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CITY OF COLLEGE STATION
PARKS AND RECREATION ADVISORY BOARD AGENDA
Tuesday July 09, 2019
REGULAR MEETINGN6:00 PM
Meyer Senior & Community
Center
2275 Dartmouth St.
College Station, TX 77845
1. CaII to order and Roll Call.
2. Possible action concerning requests for absences of members.
3. Hear visitors.
4. Consideration, discussion and possible approval of minutes from the June 11,
2019 meeting.
5. Presentation, discussion, possible action on HWY 6 waterline change in use for
Greenways for Proposed Public Utility Corridor.
6. Presentation, discussion, possible action Parkland Dedication Ordinance changes.
7. Presentation, discussion, possible action on Texas Weekend of Remembrance report
8. Presentation, discussion, possible action on 7 on 7 event weekends report.
9. Presentation, discussion, possible action on Fun For All Playground update.
10.Strategic Planning: Short and Long term.
• Presentation, possible action, and discussion regarding Parks and
Recreation Advisory Board Goals.
11.Report, possible action, and discussion concerning the current Parks Projects
Summary and Dedications of Less than Five Acres from Rusty Warncke.
• None
12.Presentation, possible action, and discussion on future agenda items: A Board
Member may inquire about a subject for which notice has not been given. A
statement of specific factual information or the recitation of existing policy may be
given. Any deliberation shall be limited to a proposal to place the subject on an
agenda for a subsequent meeting.
Next Meeting: August 13, 2019
13. Adjourn
This building is wheelchair accessible. Persons with disabilities who plan to attend this meeting and who may need accommodations, auxiliary aids, or services such as
interpreters, readers, or large print are asked to contact the City Secretary's Office at (979) 764-3541, TDD at 1-800-735-2989, or email adaassistanceOtstx.gov at least two
business days prior to the meeting so that appropriate arrangements can be made. If the City does not receive notification at least two business days prior to the meeting, the
City will make a reasonable attempt to provide the necessary accommodations
Orff
CITY OF COLLEGE STATION
PARKS AND RECREATION ADVISORY BOARD AGENDA
Tuesday June 11, 2019
REGULAR MEETING",6:00 PM
Lick Creek Nature Center
13600 Rock Prairie Rd.
College Station, TX 77845
Staff Present:
David Schmitz, Director; Rusty Warncke, Project Manager; Reena Gonzalez, Business Service
Manager
Board Present:
Don Heliriegel; Paul Dyson; Madeline Giroir; John Polasek; Ann Hayes; Megan Fuentes
1. Call to order and Roll Call. The meeting was called to order with a quorum at 6:00
p.m.
2. Possible action concerning requests for absences of members. Joel Cantrell;
Kevin Henderson; and Thomas Marty requested an absence. Paul Dyson made a
motion to approve the absence, and Madeline Giroir approved the motion. The vote
was called. All were in favor, and the motion passed unanimously.
3. Hear visitors. Patsy Johnson spoke about the history of Thomas Park and the woman
it was named after. She also expressed that she was in favor of either renovating the
existing swimming pool or building a new one.
4. Consideration, discussion and possible approval of minutes from the April 09,
2019 meeting. John Polasek made a motion to approve the minutes, and Madeline
Giroir approved the motion. The vote was called. All were in favor, and the motion
passed unanimously.
5. Presentation, discussion, possible action on Texas Historical Markers for
College Station. Stephen C. Beachy gave a presentation on the Texas Historical
Markers for College Station. Ann Hayes made a motion to approve the
recommendation of requesting the three Texas Historical markers. John Polsek
approved the motion. The vote was called. All were in favor, and the motion passed
unanimously 6-0.
6. Presentation, discussion, possible action on Northgate Park Development.
Rusty Warncke gave an update on these projects. Informational item only and no
action was taken.
