HomeMy WebLinkAbout2021-4273 - Ordinance - 07/08/2021ORDINANCE NO. 2021-4273
AN ORDINANCE (BUDGET AMENDMENT #3) AMENDING ORDINANCE NO. 2020-4206 WHICH
WILL AMEND THE BUDGET FOR THE 2020-2021 FISCAL YEAR AND AUTHORIZING
AMENDED EXPENDITURES AS THEREIN PROVIDED.
WHEREAS, on August 27, 2020, the City Council of the City of College Station, Texas, adopted Ordinance
No. 2020-4206 approving its Budget for the 2020-2021 Fiscal Year; and
WHEREAS, on January 14, 2021, the City Council of the City of College Station, Texas, adopted Ordinance
No. 2021-4236 (Budget Amendment #1) amending its Budget for the 2020-2021 Fiscal Year; and
WHEREAS, on March 25, 2021, the City Council of the City of College Station, Texas, adopted Ordinance
No. 2021-4249 (Budget Amendment #2) amending its Budget for the 2020-2021 Fiscal Year; and
WHEREAS this amendment was prepared and presented to the City Council and a public hearing held thereon
as prescribed by law and the College Station City Charter, after notice of said hearing having been first duly
given; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS:
PART 1: That Ordinance No. 2020-4206 is hereby amended by amending the 2020-2021 Budget adopted
thereto by a net amount of $55,027,286 as further detailed in the proposed 2020–2021 year-end
estimates incorporated herein by reference for funds and purposes.
PART 2: That this Budget Amendment #3 shall be attached to and made a part of the 2020-2021 Budget.
PART 3: That except as amended hereby, Ordinance No. 2020-4206 shall remain in effect in accordance
with its terms.
PART 4: That this Ordinance shall become effective immediately after passage and approval.
PASSED and APPROVED this 8th day of July 2021
ATTEST: APPROVED:
____________________________ ________________________________
City Secretary Mayor
APPROVED:
_________________________
City Attorney
Exhibit A – FY21 Budget Amendment #3 Detail Listing
1.Winter Storm Uri Payment - $48,333,000 (Budget Amendment)
Winter Storm Uri was an unprecedented event that affected the entire state of Texas in February
2021. A major winter snow and ice storm impacted utility service across the entire state. The City
of College Station was not immune from the rolling black outs and extreme prices in the ERCOT
system. One of our purchase power contracts is wind energy and this power was not available for
most of the event timeline. Actual costs the City incurred for energy and ancillary services during
the storm totaled $48,333,000 as follows: replacement energy for unavailable wind - $13,655,000;
Ancillary Service Costs - $34,678,000
2.Water repairs due to Winter Storm Uri: - $375,000 (Budget Amendment)
During the Winter Storm mentioned above, multiple water lines broke requiring repairs totaling
$375,000. The City qualified for a FEMA grant for the repairs of $24,000.
3.Hiring Freeze Release - $2,882,568 (Budget Amendment)
In the FY21 budget, the City emphasized that the long-term continuation of the hiring freeze
would impact the City’s ability to provide services when the pandemic ends. In December 2020
the U.S. Food and Drug Administration issued emergency use authorizations to several companies
for a vaccine against COVID-19. This development, combined with the City’s positive sales tax
revenue results, allowed the City to release the previously frozen positions in April 2021. While
the who hiring freeze is being released for accounting purposes, assuming all frozen positions are
hired, at most $1,200,000 would be spent prior to the end of the fiscal year.
4.Public Health reimbursements - $1,383,132 (Budget Amendment)
This budget amendment item is for the payments to St. Joseph Regional Health Center
($641,168.61) and Baylor Scott & White ($741,963.86) for public health labor expenses and
supplies to respond to COVID-19. Council authorized these payments on 10/22/20, items 5.3 and
5.4. This amendment will adjust the budget for the payments.
5.TeRAP (Texas Rental Assistance Program CDBG Funds): $150,000 (Budget Amendment)
The City received additional grant money to develop a community rental assistance program
through its CDBG Funding arrangement.
6.Advance purchase of FY22 Public Safety Vehicles $1,430,000 (Budget Amendment & Interfund
Transfer)
Due to supply chain disruptions in the automobile industry, we have been notified that receiving
the FY22 replacement vehicles timely will be delayed if they were not ordered. To place the order,
the budgeted replacement value for the FY22 vehicles of $1,430,000 is being accelerated. The
accounting for this item requires and interfund transfer from the fleet replacement fund to the
General Fund.
7.Advance purchase of Fire PPE replacement $73,000 (Budget Amendment)
Due to supply chain disruptions extending ordering to 180 days, the replacement of structural fire
gear needs to be ordered in FY21 instead of in FY22 when the departmental COVID-19 expense
reductions are returned to the department at a 75% level. Currently, the department is using a
loan program to manage the gear reduction. Funding to cover the early encumbrance will be from
unanticipated sales tax receipts in FY21.
8.Parkland Dedication CIP - $35,000 (Budget Amendment)
Parkland Dedication funds are appropriated as received and projects are identified. Since the
FY21 Budget was approved, additional projects were identified in Zones 12 and 13. This item will
appropriate budget in those Zones to expend existing funds on eligible Parkland Zone capital
improvement projects.
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Exhibit A – FY21 Budget Amendment #3 Detail Listing
9.Solid Waste Vehicle Purchase $365,586 (Budget Amendment & Interfund Transfer)
Replacement purchase for solid waste vehicle that caught fire during FY21. Increase in vehicle
purchases and increase in fleet transfer to the Solid Waste Fund to pay for this item is needed.
10.Transfer of vehicle insurance settlement $277,189 (Interfund Transfer)
An Insurance settlement for the solid waste vehicle that caught fire during FY21 is being
transferred out of Property & Casualty fund to Fleet Replacement fund to pay for the replacement
vehicle. This money will be combined with existing replacement funds saved and transferred to
the Solid Waste Fund to purchase the new vehicle.
11.Transfer of Unallocated Coronavirus Relief Fund - $4,309,402 (Interfund Transfer)
To provide visibility related to the Grant dollars received, we are transferring out of the General
Fund to the new special revenue fund CARES ACT money received of $4,309,401.55.
12.Transfer to IT Replacement Fund - $2,000,000 (Interfund Transfer)
The transfer from Assigned Fund Balance in the General Fund to the IT Replacement Fund to save
money for future software replacements was approved in the FY21 Budget but was not included
on the interfund transfer schedule when the budget was approved.
13.Human Resources Assistant Director (1.0 FTE Addition)
New position that will be funded for the remainder of FY21 with salary savings from vacant
positions in the department.
14.Tourism Sports Marketing Manager (1.0 FTE Addition)
To assist with increasing attracting and servicing additional events as we emerge from COVID-19,
Tourism is adding an additional FTE. This position that will be funded for the remainder of FY21
with salary savings from vacant positions in the department.
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