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Home My WebLink About10/03/2006 - Report: - Wolf Pen Creek Oversight Committee• WilsonJones Quick Releren Index Sys( fT1 ;i 1991 Wilson Jones Company * 'f , r *i• WPC OVERSIGHT COMMITTEE MEMBER LIST 2006-07 MEMBERS: Ron Gay City Council rgay(a�cstx.gov 1106 Deacon Drive College Station, TX 77845 (979) 268-7947 or (979) 764-9130 Chris Scotti City Council chrisAchrisscotti.com 7701 Gettysburg Court College Station, TX 77845 cscotti(a7cstx.gov (979) 764-3541 / cell 574-3642 John Nichols P&Z/Design Review Board Chair jpnAtamu.edu 1317 Angelina Court College Station, TX 77845 (979) 845-8491 wk Marsha Sanford P&Z/DRB- Alternate marshaSasuddenlink.net 4603 Shoal Creek Drive College Station, TX 77840 (800) 324-8669 ext. 15 - wk (979) 777-2556 - cell Jodi Warner Parks & Recreation Advisory Board Chair jodiwarner(a7gmail.com 3521 Graz College Station, TX 77845 (979) 492-3065 - wk Joan Perry Parks & Recreation Advisory Board - Alternate r Dba joan(a,hotmail.com 9305 Weslayan Court College Station, TX 77845 (979) 694-7400 ext. 8508 , Sharon Colson Wolf Pen Creek TIF Board Sharonakamugate.tamu.edu 1116 Neal Pickett College Station, TX 77845 (979) 845-5611 - wk Marc Chaloupka WPC TIF Board - Alternate m-chaloupka(a.tamu.edu 7805 Stonewall Court College Station, TX 77845 (979) 862-3488 WPC OVERSIGHT COMMITTEE MEMBER AND ATTENDANCE LIST 2006-07 Oct Jan April July Oct , 3rd 2006 6th 2007 7th 7th 6th RECEIVES HARD COPY OF ALL PAPERWORK: Ron Gay City Council 268-7947 / 764-9130 1/ Chris Scotti City Council 764-3541 ✓ John Nichols P&Z/Design Review Board Chair Marsha Sanford P&Z/DRB- Alternate Jodi Warner Parks Board Chair Joan Perry Parks Board - Alternate Sharon Colson Wolf Pen Creek TIF Board Marc Chaloupka WPC TIF Board - Alternate 1( WPC TIF Board Members James Masse y Kenny Mallard Receive Agenda and Minutes Oct Jan April July Oct I 3rd 2006 1 6th 2007 1 7th 17th 16th Steve Beachy Director of Parks & Recreation Ric Ploeger Asst. Director of Parks & Recreation ✓ Pete Vanecek Senior Park Planner X Mark Smith Director of Public Works Becky Nugent Public Relations/Marketing Manager ✓ Director, Development Services NA Lance Simms Assistant Director, Planning & Development ✓ Jeff Kersten Chief Financial Officer ✓ David Gwin Economic Development Director ✓ Glenn Brown City Manager Kathy Merrill Assistant City Manager NA Terry Childers Deputy City Manager ✓ AGENDA ONLY E-MAILED To: Paul Clarke Clarke & Wyndham, Inc. 3608 E. 29t Street Bryan, TX 77802 (W) 846-4384 (F) 846-1461 pjclarke@clarkewyndham.com X Travis Martinek Clarke & Wyndham, Inc. travis@clarkewyndham.com ✓ o:\Board/WPC Oversight\Attendance & Members\attend form 2006.doc\3/30/2007 CA-g"' CITY OF COLLEGE STATION WOLF PEN CREEK TIF BOARD and WOLF PEN CREEK OVERSIGHT COMMITTEE AGENDA TUESDAY, OCTOBER 3, 2006, NOON CITY HALL COUNCIL CHAMBERS 1101 TEXAS AVENUE • COLLEGE STATION, TEXAS 1. Call to order. 2. Pardon and possible action concerning requests for absences of members. 3. Presentation, possible action, and discussion of Wolf Pen Creek Oversight Committee membership and responsibilities — Steve Beachy 4. Presentation, possible action, and discussion regarding water features Ric Ploeger S. Report and discussion regarding the Wolf Pen Creek Tax Increment Finance District (TIF) financial update — Jeff Kersten 6. Discussion and possible action regarding future meeting dates and agendas. 