HomeMy WebLinkAbout09/10/2020 - Regular Minutes - Rock Prairie Management District No. 2 (2)ROCK PRAIRIE MANAGEMENT DISTRICT NO. 2
MINUTES OF MEETING OF BOARD OF DIRECTORS
September 10, 2020
The Board of Directors (the "Board") of Rock Prairie Management District No. 2 (the
"District") met in regular session, open to the public on September 10, 2020, in accordance with
the duly posted notice of meeting, and the roll was called of the duly constituted members of said
Board of Directors, as follows:
Uri Geva — President
Hays Glover — Vice President
William Lewis — Assistant Vice President
Jonathan Stark — Secretary
Mark Lindemulder — Assistant Secretary
and all of whom participated in the meeting via telephone conference call, except Director Lewis,
thus constituting a quorum.
Also attending the meeting via telephone conference call were James Murr of College
Station Town Center, Inc. ("CSTC"); Cynthia Colondres of Municipal Accounts & Consulting,
L.P. ("MAC"); Josh Campbell of EHRA Engineering ("EHRA"); Avik Bonnerjee of B&A
Municipal Tax Service, LLC ("B&A"); and Christina Cole and Julie Kime of Schwartz, Page &
Harding, L.L.P. ("SPH").
The President called the meeting to order and declared same open for such business as
might properly come before it.
EXPLANATION OF TELEPHONE CONFERENCE CALL MEETING PROCEDURES AND
CALL TO ORDER
Ms. Cole explained to the Board the procedures to be used during the telephone conference
call meeting. In connection therewith, she informed the participants that the meeting would be
recorded, and requested that participants clearly state his or her name before speaking, including
when making or seconding a motion. Ms. Cole further explained that she would conduct a roll call
vote for all motions and that Board members should wait to vote on a motion until his or her name
has been called. Similarly, Ms. Cole stated that a full roll call of all participants would be
conducted at the start of each telephone conference meeting for attendance purposes.
The President called the meeting to order and declared it open for such business as might
regularly come before the Board.
PUBLIC COMMENTS
The Board began by opening the meeting for public comments. There being no members
of the public present, the Board continued to the next item of business.
PUBLIC HEARING REGARDING ADOPTION OF THE DISTRICT'S 2020 TAX RATE AND
LEVY OF THE DISTRICT'S 2020 TAX RATE AND ADOPTION OF AN ORDER IN
CONNECTION THEREWITH
The Board conducted a hearing regarding the imposition of a proposed maintenance tax
rate for 2020. Mr. Bonnerjee confirmed that notice of this hearing was duly published in The
Eagle, as provided by law. It was noted that no taxpayers appeared at the hearing. Upon motion
by Director Glover, seconded by Director Stark and unanimously carried, the hearing was closed.
The Board then discussed the setting of the 2020 tax rate. After discussion on the matter,
Director Glover moved that: (i) the Board adopt the tax rate as proposed at the District's August
13, 2020, meeting and as reflected in the notice mailed by B&A; (ii) the Board levy a 2020
maintenance tax rate of $0.50 per $100 of valuation; (iii) the Order Levying Taxes attached hereto
as Exhibit A be adopted in connection therewith and that the President be authorized to execute
and the Secretary to attest same on behalf of the Board and the District, and (iv) SPH be authorized
to provide the City of College Station, Texas, with notice of the adoption of such tax rate in
accordance with the City's ordinance consenting to the creation of the District. Director Stark
seconded said motion, which carried unanimously.
AMENDMENT TO THE DISTRICT INFORMATION FORM RELATIVE TO THE
DISTRICT'S 2020 TAX RATE
Ms. Cole presented and discussed with the Board an Amendment to the District
Information Form relative to the District's 2020 tax rate. After discussion regarding said Form,
Director Glover moved that the Amendment to the District Information Form be approved, that a
majority of Board members be authorized to execute the Amendment to the District Information
Form on behalf of the Board and the District, and that all Board members present join in the filing
of the Amendment to the District Information Form, as evidenced by a majority of Board members
executing same. Director Stark seconded said motion, which carried unanimously.
Director Stark disconnected from the call at this time.
