HomeMy WebLinkAbout03/07/2000 - Regular Agenda - Parks BoardCOLLEGE STAMON
P. 0. Box 9960 - 1101 `texas Avenue n College Station, TX 77842
Tel: 409 764 3500
emoimnd m
TO: Pares and Recreation Board Members
FROM: Kris Startzman9 Board Secretary
DATE: March 3, 2000
SUBJECC` -. lFuNhe HezTT ng/ReguIlair M1 eefi mg — °Iiuesdzy9MzTc h 79 2000
The next Parks and Recreation }hoard meeting is scheduled for Tuesday, March 79 2000 at
the ]Lincoln Recreation Center on 1000 Eleanor Street. Please see attached agenda, and
Board packet.
If you have any questions or changes to the minutes from the previous meeting, please
contact me at 764-3414 prior to the meeting so that changes can be made and passed out
for approval during the meeting. Also, if you will not be able to attend the meeting,
please fill out the attached Absentee Form and fax it back to me at 764-3737 prior to the
meeting in order to insure quorum requirements. Thank you and mope to see you there.
Attachment:
Horne of Texas A&M University
CITY OF COLLEGE STATION
PARKS & RECREATION BOARD
Public Hearing / Regular Meeting
Tuesday, March 7, 2000
Lincoln Recreation Center
1000 Eleanor
7:00 PM
Call to order.
2. Hear visitors.
3. Presentation, discussion, and public hearing over concerns at Gabbard Park.
4. Pardon — Consider requests for absences of members from meeting.
5. Approval of minutes from Special Meeting / Public Hearing of February 1, 2000
and Regular Meeting of February 8, 2000.
6. Discussion and possible consideration of recommendations to the city council
concerning priority issues, policies, and needs for Fiscal Year 2001.
7. Discussion and possible adoption of the Veterans Park and Athletic Complex
Master Plan.
Update, discussion, and possible action concerning the special venue tax for
sports facilities.
9. Consent Items:
— Capital Improvement Program Projects Report
— Discussion of next meeting date and agenda
10. Adjourn.
The building is wheelchair accessible. Handicap parking spaces are available. Any
request for sign interpretive services must be made 48 hours before the meeting. To
make arrangements call (409) 764-3517 or (TDD) 1-800-735-2989. Agendas posted on
Internet Website http://www.ci.college-station.tx.us and Cable Access Channel 19.
02/17/00 08:42 e409 845 7548 T.T.I. TA&fU Z002
CHTY OF COLLRGE STATION
?ARMS AND RECREAMN
Absence Requesg Form
For Edecfed and A1ppoinge d Q cee s
6'
Nnme Iff"fiQI
Request Submitted on (date) o D _-
I will not be in attendance at ffie westing of
for the reason(s) specified:
Signature
This rreque g shall be submgffed 8® the office of fhe commdgge oatrd secretary prior to the
fl_b®sWabsenteef® .doc
From: "George WA (Bill) Davis" <billgpianoplace.net>
To: Startzman, Kris... <KSTARTZMAN@ci.college-station.tx.us>
Date: 2/8/00 10:26PM
Subject: Request for excuse from March 7th City Parks & Recreation Board Meeting
NMI
For the committee:
Request for Excuse.
Please excuse me from the March 7th committee meeting. I will be in
Connecticut and not be able to attend the meeting. (it's a long commute)
Bill Davis, RPT
The Piano Place
1219 Boswell St
College Station TX 77840
www.pianoplace.net
03/02/00 THU 17:51 FAX 4096961994 Jon/Susan Allen 2001
(,4 S-7
PARKS AND RECREATRON
Absence Request Form
For Elected and Appointed Officers
Name
Request Submitted on (date) IC) 6
I will not be in attendance at the meeting of T
for the reason(s) specified-.
_L,)O rf-P taiia_n OV)
Signature
Ms request shall be submiffed go Me office of the commimelboaMsecretaryprioz- to She
meeting date.
o.-board/absenteeform,doc
03/06/00 15: 53 V FAB TEXAS SSB Z 002
CITY OF COLLEGE STATION
PARKS AND RECREATION
Absence Requesi Yorm
Fcw Ekcled widAppoinred C?fficers
Name:
Request Submitted on. (date) March 6, 2000
I wil I not be in attendance at the rneeTing of March 7. 2000
for the reason(s) specified:
My dauuhtci- has her first ball Rame and I ani the coach. I have been unable it-iftntify a
substitute.
Signature
Thi.,; requestshall be submitted to the qffice of the commitleelhoardsecre, tar); prior to the
meefing dcae.
City of College Station
Parks and Recreation Board
Regular Meeting/Public Hearing
Lincoln Recreation Center
March 7, 2000
7:00 p.m.
Staff Present: Steve Beachy, Director of Parks and Recreation; Eric Ploeger, Assistant
Director; Pete Vanecek, Senior Park Planner; Ross Albrecht, Forestry
Superintendent; Gerald Guillory, Forestry Supervisor; Jeff Lehde, Forestry
Crew Leader; Curtis Schoessow, Forestry/Horticulture Worker; Curtis
Bingham, Operations Superintendent; Scott Hooks, Operations Supervisor;
Lance Jackson, Lincoln Center Supervisor; Pam Springfield, Senior Secretary;
Kris Startzman, Board Secretary.
Board Members Present: Chris Barzilla, Chair (arrived late); John Nichols; Sarah Birkhold;
Susan Allen; John Crompton (Alternate).
Board Members Absent: George Dresser, Co -Chair; Glen Davis; Bill Davis.
Guest: Jeff Kersten, Office of Management and Beet Maager.
Visitors:
Robin Stover, 1612 Todd Trail, College Statio ,`T0 a., 7845
Clint Symank, 2405 Bosque Drive, Apartme�t:A., College Station, Texas 77845
Jean Longhofer, 1400 Medina, Collegee -Statf ' �xas 77840
ZI
Will Longhofer, 1400 Medina, Coll�gq Station Texas 77840
Katy Mardick, 1108 Dexter Drive S , College�tation, Texas 77840
Rob Oldfather, 400 Boyett, College Statio Texas 77840
Carolyn Williams, 4614 Shoal Creek, College Station, Texas 77845
Joe Boriski, 1403 Lawyer, College Station, Texas 77840
Maureen Haggerty, 1404 Candill, College Station, Texas 77840
Sean P. Hall, 2413 Colgate, College Station, Texas 77840
Larry K. Farnsworth, 4012 Hunter Creek, College Station, Texas 77840
A.C. Clark, 910 Eleanor, College Station, Texas 77840
1. Call to order: John Nichols called the meeting to order at 7:01 p.m.
2. Hear Visitors: John N. opened the floor to any visitors who wished to speak about a
topic that was not on the agenda. No visitors spoke during this item.
3. Presentation, discussion, and public hearing over concerns at Gabbard Park: Steve
Beachy took the floor. He explained that there would be two presentations, one by Ross
Albrecht, Forestry Superintendent, who would discuss issues relating to the tree trimming
and removal at Gabbard Park, and the second by Curtis Bingham, who would address the
maintenance and repairs that have been done at the park over the last several months.
Steve apologized to the neighborhood. He explained that due to current programs,
Page I of 6
Parks & Recreation Board
Regular Meeting/Public Hearing
Tuesday, March 7, 2000
projects, and demand on the Department's resources, the Department had gotten behind
on some projects. He explained that there would be advance notification to residents of
any future projects done in the parks. Steve turned the floor over to Ross Albrecht.
Ross explained that the Forestry Crew consists of three (3) people. They do tree
installation and maintenance for 37 park areas, and for 12 municipal building sites. The
scope of work in these areas consists of new tree planting, watering, and pruning, to
reduce hazardous conditions and to improve the structure of the trees.
Ross introduced his crew and their credentials: Jeff Lchde is the Forestry Crew Leader
and is a Certified Arborist through the International Society of Arboricultural (I.S.A.).
Ross said that currently, there are 267 Certified Arborists in the State of Texas and just
over 11,000 nation-wide. Jeff has six (6) years of tree work experience, and is also a
member of the National Arborist Association (N.A.A.) and I.S.A. Curtis Schoessow has
four (4) years of tree work experience; and Jimmy Charanza (not at the meeting) who has
been with the crew for about two (2) years. Ross has a Bachelor of Science degree in
Forestry Management from Texas A&M University and has worked in Forestry for 15
years. He is also a member of the I.S.A.
Ross said that all tree work is governed by the American National Standards Institute
(A.N.S.I.), which has 8,300 standards. Thesetandards state what can and cannot be done
when conducting tree work, and were deve ppinput from the I.S.A., N.A.A, and
A.N.S.I. Ross mentioned that, included in lk acfCet that was handed out, are the tree
removal specifications for the City of College St ion, along with pruning specifications
for medium -aged and mature trees as.they pertain to Gabbard Park (see attachment).