7. Adjourn. The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made at least 48 hours before the rneeting. To snake arrangements call (979) 764.3517or(7-DD) 1-800.735-2989. Agendas may be viewed on www.csty. No. -ice is hereby given that a meeting of the Wolf Pen Creek Oversight Committee and the Wolf Pen Creek TIE Board will be held on Tuesday, October 3, 2006, at 1101 Texas Avenue in the City Hall Council Chambers in College Station, Texas. The following subjects will be discussed, to wit: See Agenda. Posted this the day of City of College Station, Texas BY , 2006, at P.m. Connie Hooks, City Secretary I, the undersigned, do hereby certify that the above Notice of Meeting of the Parks and Recreation Advisory Board of the City of College Station, Texas is a true and correct copy of said Notice and that I posted a true and correct copy of said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas and on the City's website, www.cstx.gov. The Agenda and Notice are readily accessible to the general public at all times. Said Notice and Agenda were posted on , at , and remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting. This public notice was removed from the official posting board at the College Station City Hall on the following date and time: by Dated this clay of , 2006 CITY OF COLLEGE STATION, TEXAS BY STATE OF TEXAS COUNTY OF BRAZOS 7 Subscribed and sworn to before tne on this the day of , 2006. Notary Public - Brazos County, Texas My commission expires: ( CITY OF COLLEGE STATION WOLF PEN CREEK TIF BOARD and WOLF PEN CREEK OVERSIGHT COMMITTEE AGENDA TUESDAY, OCTOBER 3, 2006, NOON CITY HALL COUNCIL CHAMBERS 1101 TEXAS AVENUE • COLLEGE STATION, TEXAS WPC Oversight Committee Members Present: Ron Gay, City Council Member; Chris Scotti, City Council Member; John Nichols, P&Z/Design Review Board Chair; Marsha Sanford, P&Z/DRB; Jodi Warner, Parks Board Chair; Joan Perry, Parks Board; Sharon Colson, WPC TIF Board Chair; Marc Chaloupka, WPC TIF Board Staff Present: Steve Beachy, Director PARD; Eric Ploeger, Assistant Director PARD; Pamela Springfield, Staff Assistant; Brian Cooke, IT; Jeff Kersten, Chief Financial Officer; Mark Smith, Public Works Director; Becky Nugent, Communications & Marketing; Lance Simms, Interim Planning and Services Director; David Gwin, Economic Development Director; Glenn Brown, City Manager; Terry Childers, Deputy City Manager Visitor's Present: Travis Martinek - Clarke & Wyndham; Ben White, Council Member 1. Call to order. Ron Gay called the meeting to order at 12:10 p.m., with a quorum present. 2. Pardon and possible action concerning requests for absences of members. No requests for absence had been submitted. 3. Presentation, possible action, and discussion of Wolf Pen Creek Oversight Committee membership and responsibilities — Steve Beachy. A brief overview of the Oversight Committee's purpose and members' responsibilities was given. Clarification regarding alternates and voting was discussed. This was an informational item only. 4. Presentation, possible action, and discussion regarding water features — Ric Ploeger and Travis Martinek. A presentation showing a variety of fountains was given by Ric Ploeger. Travis Martinek with Clarke & Wyndham gave an overview of the concept for the site and water features, with the suggested location being the northeast corner of Dartmouth and Holleman. Discussion followed. This was an informational item only, with no action taken. 5. Report and discussion regarding the Wolf Pen Creek Tax Increment Finance District (TIF) financial update - Jeff Kersten. A handout was provided with updated financial information. The TIF will expire on December 31, 2009. This was an informational item only and no action was taken. 6. Discussion and possible action regarding future meeting dates and agendas. The next meeting would be scheduled for mid November after the Requests for Qualifications for design were received. Page 1 of 2 7. Adjourn. John Nichols made a motion to adjourn the meeting. Jodi Warner seconded and the vote was called. The motion passed unanimously. The meeting adjourned at 1:52 p.m. WOLF PEN CREEK MASTER PLAN PROJECT OVER SIGHT COMMFI"FEE MISSION STATEMENT The over sight committee is responsible for the timely and efficient Implementation of the master plan for the Wolf Fen Creek Corridor. FUNCTIONS * Coordinates