the Planning & Zoning meeting scheduled for Thursday, April 6, 2000, and that he would be present at that meeting. Margaret asked if Dennis would update the HPC at the May meeting regarding the outcome of the P&Z meeting. Dennis said he would. Mike Luther asked to speak. He informed the HPC that he had gone to the courthouse and had made copies of every deed transaction recorded by the Southside Development Company for the original College Park area, until their demise in 1942. There were about 150 transactions, which would include some of what Hershel Burgess had done. Mike stated that with a little more research he would have copies of everything on record, of what were probably the first transactions for approximately 180 different houses, from 1923-1948. He said that the information only gives the date that the property was first sold, with volume, date, and page numbers. He said he would get copies of all those original deed transactions to the HPC. Some of the deed transactions were done in the area prior to the time that Hrdlicka plotted it out in 1918. He said he also had oral histories from several people, and before it's over, he should be able to tell the HPC what happened to the small black community, which was probably the first houses/subdivision in the area. Everyone thanked Mike for his hard work. 9. Discussion and Possible Schedulina of a Second Meetina in April to Develoo Details on Pendina and Onaoina Proiects: Margaret stated that she had requested that this item be added to the agenda. She suggested that the HPC hold either a second meeting or a workshop to create timelines and to discuss projects that are both pending and in progress. She asked everyone if they would be willing to have a workshop and if an agenda was necessary. David stated that there would have to be an agenda any time the committee met. The members agreed it would be wise to have a workshop so that some of the projects on hold could either be moved on or gotten rid of. The members decided to change the May meeting from the 3`d to the 10`h, so that Elton and Monte could be there, and an extended meeting with dinner would be held. It was also decided that there would be a couple of summer meetings. No meeting would be held in June. There would be a meeting held on July 12ih, and a meeting held on Wednesday, August 2, 2000. 05/04/00 08:53 %Y409 764 3513 COL STA CONF CTR AM Regular Meeting Tuesday, May 9, 2000, 5:15 11).m. College Station Conference Conter W�R I 1. Call to order 4. Hear visitors rini'll IIIIIII�- '• • 7. Presentation of Revised Policies, Rules and Regulations 8. Presentation of Revised Fee Sheets 9. Presentation, discussion, and possible action of Bi-Annual 6-month Registration 10. Presentation, discussion, and possible action on Revenue Iteports ® February, 2000 ® March, 2000 ® April, 2000 *The building is wheelchair accessible. Handicap parking spaces am- available. Any request for sign interpretive services must be made 48 hours before the meeting. To make arrangements call (979)764- 3720 or TDD 1-800-735-2989. Agenda posted on Internet Website.littp://www.ci.college-station.tx.us and Cable Access Channel 19. CITY OF COLLEGE STATION LINCOLN RECREATION CENTER ADVISORY BOARD Regular Meeting Monday, April 3, 2000 Lincoln Recreation Center 1000 Eleanor 5:45 PM Board Members Present: Carolyn Williams, Debra Thomas, Eleonor Williams, Maybelline Robinson, Cathy Watson, Barbara Clemmons, Joe Dan Franklin, and alternate Board Member, Merilyn Rucker Board Members Absent: None Staff Present: Lance Jackson LFS Representative: Absent Visitors Present: Mr. Ronnie, Helm, Assistant Principal, College Station Jr. High School 1. Call to Order -The meeting was called to order at 5:45p.m. 2. Hear Visitors -Mr. Ronnie Helm, Assistant Principal, of the College Station, Jr. High School provided information on TAAS tests, etc. and volunteered his services to work on the newly created Lincoln Recreation subcommittee on Adolescent Girls Outreach. 