7. Presentation, discussion, possible action on aquatics recommendations and
the issues, strategies and questions involved in the approach. Don Heliriegel
gave a presentation with a key recommendation. The recommendation was edited by
Paul Dyson and Megan Fuentes to read as follows; "No action should be taken on any
aquatic initiative until an analysis of the City's aquatic needs is completed and
strategic/operational plan is created. CS should develop a comprehensive aquatics
strategic action plan -one that addresses the types of issues/questions presented in
Don Hellriegel's presentation and perhaps others- For the near and long term
anticipated CS growth scenarios." Paul Dyson made a motion to approve the
recommendation, and Megan Fuentes seconded the motion. The vote was called. All
were in favor, and the motion passed unanimously 6-0.
8. Strategic Planning: Short and Long term.
• Presentation, possible action, and discussion regarding Parks and
Recreation Advisory Board Goals. Informational item only. No action
taken.
9. Report, possible action, and discussion concerning the current Parks
Projects Summary and Dedications of Less than Five Acres from
Rusty Warncke. Informational item only. No action taken.
10. Presentation, possible action, and discussion on future agenda items: A
Board Member may inquire about a subject for which notice has not been given. A
statement of specific factual information or the recitation of existing policy may be
given. Any deliberation shall be limited to a proposal to place the subject on an
agenda for a subsequent meeting.
➢ Ann Hayes would like to inquire about moving the Advisory Board meeting to
Meyers Center.
➢ Paul Dyson would like an update on TWR
Next Meeting: July 09, 2019
11. Adjourn at 7:21pm
This building is wheelchair accessible. Persons with disabilities who plan to attend this meeting and who may need accommodations, auxiliary aids, or services such as
interpreters, readers, or large print are asked to contact the City Secretary's Office at (979) 764-3541, TDD at 1-800-735-2989, or email edaassisfance(tcstx.gov at least two
business days prior to the meeting so that appropriate arrangements can be made. If the City does not receive notification at least two business days prior to the meeting, the
City will make a reasonable attempt to provide the necessary accommodations
Date:
To:
From:
Subject:
Project:
Tract:
Landowner:
Memorandum
Wednesday, June 19, 2019
David Schmitz, Director of Parks & Recreation
Mark McAuliffe, Land Agent, Public Works
Proposed Public Utility Corridor that will cross College Station Greenways
SH-6 Waterline, Phase 3
City of College Station called 7.0 acre tract
City of Col►ege Station
This memo is to request that you present the following matter to the Parks and
Recreation Board for its consideration and approval.
The City of College Station is planning to develop a waterline project along State
Highway 6 as a part of the City's Water Master Plan. The project will increase distribution
capacity and will be necessary for the development of future projects. Phase 3 will include the
construction of a 12-inch, 18-inch, and 20-inch water line along the east side of State Highway
6, from Woodcreek Drive, north past Emerald Forest Parkway. In order to build the project, a
public utility corridor is being proposed generally along an existing utility corridor that crosses
one City -owned greenways section known as the City of College Station 7.00 acre Tract. The
tract is located on the east side of SH-6, north of Emerald Plaza Parkway. The public utility
corridor will allow for development of the waterline project as well as other utility projects in
the future.
No other feasible or prudent alternative for the public utility corridors exist for the
project and all reasonable planning measures have been taken to minimize the harm to such
greenways.
Attachments: Project Map and Survey Plats
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GENERAL NOTES:
1, Separate legal description of this Permanent Easement and Temporary Construction
Easement was prepared along with this exhibit.
2. Bearings shown hereon are based on Texas Coordinate System, Central Zone 4203 (HAD 83).
3. Reference was made to Title Report by Lawyers Title Company of Brazos County, with a date
of October 11, 2017, with a GF No. M2628. No additional research for easements or
encumbrances was performed by Jones & Carter, Inc. Exceptions are listed below.
Right of Way easement executed by AJ. Tabor Estate by A.F. Tabor to The City of Bryan,
Texas, recorded in Volume 98, Page 75, Deed Records of Brazos County, Texas. This
easement does affect the subject tract as a blanket easement, being a 20' wide
easement as constructed.
Right of Way easement executed by W.M. Dowell et ux to Southwestern States
Telephone, dated September 11, 1953, recorded In Volume 179, Page 543, Deed
Records of Brazos County, Texas. Due to vague description, this easement can not be
located.
