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HomeMy WebLinkAbout03/10/2020 - Regular Agenda Packet - Parks BoardCITY OF COLLEGE STATION PARKS AND RECREATION ADVISORY BOARD AGENDA Tuesday, March 10, 2020 REGULAR MEETINGN6:00 PM Meyer Senior & Community Center 2275 Dartmouth St. College Station, TX 77845 1. Call to order and Roll Call. 2. Possible action concerning requests for absences of members. 3. Hear visitors. 4. Consideration, discussion, and possible approval of minutes from the February 11, 2020 meeting. 5. Presentation, discussion, and possible action on Veteran's Park Conservation Area. 6. Presentation, discussion, and possible action on Bird City Initiative. 7. Strategic Planning: Short and Long term. • Presentation, discussion, and possible action regarding Parks and Recreation Advisory Board Goals. 8. Report, discussion, and possible action concerning the current Parks Projects Summary and Dedications of Less than Five Acres from Rusty Warncke. • None 9. Presentation, discussion, and possible action on future agenda items: A Board Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Next Meeting: April 14, 2020 10. Adjourn This building is wheelchair accessible. Persons with disabilities who plan to attend this meeting and who may need accommodations, auxiliary aids, or services such as interpreters, readers, or large print are asked to contact the City Secretary's Office at (979) 764-3541, TDD at 1-800-735-2989, or email bdaassistancef5cstx.gov at least two business days prior to the meeting so that appropriate arrangements can be made. If the City does not receive notification at least two business days prior to the meeting, the City will make a reasonable attempt to provide the necessary accommodations Orff" CITY OF COLLEGE STATION Staff Present: PARKS AND RECREATION ADVISORY BOARD AGENDA Tuesday February 11, 2020 Minutes^,6:00 PM Meyer Senior & Community Center 2275 Dartmouth College Station, TX 77845 David Schmitz, Director; Rusty Warncke, Project Manager; Andrea Lauer, Administrative Support Specialist Board Present: Joel Cantrell; David Higdon; Don Hellriegel; Debe Shafer; Ann Hays; Madeline Giroir; Janet Wood 1. Call to order and Roll CaII. The meeting was called to order with a quorum at 6:00 p.m. 2. Possible action concerning requests for absences of members. Lisa Aldrich and John Polasek requested an absence. David Higdon made a motion to approve the requests, Ann Hays seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. 3. Hear visitors. Donel Frank, President of Texas Master Naturalist spoke about upcoming invasive species clean-up at Veteran's Park on March 01. They are also planning a clean-up at Gabbard and Brison in May. 4. Consideration, discussion and possible approval of minutes from the January 14, 2019 meeting. Debe Shafer made a motion to approve the minutes, Madeline Giroir seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. 5. Presentation, discussion, and possible action on appointing a Vice Chair. Don Hellriegel made a motion to appoint Debe Shafer as Vice Chair, Ann Hays seconded the motion. The vote was called. All were in favor and the motion passed unanimously. 6. Presentation, discussion, and possible action on the Texas Parks and Wildlife Department Grant process. David Schmitz spoke about the Grant Process. He stated that all funding collected must be spent in the Park System and that State Parks receive most of the funding. The grant deadline is December 04, 2020. This was an informational item and no action was taken. 7. Presentation, discussion, and possible action on naming the Castlegate Basketball Court after Alex Caruso. Gabe Brock, John Thorton and Colin Killian spoke about Alex Caruso growing up playing basketball at the basketball court in Castlegate Park. They also spoke about him being a role model to this community and displaying hard work and dedication. In fact his parents still live in Catlegate. Don Hellriegel stated that they would form a sub -committee to further discuss this item and add it back to the agenda at a later date. 8. Presentation, discussion, possible action on combining Central Park and adjacent Greenways as one park. David Schmitz stated that Council Member Dr. Crompton suggested that the 46 acres on back side of Central should be claimed as park property. Debe Shafer made a motion to recommend the proposal to Council, Joel Cantrell seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. 9. Strategic Planning: Short and Long term. • Presentation, possible action, and discussion regarding Parks and Recreation Advisory Board Goals. • The Parks and Recreation Department is in the process of updating the Master Plan and will work with the Parks and Recreation Advisory Board for their recommendations. 