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Home My WebLink About06/03/2013 - Regular Minutes - Historic Preservation CommitteeMINUTES OF THE HISTORIC PRESERVATION COMMITTEE June 3, 2013 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Linda Harvell (chair) Pat Cleere Jerry Cooper Ann Hays Libby Vastano City Staff: Sherry Mashburn, City Secretary Jacob Morris, Historic Records Coordinator Marci Rodgers, Senior Services Coordinator Ian Whittendon, Records Management Coordinator 1. Call to Order and Announce a Quorum is Present With a quorum present, the Historic Preservation Committee was called to order by Chair Linda Harvell at 4:24 p.m. on Monday, June 3, 2013 at the Stephen C. Beachy Central Park Office, 1000 Krenek Tap Road, College Station, Texas 77842. 2. Hear Visitors No visitors were heard. 3. Possible action and discussion on absence requests. Upon hearing report that Gary Ives contacted city staff providing notification that he was unable to attend, committee excused his absence. M. D. Marshall and Joel Mitchell were unexcused absent. Chair reminded members that committee policy was that 3 consecutive absences could result in removal from committee. 4. Possible action and discussion of previous minutes. MOTION: The Committee voted unanimously to approve the minutes. 5. Chair Meeting Introduction Chair Harvell introduced the meeting, and provided a brief outline of topics on the agenda. 6. Report from HPC staff on Historic Records Coordinator Office activities. Jacob Morris distributed a report, and summarized developments occurring over the previous month, including Project HOLD, partnerships, and volunteers. Morris also presented a promotional poster promoting local history created by Mike Neu. 7. Presentation, possible action and discussion of 75th Anniversary related activities. Chair Harvell announced that donations have started to come in for the event. Sherry Mashburn distributed a summary of donations thus far: $11,600 raised, $13,100 pledged, making $24,700 total. Chair Harvell cautioned that although promising, a substantial amount still needs to be raised in order to meet projected budget. Chair noted that some of the CSISD classes have challenged to determine which class can raise the most $100 donations. She added that Mike Neu planned to contact building supply stores for in-kind donations. Chair then notified committee that she intends to advocate a strong and early publicity campaign for the 75th related activities, and will coordinate with Communications department to do so. Chair announced that the 75th activities Facebook page has approximately 240 friends. She requested ideas to expand awareness on the page. She said Gary Ives, Bill McGuire, and Anne Boykin are also administrators on the page. Committee discussed promotion. They presented ideas for possible promotion in the Texas Aggie and Texas Monthly, Texas Coop magazines, websites and social media. Other suggestions included the Eagle, KAMU, and using banners and posters for promotion. Committee briefly discussed the state of the historic police robot. Marci Rodgers reported that she had spoke with the Senior Advisory Committee, and they agreed to “help spread the word” about the 75th homecoming and exhibit. She noted that they requested a specific event listing/itinerary/program. 8. Discussion and possible action regarding the 2014 Exploring History Lunch Series Committee discussed possible alternate venues for the 2014 Exploring History Lunch Series. Concerns were expressed that the hallway at Aldersgate was somewhat narrow, as well as their fee. It was reported that Lincoln Center, which has been suggested as a possible alternative location, may be under renovations next year. Committee discussed potential sponsors for next year. Joel Mitchell and Gary Ives were not present to report if their sponsorship contacts had been productive. 9. Discussion and potential action regarding the Historic Marker nomination and award process Committee discussed the Historic Marker Program. They explored the option of a more inexpensive material for the markers in order to reduce costs. Pat Cleere suggested contacting Henry Mayo concerning markers, since the state markers are somewhat similar in construction. Committee discussed the option of discussing the process with Councilwoman Schultz. 10. Review, possible action, and discussion regarding the following sub-committees: Historic Marker Program See item 9 for summary. Oral History Transcription Project Jacob Morris announced that the final 2012 interviews conducted by Libby Vastano have been transcribed, and were awaiting final courtesy review by interviewees before being added to project HOLD. Exploring History Lunch Series Committee discussed 2013 Exploring History Luncheon. It was announced that Dennis Gering would speak of the economic history of College Station, as well as his experiences with the Junction Boys on June 19th. Jerry Cooper volunteered to introduce, and Texas Trading Post volunteered sponsorship. The Carriage Inn and Family Home Health and Hospice were confirmed as sponsors for the August luncheon. 75th Anniversary See item 7 for summary. College Station Oral History Interviews & Educational Initiatives – Libby Vastano No developments. 11. Calendar Events June 13, 2013 75th Anniversary Sub-Committee meeting, City Hall, 8:30 a.m. June 19, 2013 Exploring History Lunch Series, Aldersgate United Methodist Church, 11:30 a.m. Speaker: Dennis Goehring Topic: Economic History of CS, and Junction Boys Sponsor: Texas Trading Post July 1, 2013 HPC Regular meeting, Stephen C. Beachy Central Park office, 4:00 p.m. July 11, 2013 75th Anniversary Sub-Committee meeting, City Hall, 8:30 a.m. July 17, 2013 Exploring History Lunch Series, Aldersgate United Methodist Church, 11:30 a.m. Speaker:Jason Hancock, Exhibits specialist at Bush Library Sponsor: Physicians Home Medical Equipment Aug. 8, 2013 75th Anniversary Sub-Committee meeting, City Hall, 8:30 a.m. Aug. 21, 2013 Exploring History Lunch Series, Aldersgate United Methodist Church, 11:30 a.m. Speaker: Red Cashion Sept. 2, 2013 HPC Regular meeting, Stephen C. Beachy Central Park office, 4:00 p.m. Sept. 12, 2013 75th Anniversary Sub-Committee meeting, City Hall, 8:30 a.m. Sept. 18, 2013 Exploring History Lunch Series, Aldersgate United Methodist Church, 11:30 a.m. Speaker: David Woodcock, Sponsor: Waldenbrooke Estates Oct. 7, 2013 HPC Regular meeting, Stephen C. Beachy Central Park office, 4:00 p.m. Oct. 10, 2013 75th Anniversary Sub-Committee meeting, City Hall, 8:30 a.m. Oct 16, 2013 Exploring History Lunch Series, Aldersgate United Methodist Church, 11:30 a.m. Speakers: Early Co-Eds at TAMU Roundtable Sponsor: CS Parks, Senior Services Nov. 4, 2013 HPC Regular meeting, Stephen C. Beachy Central Park office, 4:00 p.m. Nov. 7, 2013 75th Anniversary Sub-Committee meeting, City Hall, 8:30 a.m. Nov. 20, 2013 Exploring History Lunch Series, Aldersgate United Methodist Church, 11:30 a.m. Speaker: Veterans’ Tribute Sponsor: Medicare Equipment Specialties 12. Discussion and possible action on future agenda items. No future specific future items were proposed. 13. Adjournment MOTION: The Committee moved to adjourn the meeting at 5:30 p.m. on Monday, June 3, 2013. The motion carried unanimously. ________________________ Chair ATTEST: _______________________ Secretary