Right of Way easement executed by A&M Church of Christ to The State of Texas, acting
by and through the State Highway and Public Transportation Commission dated
February 28,1989, recorded In Volume 1113, Page 273, Official Records of Brazos
County, Texas. Thls easement does affect the subject tract and Is shown hereon.
4. The square footage totals as shown hereon are based on the mathematical closure of the
courses and distances reflected on this survey. It does not Include the tolerances that may
be present due to position accuracy of the boundary monuments shown hereon.
JONEEICARTER
Texas Board of Professional Land S rveying Firm Registration No,10046107
150 Venture Drive, Suite 100 , Coll ge Station, Texas 77845. 979.73111000
EXHIBIT
OF
CITY OF COLLEGE STATION,
CITY OF COLLEGE STATION
BEING A
30-FOOT WIDE (0.414 ACRE)
PERMANENT EASEMENT
BEING A PORTION OF
A CALLED 7.0 ACRE TRACT
OUT OF THE
MORGAN RECTOR SURVEY, A-46
CITY OF COLLEGE STATION
BRAZOS COUNTY, TEXAS
OCTOBER 2018 SHEET 2 OF 2
✓£✓/wre JOB No. C0008-0024
DWG No. 1881
City of College Station
City of College Station
30-foot wide (0.414 acre) Permanent Easement
STATE OF TEXAS §
COUNTY OF BRAZOS §
Morgan Rector Survey
Abstract No. 46
A METES AND BOUNDS description of a certain 0.414 acre 30-foot wide permanent easement, out of the
Morgan Rector Survey, Abstract No. 46, Brazos County, Texas, being a portion of called 7.0 acre tract,
conveyed to City of College Station in a Dedication Deed recorded in Volume 4592, Page 215 of the OPRBC,
and being more particularly described as follows with all bearings being based on the Texas Coordinate
System of 1983, Central Zone, 4203;
BEGINNING at a set 5/8-inch iron rod (with cap stamped "Jones' Carter") marking the southwest corner
of said 7.0 acre tract, the northwest corner of Lot 5, Block 1, Emerald Park Plaza Subdivision, recorded in
Volume 2609, Page 241 of the OPRBC, and in the east right-of-way line of State Highway 6 (Variable Width
Right-of-way), from which a College Station GPS monument "marked College Station Mon. 129,
established in 1994" bears South 01°22'46" East, 1032.86 feet;
THENCE along westerly lines of said 7.0 acre tract being common with the easterly right-of-way lines of
State Highway 6 the following two (2) courses and distances:
1.) North 01°55'22" West, 378.39 feet to a point for angle;
2.) North 05°10'13" West, 236.07 feet to a set 5/8-inch iron rod (with cap stamped
"Jones I Carter") at the northwest corner of said 7.0 acre tract and the southwest corner of
Greenway Dedication Area, North Forest Business Park, Subdivision, recorded in Volume
10533, Page 44 of the OPRBC;
THENCE, North 81°34'04" East, 30.05 feet along the common line of said 7.0 acre tract and said Greenway
Dedication Area to a point for corner;
THENCE across said 7.0 acre tract the following two (2) courses and distances:
1.) South 05°10'13" East, 238.63 feet to a point for angle;
2.) South 01°55'22" East, 349.12 feet to a point for corner in the common line of said 7.0 Acre
Tract and aforementioned Lot 5, Block 1;
THENCE South 42°58'01" West, 42.51 feet to the POINT OF BEGINNING, containing 0.414 acres, 18,033
square feet of land in College Station, Brazos County, Texas, as shown on Drawing No. 1881 filed in the
office of Jones I Carter, Inc., in College Station, Texas.
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THENCE across said 7.0 acre tract the following two (2) courses and distances:
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Per direction from the Audit Committee, the Office of the City Internal Auditor conducted a
performance audit of the City's parkland dedication program with the intent of analyzing the
effectiveness of the program and providing feedback for potential improvement. With audit fieldwork
occurring from October 2018 through January 2019, the resulting report identified several possible
modifications to the parkland dedication ordinance in an effort to reduce complexities in the program.