10. Report, possible action, and discussion concerning the current Parks Projects Summary and Dedications of Less than Five Acres from Rusty Warncke. • None 11. Presentation, possible action, and discussion on future agenda items: A Board Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. • Next Meeting: March 10, 2020 12.Adjourn. Ann Hays made a motion to adjourn the meeting, and Madeline Giroir seconded the motion. The vote was called. All were in favor, and the meeting adjourned at 6:57 p.m. This building is wheelchair accessible. Persons with disabilities who plan to attend this meeting and who may need accommodations, auxiliary aids, or services such as interpreters, readers, or large print are asked to contact the City Secretary's Office at (979) 764-3541, TDD at 1-800-735-2989, or email adaassistance@ cstx.gov at least two business days prior to the meeting so that appropriate arrangements can be made. If the City does not receive notification at least two business days prior to the meeting, the City will make a reasonable attempt to provide the necessary accommodations PROJECT UPDATE Parks & Recreation Department I City of College Station 01' PROJECT UPDATE FY20 As of March 3, 2020 PARKS PROJECTS Total Number of Park Projects Number of Projects in Progress Number of Projects Completed in FY 20 18 14 1 Park Projects managed by Capital Projects — 3 BEE CREEK PARK • Design of Concession/ restroom upgrades o Project funded by certificates of obligation o Demo and rebuild to address restroom and storage needs at this ball park. o Hawkins Architecture was chosen as the design firm. Council approved the contract on May 14, 2018. o Review by planning and development services was completed in mid -June, 2019. o This project, along with the Athletic Restroom, and Pavilion at Central Park, will all be bid as one competitive sealed proposal project. Dates are listed below • Pre -bid — September 12,2019 • Bid opening — September 26, 2019 • Evaluation to follow soon after. o Bids are in. Our Purchasing Department is evaluating all bids to ensure all bids are correct as stated on the bid form. Once completed, a small group will be selected to evaluate each contractor to insure we are getting the correct contract for the price. o Approved by City Council on December 10, 2019. o Pre -construction meeting scheduled for January 7, 2020. o Demolition of structure was completed on 3/3/2020. Crews will start with underground utilities within the next week weeks. The majority of the focus will be at Central. CENTRAL PARK • Athletic Field Restroom Rehabilitation o Scope of Work - To rehab or rebuild the existing restroom and storage building located at the flat athletic fields. ■ Fund by certificates of obligation ■ Hawkins Architecture was chosen for this project. Council approved the contract on the 14th of May. Design work to be completed by mid -September. • Planning and Development Services completed their review in mid -June. • Project was bid on 9/26/19. Evaluation of contractors was completed on 10/25/19. Council approved on December 10, 2019. • Pre -construction meeting on 1/7/2020. • Demo started 1/27/20. Page 1 PROJECT UPDATE Parks & Recreation Department I City of College Station Co"' • Week of 2/3/20 — demo finished up, slit fence installed, and construction fencing installed. Building pad and utilities to be installed over the next few weeks. • 2/10 — 3/2/2020 — Site work and utility installation. Foundation and concrete expected to be poured by the end of the month. • Pavilion Rehabilitation o Scope of work — Expand and update restrooms, update kitchen area, and expand the current pavilion area. ■ Funded by certificates of obligation ■ Hawkins was chosen for this project. This project will be grouped together with the athletic field restrooms and the Bee Creek concession stand building. Contract approved by Council on May 14. Design work to be completed by mid - September. • Site plan review was completed in mid -June by Planning and Development Services. Construction will not start till January of 2020 because of Christmas in the Park. • Evaluation of bids and contractors completed on 10/25/19. • Approved by Council on 12/10/2019. • Pre -construction meeting on 1/7/2020. • Demo started 1/27/20. • Week of 2/3/20 — demo finished up, slit fence installed, and construction fence installed. Pad site and underground utilities to be installed over the next few weeks. • 2/10 — 3/2/2020 —Utilities transfer and relocation. Underground utilities, and building foundation coming later this month. G.K. FITCH/ RINGER LIBRARY TRAIL • Concrete path connecting Fitch Park to the Ringer Library. • Funded with community block grant funds. o Since this path crosses Bee Creek via a pedestrian bridge, a flood study was requested by Planning and Development. o First flood study was completed on January 29. An additional analysis of Bee Creek was requested. First study showed a 1/2" rise in the 100 year flood plan. The second study is now complete and shows zero rise within the 100 year flood plain. However, to achieve zero rise and stay within budget, the design had to be changed. We will now use box culverts instead of a foot bridge to cross Bee Creek. o Planning and Development Services completed their review at the end of August. o Due to abnormally wet winter, we did not advertise this project till February. Bids were opened on 3/5/2019 at 2pm. Kieschnick General Contractors was the lowest bidder. o Council approved this contract on April 11. o Official start date is June 3. Contractor will have till September 2 to finish this project. • This project is now 100% COMPLETE. Page 2 PROJECT UPDATE Parks & Recreation