Also included in the packet is a Brea dowif by site of why the recent tree removal work
was performed at Gabbard Par R ss gqy e a slide presentation with the breakdown of
the work performed at the park
Ross said that the Department wi6 a better job of notifying residents of future park
work being done. He went on to say that the notification process has already been
implemented with signs being put up prior to extensive work being conducted in
neighborhood parks. This will give residents a chance to contact the Department and
give their feedback or state concerns over work that will be happening in a given park.
Ross gave a brief history of Gabbard Park. He said that it was developed in 1983 for
$58,000. The Department conducted tree planting in 1987 (with a matching grant from
the Texas Forest Service) when 53 trees were installed. A second tree planting was
conducted in 1994 (again with a matching grant through the Texas Forest Service) when
an additional 33 trees were installed in the park. The Department had hoped to conduct
another tree planting with Aggie Replant this spring, but the Department will hold off on
the project due the difficulty in watering the existing trees that are at Gabbard Park.
In conclusion, Ross said that the City of College Station lacks a proactive approach to
urban forestry, and does not have a Hazardous Tree Management Program to proactively
go from park to park on a regular, consistent basis to address problems. He went on to
say that there is a lot of work that still needs to be taken care of, but currently, the
Department does not have the resources to meet those demands. He stated that despite the
Page 2 of 6
Parks & Recreation Board
Regular Meeting/Public Hearing
Tuesday, March 7, 2000
rapid growth of the City, the Forestry Crew has had the same staff level of three workers
for the last 20 years. Ross opened the floor to Curtis Bingham.
Curtis mentioned that there had been three concerns regarding Gabbard Park:
• Swings missing from the playground — Curtis said that the Department has replaced
the two top beams at the playground (one that holds up the tire swing, and the other
that holds up the child swings). He mentioned that infant swings have replaced child
swings due to the fact that the National Recreation and Park Association's safety
guidelines state that there cannot be child swings and infant swings in the same area
for safety reasons.
• The fishing pier needing work — Curtis said that the right side of the pier had rotted.
This section of the pier was taken out and replaced, along with the deck and the
railing. He went on to say that more work will be required in the future due to the
fact that the remaining portion of the pier is in poor condition as well. He said that
there is a possibility of replacing the pier there now with a floating pier.
• The duck weed problem at the pond — Curtis said that due to aerator problems, there
has been an overgrowth of duck weed at the pond. The Parks Operations Crew has
had to manually remove the duck weed"Wrn the pond for the last several years,
which has been very time consuming e Department is considering purchasing a
product called "Sonar" to treat the pro b eirl, e initial cost of this product is high,
but once the pond is treated for the it will only cost half of the initial cost
each year to treat it. "Sonar" has pr> to lie harmless to fish, and is environmentally
safe..,
Curtis mentioned that there fret severalother projects in progress at Gabbard Park. All of
the signs, trash receptacles, and benches have been repainted —the Department will try to
keep up with maintenance on a y aly basis. The jogging track has been retilled, and the
gazebo has been reshingled and repainted.
Steve added that the Department also plans to add sidewalks in the park where there is
now gravel, and to install about twelve (12) antique lights around the park.
Katy Mardick — Ms. Mardick said that she represents a group that call themselves the
"Park People." She offered help with any future Aggie Replants. She asked Ross why
potentially hazardous trees were taken down in Gabbard Park, and not trees that were
actually hazardous. Ross responded that the trees that were cut down were considered
hazardous trees and that there are still hazardous trees in existence at Gabbard Park. She
asked Ross what the Department's plans were for removing the stumps. Ross responded
that the Department currently does not own the machinery to grind the stumps down. He
went on to say that around three times a year, the Department rents a stump grinder.
Steve added that there have been plans to purchase a stump grinder, but they were
delayed until after the public hearing. Due to the citizen concerns with Gabbard Park, he
didn't want it to look as though the Department was trying to cover anything up.
Page 3 of 6
Parks & Recreation Board
Regular Meeting/Public Hearing
Tuesday, March 7, 2000
Maureen Haggerty — Ms. Haggerty said that she is concerned that Gabbard Park is
looking more and more sterile, and has lost a lot of its beauty. She said that if the City is
going to continue replanting trees, they should find a better way to water them.
Katy Mardick gave a slide presentation of the trees and pruning done at Gabbard Park.
She recommended forming a plan to guide the Forestry Department in its adopting
sustainable practices (see attachment), and suggested adopting a Hazardous Tree
Management Program. She also suggested that there be written documentation of any
future planned park changes, that would then be provided to the Parks and Recreation
Board, during a public hearing so that citizens can respond appropriately.
Chris Barzilla mentioned that the Parks and Recreation Department does the best that
they can with the personnel that they have. He went on to say that the Parks and
Recreation Board cannot make decisions regarding the hiring of additional personnel, and
suggested to the "Park People" that they voice their concerns to the City Council.
Jean Longhofer — Ms. Longhofer lives behind Gabbard Park and is concerned about the
ducks and geese at the Park. She is concerned that with the aerator down, and the trees
being cut, the animals do not have enough to eat and do not have adequate shelter from
harm. She suggested that if the Department is going to remove trees, they should relocate
the ducks and geese to another habitat.
4. Pardon — Consider requests for absences,®f�, embers from meeting: John N. made a
motion to accept the absences of George resse?Aill Davis, and Glen Davis as excused.
Sarah Birkhold Seconded the motion. A, leer 7n favor, and the motion passed 5-0.
5, Approval of minutes from Socia1lV1.�eeng/Public Hearing of February 1, 2000 and
Regular Meeting of February 8, 204m John C. made a motion to approve the minutes
from both meetings. Susan Aln seconded the motion. All were in favor, and the
motion passed 5-0.
6e Discussion and possible consideration of recommendations to the City Council
concerning priority issues, policies, and needs for Fiscal Year 2001: Steve said that
this item was discussed during a retreat of the Management Team, and is something that
is new to the City's budget process. It resulted out of concerns that at times, advisory
boards as well as the City Council, will develop issues and concerns that may be out of
sync with the budget process. This item is to provide an opportunity for advisory boards
and the City Council to offer input into issues and concerns, and is also something that
the City would like to incorporate into its strategic planning process. He mentioned that
this item has been brought to other Parks advisory committees as well. Steve said that the
purpose of this item is to allow the Board to voice any budget or policy issues that may
need to be addressed in the upcoming budget.
Steve introduced Jeff Kersten, who is responsible for the formation of the City's budget.
Jeff gave the Board the timetable for when the City Council will receive budget requests
for Fiscal Year 2001, and mentioned that the City is trying to integrate the budget process
into an overall long-term strategic plan. He reminded the Board that this meeting is just to
start the process. He went on to say that the process would take several months and
Page 4 of 6
Parks & Recreation Board
Regular Meeting/Public Hearing
Tuesday, March 7, 2000
would not be the only opportunity that the Board would have to voice their short-term
and long-term concerns. The Parks and Recreation Board came up with the following
issues:
• Develop an Urban Forestry Plan for College Station (Parks and Recreation Board
Goal #10): John C. mentioned that this item is at the bottom of the Parks and
Recreation Board's priorities, adding that in order to receive money for an Urban
Forestry Program, the City must first come up with an Urban Forestry Plan.
• Strategic Integration and Development of Promotion for a Special Events
Coordinator: John C. mentioned that currently, the Sports Development Council and
the Convention and Visitor's Bureau are requesting funds for special events
coordinators. These requests are a duplication, because the Parks and Recreation
Department is also responsible for special events.
• Encourage the Early Development of the Former Landfill on State Highway 6 (Parks
and Recreation Board Goal #6): This item represents a Board goal to develop the
former landfill site for park purposes.
• Highway 30/60 Corridor Planning Issue at Veterans Park and Athletic Complex: This
item relates to concerns about traffic in Veterans Park and Athletic
Complex. % o
• Soccer Field Maintenance Issue:
policy about the Department poss
they will look as nice as the softb,,
• Funding for AdditionalX41its at
st
This issue relates to requesting fi
courts at A&M Consolidated High
,elates to the possibility of creating a
ing the turf on the soccer fields, so that
ill fields.
&M Consolidated High School Tennis Courts:
riding to add lighting to six (6) additional tennis
School.
• Support the implementation of the Greenways Master Plan (Parks and Recreation
Board Goal #7).
• Emphasize Lincoln Center Leadership Development and Program Enhancement
(Parks and Recreation Board Goal).
The above listed issues and concerns are not in priority order. John N. made a motion to
adopt the above issues and bring them to the City Council for consideration. Susan
seconded the motion. All were in favor, and the motion passed 5-0.
7. Discussion and possible adoption of the Veterans Park and Athletic Complex
Master Plan: Eric Ploeger discussed some of the events that have occurred since the
February 8, 2000, Parks and Recreation Board meeting. He mentioned that on March 2,
2000, the Parks and Recreation Department met with the Veterans Memorial Committee.