APPROVAL OF MINUTES
The Board next considered approval of the minutes of its regular meeting held on August
13, 2020. After review and discussion, Director Glover moved that the minutes for said Board
meeting be approved, as written. Director Lindemulder seconded said motion, which unanimously
carried.
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565780
TAX ASSESSOR/COLLECTORS REPORT
Mr. Bonnerjee then presented and reviewed with the Board the Tax Assessor -Collector
Report for the month ended August 31, 2020, including checks presented for payment. A copy of
such report is attached hereto as Exhibit B. After discussion, Director Glover moved that the Tax
Assessor -Collector Report be approved and that the checks identified therein be approved for
payment. Director Lindemulder seconded said motion, which unanimously carried.
BOOKKEEPING REPORT
Ms. Colondres presented to and reviewed with the Board a Bookkeeping Report, a copy of
which report is attached hereto as Exhibit C, including checks presented for payment. Following
discussion, Director Glover moved that said Bookkeeping Report be approved and that the checks
identified in the report be approved for payment. Director Lindemulder seconded the motion,
which unanimously carried.
ENGINEERING REPORT
Mr. Campbell presented and reviewed with the Board an Engineering Report dated
September 10, 2020, a copy of which is attached hereto as Exhibit D. Following presentation of
the Engineer's Report and discussion of the action items contained therein, Director Glover moved
to concur in the payment of the pay estimate and approval of change orders as set forth in the
Engineer's Report. Director Lindemulder seconded the motion, which unanimously carried.
CONVEYANCES AND BILLS OF SALE OF UTILITY FACILITIES
Ms. Cole then presented and reviewed with the Board Conveyances and Bills of Sale of
Utility Facilities from College Station Downtown Residential, LLC, relative to water, sanitary
sewer and drainage facilities to serve (i) Midtown Reserve Subdivision Phase 100 and (ii) Midtown
Reserve Subdivision 102. Following review, Director Glover moved that the Board accept such
Conveyances and Bills of Sale of Utility Facilities and authorize the President to execute same on
behalf of the District. Director Lindemulder seconded the motion, which unanimously carried.
DEVELOPER'S REPORT
The Board considered the Developer's Report. Mr. Murr presented a verbal report on the
status of development within the District.
STATUS OF INERLOCAL AGREEMENT BETWEEN THE DISTRICT AND THE CITY OF
COLLEGE STATION
Ms. Cole advised that SPH has received a revised form of lnterlocal Agreement from the
City, and that SPH will be reviewing same and providing comments to the City. No action was
taken by the Board at this time.
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565780
ATTORNEY'S REPORT
The Board considered the Attorney's Report. Ms. Cole advised the Board that she had
nothing of a legal nature to discuss with the Board that was not already covered under previous
agenda items.
FUTURE AGENDA ITEMS
The Board considered items for placement on future agendas. No specific agenda items,
other than routine and ongoing matters were requested to be placed on a future agenda.
p
no further business to come before the Board, on motion made by Director
Glover, seconded by Director Lindemulder, and unanimously carried, the meeting was adjourned.
