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Home My WebLink About07/01/2013 - Regular Minutes - Historic Preservation CommitteeMINUTES OF THE HISTORIC PRESERVATION COMMITTEE July 1, 2013 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Committee: Linda Harvell (chair) Jerry Cooper Ann Hays Gary Ives Joel Mitchell Libby Vastano City Staff: Sherry Mashburn, City Secretary Jacob Morris, Historic Records Coordinator 1. Call to Order and Announce a Quorum is Present With a quorum present, the Historic Preservation Committee was called to order by Chair Linda Harvell at 4:04 p.m. on Monday, July 1, 2013 at the Stephen C. Beachy Central Park Office, 1000 Krenek Tap Road, College Station, Texas 77842. 2. Hear Visitors No visitors were in attendance. 3. Possible action and discussion on absence requests. Committee excused the absence of Pat Cleere, who provided notification via email. 4. Discussion and possible action concerning committee requirements and policy regarding absenteeism. City Secretary Sherry Mashburn summarized options regarding absenteeism. She then distributed a list of members with expiring terms. The committee voted to request that Council fill vacant positions at the January 25th meeting instead of waiting until January. 5. Possible action and discussion of previous minutes. MOTION: The Committee voted unanimously to approve the minutes. 6. Brief meeting introduction by Chair. Chair Harvell introduced the meeting. 7. Possible action and discussion of 75th Anniversary related activities, including but not limited to, sponsorships, fundraising efforts, and the Homecoming event. Chair Harvell presented a summary of progress related to 75th activities: City Secretary reported that $45,950 in pledges have been raised, and $26,000 sponsorship money has been collected. Chair encouraged members to contact potential sponsors. It was reported that A&M Consolidated alumni were in a friendly competition to determine which class could raise the most sponsorship. The class of 1964 is currently first, and the class of 1969 is close behind. Chair reported that the Facebook page is gaining popularity, and that the 75th Anniversary is being announced online and in magazines such as Co-op Power and Texas Monthly. Committee exchanged ideas for the Bush Library exhibit. Among ideas were Chair Harvell’s preference that items from community members are preferred, such as the Corp of Cadets uniform and campaign hat from Dr. Hoebner. Jerry Cooper reported that he is working with Mike Neu to adapt an aerial view of the city to use in the exhibit, possibly as a projected image. The dinner to be held at Southwood has gathered 48 rsvp’s so far. Gary Ives reported that the location should hold approximately 150 diners. Committee discussed possible caterers. Gary Ives reported that he intends to consult with Shannon Overby regarding potential caterers. Libby Vastano reported that the Art and Essay contest planning was progressing. The theme proposed was, “College Station, 75 years of Growth, Continuity and Change.” Some judges have been secured. Committee discussed how to incorporate the contest into curriculum and other 75th events. 8. Discussion and possible action regarding the 2014 Exploring History Lunch Series, including update regarding specific efforts to secure sponsors for 2014 Exploring History Lunch Series. Committee discussed the Exploring History Lunch Series. Committee discussed sponsorship and tracking revenue from lunch fee. Chair Harvell encouraged committee to think of new sponsors and/or speakers. 9. Presentation by staff and committee discussion and possible action regarding committee mission and purpose, strategic planning and overall program assessment. Dialogue to address each individual HPC existing and potential initiative from this standpoint as well. Historic Record Coordinator distributed a handout of 360degree self assessment worksheets, and summarized them: -the scope and duties of the Historic Preservation Committee - worksheets related to each HPC affiliated program for evaluation -list of possible local partners -notes regarding relevance and importance of Historic Preservation Programs Historic Records Coordinator then requested that each member utilize them to evaluate each program, as well as develop questions for the upcoming Surveymonkey questionnaire that will provide feedback from the citizenry at large. 10. Report from HPC staff on Historic Records Coordinator Office activities. Historic Record Coordinator distributed monthly summary to members. 11. Review, possible action, and discussion regarding the following sub-committees: Historic Marker Program No report was presented Oral History Transcription Project No report was presented Exploring History Lunch Lecture Series –Marci Rodgers, Ann Hays, Jerry Cooper See item 8 for discussion related to Exploring History 75th Anniversary – Linda Harvell, Jerry Cooper See item 7 for discussion related to 75th anniversary activities College Station Oral History Interviews & Educational Initiatives – Libby Vastano No report was presented 12. Calendar Events July 11, 2013 75th Anniversary Sub-Committee meeting, City Hall, 8:30 a.m. July 17, 2013 Exploring History Lunch Series, Aldersgate United Methodist Church, 11:30 a.m. Speaker:Jason Hancock, Exhibits specialist at Bush Library Sponsor: Physicians Home Medical Equipment Aug. 8, 2013 75th Anniversary Sub-Committee meeting, City Hall, 8:30 a.m. Aug. 21, 2013 Exploring History Lunch Series, Aldersgate United Methodist Church, 11:30 a.m. Speaker: Red Cashion Sept. 9, 2013 HPC Regular meeting, Stephen C. Beachy Central Park office, 4:00 p.m. Sept. 12, 2013 75th Anniversary Sub-Committee meeting, City Hall, 8:30 a.m. Sept. 18, 2013 Exploring History Lunch Series, Aldersgate United Methodist Church, 11:30 a.m. Speaker: David Woodcock, Sponsor: Waldenbrooke Estates Oct. 7, 2013 HPC Regular meeting, Stephen C. Beachy Central Park office, 4:00 p.m. Oct. 10, 2013 75th Anniversary Sub-Committee meeting, City Hall, 8:30 a.m. Oct 16, 2013 Exploring History Lunch Series, Aldersgate United Methodist Church, 11:30 a.m. Speakers: Early Co-Eds at TAMU Roundtable Sponsor: CS Parks, Senior Services Nov. 4, 2013 HPC Regular meeting, Stephen C. Beachy Central Park office, 4:00 p.m. Nov. 7, 2013 75th Anniversary Sub-Committee meeting, City Hall, 8:30 a.m. Nov. 20, 2013 Exploring History Lunch Series, Aldersgate United Methodist Church, 11:30 a.m. Speaker: Veterans’ Tribute Sponsor: Medicare Equipment Specialties 13. Discussion and possible action on future agenda items. Committee proposed making an agenda item related to the 2014 Exploring History Lunch Series. 14. Adjournment MOTION: The Committee moved to adjourn the meeting at 5:44 p.m. on Monday, July 1, 2013. The motion carried unanimously. ________________________ Chair ATTEST: _______________________ Secretary