The Committee is working on creating constitutional by-laws, and will begin the process
of coming up with a plan for a permanent memorial at Veterans Park and Athletic
Page 5 of 6
Parks & Recreation Board
Regular Meeting/Public Hearing
Tuesday, March 7, 2000
would not be the only opportunity that the Board would have to voice their short-term
and long-term concerns. The Parks and Recreation Board came up with the following
issues:
• Develop an Urban Forestry Plan for College Station (Parks and Recreation Board
Goal # 10): John C. mentioned that this item is at the bottom of the Parks and
Recreation Board's priorities, adding that in order to receive money for an Urban
Forestry Program, the City must first come up with an Urban Forestry Plan.
• Strategic Integration and -Development of Promotions s � -a Special Events
Coordinator: John C. mentioned that currently, the Sports Development Council and
the Convention and Visitor's Bureau are requesting funds forespecial events
coordinators. These requests are a -duplications b cause- th - Parks and Recreation
Department 's 1so responsible for special events Witt lh6 -- -
aM.A S' ; w� . s . !h`� •t 1s a r� w
• Encourage the Earl Development of the Former Landfill on State Highway 6 Parks XVC&
g Y p g y( �cr<�cWj
and Recreation Board Goal #6): This item represents a Board goal to develop the wk A4 6t,
former landfill site for park purposes. q," s � �j[l-• Highway 30/60 Corridor Planning Issue at Veterans Park and Athletic Complex: Th�6'
item relates to concerns about cut-thb traffic in Veterans Park and Athletic )41r,
Complex.
• Soccer Field Maintenance Issue: T - s u relates to the possibility of creating a
policy about the Department possi . i ining the turf on the soccer fields, so that
they will look as nice as the softba nd aseball fields.
• Funding for AdditionalVHi
&M Consolidated High School Tennis Courts:
This issue relates to reding to add lighting to six (6) additional tennis
courts at A&M Consolidhool.
• Support the implementation of the Greenways Master Plan (Parks and Recreation
Board Goal #7).
• Emphasize Lincoln Center Leadership Development and Program Enhancement
(Parks and Recreation Board Goal).
The above listed issues and concerns are not in priority order. John N. made a motion to
adopt the above issues and bring them to the City Council for consideration. Susan
seconded the motion. All were in favor, and the motion passed 5-0.
7m Discussion and possible adoption of the Veterans Park and Athletic Complex
Master Plan: Eric Ploeger discussed some of the events that have occurred since the
February 8, 2000, Parks and Recreation Board meeting. He mentioned that on March 2,
2000, the Parks and Recreation Department met with the Veterans Memorial Committee.
The Committee is working on creating constitutional by-laws, and will begin the process
of coming up with a plan for a permanent memorial at Veterans Park and Athletic
Page 5 of 6
Parks & Recreation Board
Regular Meeting/Public Hearing
Tuesday, March 7, 2000
Complex and moving toward raising the funds to build it. They were shown alternate
plans for the park, and passed a motion that all of the plans were acceptable to them, as
long as the Department did not alter plans for the area of the veterans memorial. Eric
went on to say that the Veterans Park and Athletic Complex (VPAC) Master Plan
Subcommittee met on March 6, 2000. The following issues arose from the meeting, and
will need to be addressed:
® The question of the number of soccer fields that will be built at the park
® The outcome of the archeological study that is being performed by the Texas
Engineering Experiment Station (TEES) at Texas A&M University.
® The outcome of a traffic study to estimate traffic flow through the park.
The Subcommittee directed Staff to come up with some more alternatives to the Master
Plan, to include an extended trail system around the perimeter of the park, to return to a
13 soccer field configuration, and to develop some alternatives for entrances off of
Highway 60. This was an informational item only, and no motion was made.
8. Update, discussion, and possible action concerning the special venue tax for sports
facilities: This item, concerning whether the'E � should increase the ad valorem tax rate
by 2% to help fund Veterans Park and Athletic C' in' lex, has been discussed in previous
meetings. Steve said that the Department�`haswcompleted a maintenance estimate of
approximately $235,000 to maintain nine (9.=sotliall fields. A meeting is scheduled with
the City Manager, City Attorney, Fiscaerlvl,,es Director, and Parks Staff on March 30,
2000 to discuss maintenance and con', cti®n estimates and to help to determine whether
using this tax would be economically,,„as>ble.
9. Consent Items:
Capital Improvement PrograT Projects Report: Steve said that the dedication
ceremony for Edelweiss Park is scheduled for Tuesday, April 25, 2000, at 5:30 p.m.
Discussion of next meeting date and agenda: The next Parks and Recreation Board
meeting will be held on Tuesday, April 11, 2000.
10. Adjourn: The meeting adjourned at 9:30 p.m.
Page 6 of 6
Parks &Recreation Board
Regular Meeting/Public Hearing
Tuesday, March 7, 2000
Ics. (gyp .5s Gmvudk�il
City, - of College Station
Parks and Recreation Board
Public Hearing/Regular Meeting
Tuesday, March 7,2000
Lincoln Recreation Center
k 1000 Eleanor
6 7 00
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Address
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Name
City of College Station
Parks and Recreation Board
Public Hearing/Regular Meetin
Tuesday, March 7, 2000
Lincoln Recreation Center
1000 Eleanor,
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7:00 p.m.
*** Please write legibly for the record***
L am requesting a copy of
the minutes from this
Address meeting: -VES / NO
City of College Station
Parks and Recreation Board
Public Hearing/Regular Meeting
Tuesday, March 7,2000
Lincoln Recreation Center
1000 Eleanor
7:00 p.m.
*** Please write legibly for the record***
I am requesting a copy of
the minutes from thi's
Address meeting.
March 129 1888 — June 229 1978
Humanitarian — Nature Lover
Pioneer Agricultural Economist
Head of Department of Agricultural
Economics & Rural Sociology
Texas A&M 1922 — 1958
Charter Member College Station City
Council 1938 — 1949
FAIMYS41-1- Mill 11111111iiiii
"All things in Nature are good with the
potential of becoming better."
What's Happening InGabbard Park 2/8/00
2. Care was not taken with pruning of
several large branches.
Phone Conversation 2/3/00
Contact: Grrald Gillary Forestry Superintendent for College Station Parks
and Recreation Department
1. Why was a whole line of hackberry trees cut down in Gabbard Park recently?
"They were full of mistletoe, so they had the potential to die out." "We are also
making room to put oaks that Aggies will replant at no cost to the city." He also
added that the trees that were cut down were a "potential danger because they were
dropping some branches."
2. Why was the large old growth willow tree cut down?
"Not sure why, I was just told to cut it down"
Later in the conversation: "Oh that willow, we had to take it down because it was
doing damage to the pier"
3. Who gave you the orders to cut down the willow?
"The new tree specialist we hired; Jeff'
4. How long has Jeff been in this position with the city?
"About a year now"
5. Are more trees going to be cut down in Gabbard Park?
"Yes, there is an ongoing project to take down more trees, but we will put door
hangers on nearby residents' houses to alert them to this before cutting anymore."
Friday, February 04, 2000
o M1 der in'the Park
Within the Past few weeks 12 senseless murders have
taken place here, at Gabbard Park. College Station Parks &
Recreation department has slaughtered beautiful works of
Mature for reasons unworthy of such punishment.
The largest and eldest of all of them was an old Oak
tree in which people would causally spend their time
revering the surrounding landscape. This tree was also
home to many beautiful birds, which no longer can be seen
as much. The wildlife depended on this one tree for the
safety of their offspring, now they eggs float helplessly
around, only to be thrown about by young children.
Please, for the sake of the other trees and wildlife
contact the College Station Parks & Recreation office or
write them a letter to attest to this horrible atrocity.
College Station Parks & Recreation
College Station, TX
1000 Krenek Tap Rd.
77840
Rhone Number:
Thank you,
Concerned Citizen
Needless removal of trees9 especially old growth
(over 20 years old)
3. Create hazardous tree management program (if
one doesn't exist) to document hazardous trees
IBM) MW ��
4a Notify residents near park and other citizens via
various news media about intentions of *tree
removal
5. Give citizens reasonable time to oppose the
removal of *such trees.
6. If there is no immediate hazardous threat to park
visitors, then tree removal plan should be
terminated.