The findings of the report were presented to the City Council in March 2019, who subsequently
recommended that staff proceed with the simplification of the ordinance and present the information
to the Parks Board for further direction.
Included in the audit report is the recommendation that staff modify the parkland dedication ordinance
so that land dedication requirements for multifamily developments are proportional to the fee -in -lieu
dedication.
In December 2015, the City Council successfully passed an ordinance amending the fee schedule to list
the amounts for multifamily properties by bedrooms instead of dwelling units in an effort to provide
more fair and comparable fees for multifamily developments. As the fee schedule was established
assuming an average of 2.38 persons per household (2010 Census), the amendment assumes that the
previous "per dwelling unit" requirement can be divided by 2.38, resulting in a "per bedroom" fee for
multi -family developments:
• Neighborhood parks: 117/2.38 = 49 bedrooms per acre of dedicated land
• Community parks: 128/2.38 = 53 bedrooms per acre of dedicated land
While the change resulted in more comparable fees for multifamily developments, it also had the
unintended consequence of making it more costly for multifamily developments to dedicate park land
than to pay the fee in lieu. Per the audit report, a cost neutral conversion that results in a land
dedication requirement proportional to the fee -in -lieu of dedication may be achieved by the following
calculation:
• Neighborhood parks: 117 x 2.38 = 278 bedrooms per acre of dedicated land
• Community parks: 128 x 2.38 = 305 bedrooms per acre of dedicated land
The proposed amendment affects Unified Development Ordinance Section 12-8.8 "Requirements for
Parkland Dedication" by amending Appendix I "Park Land Dedication and Development Fees." The
proposal amends the land dedication requirements for number of multi -family bedrooms per one acre
from 49 bedrooms per acre to 278 bedrooms per acre for Neighborhood Parks and 53 bedrooms per
acre to 305 bedrooms per acre for Community Parks.
APPENDIX 1.
PARK LAND DEDICATION AND DEVELOPMENT FEES
I. Neighborhood and Community Parks.
A. Dedication Requirements for Neighborhood Parks.
1.Land dedication.
Single -Family: One (1) acre per 117 Dwelling Units (DU)
Multi -Family: One (1) acre per 49 278 bedrooms (BR)
2.Fee in lieu of land dedication.
Single -Family: $274.00 per Dwelling Unit (DU)
Multi -Family: $115.00 per Bedroom (BR)
3.Park development fee.
Single -Family: $362.00 per Dwelling Unit (DU)
Multi -Family: $152.00 per Bedroom (BR)
4.Total neighborhood park fees.
Single -Family: $636.00 per Dwelling Unit (DU)
Multi -Family: $267.00 per Bedroom (BR)
B. Dedication Requirements for Community Parks.
1.Land dedication.
Single -Family: One (1) acre per 128 Dwelling Units (DU)
Multi -Family: One (1) acre per 53 305 Bedrooms (BR)
2.Fee in lieu of land dedication.
Single -Family: $250.00 per Dwelling Unit (DU)
Multi -Family: $105.00 per Bedroom (BR)
3.Park development fee.
Single -Family: $375.00 per Dwelling Unit (DU)
Multi -Family: $315.00 per Bedroom (BR)
4. Total community park fees.
Single -Family: $625.00 per Dwelling Unit (DU)
Multi -Family: $420.00 per Bedroom (BR)
PARKS & RECREATION DEPT.
PROJECT UPDATE
As of June 28, 2019
PROJECTS STARTED IN FY17
+
Crescent Point Park
➢ Adding additional park amenities, lights, exercise units, benches, drinking fountain, etc.
• Caprock Construction officially started Monday, March 5, 2018. They will have until
December 8, 2018 to complete this project, as well as Reatta Meadows Park.
• Project is now 99% complete. Currently waiting on CSU to install the meter and Caprock to
finish punch list.
• Change order added to this project to improve drainage. Change order was approved by
CMO Thursday, 2/7/19. Contractor to finish once ground is dry enough to work on.