Department 1 City of College Station Cirff" NORTHGATE PARK • Design and construction of park located at 306 Spruce Street. o Funded by parkland dedication funds, zone 1 o Arkitex Studio was awarded the contract. Firm has until September 3, 2018 to complete all drawings and reviews. o Final drawings where sent the first part of September. All drawings have been sent to Planning and Development Services for final review. Sent mid - October, 2018. o Project bid out April 24th, with Caprock Construction (CRT) submitting the lowest bid. o Approved by City Council on June 13, 2019. o Worked started on July 23, 2019. o Contractor has till December 16, 2019 to complete this project. o Vegetation and rough grades where completed by the end of August. o Installation of pavilion, sidewalks, and drainage expected to be completed by the end of September. ■ Pavilion slab poured 9/9/19. Boyett Street sidewalk to be poured Friday morning 9/13/2019, and sections of 10' sidewalk poured the week on 9/16/19 and 9/23/19. Pavilion erected on 9/17/19. o Month of October ■ 10/7— 10/11 — Sidewalks, rough grading, and under utilities worked on. ■ 10/14 —10/18/2019 — Sidewalks 95% complete. 20% brick pavers. ■ 10/21-11/1— Brick pavers along Spruce, box culvert, and fine grading o Month of November ■ 11/4 —11/8/19 — Fine grading, and box culvert extension at the corner of Spruce and College Main. ■ 11/11- 11/29 — Irrigation trees, plants, and fire hydrant where completed o Month of December —Concrete box extended, remaining brick pavers installed, drinking fountain and other amenities installed, hydro -mulch and sod installed. o As of mid -December- Light poles and fixtures that line the walk way or still not in. o As of 2/3/20 the lights pole still have not been installed. Contractor is have issues with the manufacture. Poles should be installed any day. o Poles and lights are now installed. As of 3/2/2020, Parks and contractor are in the process of closing this project out. TEXAS INDEPENDENT BALLPARK • Design contract for the first four fields was approved by Council on February 8, 2018. Design firm working on construction drawings. • All comments, on the 60% drawings were sent to design firm in June. • 99% construction drawings where submitted to Planning and Development Services on August 16, 2019, and are currently still under review. o Meetings with design firm and P&D Services have occurred in hopes in resolving some outstanding issues. • As of 3/2/2020 - We currently in the process of applying for TCEQ permit. • Funded by Hotel Tax and Certificates of Obligations Page 3 VETERANS PARK BEE CREEK PROJECT UPDATE Parks & Recreation Department 1 City of College Station Orff' • Phase I expansion —Two additional artificial fields. o Funding — Hotel tax funds o Construction of the two new fields began the week of May 17th. The contractor will have 150 days to reach substantial completion. o Under ground work currently in progress. First section of cast in place box culverts is expected to be poured the week of August 13tn o Nearly all underground is now complete. Contractor working on fields, parking lot, and restroom currently. o Work is expected to be complete on or by March 12, 2019. o Substantial Walk held May 3, 2019. Contractor currently finishing up punch list items. All punch list items are nearly complete. • Capital Projects and contractor have been going back and forth about what needs to be done with the two remaining punch list items, parking lot and lights. As of today, this project is not considered complete and liquid damages are accruing. However, some work was done the last week of January, 2020. • Legal has been brought in to help close out this project. • Installation of new LED lights around both softball fields. Old lights and poles will be replaced with Musco lighting controls. o Funded with certificates of obligation o Electrical engineer finished with drawings back in June. o Contractor arrived onsite 9/16/2019 along with all materials. o Contractor expects to be complete with all work within a few weeks, 10/18/2019. o Project is COMPLETE COLLEGE STATION CEMETERY • Removal of old restroom, installation of new. o Funded by the Cemetery endowment fund o Arkitex Studio has been hired to design a new restroom. o This project bid out back in May. Caprock Construction has been award the contract. Official start date is June 10. Contractor will have 120 days to complete, October 7, 2019. o Underground utilities, slab, framing, electrical and plumbing all occurred during the month of August. o Framing, siding, interior work, roof, and sidewalks where all completed in the month of September. Fixtures, stone work, and final grade are all that remain. Contractor has till 10/17/2019 to finish. Changes to the structure where made causing the increase in time. o Substantial completion meeting was met on October 24, 2019. o Punch list items where completed the first part of November. o This project is now COMPLETE. Page 4 PROJECT UPDATE Parks & Recreation Department City of College Station FUN FOR ALL PHASE II Ckff" • Expansion of park using both parkland dedication funds and donations o Phase II will consist of: more play units, donor plaza, mini Kyle Field, restrooms, shade, and