Measuring the Geographic and
Demographic Accessibility of
College Station Parks:
Results Using CIS
Presented to the College Station Parks and Recreation Board
By Sarah Nicholls, Department of Recreation, Park, and Tourism
Sciences, Texas A&M University
February 8, 2000
Acreage per 1,000 Population
All CSPARD facilities = 17 acres
® Mini, neighborhood & community parks = 8 acres
— Mini and neighborhood parks = 4 acres
— Community parks = 4 acres
Measurement of Distance
® Straight-line distance from center of park
— "centroid radii"
® Network distance along surrounding streets
— "network analysis"
CSPARD Mission Statement
To provide the citizens of College
Station with facilities and
recreational activities that are
geographically and
demographically accessible and
serve a diversity of interests
Geographic Accessibility
® NRPA Distance Standards
—Neighborhood parks
® one-half of one mile, uninterrupted by
non-residential roads and other physical
barriers
—Community parks
® three miles
Demographic Accessibility (Equity)
® 1990 census data
— age
® proportions under 18, over 64
— race
proportions of non -Whites, Blacks, Hispanics
— income
o housing tenure and value
1
College Station
Neighborhood Parks
Centroid Radii Buffer
N City Limit Lines
^/ Major Streets
Railroad
Neighborhood Parke
Service Area
Station
Neighborhood Parks
Comparison of
Network Analysis
and
Centroid Radii
Naryt. Ruaea
Nuai«svxa
aaaraad
„ Naghhorhoad Parb
i SeMw Arw-NMwora Anetyala
SarWrn Arta-CanrrvN Radii
N
W E
s
Demographic Accessibility of CS
Neighborhood Parks
Straight-line
Network
With
Without
With
Without
% < 18
23.9
14.0
24.3
16.7
% > 64
3.1
1.0
3.5
1.4
% non-White
8.I
10.9
7.9
9.2
* Black
0.0
1.7
0.0
0.9
% Hispanic
5.5
5.8
5.3
6.3
% renter occn
39.9
84.2
40.0
67.7
mean housing value ($)
67500 45000
68000
52850
mean rent
385
345
387
350
College Station
Neighborhood Parks
Network Analysis
NCky Limit Lines
NMajor Streets
Railroad
;- Neighborhood Parks
Service Area
a".
Geographic Accessibility of CS
Neighborhood Parks
(Proportion of population with access)
® Straight-line distance 66.5%
® Network distance 41.4%
Demographic Accessibility of CS
Neighborhood Parks
® < 18s good access
> 64s good access
non -Whites poor access
e Blacks/Hispanics average access
® renters poor access
e low income poor access
(housing value, rent)
2
College Station
Community Parks
Comparison of
Network Analysis
and
Centroid Radii
n/ury �snM Lim.
R ko d
N.Iw«x na.lvw rylNk in Mn.)
N.Iwark MNytla (Orlve]Mlie.(
C rarold Mali
N
w E
'S
Demographic Accessibility of CS
Community Parks
Network (walking'/z mile)
With Access
Without Access
% < 18
20.7
21.6
%>64
4.6
2.3
%non-White
8.8
8.7
% Black
1.1
0.0
% Hispanic
6.2
5.5
% renter occM
45.0
50.0
mean housing value ($)
58500
66100
mean rent ($)
420
363
Geographic Accessibility of
All CS Parks
® Straight-line distance 82.2%
® Network distance 52.3%
® Based on a %2 mile walking distance
Geographic Accessibility of CS
Community Parks
(Proportion of population with access)
® Straight-line distance 99.9%
® Network distance
-driving 3 miles 99.8%
-walking 1/2 mile 15.9%
l M. ',
^/M.«a,mta
c.mrcw
N
�Rallr.ad
e
Mean
® Service Ma. • Networq anaty.l. S
All College Station Parks
Comparison of Centroid Radii and
Network Analysis Methods
Demographic Accessibility of
All CS Parks
Straight-line
Network
With Without
With
Without
% < 18
23.0 7.4
23.5
14.0
% > 64
3.0 0.0
4.0
0.2
%non-White
8.1 12.7
7.3
10.9
% Black
0.0 2.0
0.0
1.3
% Hispanic
5.5 7.6
5.3
6.9
% renter occa
44.4 97.1
42.9
82.5
mean housing value ($)
65500 0.0
65500 40400
mean rent ($)
384 272
395
316
3
Demographic Accessibility of
All CS Parks
® < 18s
good access
® > 64s
good access
m non -Whites
average access
® Blacks/Hispanics
average access
® renters
poor access
® low income
poor access
(housing value, tent)
Issues for Future Consideration
® Re -analysis based on 17 park zones
• Re -analysis based on 2000 census data
— Impacts of population growth in southern
sector (since 1990 and in the future)
® Differentiation of parks based on type,
facilities, etc.
® Integration with plans for greenways and trails
® Alternative measures of access
• Location of new facilities
J
is
i=EE-08-2000 12:16 O'MALLEY ENGINEERS
409 B36 7936 P�02i02
% E �,_j alley Engineers
eb. uary 9 000
Mr. Eric i o ; .g e r
Parks:Recreation Ds:. t.,.
City of College Station
P.O.
Box 9960
College Station, TX 77842-991
Re: City of College St2fion
Veterans Park and Athlefic l I
OE Jo No '�l 01-MD
Richard J. 'Dick' U liey, PE.
Richard 1 O'Malley, P.E.
Cmiq lankel, P.E.
Robed C. Schmidt, P.E.
Ed Addicks, RE,
We have reviewed Alternates A and 8 of the Master Plan as transmitted to us yesterday 2nd
e
offer thefc•1�iitJeA�Mg comments Fl a.in o grading and drainage .• the
t
Afternates A and h may both requiresome retaining wall to be able to loop the
exercise traH behind both groups of softball fields.
i C'=. ,.r T*'f 0 ZW
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trc_'rb rlir"'r� t."�lii r- �'�- •�'�:�s{ ,� t;'•`•�; -
a},- � v �i� �L.t i.l i a:•,I i �-0' �!� tl�i 'a ,�i �ti c �:r �': (i �{-' �! 7 .�. •u'�' ���)1 C;� � �E�.
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�ri)t�i'� IS `�:;i-'� �;n`�' IOO 7C;' �i"r'r,;� a,��`���~;• �sCC';i" �;�; ,{r�,-;., � _,� •� -E=; C"' Imo+;: 1
1�7 `�.II •1�,'',J vti�'bA,/ {. rim �iC1i 1 U vcl C:!iC���rj �'11 omr•� t'1 '? 1 :- -'J` IiC';i� ',`��`. ��.� 4�.gr !=,
'�fl,✓U�•d Tic�Vt: r.IViii��:s {�� � •i�'•u`!('! � ��:�.i�i
Please tali wath any questions.
Robert
•'•
Presidentice
IN ;
K:1675®OIMMIecferTric rev. Alt A&B.doc
P. ®. Box 1976 1306 NoA Park Skeet BrenhGrn, Texas 7783,4-1976 (A09) 836-7937 FAX (A09) 836-7936
TOTAL P,02
2
CITY OF COLLEGE AO g,,,l
CAPlTAL IMPROVEMENTS PROGRAM
PROJECT
L r, STATUS REPORT
March 2000
1. VETERANS PARK & ATHLETIC COMPLEX MASTER PLAN
3.
Project Number: PK9941
Budget: $2,038, 000
Contract Amount, $168,200 (O'Malley Engineers)
Project Manager: Eric Ploeger
Project Design: O'Maiiey Engineers
Comments/Status:City Council approved O'Malley Engineers for the design of Phase I. City Council
presentation projected to be March 11, 2000.
`bask - Project Design:
Advertisement & Award:
Completion-
Project Number-
Budget -
Design Contract Amount:
Project Manager:
Project Design:
PK9936
$ 751,000
$747,600
Eric Ploeger
Waterscape Consultants
Comments/Status: Progressive Chemical was the low bidder. The renovation began on November 1,
1999.
Task a Project Design: January - June 1999
Advertisement & Award: August - October 1999
Construction Completion: May 2000
Project Number-
Budget -
Design Contract Amount:
Project Manager:
Project Design:
PK9927
$481,000
$30,280
Eric Ploeger
Holster and Associates
Comments/Status: Project expected to bid in March 2000.
Design-
AdvertisementAward:
March - February 2000
March - April 2000
December 2000
CIP Report
o:board/cip/cip.doc
3-Mar-00 Page 1 of 3
Project Number: N/A
Budget: $500,000 - Park
$275,000 -- Cemetery
Contract Amount: N/A
Project Manager: Eric Ploeger
5. BRAZOS BEAUTIFUL CRAPEMYRTLE PROJECT
Project Number: MI-9902
Budget: $282,000
Contract Amount: $165,662 (Installation & maintenance), $107,290 (for crepe myrtles)
Project Manager: Eric Ploeger/Pete Vanecek
Comments/Status: This project is in the construction phase.