Secretary
,
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565780
LIST OF ATTACHMENTS
Rock Prairie Management District No. 2
Minutes of Meeting of September 10, 2020
Exhibit A Order Levying Taxes
Exhibit B Tax Assessor -Collector Reports
Exhibit C Bookkeeping Report
Exhibit D Engineering Report
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565780
EXHIBIT "A"
MUNICIPAL ACCOUNTS
CONSULTING, L.p
Rock Prairie Management
District No. 2
Bookkeeper's Report
September 10, 2020
1281 Brittmoore Road • Houston, Texas 77043 • Phone: 713.623.4539 • Fax: 713.629.6859
Num
Rock Prairie MD No. 2 - GOF
Cash Flow Report - Checking Account
As of September 10, 2020
Name Memo Amount Balance
BALANCE AS OF 08/14/2020 $64,002.80
Receipts
Interest Earned on Checking 2.18
Total Receipts 2.18
Disbursements
1111 B&A Municipal Tax Service Tax Assessor Collector Fees (250.00)
1112 EHRA Engineering Engineering Fees (758.75)
1113 Municipal Accounts & Consulting, LP Bookkeeping Fee (468.45)
1114 Schwartz, Page & Harding, L.L.P. legal Fees (3,711 95)
Fees BBVA USA Service Charge (2.18)
Total Disbursements (5,191.33)
BALANCE AS OF 09/10/2020 $58,813.65
BBVA USA -PREMIER - #XXXX0276
1
Financial Institution
(Acct Number)
Rock Prairie Management District No. 2
Account Balances
As of September 10, 2020
Issue Maturity Interest Account
Date Date Rate Balance
Notes
Fund: Operating
Checldng Account(s)
BBVA USA -I REM1EL (XXXX0276) 0.10 % 58,813.65 Checking Account
Totals for Operating Fund: $58,813.65
Grand total for Rock Prairie Management District No. 2: $58,813.65
Rock Prairie MD No. 2 - GOF
Actual vs. Budget Comparison
August 2020
August 2020
June 2020 - August 2020 Annual
Actual Budget Over/(Under) Actual Budget Over/(Under) Budget
Revenues
14100 Developer Advance 0 0 0 50,033 50,033 0 50,033
14350 Maintenance Tax Collections 0 0 0 30,000 30,000 0 60,000
14380 Interest Earned on Checking 2 3 0 5 8 (2) 30
Total Revenues 2 3 0 80,038 80,041 (2) 110,063
Expenditures
16330 Legal Fees 3,671 5,000 (1,329) 8,575 15,000 (6,425) 60,000
16350 Engineering Fees 759 2,500 (1,741) 4,280 7,500 (3,220) 30,000
16430 Bookkeeping Pees 417 550 (133) 2,059 1,650 409 6,600
16450 Legal Notices & Other Publ, 0 0 0 0 0 0 2,000
16455 Sl3 2 Expenses 250 250 0 500 750 (250) 3,000
16460 Printing & Office Supplies 55 83 (28) 97 250 (153) 1,000
16470 Filing Fees 0 75 (75) 64 225 (1(31) 900
16480 Delivery Expense 24 42 (17) 176 125 51 500
16520 Postage 3 4 (1) 3 12 (9) 50
16530 Insurance & Surety Bond 0 0 0 0 0 0 3,713
16540 Travel Expense 0 108 (108) 0 325 (325) 1,300
16560 Miscellaneous Expense 12 83 (71) 100 250 (150) 1,000
Total Expenditures 5,191 8,696 (3,505) 15,854 26,088 (10,234) 110,063
Excess Revenues (Expenditures) ($5,189) ($8,693) 83,504 $64,184 353,953 $10,231 $0
3
ASSETS
Current Assets
Checking/Savings
11100 • Cash in Bank
11105 • Cash in Bank - Tax Account
Total Checking/Savings
Total Current Assets
TOTAL ASSETS
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Accounts Payable
12000 • Accounts Payable
Total Accounts Payable
Total Current I..iabilitics
Total Liabilities
Equity
13010 • Unallocated Fund Balance
Net Income
Total Equity