• As of 3/7/2019, all work is COMPLETE
❖ Fun For All Park
➢ Project was bid out on June 15, and approved by Council July 26.
➢ Pre -construction meeting held August 22. Contractor to start soon. Currently waiting on
submittals to be approved. Silt fence installed Thursday, 9/6/18. Construction fenced installed
on 9/27/18.
➢ Current activity —Splash Pad was poured on 3/29/19. Playground installation started this week
as well.
As of April 1, 2019. Main waterline and sewer line are complete. Play units installed shortly
after.
• Most amenities are in place. Shade structure arrived on May 16th. Installation started
the same day.
• Over the next few weeks the contractor will be working on the following items, shade
structure, final grading for concrete and play surfacing, fence, and flat work.
• Caprock hopes to be complete with this project by mid - July. Weather pending
PARKS & RECREATION DEPT.
PROJECT UPDATE
❖ G.K. Fitch/ Ringer Library Trail
➢ New sidewalk connecting Fitch Park to the Ringer Library.
• While this project has taken some time to get going, we are near the bid phase. Planning
and Development have been sent all requested information and design changes as of
October 16. Once approved, we will bid out.
• As of 11/8/2018, P&D are still requesting items. Changes will be made and resubmitted.
• This project was sent to purchasing on 2/5/19. Mandatory pre -bid was held on 2/21. A total
of five contractors showed for the meeting. Bid opening was held on 3/5/19. Only two
contractors bid on this project.
• Council approved on April 11, 2019.
• Pre -con meeting held May. Per the meeting, we are looking at starting this project Next
week, June 3rd. Currently in the process of approving submittals for this project.
❖ John Crompton Park
➢ Basketball Pavilion
• This project was bid out on Thursday May 24. Dudley was the lowest bidder.
• Approved by Council on June 28. Contractor working on submittals and shop drawings for
the pavilion. Pavilion drawings will have to be approved by Planning and Development. P&D
services have requested that the shop drawings for the metal building be sealed by an
engineer. Request made August 21. Awaiting sealed drawings and other information P&D
wants before issuing permits.
• Pre -construction meeting was held on Tuesday, October 2. At that time, Dudley was given
their official notice to proceed letter. The notice to proceed letter was held off awaiting a
second review of plans by planning and development services. As of 9/24/18 all permits
have been issued. Dudley will have 120 days to complete this project. Substantial
completion will be 2/4/2019.
• Dudley started Monday, October 8. Piers for the pavilion were completed on Friday,
October 12. Red iron and sidewalks poured the week of November 5, 2018. Brick
columns started 12/6, and the tin roof was started on 12/12.
• Substantial completion walk through was done on January 31, 9am for just the court
and structure. Punch list for the court and structure are now complete. Temp fence was
removed on 2/20. As soon as the site dries out, the contractor will fine grade the area
and hydro -mulch. One last inspection will be done before signing off on the project.
• Final walk, 3/8/2019 at 9:30. This project is now COMPLETE
PARKS & RECREATION DEPT.
PROJECT UPDATE
+
Lincoln Center
➢ Expansion
• For Phase II — New windows, doors, wall protection, lights, ceiling grid, paint, and roof have
been installed. Wrapping the wooden beams, repainting the stucco, and covering up the old
louvers were approved last week. Waiting on front entrance canopy.
• As for the parking lot, Emily sent me an email last week stating they were working with
Rabon to do a quick design to change order into the project.
• Stucco and parking lot are now complete. Demo of an entire wall are all that remain. Demo
to start within the next few weeks.
• Currently waiting on JaCody to start. All crews currently working on other jobs. While
onsite, they will finish the remaining punch list items.
❖ Northgate Park
➢ Design of park
• First concept plan was shown last week of February. Per staff direction, architects will start
with a more formal design.
■ UDO/ Northgate district states we must expand the sidewalk over the drainage area, use
brick pavers on all sidewalks boarding the street, and add tree wells with in the sidewalk.
Staff have asked for waivers on all three. Planning has granted us two of the three. We will
have to use brick pavers within the sidewalks that border the sidewalk. Architect put
together plan based on the waivers and UDO.