Task Project Design: September 1999
Advertisement & Award- October - November 1999
Completion: May 1, 2000
Project Number: PK0072
Budget: $27,000
Contract Amount: $23,150 (slide, crane rental $600- plumbing and concrete work, $1,500)
Project Manager: Pete Vanecek, Senior Parks Planner
Comments/Status: Project is to provide a small slide for the shallow area of the pool. Bids were opened
on December 28, 2000and City Council approval will be requested on January 27,
2000. Slide delivery is expected in April 2000.
Project Number: PK0064
Budget: $16,668 (Wayne Smith) $62,000 (Southwood)
Contract Amount: N/A
Project Manager: Pete Vanecek, Senior Parks Planner
Project Design: October 1999
Ad and award: December 1999 - January 2000.
Comments/Status: The Wayne Smith structures are complete. Completion of the Soutwood structure is
expected by April 2000.
CIP Report
o:board/cip/cip.doc
3-Mar-00 Page 2 of 3
WOLF PEN CREEK OVERSIGHT COMMITTEE
REGULAR MEETING
NOON, JANUARY 31, 2000
COLLEGE STATION CITY HALL COUNCIL CHAMBERS
Members Present: James Massey; Dennis Maloney; Kay Henryson; Sharon Colson; Marsha Sanford,
Alternate; Sarah Birkhold; George Dresser, Alternate; Phillip Kelby, Alternate; Judith
Warren, Alternate.
Members Absent: Wayne Rife
Staff Present: Steve Beachy, Pete Vanecek, Afsaneh Yazdani, David Wood - Parks & Recreation;
Frank Simoneaux, Mark Smith, Bob Mosley - Public Works; Kelly Chapman - Public
Relations; Kim Foutz - Economic Development; Charles Cryan, Fiscal Services; Pamela
Springfield, Committee Secretary
Visitors: Mike McClure, Kent Laza, McClure Engineering; Charles Ellison, Attorney at Law; Paul
Clarke, Clarke & Wyndham, Inc.; Rachel Mach, TAMU Student; Johanna Henry, KBTX-
TV
Reaular Meetinq
Call To Order: James Massey called the meeting to order with a quorum present, at 12:11 p.m.
® Auuroval of Minutes of November B, 1999: Sharon Colson made a motion to approve the minutes
as written. Judy Warren seconded. The members voted and the minutes were unanimously approved.
George Dresser and Sarah Birkhold were not present to vote.
2e Approval of Member Reauests For Absences: James said that Wayne Rife was the only member
absent due to business reasons, however the Planning and Zoning Board was represented.
3. Discussion and Possible Action Concernina The Permit Applications Pendina With The U
Armv Cora Of Enaineers (USACEI: Mark Smith stated that the City had a signed permit from the
United States Army Corp of Engineers (USACE) for the project involving what was once part of the lake
area. The USACE letter of approval and a map showing the project area, were passed out (attached).
Mark described the project. Areas that are covered with debris and mud would be smoothed out, and
grass planted. A wetland area will be retained, with the vegetation and ecosystem that goes along with
that. Mark explained that the alignment of the creek was arrived at naturally by allowing the stream to
seek its own path, and will remain as it is now. This project falls under a USACE nationwide permit for
riparian restoration, which allows restoration of the area to its natural state before development
occurred. A picture was passed around (attached) which showed a current photograph of the area,
and a computer visualization showing what the area will look like after everything is done. Mark stated
that The Arkitex Studio had done the computer visualization. Trees will be planted that do well in
wetland areas, but not as densely forested as some of the upstream areas, so the turf could grow and
be maintained. The width of the channel is narrow enough that it should not silt up - the velocity of
the water will carry the silt on out. A lake will be retained around the amphitheater and separated off
from the creek with a levee, to be maintained as a separate water feature. The lake is not a part of the
wetlands or the riparian restoration area. During a flood event, water will still cover the lake, however
the water will go down and back to a controlled level.
Most of the earthwork to be done will involve moving silt from some of the dunes into the lower areas,
with additional fill brought in to bring it up to grade. Wooden mats have been ordered to enable the
heavy equipment to get onto the silt, so that it can be moved around. As soon as the mats arrive, work
INPC011ersight Committee —.7an, 2000 Minutes
Page 2
will begin. There will be a natural grade transition between the wetland area and the area that will be
maintained. Elevation -wise it will be a gentle slope. There will be an observation gazebo/kiosk
installed, with wetlands educational information available.
Planting wildflowers in the grassland area was discussed. Steve Beachy said that could be looked into.
James said that perhaps Brazos Beautiful could be involved in that process if there was interest further
down the line. Steve stated that getting the turf in place and the site work done within the next four
months was the most important thing. Planting trees and flowering shrubs would be an ongoing
process as the project progressed.
Mark said that the bridge that is there now will remain. Silt will be allowed to build back up over some
of the sidewalks along the creek, since it has been a constant battle to keep the silt off of them.
Alternate routes will be established for those trails. Some of the light poles will also be removed. Mark
said that the USACE's jurisdiction included everything in the shaded area on the map he'd handed out.
James stated that there were three major portions to this project.
a. Riparian Restoration Proiecto This will be done in-house, and the permit has been received
(discussed above).
b. Bridae Crossina Proiect/Georae Bush East Extension: This portion of the project is for the George
Bush Drive East extension that runs next to Taco Bell. It will continue on, cross the creek, and
come out on Holleman Drive next to The Arbors Apartments. The USACE nationwide permit for
road crossings is required. The City has received verbal approval to begin the project, however
nothing has been received in writing. Mark added that the final design needs be done, and the
acquisition of one parcel of land completed, before that project can be put out to bid. The project
is moving along quite well. The latest estimate puts completion in December, 2000. If the land
acquisition goes faster, it could be completed sooner.
c. Overall Conceptual Plan: The USACE has agreed to the concept, however, there are specific details
that they want the City to address, as well as to get the final design. Mark stated that this is
difficult, because the City is making a large commitment when it moves to final design, and if its not
what the USACE wants, then the City will have to go back and start over. Mark said a lot of these
details would need to be worked out before the process gets too far along. Once the conceptual
plan is devised, that's what will have to be done, or the permit won't be any good.
Mike McClure said the USAGE wants to make the pilot channel a little bit wider so the tributary can
meander within that lower area and set up various aquatic features. This would be addressed in
the final design, and he didn't think that this would be a problem. Steve said the City would
proceed with the concept, then from the concept into the design phase. There will not actually be
a permit issued for the conceptual design, it will be a letter stating that the City is in compliance.
The permit will have to be filed when the design is done, but the simple details can be addressed
now.
. Discussion and Possible Action Concerninq Current Wolf Pen Creek Develooment Proiects:
a. Hotel/Conference Center ® Project No. GG 9701, Kim Foutze The developer, WPC, Ltd., did
not meet the November 13, 1999 deadline to close on their financing. The City sent a letter of
default providing for an additional sixty days, with a January 13, 2000 deadline, in which to cure
that default. Notices indicate that they have secured financing, they just haven't gone through the
closing process yet. The January deadline has also passed, but because of significant
conversations with the developer and their financial institution, the City has determined to take no
action through February, 2000. It is anticipated they should close by the end of February. WPC,
Ltd., wants to update all the agreements associated with the project, since some conditions have
changed. The construction timeline — the original completion date of August, 2000 - will have to
be changed, and possibly the proposed use for the second phase of development. They are
working on making those changes to forward to City Council. Kim said their wanting to update the
agreements indicates that they are still committed to the project and moving forward. A
WPC Oversight Committee —>an, 2000 Minutes
Page 3
contingency plan is being put together in case WPC, Ltd., doesn't close by the end of February.
One of the keys to moving forward is preserving the tax increment zone for this particular project.
It is possible that the project could be done at a different location, however financial support
would have to be reevaluated when and if the time comes.
Kim said that there have been no discussions with WPC, Ltd., regarding the use for the Phase II
development. They intend to do the full value maintenance guarantee of $21 million through the
hotel/conference center facility, since costs for the facility have escalated. An extended -stay
facility has been considered for Phase II, but they could also ask for the removal of the second
phase from the project agreement altogether.
b. Traffic Signals at Dartmouth & Holleman ® Project No. FT 9807, Mark Smith: Mark said
the signals have been installed and are operational. The only thing left to do is remove the street -
name signs on poles at the corners and replace them with new street -name signs which will be
mounted on the mast arms of the signals. The new signs have been ordered and will be installed
when they are received.
c. Channel Improvements, Texas Avenue to Tributary , Steve Beachy® Design of this
project was pending notification of the permit, and is dependent upon what direction the
committee takes once Agenda Item #5 is discussed.
d. WPC Tributary B Site Improvements ® Project No® PK 9902, Steve Beachy: Project is
underway, and the sidewalks have been poured. The pre -fabricated bridge is ordered and
expected in on Thursday, February 3, 2000. Once it arrives, it will be installed. This project is
coming along well.
e. Parking Improvements ® Project No. PK 9903, Steve Beachy: Design of this project was
pending notification of the permit, and is dependent upon what direction the committee takes once
Agenda Item #5 is discussed.