TOTAL LIABILITIES & EQUITY
Rock Prairie MD No. 2 - GOF
Balance Sheet
As of August 31, 2020
Aug 31, 20
64,003
38,946
102,949
102,949
102,949
4,939
4,939
4,939
4,939
33,826
64,184
98,010
102,949
4
EXHIBIT "B"
Honesty I Efficiency I Transparency ! Accountability I Continw
MUNICIPAL TAX SERVICE,LLC
• I
ROCK PRAIRIE MANAGEMENT DISTRICT 2
C
FOR THE MONTH ENDING
August 31, 202D
•
B & A MUNICIPAL TAX SERVICE,1.I.0
13333 NORTHWEST FREEWAY, STE 620
HOUSTON, TX 77040
MAIN 713-900-2680
TOIL FREE 1.888-598-7409
1
L)NICIPAL TAX SERVICF,I.I C
ROCK PRAIRIE MANAGEMENT DISTRICT 2
FOR THE PERIOD ENDING 8/31/20
ECENABLES SUMMARY
2019 Balance Forward Levy at 05/31/20 FYE
CAD Changes / Uncollectible
Outstanding Balance forward Prior Years (2018-2010) at 05/31/20 FYE
CAD Changes / Uncollectible
Total Levy to be collected
Collection prior months (all years)
2019 Taxes Collected net NSF & KR Refunds during current month
Taxes Collected for Prior Years net NSF & KR Refunds
•
$0.00
$0.00
$0.00
$0.00
OMB
$0.00
$0.00
$0.00
0.00
0.00
0.00
0.00
Total Outstanding Balance 0.00
AX ACCOUNT Beginning Balance — Tax Account 7,028.70
Income
Taxes Collected Current Year $0.00
Taxes Collected Prior Year $0.00
Penalties & Interest $0,00
Collection Fee Paid $0,00
Overpayments $0.00
NSF or Reversals, Bank Charges $0.00
Other Fees & Court Costs, Etc $5.30
Earned Interest $0.00
$5.30
MEM
Expenses •
K# 1057 Brazos CAD-4th Qtr 2020 Assessment (Reporting Only)
K# 1080 B&A Municipal Tax Service, LLC - Invoice MD2-085
K# 1081 B&A Municipal Tax Service, LLC - Invoice MD2-086
K# 1082 Brazos CAD - 1st Qtr 2021 Assessment (Holding Ck)
K# 1083 Brazos CAD - 2nd Qtr 2021 Assessment (Holding Ck)
K# 1084 Brazos CAD - 3rd Qtr 2021 Assessment (Holding Ck)
K# 1085 Brazos CAD - 4th Qtr 2021 Assessment (Holding Ck)
• •
Ending Balance —Tax Account 5,372.87
7,034.00
$180.75
$518.00
$962.38
$0.00
$0.00
an $0.00
$0.00
$1,661.13
13333 NORTHWEST FREEWAY, STE 620 MAN 713-900-2680
HOUSTON, TX 77040 TOLL FREE 1-888-598-7409
2
B &A
MUNICIPAL TAX SERVICE,LLC
•
OUTSTANDING TAXES - YEAR TO DATE •
BALANCE FORWARD CAD
SUPPLEMENTS &
10/01/19 CORRECTIONS UNCOLLECTIBLE
TAX
YEAR
2019
2018
2017
$76,036.03
$49,461.25
$19,962.78
EXEMPTIONS & TAX RATES
TAX HOMESTEAD
YEAR EXEMPTION
2020 0.00%
2019 0.00%
2018 0.00%
2017 0.00%
DISTRICT VALUES
TAX LAND &
YEAR IMPROVEMENTS
2019 gik
2018
2017
14,898,546
9,881,920
4,069,643
($2,736.10)
$0.00
$0.00
OVER 65!
DISABLED
0
0
0
0
AG NET
14,370
28,690
27,010
$0.00
$0.00
$0.00
ROCK PRAIRIE MANAGEMENT DISTRICT 2
FOR THE PERIOD ENDING 8/31/20
CID •
OUTSTANDING
COLLECTIONS TAXES
$73,299.93 $0.00
$49,461.25 an $0.00
$19,962.78 ($0.00)
($0.00)
DEBT SERVICE
M & O RATE RATE
0.00000 0.00000
0.50000 0.00000
0.50000 0.00000
0.50000 0.00000
PERSONAL
PROPERTY
909,670
309,850
0
EXEMPTIONS
1,162, 600
328,210
104,096
CONTRACT TAX
RATE
0.00000
0.00000
0.00000
0.00000
COLLECTIONS
PERCENTAGE
100.00%
100.00%
100.00%
TOTAL RATE
0.00000
0.50000
0.50000
0.50000
TOTAL VALUE SR KR
W14,659, 986 12 12
9,892,250 30 30
3,992,557 47 47
ap,
& A MUNICIPAL TAX SERVICE, LLC
333 NUR'1'IIWEST FREEWAY, STE 620MEM 1MAIN 713-90(I-2680
OUSTON,'I'X 77040 OI,L FREE. 1-88R-598-74
}9
MUNICIPAI TAX SFRVICF,LLI.