■ UDO requirements have slowed this project down. Design firm working with other
departments to meet or ask for a waiver on other UDO requirements.
• Final drawings are in, reviewed by staff and have been sent to P&D Services for final review.
Drawings sent 10/16.
• 1st set of comments from P&D were submitted on 11/8/2018. Design firm responded
1/9/19.
• As of 1/24/19, another group of questions was asked by Planning and Development
Services. Design team will work on response.
• 2/15 — Review is complete. One final review will be done by staff before bidding out.
• 3/18/2019. Project sent to Purchasing to be bid out.
• Bid opening held 4/24/19 for this project. Six bidders submitted.
• Contracts sent to the lowest bidder, Caprock, (CRT) Thursday, May 2.
• Approved by Council on June 13. Pre -construction meeting scheduled for June 26th
• Pre -construction meeting held June 26th. Official notice to proceed letter has been sent
with a start date of July 8, 2019. All work is to be completed by December 16, 2019.
PARKS & RECREATION DEPT.
PROJECT UPDATE
❖ Ringer Library Expansion
➢ Acklam started the renovation April 2 and is expected to finish late summer/ early fall of 2019.
• Structural steel, plumbing, framing, utilities, waterproofing, and window frames are
currently in progress. Work will progress from the front around to the back. As for now, rain
has not slowed progress too much. South parking lot is now complete. Sidewalks from the
new parking lot will be poured within the next few weeks.
• Library closed November 5. All furniture and equipment have been relocated to other areas.
Acklam to start demo Friday, November, 9, 2018.
• As of 2/6/19, work progress — masonry, paint interior, electrical, tile, carpet, and ceiling
install, and finishes.
• March 4, 2019 was set aside for a punch list inspection of phase 1. Phase II started
3/11/2019. Crews currently working on final touches
• Substantial Completion was held on May 8, 10am. Contractor currently working on all punch
list items and hopes to be complete within the next week or two. Only a few remain.
Contractor expects to be finished with the punch list by Mat 28tn
• Book shelving on order. Due to arrive in August.
❖ Reatta Meadows
➢ Development of Park
■ Council approved. Construction started Monday, March 5, 2018. Caprock will have until
December 8, 2018 to complete this project, as well as Crescent Pointe.
■ This project is now complete.
• Southeast Park
> Ball Fields
■ Halff has completed 60% construction drawings. All comments and questions where sent
back to Halff on June 25. Halff continues to work on the fine details with parks staff. I.E Field
drainage, Dugouts, Park Sign, Wash Down Drains, etc.
❖ Veterans Park
❖ Phase I expansion — Project bid on January 16. Additional money was approved by Council on
Monday, March 5 and the construction contract approved on April 12.
❖ Pre -construction meeting was held on April 25. Dudley stated in the meeting they will start May 7.
They have 150 days to complete this project.
❖ Dirt started moving on May 17, 2018.
❖ Substantial Completion scheduled for 4/19/2019, as of 3/7/2019. They are now past.
❖ Substantial Completion walk thru will be held Friday, May 3. Dudley received their punch list items
on May 8th. All items are to be completed on or before June 2na
❖ On June 7, 2019, staff reviewed and sign off on some punch list items. Some items remain
outstanding.
PARKS & RECREATION DEPT.
PROJECT UPDATE
PROJECTS STARTED IN FY'18
❖ Aggie Field of Honor
> Installation of a ten foot concrete sidewalk to the east and west columbarium.
• This project will bid out on June 13.
• Approval to move forward with this project was granted by CMO. Contracts were sent to
Tucker Construction on Thursday, June 21 for signatures. This project will not have to go
before Council for approval. Cost for this project is $71,919. 50.
• This project is now COMPLETE
❖ Bachmann Park
> Adult Soccer Field Lighting Upgrade
• Currently working with Steve Richardson on this project.
• Approved by Council in March. Musco working on shop drawings and poles.
• Poles and fixtures are in.
• This part of the project is complete.
➢ Rehabilitation of existing parking lot.