3. Pardon -Consider Requests for Absences from Meeting- None received. 4. Approval of Minutes from Regular Meeting of March 6, 2000- The March Minutes were approved with the noted correction of the proper spelling of Linda Ray's name. 5. Discussion and possible consideration of Parliamentary Procedures -This material was briefly reviewed. 6. Discussion and possible consideration of bylaws and board responsibilities -This item was delayed until next meeting. 7. Report, discussion and possible action on Mission and Vision Statement -Motion was made by Franklin and carried to adopt mission and vision statement as presented. 8. Report, discussion and possible consideration on Marquee -Information was collected locally and provided to the board for review. 9. Report discussion and possible action on Lincoln Recreation Fees -Jackson will recommend 20% overall hike on all LRC fees at the April 6 City Meeting. 10. Discussion and possible action on donation for Boys & Girls Club basketball banquet -motion was made by Thomas and carried for the donation of $100.00 to offset costs of the Boys & Girls club basketball banquet. 2 11. Discussion and possible action on appointment of sub -committees for Education, Public Relations; Facilities, and Adolescent Girls Outreach- Motion was made and carried for appointment of the afore -mentioned sub -committees. Barbara Clemmons, Chairman of Education sub -committee Eleanor Williams, Chairman of the Public Relations subcommittee Carolyn Williams, Chairman of the Facilities sub -committee Debra Thomas, Chairman of the Adolescent Girls Outreach subcommittee 12. Treasury Report 13. Consent Item (s): LRC Activities Meeting adjourned. 04/12/00 Q9:22 FAX 409 764_.5492 COLLEGE STATION ISD LO002/002 iir ✓ ® I ENROLLMENT APRIL 3. 2000 I i I I I 1 j 1 1 1 1_ 1._. L... .. !. 1 1 4-3 4.6 _ C�OL��L�L PEBBLE C 1 al S�UTH KNOLL I SWOOD 1/A1LL Y j 2000 7999 Diff. i 99 1 99 991 991 991 1 Self Contained 1 3� 8 1 1 I 4 1 3 A/PM 1 1 I 1 12 rsYBR 17 18 1 16117 1 1B 981 18 18 1 33 Pre-K AM I 11 14 Ij Pre-K PM Il i7 8 TOTAL 1 36 44 1 41 39 36 361 78 68 57 53 250 1 2401 10 I I I I ! I K am/pm 1/2 Day I I 1 I I 0 18 016 -18 Klndergarien 17 16 161 19 19 19 20 20 18 20 20 181 19 16 18 17117 17 19 19 le 20 201 20 18 20 117 16 TOTAL 1 100 115 19 1132 981 117® 121 961105 1 861 100 1 532 539 =7 I 1 I I I I i _ First Grade 161 17 17 I 18 19 18 1 19 20 181 17 17 161 16 16 16 17 16 17 19 19 20 16 18 191 15 15 16 17 16 16 TOTAL 17, 117 124 19 132 922 98� 928 992 96 105 99 110 572 573 a1 Second Grade 21I20 20 17 18 19 20 20 20 1 19119 19 ,1 18121 17 1 I 20 20 19 ( 19 18 171 21 221 201 1 119 20 19 17 16 18 I I 1 I TOTAL I 120 1061 17 125 100 1123 I 99 115 95 107 901 590 490I 100 Third Grade 15 17 15 I 21 �22 22 20121I! 20I1 20 191 99 16 20 18 I+ 17116 16 21 22 21 191 19 18 17 20 TOTAL 961125 1 11061 123 1101 1171 95 100 93 86 493 5511 .581 Fourth Grade 19120 17 21 78 21 20 18 20 20 21 211 6 15 18 19120 19 20 22 19 19 20 20 21 17 1 Is 16 1 TOTAL 1 114 1091 121 1201 17711251 1001lid 83 99 535 5861 -311 1 1 1 1 1 1 AL ELEM. J 585 6231 959 1 6021 1 623 1 610 I a80 587 525 5551 2972 29771 •5 I OAKkvOOD CYPRESS GROVE 1 1 Filth Grade 261 I Fifth Grade { 1 3011 513 49 1 Sixth Grade 232 Sixth Grade 2971 5131 23 TOTAL 500 1 TOTAL I 5981 1026 72' I JUNIOR HIGH 1 Seventh Grade J i 522 554 -32 Eighth Grade 1 564 542 221 TOTAL jj ' 1086 1096 -101 1 I H113H SCHOOL 1 With Grade 1 I 575 591 -16 1 Tenth Grade 525 526 -11 1 I I Eleventh Grade I 491 442 49 I I 1 Twelfth Grade 1 1 4,13 375 611 1 , - TOTAL 2034 1934 1001 i I TIMBER ACADEMY 391 76 -37 1 I 1 1 I I i I 1 1 I DESERT HILLS I 0 I I II J TOTAL ENROLLED 7229 7109 120 I I I I 1 !!