0
BEGINNING BALANCE
ROCK PRAIRIE MANAGEMENT DISTRICT 2
FOR THE PERIOD ENDING 8/31/20
INCOME
10% Rendition Penalty_
Bad Check Charges
CAD Refund Excess Allotment
Collection Fee
Earned Interest
Overpayments
Penalty & Interest
Rollback Tax Collected
Taxes Collected
PROFIT & LOSS
CURRENT MONTH
08/01/20 - 08/31/20
7,592.52
0.00
0.00
5.30
0.00
0.00
0.00
0.00
0.00
0.00
Total Income 5.30
EXPENSES •
Audit/Records 0.00
Bank Charges 0.00
Bond Premium 0.00
CAD Fees 0.00
Certificate of Value 0.00
Copies 30.40
Correction Roll Refunds 0.00
Correction Roll Rendition Refunds 0.00
Continuing Disclosure 0.00
Court Affidavits 0,00
Delinquent Tax Attorney Assistance 15.00
Delinquent Tax Attorney Fee 0.00
Installment Tracking 0.00
Unclaimed Property Report 0.00
Legal Notices 0.00
Mailing & Handling 0.00
Meeting Travel & Mileage 0.00
Overpayment Refund 0.00
Public Hearing 0.00
Records Retention 0.42
Roll Update & Processing 0.00
Senate Bill 2 to CAD (5 Y- History) 0.00
Supplies 0.00
Tax Assessor Collector Fee - AB 518.00
Tax Rate Preparation & Calculation 0.00
Transfer to Rollback Collected 0.00
Transfer to Maintenance & Operating C.00
Transfer to Debt Service 0.00
4ID563.82
ENDING BALANCE 7&34.Q.Q
FISCAL YEAR
6/01/20 - 8/31/20
ill38,946.02
0.00
0.00
5.30
0.00
10.12
0.00
0.00
0.00
0.00
15.42
0.00
0.00
50,00
180.75
0.00 ID
59.80
0.00
0,00
0.00
0.00
30.0C
0.0C
0.00
0.00
0.00
21.61
11.27
0.00 up
0.00_
1.26 Aik
18.75 1110,
0.00
0.00
1,554.00
0.00
W 0.00
30,000.00
0.00
31,927.44
Z3 4Qo •
l3 3 A OR1I!WISSUNICIPAL TAX SERVICE, LE 411. C
13333NDRD!WESTFREEWAY, STE620
HaISTON, TX 77040
MAIN 713-900-2080
1,L FREE 1-888-598-74
MUNICIPAL TAX SERVICE,LLC
ROCK PRAIRIE MANAGEMENT DISTRICT 2
FOR THE PERIOD ENDING 8/31/20
YEAR TO YEAR COMPARISON
2019 % 2018
VARIANCE
October $3,394.55 4.46%' $0.00 0.00% 4.46%
• I
November $569.00 5.41% $0.00 0.00% 5.41% 0
•
December $4,111.95 11.02% $0.00 0.00% 11.02%
January $41,438.41 67.55% $38,113.40 77.06% -9.51 %
1
February $25.50 67.58%' $11,321.65 99.95% -32.37%
I
March $0.00 67.58% — $0.00 99.95% -32.37%
April $0.00 67.58%' $13.75 99.97%-32,39%
May $23,760.52 100.00%' $0.00 99.97% 0.03%
•
June $0.00 100.00% $0.00 99.97% 0.03%
•
July $0,00 100.00%H___ $12.45 100.00% 0.00%
August $0.00 100.00% $0,00 100.00% 0.00%
r
September $0.00 $0.00 100.00%
B & A MUNICIPAL TAX SERVICE, LLC
13333 NORTIIWEST FREEWAY, STE 620
HOUSTON, TX 77040
MONTHLY COLLECTIONS
MAIN 713-900-2680
TOLL FREE 1-888-598-740°
5
ROCK PRAIRIE MANAGEMENT DISTRICT NO 2
MUNICIPAL TAX SERVICE,LLC FOR THE PERIOD ENDING 08/25/20
• •
PLEDGED SECURITIES REPORT
SECURITIES PLEDGED AT 105% OVER FDIC INSURED $250,000
• MD
COLLATERAL SECURITY AGREEMENT ON FILE : YES
TAX BANK ACCOUNT HELD AT: WELLS FARGO / BANK OF NEW YORK MELLON
COLLATERAL SECURITY REQUIRED: NO
TYPE OF PLEDGED INVESTMENT:
• •
411111,
N COMPLIANCE W! DISTRICT INVESTMENT POLICY: YES
•
B A MUNICIPAL TAX SERVICE
13333NORTHWESTFREEWAY SUITE KO
HOUSTON TX 7704C
MAIN 713.900-MO
TOLL FREE 1-88B-59B-7109
PS
STATE OF TEXAS §
COUNTY OF BRAZOS §
Avik Bonnerjee, being duly sworn, says that he is the Tax Assessor -Collector for the above named
District and the foregoing contains a true and correct report accounting for all taxes collected for
said District during the month therein stated.