between elected and appointed bodies • Prioritizes individual projects during the implementation process Ensures compliance with the vision and intent of the master plan • Serve as preliminary review for development concepts when required * Provides recommendations to the City Council regarding related WPC issues *-Provides-input--to--key c e-nttbers-concerning-wolf Pen Creek projects Serves as an advocate for the project WOLF PEN CREEK MASTER LAN PROJECT OVERSIGHT Parks & Recreation Board WPC TIF \ E3oard Planning & Zoning. Commission Design Review Board J City Council J Steve Beachy Project Leader Oversight �P Committee Committee Membership City Council Representative Chair, Planning & Zoning Commission Chair, Parks & Recreation Board Chair, WPC Tax Increment .& Finance Board Chair, WPC Design Review Board r— Public Works Department Parks & Recreation Department Office of Management and Budge Public Relations/ Marketing Developmen Services Department � Regular Item Consent Item Statutory Item Item Submitted By: For Council Meeting Of: Director Approval: City Manager Approval: Steve Beachy, Director of Parks & Recreation October 22, 1998 Item: Discussion and consideration of the appointment of an over sight committee for the implementation of the Wolf Pen Creek Corridor master plan. Item Summary: The revised master plan for Wolf Pen Creek corridor was approved by the city council on July 9,1998 after a lengthy review and public input process. At that time, council directed staff to prepare an implementation plan to be brought back for future consideration. This was accomplished at the September 10th council meeting. At that time, the responsibility for project over sight was discussed and the council directed staff to meet with representatives from several committees and boards with an interest in the master plan and develop a recommendation based upon their input. The chairs of the Parks & Recreation Board, Planning and Zoning Commission, Design Review Board and the WPC Tax Increment Finance Board met on October 7th to discuss this issue. Several key staff members also participated in the discussion. Their recommendation is for the council to appoint a new, 5 member committee with the chairs of these four existing committees and one city council member to serve as the Wolf Pen Creek over sight committee. In addition, each of the represented committees or boards would designate one alternate to serve in their absence as required. Item Background: The over sight of the implementation process is critical to the long range success of the master plan. These four representatives and the council member can provide essential input from their respective groups as well as facilitate coordination and prioritization of individual projects. They can also serve in the important role of advocates for the master plan. The need for clear designation of project responsibility was voiced several times during the public input process. This was deemed to be one of the reasons that the project faltered after adoption of the original master plan. Related Advisory Board Recommendation: The four appointed committees did not meet and formally consider this issue. However, the respective committee chairs were involved in the development of this recommendation and recommend approval of the concept. Council Action Options: 1. Approve the recommendation and designate this group as the Wolf Pen Creek master plan over sight committee. 