f. Trails and Bridges ® Project WP 9905, Steve Beachy® Design of this project was pending
notification of the permit, and is dependent upon what direction the committee takes once Agenda
Item #5 is discussed.
g. George Bush East Extension ® Project No® ST 9916® (Discussed in agenda item 43-b above,)
Frank Simoneaux stated that an offer letter had been sent to Richard Smith, the owner of the tract
of land on George Bush and Harvey, offering him the appraised amount for the property. He has
not accepted that offer, but has expressed and interest in selling the right-of-way rather than the
entire tract. Frank stated that the City Council has already passed a Resolution ofNeeds, which
is a prelude to condemnation. Mike McClure speculated that you could possibly get 20 parking
spaces on that property. There had been discussion at previous meetings about the lack of
parking, especially at that end of the park. James stated that the City Council has already
approved the need and the interest in wanting to go ahead and acquire the property however
possible. Sharon said she felt it was very important that the City be very careful about acquiring
things outside what is really needed. James said that the Council feels the same way, but was
advised that this property was necessary for the successful completion of the George Bush
extension. Mark said sometimes the price for just what is needed, plus the cost of damages, is the
same as or greater than, if the whole property is purchased. Parking was not the reason the City
made the recommendation to Council, it was because it was the most feasible offer.
h. Riparian Restoration —Project No. WP0001: (D&cussedin agenda item #3above,)
S. Discussion and Possible Action Concernina Master Plan Implementation Priorities: James
stated that since the proposals for the three areas are in various stages of approval, what needs to be
done next is to balance what's wanted in terms of finances. The money is projected out from the
income from the TIF. Charles Cryan stated that currently there is $1.3 million in Drainage funds
available, just under $700,000 available in the TIF, plus a couple of other sources where funds are
WPC Oversight Committee — Jan, 2000 Minutes
Page 4
available. There has been over $3 million projected out over the life of the project, with a substantial
portion of that coming in on an annual basis from the TIF. James stated that there is about $2 million
that the city could start to act on. The money for the Tributary B project is coming out of Park Land
Dedication Funds, and the George Bush Drive extension is coming out of separate funds.
Steve stated that the contract for design had been to develop a conceptual master plan, and that's
been completed. The next contract, the George Bush Drive extension, is essentially complete. Steve
said staff would next like to enter into another contract for the design of the channel improvements
from Texas Avenue to Dartmouth, seek City Council approval to do that, and hopefully have entered
into a contract sometime in March, so that the design process could begin.
Bob Mosley said as part of the design contract, McClure Engineering would address parking, trails and
bridges. Since the City does not own all the land from Texas Avenue to the Dartmouth/Holleman
intersection, they will be involved in land acquisitions as far as the channel improvements are
concerned. If the total design is there, even though there is a lack of funding for the entire project,
pieces of the project could be broken off, such as parking, sidewalks, and the Millenium Park, and bid
out as separate projects. Mike McClure reminded everyone that the project would be at the mercy of
the USACE for their final approval, but he felt the design of the channel could be done in 6-7 months.
He feels that there are some things in the design process that the USACE could help with. Projects that
could stand alone would be identified in this process. Once permission to proceed with the contract is
received, the earliest that it could be presented to City Council would be March. With the design
completed six to eight months after that. A&M's drainage projects will not change the design of the
channel. If their projects change anything, it will be how high the water rises during peak flood events.
The improvements on campus will have positive effects on the City's design.
Judith made a motion to direct staff to bring the proposal to City Council for the design portion of the
channel improvements from Texas Avenue to Dartmouth. Marsha Sanford seconded. All members
were in favor, and the motion passed unanimously.
Steve told the members that probably this time next year staff would be seeking approval to go forward
with the design of the downstream portion of the channel, from Dartmouth to Rudder Freeway
(Highway 6 Bypass). George asked for timelines for some of the engineering work discussed, forward.
Steve said some of that has been done, and he would have it available for the next meeting.
6. Discussion and Possible Action Concerning a Design Charette for Future Wolf Pen Creek
Proiects: This design charette would be for the areas that are out of the USACE control, and would
give ideas for direction. Kay said she'd have to talk to the University again, as well as the local AIA
Chapter. Both had helped with the Northgate design charette. The participants of the charette would
need to be given the limits of what the committee wants them to look at. Issues that the committee
hasn't already discussed, such as the gateways into the area, as well as the tracts from Dartmouth to
the Bypass area, and how they connect into the project, could also be discussed. Steve said the
purpose of the charette will not be to develop a master plan because that has already been done. It
would concern the elements that go into the design process such as parking, gateways, gazebos, etc.
James asked if it was possible to get this done as a summer project. Kay said possibly, but she didn't
know for sure. James, Kay and Steve said they'd get together and go talk to someone at A&M, and
come back with a possible time for the charette at the next meeting.
7. Discussion And Possible Consideration of Future Meeting Dates: Everyone agreed that the
first Monday of the month was good, however since the January meeting was held so late in the month,
the next meeting would be the first Monday in March — the 6tn.
8. Adiourn: The meeting adjourned at 1:37 p.m.
TFAT����
C Nblo& 'Prezerodhon ammiflee
9egular 9veeling
College C510fion Gmference anfer
-1300 i0corge "Busb �Ddbe
Russell Duke, Co -Chair; Bill Lancaster; Shawn Carlson; Elton Abbott; Monte
Trenckmann; Marsha Sanford
Deborah Jasek, Chair; Dock Burke; Margaret Griffith; Joan Perry
David Gerling, Special Facilities Superintendent; Pamela Springfield,
Committee Secretary
Melissa Bingham
1. Call to Order: Russell Duke called the meeting to order at 5:27 p.m.
2. AnDroval of Minutes: Bill Lancaster made a motion to approve the January, 2000 minutes.
Shawn Carlson seconded. The members voted unanimously to approve the minutes as written.
3. Hear Visitors: Melissa Bingham stated that she was there to observe the meeting. She
explained that she was working on her Girl Scout Gold Award, and that she had to put in at least 50
hours of work to earn that award. She said she has done research in the Southside area on
different homes on Pershing and Fairview Streets, in order to fill out historic home plaque
applications. David Gerling added that she had some gaps in her information, and introduced her
to Bill Lancaster. David told her that Bill could fill in a lot of the gaps. She said she had a list of
questions. She and Bill agreed to get together at a later time.
4. Historic Home/Buildina Plagues — Discussion and Possible Action:. There were no
applications turned in, however Melissa Bingham said she should have some of her. applications
ready for the next meeting.
5. Uodate on the Status of the A&M Church of Christ — Discussion and Possible Action:. Elton
Abbott said this is the church at the corner of College Main and Church Streets, located across the
street from and belonging to, the Methodist Church. It is a historic building, which was originally
built as the Church of Christ. Ernest Langford, the first mayor of College Station, designed it. It
has been modified quit a bit from its original state, but I is still a noteworthy structure.. Elton said that
currently there is a committee of the church trying to decide what to do. He said that he didn't know
if it was the Historic Preservation Committee's (HPC) place to tell religious institutions what to do
with their properties, but he would like for the committee to encourage them to support and
preserve that structure. He explained that the church is not eligible for the National Register
because it's been modified too much, but he said that didn't really matter because the community
has lost structures that were eligible in the past. There are really no other buildings in the city of
that age. He said the church committee has voted against moving it. Shawn Carlson asked if a
letter should be written to the church committee. Elton said yes. No motion was made.
6. Southside Area Liahtina Project Update from Subcommittee — Discussion and Possible
Action: Russell Duke, Bill Lancaster, Margaret Griffith, Monte Trenckmann and Deborah Jasek
form that subcommittee. The idea was for the subcommittee to go out with David Massey, with the
Electrical Department, to identify places to put light poles. David Massey would be able to tell the
subcommittee if it would be feasible to put light poles in the locations that they choose. David G.
said the poles were in the process of being ordered. The electric department has agreed that all
the lights - the ones that will go into the park and the ones installed on the streets - will be the white
mercury vapor lights. The lights already in Brison Park are the white mercury vapor lights, while
the current streetlights are the high-pressure sodium, yellow lights. Marsha Sanford was
concerned about two different colors of lights on the streets. David G. said all lights purchased for
City parks were the mercury vapor lights, but if the HPC wanted to change to the yellow lights, a
decision should be made as soon as possible. Elton said aesthetically, he did not believe it would
matter that much, and to go with the most cost-effective light.
David G. said the concrete poles are coming out of the Midwest, while the globes are coming from
California. He said that the model of globe that was ordered, now comes with aluminum built into
the fixture, to help diffuse the light. The aluminum can be removed if you want the light to be
brighter.