• RFQ's for this project were submitted on December 20. Final review was completed the
week of January 22.
• Kimley Horn was chosen to head this project. Contract was approved by Council on April 12.
Notice to Proceed was given on April 16, 2018.
• Opening of bids was held at 2pm, on 9/25/18. Larry Young was the lowest bidder,
$857,740.55. Contract set for approval by Council on October 25.
• Pre -construction meeting held November 5. Construction scheduled to start the week of
November 26, 2018. Contractor scheduled to start Tuesday, December 11th. Actual start was
12/14/2018. Rain has slowed progress.
• In progress — Little league parking lot, area milled, concrete flumes being installed, along
with electrical conduit for light poles.
• Progress meeting held on 1/29/19, 1:30.
• Change order 4 has been approved.
• Staff to meet with engineer on Tuesday, June 18th to walk the site, and create a punch list,
(show contractor what needs to be repaired, fixed, or redone.) Engineer to put list together
and send to contractor. Punch list should go out July 1.
PARKS & RECREATION DEPT.
PROJECT UPDATE
❖ Barracks Volleyball Rehabilitation
➢ Rehabilitation of two existing sand volleyball courts to address drainage inside and outside the
courts using Parkland Dedication funds.
• This project bid out on June 29. DKing Express was the lowest bidder on this project.
• Approved by Council on August 9. Construction started on Tuesday August 21. Demo of pits
in progress. Some of the sidewalks have been poured. Progress has slowed due to rain and
muddy conditions.
• Punch list items remaining.
• New benches have been installed and most of the punch list is complete.
• One remaining issue holding us up from 100% completion. Contractor will try to do a
better job patching the holes in the shade canopy.
• Canopy patched on Monday, April 29. We will forward with final payment.
• Project is now COMPLETE
❖ Bee Creek Park
➢ Rehabilitation of Concession/ Restroom Building
• RFQ's for this project were due December 21. Staff has chosen Hawkins as the design firm.
• Park staff reviewing 95% drawings. Review to be completed by 2/28. Planning and
Development Services are also reviewing the site plan.
• Site plan has been approved by Planning. Structural plans still under review by planning.
Engineer working on response to all questions asked by planning.
• A study on the existing waterline is holding us up. Planning has asked the engineer
to see if the flow on the existing waterline will supply another fire hydrant.
➢ Study was completed the week of April 29th. Water flow does not meet the
requirements so a new line will have to be run. Currently checking to see what
this does to the budget.
➢ Per the last conversation with plan, fire is demanding there be a fire plug within
300 feet. Cali into engineer to see if we can meet and discuss this issue with fire
and planning.
• We still hope to bid this project out in early summer. Per my last conversation with
planning on 5/22, the final request was being answered.
• Meeting held on June 3 to decide how and when to bid. Due to Christmas in the Park,
we will bid this project out in mid -late June. (Bee Creek and the Central Park structures
will all bid at once.) Once award of bid has been approved by Council, the contractor will
start and finish Bee Creek before moving to Central to start on the pavilion and athletic
restroom.
• Awaiting approval from CMO to bid this project along with Central's pavilion and
athletic restroom as a competitive sealed proposal.
PARKS & RECREATION DEPT.
PROJECT UPDATE
❖ Central Park
➢ Athletic Restrooms
■ Final request by Planning are being added to plan set. Once completed, we will bid the
athletic restrooms, Central pavilion, and Bee Creek Restroom out as one project. Once
approved by Council, contractor will start at Bee Creek before moving to Central. More than
likely, crews will not start either structure at Central till January 2. We do not want to be
under construction during Christmas in the Park.
➢ Parking Lots
• Resurfacing and repairs to existing parking lots and drives. This project will also include
additional parking lot lighting, insuring proper drainage and all ADA requirements are
met.
• Contract approved by Council on April 12. Notice to Proceed was given on April 16.
Kimley-Horn will have until the first of September to complete this park, as well as
Bachmann.
• Project bid 9/25/18. Larry Young the lowest. Total cost for Central $557,438.20.
Approved by Council on October 25.