more. o This project was bid out on August 28, 2019. o Proposal evaluation held on August 30. o Council approved contract on September 26, 2019. o Contractor stared moving dirt on 11/4/19 o As of 11/15/19, CRT still working on subbase. The subbase for Phase II will have to be raised nearly 3'. Trucks will continue to move in and out till this achieved. o AS OF 011/21/19 — Contractor still working on sub -base for the entire park. o Week of 11/25/19 Site work. Electrical and water worked on. o CRT to start drilling piers the week of 12/9/19. Structural steel was not correct which caused the delay. o AS of 12/6/2019 — Water tap, sewer connection, and storm water sewer lines are complete. o 12/9 -12/13/19 — Sewer, water, and electrical extended into work site. o 12/16 —12/20 — Structural steel tie, drill and pour of foundation piers. o 12/23/19 — 2/3/2020 — underground drainage for mini Kyle Field completed, grade beams and building slab poured 2/3/2020. o 2/4 — 3/2/2020 — shade structure poles have been installed, structural steel, and brick to Crow Field are also being installed. o Look ahead, finish out Crow Field, finish out restroom, and start pour concrete for sidewalks. GABBARD PARK • Removal of old playground and surfacing and replace with new o Fund by certificates of obligation o Contract approved by City Council on 6/27/19 o Equipment ordered 7/31/19. There is a six to eight week lead time on equipment. o Demo and install to start on September 16, 2019 o As of 9/30/2019 — New play unit is in along with shade structure. Contractor is expected to be complete with this project by 11/22/2019. ■ Fall surfacing material is on back order. o Play unit COMPLETED on 12/2/2019. SUMMIT CROSSING • Development of Park o Funded with parkland dedication funds, zone 4 o Design of new park started January 2, 2019. • Final design set was sent to Planning and Development Services (P&D) for final review on July 17, 2019. Request form P&D sent back to design firm on 8/7/19. Design firm working on corrections and requests. • Development permit issued 10/14/2019. o Park will be developed once there is enough money in that zone to construct. Page 5 THOMAS PARK PROJECT UPDATE Parks & Recreation Department I City of College Station • Playgrounds o Funded with certificates of obligation. o North Side • Removal of existing fall surfacing, swing, and metal slide. The swing and metal slide no longer meet the CPSI requirements. • In their place, we will install new rubber surfacing, I a new dish swing and a traditional two bay swing o South Side • Removal of old play unit and fall surfacing. Replacing with new playground and surfacing. o Approved by City Council on 6/27/19 o Equipment ordered 7/31/19. There is a six to eight week lead time on equipment. o Demo and install are complete. Contractor is expected to be complete with both units by 10/18/2019. o Both play units completed on 12/2/2019. This project is now COMPLETE. VETERANS PARK • Phase I B o Funded by certificates of obligation, field redevelopment, and parkland dedication funds. o Pending budget, park staff is looking at adding another restroom closer to Harvey road, more sidewalks, and possibly another playground. In addition, staff is looking at improving drainage in various areas along with improving the roads within the park. o At this time, staff is working with engineers, planning and Development Services for all improvements listed above. Once planning issues development permit, we can move forward with this project. o Updated plans sent to Planning and Development Services on 12/9/2019. • Currently awaiting approval from P&D Services. • Design firm currently addressing comments from planning. Questions sent to design firm on 1/29/20. All questions have been answered and addressed by design. Currently awaiting final review by Planning and Development Services. • Still looking at bidding this project at the end of February, early March so construction can start at the end of June, 2020. AGGIE FIELD OF HONOR CEMETERY • Wrought Iron Fence- o The completion of wrought iron fence along the north and west sides of the cemetery. o Currently working with contractors on pricing. • Cemetery Maintenance o Design of new shop to house current employees and equipment. Page 6 PROJECT UPDATE Parks & Recreation Department I City of College Station Orffs' • Request for design proposal to be opened on 1/22/2020. ■ Architect/ Engineering to be selected from proposals by 2/15/2020. o Arkitex Studios have been chosen to di the design for this project. Design firm currently working on design fees. Hope to be under contract with design firm by the end of the monthly. CENTRAL PARK • Sidewalks • Replacement and installation of new sidewalks within the park • Addressing drainage issues within the parks as well. o Currently working with engineer on design and cost proposal. o Hope to be under contract by the end of the month or sooner. STEEPLECHASE PARK • Improvements to park • Improved drainage within dog park area • Additional lighting within park • LED Tight fixtures to basketball court • Dog washing station • New playground and fall surfacing o Currently working with engineer on design and cost proposal. Page 7