-7. Memorial Plaaues for the Decorative Liaht Poles a Discussion and Possible Action: Elton
said his understanding of this project was, that Deborah wanted to do this as a memorial to the
students killed in the bonfire accident. Marsha said Deborah had indicated to her that she wanted
there to be a separate plaque per light pole, for each student. David said once the HPC decided
that's what it wanted to do, he needed to get prices for the plaques so that this could be presented
as a project to be funded through the 2001 budget.
Shawn asked what the connection between Brison Park and the students was. She said she knew
that A&M was already planning on doing a half million -dollar memorial, and wondered if this project
would be necessary. She said she wasn't opposed to it, but thought it might be more appropriate
to put memorial plaques on the lights with names of long-term residents, or names of families
instead. Since Deborah was absent and she had initiated the project, the members agreed to table
this discussion until the next meeting.
6. Boundaries for Historic Neiahborhoods. Uodate from Subcommittee that Met with GIS —
Discussion and Possible Action: Shawn, Elton, and Marsha were on the subcommittee. Shawn
said when they met with Cathy Raney, the only information Cathy had been able to pull up that was
helpful,"showed parcels of land that had a date of 1950 or earlier on them. However, Cathy had
said that not every parcel had a date on it, so there could be other parcels that predate 1950.
Shawn decided that what was needed was the subdivision plat date, so she went to the county
clerk's office and looked up the plat dates, and gave Cathy the names of those subdivisions. When
Cathy did the maps, she was able to show all those subdivisions that were 1950 or pre-1950,
based on the dates Shawn looked up. Doing this basically defined the historic boundaries. Shawn
stated that these subdivisions showed up in blue on the maps that were displayed.
Northgate: Shawn stated that the boundaries for Eastgate should be Nagle Street, University
Drive, Wellborn Road, and the College Station/Bryan City limits. Elton moved that those would be
the boundaries, and Marsha seconded. Hearing no opposition, the motion carried.
Eastgate: Around the edges there were some properties that encroached, making the boundaries
uneven. Elton recommended keeping the lines straight, in order to keep the borders from having a
sawtooth effect. He said doing so doesn't give any homes that are added into the district any extra
rights, because each individual lot will still have to meet the criteria that's decided on. The new
houses that fall into the historic area, will not be eligible for anything for a long time.
David asked if the area were to be designated a conservation area, as opposed to an historic area,
if that would change the way the boundaries were drawn out. Elton said possibly. Shawn stated
that a conservation area preserves the neighborhood, as opposed to putting specific criteria (what
people can and can't do) on houses. She thought that the conservation overlay could be done
now, to get started, and that it might be able to be done in such a way that the historic criteria could
be added to it later on. Elton said he felt that the HPC should go with the historic overlay from the
start as well, defining it as just areas that are of a certain age, since there would not be any
modification limitations placed on structures. In this way conservation and preservation could be
encouraged, it couldn't be enforced, but encouraged perhaps, through some sort of incentive
program. BIII said this needed to be market driven, and that people need to be encouraged to take
the properties and homes in the area and do something with them. He said just because a home
was built in 1950, if you try to preserve it without any regard as to how it was built or how it looks,
he's afraid the HPC will end up doing something wrong. Shawn stated that this discussion related
to the ordinance, and the boundaries needed to be defined first.
Shawn made a motion that the boundaries for Eastgate should: start at City limits on Texas
Avenue, go south on Texas to the property line at the back of the lots on George Bush East Drive
(this doesn't include properties facing Dominik, only properties facing George Bush East and Kyle),
follow up to where it jogs over to Dominik, up past Munson, up to the back of the lot lines on
Westover, and continues north across Francis up to Lincoln, west on Lincoln past Tarrow, past
Avenue B, past Churchill, to the back of the lot lines that front on Pasler, that aoes north and
follows Channel Street to the city limits. Elton seconded the motion. All were in favor, and the
motion passed unanimously.
Southside: Shawn asked if The Knoll Subdivision should be included in the historic area. Several
members agreed that it should be included, as it would be very significant one day. Russell asked
what the significance was. Monte said it was the area of houses built in the 1950's, done by Caudill
and other architects who went on to reach national prominence. Bill made a motion to approve the
boundaries (as per the attached map), for the Southside area. Marsha seconded. All were in favor
and the motion passed unanimously.
9. Beain to Draft Criteria for Historic AreaOrdinance(s) — Discussion and Possible Action:
Shawn asked if someone from the Texas Historical Commission (THC) could come to the next
meeting to help the committee with the ordinance. She said that one of the model ordinances
she'd read, had stated that 27 cities had adopted that ordinance. She felt that someone from THC
could explain what other cities have done. BIII said the ordinance shouldn't stymie growth, adding
that you didn't want to make it so restricted that no one wanted to come in and do something with
the property. He said there needs to be appropriate growth. He said the ordinance could state that
you don't want high density, but you didn't want people to buy a piece of property and not be able
to do anything with the house. Monte said historically, houses evolve anyway, and elements in an
area do change. Elton stated that the THC had very strict ideas of what history was -- and you
didn't touch it. Monte used Russell's renovation to his home as an example. He stated that (if the
ordinance is too strict) it would be like someone telling him he couldn't have done what he did to his
house, and it would have just deteriorated. He said if the rules are not so severe, you could retain
a good portion of it and make a worthwhile project.
Shawn said that the Southside Preservation Report listed different things that people wanted in
terms of preserving the Southside neighborhood. She said each HPC member needs to go to the
meeting with THC, with a list of things they want preserved. The THC can help the HPC decide if
those are the right things to include, and how it should be phrased. She said it might be that
different things are wanted in each of the different areas. Bill said if expressed properly, he would
like to encourage buying and renovation.
David said he would contact Texas Historical Commission to see if someone would be willing to
attend the next meeting. Russell asked if there was someone locally that could be contacted.
,
Elton said he could ask David Woodcock at A&M.but he would probably recommend contacting
THC.becouse they have people onstaff tudothat type ofthing. Elton reminded the members that
� they didn't have 1Qaccept any ofthe recommendations put forth bvthe THC. David said ifnoone
' from THC could come this month, then he'd find out when someone would be available.
Shawn asked if there was money in the budget to hire e consultant to write the ordinance —
someone who's actually done this before. Shawn said the HPC could decide what it vvonta and
what it doesn't want, and do a draft. The consultant could look Etthe draft. David said there was
money inthe budget for office supplies, copies, etc, and about $78Utopay for the foundry costs for
@ state historic marker. David stated that the HPC had to go to City Council to ask for the extra
aunn of money for the contract for the oral history book' because what was needed had far
exceeded what had been inthe budget.
10. Wall of Honor at the Hiah SchooU— Subcommittee UDdate: The subcommittee members were
not present to give an update. David said this item would be tabled until the next meeting.
11. Status on Undatima m�"��������� �f�1��� ������� ��U���=: David said the Bng�ou Hurhooe
- -
Society
has undertaken to have the guide reprinted, since they've all been distributed. The Brazos
County Historical COrnnmisok»n and the HPC have agreed to help pay to have this done. The format
will be changed into booklet form. [)3Vid said there is nliSinforR8bOO in the brochure, and it needs
to be updated and gotten to Bill Paige with Br@ZOS C0UOtv Hi8hO[iC8| [|onD0iSSiOn, who will correct
' and input the information. Elton said the boundaries that had just been defined for the districts
could be included in the brochure. David asked everyone to mark the incorrect information in the
bn0ChUr8G in red, so the information could be gotten to Bill Paige.
° Elton asked for an update on the oral history book, or Visit from Jeff Carroll if he had anything
for the HPC1Oreview. David said hehad talked tQJeff after the first ofthe year, and h8was still
xVOFkiOg On the S8C8nd half Qfthe book. When it's ready he will bring it in to receive the HPC'S
app[0V8| for the entire book. After that it has to be pUb|i8hed. and there are four Orfive book
signings that we are obligated to help him set up. David said a publisher needed to be
discussed at the next mnmeting, and decided on soon. Bill asked ifA&M Press had turned the
book down. David said they didn't turn us down, but they said they wouldn't make a decision until
they saw something in print, and after that it would have to go to a committee for approval.
* Light Pole discussion
°Wall OfHonor @{ the High School
°Memorial Plaques iD[3riSonPark
°Someone from THC tohelp with the ordinance
13. A*dYoumm: The meeting adjourned ct@/47p.m.
CONFERENCE CENTER ADVISORY COMMITTEE
Regular Meeting
Tuesday, February 8, 2000, 5:15 p.m.
College Station Conference Center
MEMBERS PRESENT
Mollie Guin (Chair), Fran Lamb (Vice Chair), Eileen Sather, & Ed Holdredge
MEMBERS ABSENT
Done Absent
STAFF PRESENT
Grace Calbert, Supervisor
Kim Fox, Secretary/Scheduler
HEAR REQUESTS OR ABSENCES
,-
CALF TO ORDER
Fran Lamb called the meeting to order at 5:30 p.m. Mollie arrived shortly after and resumed
Chairperson duties.