• L-
Avik Bonnerjee, RTA
•
SWORN TO AND SUBSCRIBED BEFORE ME, this 1st day of September 2020.
REBECCA LYNN BREWER
Notary ID #1258819 21
My Commission Expires
March'', 2024
•
,(.1J14w
ebecca Lynn Brewer
otary Public, State of Texas
otary ID #1258819
My Commission Expires March 1, 2024
..S BRAZOS CENTRAL
APPRAISAL DISTRICT
lip BRAZOS COUNTY, TEXAS
4051 PENDLETON DR
BRYAN, TX 77a02.2465
Mr. Avik Bonnerjee
Registered Texas Assessor Collector
B&A Municipal Tax Service LLC
13333 Northwest Freeway, Suite 250
Houston, TX 77040 fa
•
Mark W. Price
Chief Appraiser
(979)774-4100
(979)774-4196 Fax
November 14, 20219 Rock Prairie Management District #2
STATEMENT
Below are the quarterly payment amounts and due dates for the 2020 Brazos Central
Appraisal District Operating Budget, as mandated by State I ,aw.
•
Section 6.06 State Property Tax Code states:
"Unless the governing body of a unit and the chief appraiser agree to a different method of
payment, each taxing unit shall pay its allocation in four equal payments to be made at the end
of each calendar quarter, and the first payment shall be made before January 1 of the year in
which the budget takes effect. A payment is delinquent if not paid on the date it is due. A
delinquent payment incurs a penalty of 5 percent of the amount of the payment and aLcrues
interest at an annual rate of 10 percent. If the budget is amended, any change in the amount of
a unit's allocation is apportioned among the payments remaining."
1 Quarter due by December 31, 2019
$180.75
2"d Quarter due by March 31, 2020
$180.75
3ftl Quarter due by June 30, 2020
$180.75
4th Quarter due by September 30, 2020
$180.75
Total Allocation
$723.00
q.oi. ao IdSq
MUNICIPAL TAX SERVICE, LLC
Bill To
Rock Prairie Management District No. 2
13333 Nurttrvvest Freeway
Suite 620
Houston TX 77040
Invoice
Date
Invoice #
9/1/2020
MD2-085
Description
Unit Count
Rate
Amount
Avik Bc nncrjee, IRA - Tax Asscssor Collector Fee September
515.30
515.30
2020.
2019 Additional Unit Count Invoiced 2020
3
0.90
2.70
Thank you for your business.
Total ss I $,00
R, (. ,.9v e.,u. lOso
13333 Northwest Freeway Suite 50S s Houston, TX 77040 PH: 713 3C0-2680 a www.bamunitax,com
MUNICIPAL TAX SERVICE, LLC
Bill To
Rock Prairie Management District No. 2
13333 Northwest Freeway
Suite 620
Houston TX 77040
Invoice
Date
Invoice #
9/1/2020
MD2-086
Description
Unit Count
Rate
Amount
Copies
196
0.20
3920
Postage, Mailing, and Handling (1)
0,72
0.72
Roll Update & Processing (July 2020)
1.5
75.00
112.50
Records Retention
0.42
0.42
Meeting Travel Time/Mileage/Time (July)
22.54
22.54
Tax Rate Publication - Notice to Publish August 27th (The
787.00
787.00
Eagle)
Thank you for your business.