{{ Tr ,, Enrolled MARCH 6, 2000 1 j t 72431f1 11 j I I 1 j Ii 05✓09i00 13:58 GRAPEVINE ADMIN.SERV. 4 COLLEGE STATION! NO.334 P001/002 T W alert r hr 'mmoftte action, If youreed addMaaal lnformaUan, p1sass @@ntact Doug Evansat 1 1+ ® 120. FAX Number W q817) 410-3005. A inkma fed° The House of RapresantaWas is dabafing• C ARA and there 6s Wreadt a Ion of anandmoMs on this UP (HR 7701)o @ @&� read ft aftchad mama. &92W Tier � marnbers plaaas fax W Tier 6i membarg immad°oately. Nears take time W make cafe 4o your Reprosantagaves asking them to support HR 701. Thanks for your aWstanc e. 05/09/00 13.58 GRAPEVINE ADMIN.SERV. � COLLEGE STATION NO.334 P002/002 05/09/ 0 14:43 FAS 2.106183382 MCALLEN PARR ®t}1 MRY 09 1 &b�]► LATH tli�`i71 �.�. . -- -- -- From. Katherina Ray To: Larry Presslor am 61910011.d3Am Subject, URGEW LLNGIGL,ATIVE ALERT- CARA We need your help TODAYti Please coil your rnornbor of Congress and URGE them to VOTE PXW the CARA bill (HR 701) TOMORROW This Is the national legislation that pr+ovtdas pusr low funding for the L&W and Water Cennivi Ton Fund and expands ft Uftn Parks and Reaeatlon Roe -ovary Pmgrsm the Historlc preservation Fund. and other tltsto and local conservation programs - Please oak them to vote AGAINST any AMENOMENTO to the mil unless they wee@ aaeapted tr Etepl+asentstivas Voung and Wllflera Spoolfic&Hyneed calls from 111VERYBODY 10 RePt+ssentativos PY100t, 15ddie dirnfoo Johnson, one Souslons asking there to AF09AM their support fnr this bill MMY Sm o®-milsonsom who seem to be ved We also need calls to Representatives Annoy and Sam Johnson, are not svensors. Please iB therm and C4nffrm YOUR (or, preferably. your city's or sou ty't) SUPPORT of this bill, and ,sic them to oppass any smandments to tab WH- it is irtroargtive gast you act TOPAX delegation and gNg1u, phone nufip avo Poop tMP @;DHM9 90 V®0 flca nv@98 10 5W Archer - 2020225--2571 R,hard "Dfok' Armay - 202/22&7772 Joe Barton '- 202t?23-2002 Ken Sorttsen - 20VZ25.7508 Honrj B@nllla a 202-22&4311 Kevin Beady - 001 Larry Com - 202=34005 Tom CoLay - 202FO64051 Lloyd Doggett - 2M=8-48111$ Chet lRdwanis - 20?1Y234106 Mattin Frost - 202=3.3W5 Charles A. Gonzalez - 202I225-O Kay Granger - 202=5-607t Gone Green - 2021226-1688 Ralph Mail - 20212244673 Ruben Mlnojosa - 202R28.2651 Eddie 8amioa Johnson - 20=25-8e45 Sam Johnson - 202=&,6201 Nlaholas %W Lampson - 202=54"S shelia Jackson Les - 2=226-3216 Solomon Otfiz - 20 MG-7742 Ron Paul - 202f226-2831 1511veatre Reyes - 202l22&4W Ciro Radriguaz - 2021226-1040 Max Sandlin - 20242i-3035 Pete Sessions - 202J22&2231 Lamar Smith - 202J226.4236 Charles Btenhdm - 20?1125-Wfi Mae Thormim" - 202425.3705 JMt Tumor - 20a=5.2401 All P. O. Box 9960 - 1101 Texas Avenue a College Station, TX 77842 Tef 409 764 3500 May 5, 2000 Mr. Glenn Carls 3012 Jennifer Drive College Station, Texas 77845 Dear Mr. Carls: Thank you for your concerns regarding Brothers Pond Park. The City Council and staff depend on input we receive from our citizens for all city services, including park development. Any suggestions or comments that you have for improvements to this park are welcomed. If you have not already given them to Mr. Beachy, I encourage you to do so. I agree with you that the Parks Department staff needs feedback from all the users of Brothers Pond Park. If sufficient feedback was not received at the May 2 meeting I will ask the City Manager to solicit that input through the Parks Department staff. I will also ask the City Manager to evaluate a Park Management Plan. I am sure you will agree with me, College Station has a wonderful Parks system that we are all be very proud of, and I believe our Parks and Recreation staff do a very good job maintaining all of the facilitates. Sincerely, Lynn McIlhaney Mayor cc: Tom Brymer, City Manager Glenn Brown, Assistant City Manager Steve Beachy, Director of Parks and Recreation o:adminlcorrespondencelinayor.gcarls000505. doc Home of Texas A&M University