Mollie requested the minutes of January 11, 2000 be reviewed. The minutes were reviewed.
Eileen Sather moved to accept the minutes as presented. Ed Holdredge seconded the motion.
All in favor and motion passed.
OLD BUSINESS
Committee Member Position — Grace reported three applications have been turned in for the
three open positions. The applications were going to be reviewed at the Parks and Recreation
Board Meeting that will be held this same evening at 7:00 pm. Kris Startzman, of the Parks and
Recreation Department, feels that there should be at least one more applicant for the board to
review before they approve to fill the positions. Therefore, Kris will place this item on the
agenda for the March 14t" Parks and Recreation Board Meeting.
RINA"AAWWW'si
Grace distributed the updated Mission and Vision Statements approved by the City Council on
January 13, 2000, for the City of College Station.
Discussion and adoption of updated Policies and Procedures — The committee reviewed the
old policies and procedures and potential changes. Many adjustments were made through the
discussion. A revised copy with corrections is attached.
There was a discussion regarding clients that register for a 9 month reservation block. Fran
made a motion to grandfather all clients that previously registered for a 9 month term in May
1999. Effective immediately, clients not grandfatered wishing to reserve for a 9 month term
must submit a written request to the Conference Center Advisory Committee to be able to do so.
Mollie seconded the motion. The committee was all in favor. Motion passed.
Discussion on revision of fees — The committee reviewed the current fees for penalties to
provide janitorial fee or set up changes. The current janitorial fee penalty is $20.00 per hour per
man. This is compared to $15.00 charge when it is prearranged. The committee felt the penalty
should be more significant. They approved to change it to a $30.00 flat fee. Also, upon
reviewing the set up change penalty the committee also felt this was not significant enough of a
penalty. They approved to change this from $10.00 per hour, one hour minimum to $20.00 flat
fee.
Storage Fees - The committee felt an item needed to be added to the Fee Schedule regarding the
`After hours storage fee'. This will be added as item number: 111. Other Fees, E. After Hours
storage fee. All changes will be made on the Fee Schedule and Policies, Rules, and Regulations
accordingly.
REVENUE REPORT
January 2000, revenue was $8,274.98 versus the January 1999, revenues of $7,333.92.
UPCOMING AGENDA ITEMS
No items for the upcoming agenda.
ADJOURN
Fran moved that the meeting be adjourned. Eileen seconded the motion. Meeting was adjourned
at 6:45 p.m. The next meeting will be held at the College Station Conference Center on
Tuesday, March 14, 1999, at 5:15 p.m.
Kimberly Fox, Secretary
Attachment: Revised Policies, Rules and Regulations
Lincoln Recreation Center Regular Advisory Board Meeting
Minutes
Monday, January 10, 2000
Time: 5:45 p.m.
Lincoln Recreation Center
— u. innl.i li ili i iu li li ��i ��ii un nild d i i i i ii ii I'. i i i I �� i i ui un i� i. i,u.i i i �iu ii i iuui �ii
Board Members Present: Linda Preston -Shepard, Carolyn Williams, Cathy Watson, Barbara Clemmons,
A.C. Clark, III and alternate Board Member, Merilyn Rucker
Board Members Absent: Faye Daily, Joe Dan Franklin -No petitions for Absences received by Jackson.
Staff Present: Lance Jackson
LFS Representative: James Steen
Visitors Present: •
1. Call to Order -Roll
u Meeting was called to order at 5:45 p.m.
u The December 6, 1999 Minutes were approved.
III. Petitions or Communications
o Advisory Board Applicant Status - Jackson informed Board Members that there was a delay in
the selection of the Advisory Board members, and the newly selected Board Members should
be in attendance at the February meeting.
u Advisory Board Absentee Policy - Jackson reviewed the Absentee Policy for Advisory Board
Members and provided Transmittal sheets for members that had previously received them,
were unable to locate the form.
® Workshop Planning Status - Jackson informed Board Members that Mr. Beachy was reviewing
the workshop materials and would like to have this confirmed by the upcoming Thursday.
o MLK Program Review and Request for Assistance - Board Members reviewed the MLK
Program and provided suggestions for grammatical corrections, etc. Board members also
approved the allocation of $100.00 to assist with Travel Expenses for James Fortune, one of
the performing groups at the MLK Program. It was also decided that some of the Advisory
Board Members should accompany the Guest Speaker for the MLK Program to Red Lobster
prior to the MLK Program.
RecreationLincoln
Page 2 of
Ill. Summary of Center Activities
❑ Jackson distributed the Summary of Center Activities at the Meeting for the Board's Review.
❑ Report on Future Lincoln Recreation Center Expansion Meeting held on December 13, 1999-
Jackson briefed the Board on the December 13 meeting with members of the Parks Board
regarding future expansion of the Lincoln Recreation Center.
❑ TAAS Training for Computer Lab - Jackson told the Advisory Board that February 1, 2000, the
LRC Work Study students would take part in TAAS Training. Following the training TAAS
camps will be conducted regularly at the LRC.
u Williams presented the Treasury Report (attachment)
❑ Jackson informed the Board that several LRC employees received plaques and other
recognition from the City of College Station for jobs well done.
Motion Made by Clemmons and seconded by Clark, Meeting was adjourned.
Meeting adjourned 7:00 p.m.
•The Motion was made and seconded, contingent upon price, the Advisory Board would adopt
the project of purchasing a Marquee and donating
Jackson will check on the prices for lighted and unlighted marquees.findings to
the :.. • at the February 7th meeting.
Next Advisory Board Meeting —Monday, February 7, 2000 at 5:45 p.m. at the Lincoln Recreation
Center.
Attachment (1)
L
CO""'LEGE
�< ' iV
P. O. Box 9960 1101 Texas Avenue College Station, TX 77842
Tet 409 764 3500
March 2, 2000
Charles A. Ellison, P.C.
Attorneys At Law
2501 Ashford Dr, Suite 100
College Station TX 77840-4698
Dear Chuck:
I have reviewed your proposal for the access between the Jud's Food Store property and
the W.A. Terrell Park parking area. I am not in favor of creating these proposed
openings to our site. This is due to the generation of additional traffic through the park
by this access.
Additional traffic in this park will create traffic hazards for the pedestrians going from
the parking area to the ballfields. Also, the expanded use of the parking area and drives
will impact the maintenance requirements for our facilities.
Please contact either Ric Ploeger or myself if you have questions regarding this matter.
Since y,
' Steve Beachy
Director of Parks & Recreation Department
City of College Station
Cc: Parks & Recreation Board
Nome of Texas A&M University
CABLES A. ELLISON, P. C.
ATTORNEYS AT LAW
2501 ASHFORD DRIVE
SUITE 100
COLLEGE STATION, TEXAS 77840-4698
MAILING ADDRESS
P.O. BOX 10103
COLLEGE STATION, TEXAS 77842-0103
CHARLES A. ELLISON
AMY L. CLOUGH•
*also licensed in Wisconsin
February 14, 2000
BY HAND DELIVERY
Mr. Steve Beachy
City of College Station
Parks and Recreation
Central Park
College Station, TX 77840
TELEPHONE: (409) 696-9889
FACSIMILE: (409) 693-8819
Re: Reciprocal Access Agreement Between Jud's Food Store and Wayne Smith Park
Dear Steve:
Enclosed with this letter please find the site plans for a proposed car wash at Jud's Food Store just
south of Wayne Smith Park. As we discussed this morning, I am requesting on behalf of my client
a reciprocal access agreement with the City to allow ingress and egress from the park to the
convenience store and vice versa. As patrons of the park might also want to use the convenience
store, it would allow easy access without requiring the traffic to first enter Wellborn or Holleman
before entering the convenience store property. Additionally, the access points would be directly
into the driveway of the park and not into a parking area. I believe that this is consistent with the
City's general desire to allow for cross access among adjoining property owners as opposed to
requiring traffic to enter public thoroughfares first.
After you have had an opportunity to look at this site plan, please feel free to contact me so that we
may discuss how to proceed with the reciprocal access agreement.
Very truly yours,
Charles A. Ellison
CAE:bg
Enclosures
cc: Jud Alexander w/o enclosures
HOL AMM
TEXAS
k
February0
Mr. Steve Beachy
Director and Emergency Management Coordinator
Administration/Planning
City of College Station
Post Office Box 9960
College Station, Texas 77842-9960
Dear Mr. Beachy:
Thank you for the College Station Parks and Recreation Department Year 2000 calendar and
for your kind words concerning my work on behalf of the City of College Station. I
appreciate your comments and the calendar.
An occasional message such as yours is always a welcome source of encouragement, and it
was thoughtful of you to contact me. I am happy to have the opportunity to work on behalf
of the people of College Station, and I hope that you will let me know when I can be of
further assistance.
Yours respectfully,
r
PHIL GRAMM
United States Senator