Total
$ 962.38
13333 Northwest Freeway, Suite 620
Houston, TX 77040 a PH:713-900-2680 rr www.bartunitax.com
EXHIBIT "C"
•
ORDER LEVYING TAB
111111111111111
WHEREAS, Rock Prairie Management District No. 2 (the "District") is authorized to
levy a maintenance tax not to exceed $1.00 per each $100 of assessed valuation within the
District in order to pay operation, maintenance and administrative expenses; and
WHEREAS, it is necessary for the Board of Directors of the District to fix a specific rate
of tax to be levied for the tax year 2020, based on the District's tax rolls for 2020, which have
been prepared and certified by the Brazos Central Appraisal District. Now, Therefore;
BE IT ORDERED BY THE BOARD OF DIRECTORS OF ROCK PRAIRIE
MANAGEMENT DISTRICT NO. 2 THAT:
Section 1: There is hereby levied an ad valorem maintenance tax of $0.50 on each $100
of assessed valuation of taxable property within the District for the tax year 2020, for the purpose
of providing funds for the payment of operation, maintenance and administrative expenses of the
District and other purposes as allowed by law.
Sec ion 2: The District's tax assessor -collector is hereby authorized to collect the taxes of
the District.
Section 3: The taxes levied hereby shall become due and payable upon the receipt of the
tax bill unless otherwise specifically provided by law and shall be paid on or before the 31 st day
of January, 2021. All taxes not paid before February 1, 2021, shall become delinquent on that
date, and there shall be added thereto such penalties, interest, court costs, expenses of foreclosure
sales, attorneys' fees and other expenses as are provided by law.
PASSED AND ADOPTED this the loth day of September, 2020.
ATTEST:
Seer a ', Board of Directors
i
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4. W i
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499236
President, Board of Directors
EXHIBIT "D"
•
TBPE No. F-726
TBPLS No.10092300
ENG'NEERI... THE FUTURE
SINCE 1936
ROCK PRAIRIE MANAGEMENT DISTRICT NO. 2
ENGINEERING REPORT
SEPTEMBER 2020
Engineering Report, including:
a. Authorize the design and/or advertisement of bids for construction of facilities within the District and
approval o{ related Stormwater plans, including District.
1. Status of design of Lakeway Drive Reserve, Phase 200
No Update.
Board Action: None.
b. Authorize the award of/or concurrence in award of contracts for the construction of facilities within
the District, authorizing acceptance of Texas Ethics Commissions l"TEC") Form 1295 and approva:
of any storm water permits.
Board Action: None.
c. Status of construction of facilities to serve land within the District, including he approval of any pay
estimates and change orders and authorize acceptance of TEC Form 1295, including:
1. Construction of on site sanitary sewer trunk line by Greens Prairie Investors, Ltd.
Contractor Greens Prairie Investors, Ltd.
Contract Days 120 days
Approved Extensions 0 days
Contract Completion Date 8, 30/2018
Date Approved Comment
Contract Bid 9mount $322,584.00 5/2/2018 Notice to Proceed Issued
Quantity Adjustment ($53.337.33) 7/9/2020 Remove Dewateiing
Total Contract Amount $269,246.67
Pay Request No. S242 322.00
Total Pay Requests $242,322.00
Remaining on Contract
7/9/2020
$26,924.67 10.00% of Contract Remaining
Construction is substantially complete.
Board Action: None.
EHRA Engineering 110011 N en _a
I'SIONS • DESIGNJNG'6.,
ne
Rock Prairie Management District No. 2
September 2020
Page 2
2. Midtown Reserve, Phase 104 by Greens Prairie Investors, Ltd.
Contractor
Contract Days
Approved Extensions
Contract Completion Date
Greens Prairie Investors, Ltd.