2. Reject the recommendation and give staff direction for another method of over sight Supporting Materials: 1. Wolf Pen Creek mmaster plan over sight organizational chart WPC OVERSIGHT COMMITTEE MEMBER LIST 2006-07 Ron Gay City Council Chris Scotti City Council John Nichols P&Z/Design Review Board Chair Marsha Sanford P&Z/DRB- Alternate Jodi Warner Parks & Recreation Advisory Board Chair Joan Perry Parks & Recreation Advisory Board - Alternate Sharon Colson Wolf Pen Creek TIF Board Marc Chaloupka WPC TIF Board - Alternate r_gayAcstx.gov (979) 268-7947 or (979) 764-9130 chris(d chrisscotti.com cscotti(a�cstx.gov 979 764-3541 ipn(atamu.edu (979) 845-8491 wk marshas@ tca.net (979) 846-2894 - wk 979 777-2556 -• cell jodiwarner(a,gmail. com (979) 492-3065 - wk Dba joan(a�hotmail.com (979) 694-7400 ext. 8508 SharonAkamugatc. tamu.cdu (979) 845-5611 - wk m-chaloupka(d tamu.edu (979) 862-3488 1106 Deacon Drive College Station, TX 77845 7701 Gettysburg Court College Station, TX 77845 1317 Angelina Court College Station, TX 77845 4603 Shoal Creek Drive College Station, TX 77840 3521 Graz College Station, TX 77845 9305 Wesleyan Court College Station, TX 77845 1116 Neal Pickett College Station, TX 77845 7805 Stonewall Court College Station, TX 77845 1 nveivkjg4:, 2 3 4 4 po8ed W4 'eA l cezeek Water/ 7eatcvte caUo z' f 7C(l&111(o 5 6 • WPC Oversight Committee and T1F Board Site • Selection Review (10-3-06) .. r Request for Qualifications (R F.Q.) Due (11-3-06) R.F.Q. °Review r Contract Negotiation • Contract Approval Process (to City Council on;12 14-06) • Project Design (6 9 months) staff Privx rry Owners N'PC Ovirsif lit(an�imtt{ 11P I3oarct u Pr it ct lid and Construc fort (6 -8 months) a Pro3ect (7Perati ifl and ainfelt d • Confirm Project Location • Confirm Design Process • Establish Future Meeting Scheduler;; 1 CONDO( APARTMENT CLARKE & WYNDHAM RE AL ESTATE INVESTMENT SERVICES SLOGS WOLF PEN GARDENS - HOLLEMAN & DARTMOUTH COLLEGE STATION TEXAS SCALE 1" r 120' Aft: !-1�A-d$'4?.:-. :.Z9A CITY OF Cu -4'6E STATION WOLF PEN CREEK TIF FUND SUMMARY FY 06 FY 06 FY 05 REVISED YEAR END FY 07 FY 08 FY 09 FY 10 ACTUAL BUDGET ESTIMATE PROJECTED PROJECTED PROJECTED PROJECTED BEGINNING BALANCE $ 2,495850 5 5,145881 1 3.145,831 $ 2,599,157 5 292,382 $ 71,907 5 918,997 REVENUES Ad Velorean Tate, COCS 5 138,497 $ 201,026 $ 199439 $ 220,000 $ 227000 $ 234,000 5 241,000 Ad Valor -ea) T97., CSISO 345601 383,000 366,000 384,000 396,000 408000 420,000 Ad Valor) Taxes B:nzos County 166,170 175,000 179,293 188,000 194,000 200.009 206,000 Investmen_ Earnings 47,900 40,000 90,000 30,000 5,000 5,000 5,000 Omer 0 0 0 0 0 0 0 Trasfers 0 300,000 300,000 0 0 0 0 Proceeds bon La0,g-Tern Deb: 1.831,052 0 0 0 0 0 0 TOTAL REVENUES 5 2,629,220 $ 1,104026 S 1,134,782 $ 822,000 $ 82000 5 847.000 $ 372,000 TOTAL F1100S A7AILABLE 5 5,125.050 $ 4249,907 5 4,249,907 5 3421,157 $ 1,114,382 $ 91.8,907 $ 1,790,907 EXPENDITRES & TRANSFERS Capital Pruj cm (jpper Trails) $ 1,519250 $ 0 $ 423054 $ 0 S 0 $ 0 $ Additional Capital Projects 2032 0 0 0 0 0 WPC Anphit0eater Additions 0 900,000 150,000 350,000 0 0 WPC Baler Feature 132 1,200,000 0 1,200,000 0 0 Engineering 0 0 0 0 0 0 Debt 0e97941 436,525 1,108,452 1,108452 1,073,775 1042,475 0 Other 21,180 0 0 0 0 0 TOTAL OPERAT0407 EXPENSES AND TRANSFERS $ 1979,169 $ 3,208,452 $ 1,681,506 $ 3,128,775 $ T042,475 $ 0 5 INCREASE 1DECF.EASE) IN FUND BALANCE S 650.051 5 (2 104,4261 5 (546,724) $ (2306775) 5 (220,475) $ 347,000 $ 872,000 ENDING FUND BALANCE 5 3,145,331 S 1041455 5 2,599,157 5 292382 71907 918,907 1,790,907 The TIF will tersni:. ate on December 31, 2009. This means increment will came into the fund through Fiscal Year 2010 (Oct 1 2009 -Sept 30 2010). Those funds will rot be available until Fiscal Year2009 and Fiscal Year 2010. Provides additional funds in the last 2 years of the TIF beyond what had previously been estimated. Wolf Pen Cr_ek Preyects in FY 06 Complete Wolf Pan Creek Upper Trails Projects Currently Underway. Additional Projects as Approved by the TIF Amphitheater Improvements - Construction on this project is currently underway Water Fea .ores - This project is still in the planning stage. WV-1U U.1(2( &606 _ )LEfte PR tw cs PA-P-6 iJaitakeil Co wo Par Wsory aid t cfaAm4A,c62_, (6) 1)dio-he AA'7(A'7i= (ia) TrciL,03- (/g) S-P boJt(o (iLt) �N L-9-(‹)