160
0
Contract Bid Amount S471.655,50
Total Contract Amount $471,655.50
Total Pay Requests $0.00
Remaining on Contract $471,655.50
Construction is underway,
Board Action: None.
days
days
Date Approved, Comment
MID
3. Irrigation of Phase I Park Development by Green Teams, Inc.
Contractor Green Tams, Inc
Contract Days 45 days
Approved Extensions 0 days
Contract Completion Date 5/10/2020
Notice to Proceed Issued
100.00clo of Contract Remaining
Date Approved Comment
Contract Bid Amount $435,305.00 3/27/2020 Notice to Proceed Issued
Change Order No. 1 $5,760.00 For Approval Sleeves & Meter
Change Order No. 2 $5,756.00 For Approval Sieves & Irr. Heads
Change Order No. 3 $16,400,0Q ror Approval Bore Under Road
Total contract Amount $463,221.00
Pay Request No. 1 S231,304.50 - 2020
Pay Request No. 2 $157,208.40 Fnr Approval
Total Pay Requests S388,512.90
Remaining on Contract S74,708.10
1. 1' -• If C.,ntr; ' R.
Construction is underway.
Board Action: approve Change Orders No. 1, 2, and 3, and Pay Request No. 2.
EHRA
EHRA Engineering 10011 Meadowglen Lane I Houston, Texas 77042 I t 713.784.4500 I f 713.784.45/ 1
ENGINEERING THE FUTURE
SINCE 1936
Rock Prairie Management District No. 2
September 2020
Page 3
4. Landscaping of Phase I Park Development by Greener Images
Contractor
Contract Days
Approved Extensions
Contract Completion Date
Contract Bid Amount
Quantity Adjustment No.1
Total Contract Amount
Pay Request No. 1
Pay Request No. 2
Total Pay Requests
Remaining on Contract
Greener Images
30
0
4/25/2020
Construction is underway.
Board Action: None.
$98,695.44
S13,504.15
$112,199.59
$86,520.44
S11,692.59
$98,213.03
$13,986.56
days
days
DateApproved
3/27/2020
4/9/2020
4/9/2020
8/13/2020
5. Midtown Reserve, Phase 105 by Greens Prairie Investors, Ltd.
Contractor
Contract Days
Approved Extensions
Contract Completion Date
Contract Bid amount
Total Contract Amount
Greens Prairie Investors, ..ta.
150
0
10/4/2020
Total Pay requests
Remaining on Contract
Board Action: None.
51.961.787.50
$1,961,787.50
$0.00
$1,961,787,50
days
days
mment
Notice to Proceed Issue°
Add Alternate Bid Items
12.47% of Contract Remaining
Comment
alroceed Issued
100.00% or 1. ontract Remaining
EHRA
EHRA Engineering 110011 Meadowglen Lane 1 Houston, Texas 770421 t 713.784.4509 11713.784.4577
ENGINEERING THE FUTURE
SINCE 1936
Rock Prairie Management District No. 2
September 2020
Page 4
6. Midtown City Center, Phase 301 by Greens Prairie Investors, Ltd.
Contractor
Contract Days
Approved Extensions
Contract Completion Date
Greens Prairie Investors, Ltd.
45
days
days
ate Akroves
�
Comment
Contract Bid Amount S159,299.00 Notice to Proceed Issued
Change Urger No. 1 S8.918.00 8/13/2020 Waterline Relocate
Total Contract Amount $168,217.00
Total Pay Requests $0.00
Remaining on Contract $168,217.00 100.00% of Contract Remaining
Board Action: None.
d. Acceptance of site and/or easement conveyances for facilities to be constructed for the District and
acceptance of Facilities for operation and maintenance purposes.
1. Conveyance and Bill of Sale of Utility Facilities relative to water, sanitary sewer and drainage
facilities for Midtown Reserve Subdivision Phase 100.
•
2. Conveyance and Bill of Sale of Utility Facilities relative to water, sanitary sewer and di ginag,.
facilities for IVlidtnwn Reserve Phase 102.
Board 9.ction: A.pprove Conveyance and Bill of Sale of 1 tility Facilities for Midtown
Reserve Phase 100 and Phase 102.
e. Status or acceptance by the City of Lollege Station, Texas for maintenance of ,t -eetc.
1. Town Lake Drive, formerly Bird Pond Road
Board Action: None.
EHRA
EHRA Engineering 110011 Meadowglen Lane I Houston, Texas 77042 I t 713.784.4500 `713.784.4577
ENGINEERING THE FUTURE
SINCE 1936