• Pre -con meeting held November 5. Construction scheduled for December 10 at the
softball parking lot.
• Demo of lighting and curbs started the week of 1/21/19.
• Drive completed on May 16th. Remaining parking lots to be milled and redone by mid -
June if weather holds.
• May 20th, the remaining two lots where milled. During the milling, the contractor found
"soft spots" in the sub -base. Contractor is working with engineer to come up with a cost
effective but long term fix. Work will continue despite the setback.
• May 29 — Cost effective solution fund. Contractor moving forward. Change order 4 was
approved on June 11. Change order 5, island modifications for pavilion project, in route
for signatures.
• Paving is complete awaiting stripping. Once complete, staff along with engineer and
contractor will walk the site and create a list of items that need to be repaired or fixed.
> Pavilion
■ Redesign of existing restrooms and kitchen area.
• Hawkins has been chosen for this project as well as Bee Creek and Central Park Athletic
restroom.
• Planning and Development Services have completed their review. Look to bid this
project out in July. Work will most likely not start till January 2 due to Christmas in the
Park.
PARKS & RECREATION DEPT.
PROJECT UPDATE
Projects Started in FY19
❖ Bee Creek
➢ Installation of new LED lights around both softball fields.
■ New drawings out and under review.
• Meeting with engineer and Musco for on final approval set for March 22, at 11am.
• Engineer and Musco still working on design.
• New design submitted on May 16th. Under review by staff.
• Approved by Council on June 27th. Contractor to start soon.
❖ College Station Cemetery
➢ Removal of old restroom, installation of new.
■ Determining best value for this project.
■ After talking with Purchasing and reviewing current construction costs, we may look at
building onsite.
■ 95% drawings have been sent to planning and been reviewed. Architect to make small
changes to plans. Once complete, we can bid out this project.
■ Opening of bids for was held on May 3.
■ Due to contractors not filling out the bid form correctly, we had to move to the third lowest
bidder, Caprock Construction
• Contracts currently being routed for signatures. This project came in at budget and will
not have to go before Council.
♦ Pre -construction meeting to be held 5/30. Start date will be June 17tn
♦ Submittals currently under review.
■ Construction to start as early as June 24.
• Demo is complete
❖ Cove of Nantucket
➢ Installation of park amenities
■ Benches and trashcans have been ordered. Waiting on updated proposal from contractor.
■ Boulders have been installed along edge of Parkland Drive on park property.
■ Approved by Council on May 13.
■ Pads are in and benches have been installed. COMPLETE as of 5/23/19
❖ Edelweiss Gatens
➢ Basketball court resurfacing
■ Contract currently routing for signatures. Once signed off on, I will schedule the work with
Three Colors Surfacing Company.
• COMPLETE
PARKS & RECREATION DEPT.
PROJECT UPDATE
• Gabbard Park
➢ Removal of old playground and surfacing and replace with new
■ PO sent Thursday, November 8. Awaiting sealed drawings. 99% drawings turned in 1/17/19.
■ Sealed drawings are in. Working on installation contract. This will be a two part contract.
One for equipment, a separate contract for installation from TF Harper.
■ TF Harper will not bond our equipment. So, we are working on another installer or we look
at bidding install out.
■ A second contractor has been contacted. Proposal where sent on Thursday, May 2. Under
review by staff. New proposals are $45,000 higher than the ones received from TF Harper.
■ All information was sent to purchasing on 5/23.
■ Approved by Council on June 27. Contractor already working on getting equipment.
Equipment has a 6-8 week lead time.
••• Lincoln Recreation Center
➢ Refurbish the existing basketball pavilion. New paint, lights, court surfacing, and gutter repairs.
■ Awaiting updated proposal. Project came in under budget. Drinking fountain was added
along with full gutter replacement. Contractor was emailed again on 2/19/19 for updated
proposal.
■ Project approved by Council on May 13.
■ Contractor started painting on May 15, lights installed on 5/18.
■ Gutters installed Thursday, June 13. Painter to repaint gutters today, June 25.
■ Fountains are in. Contractor working on existing drain line. Once line is cleared, this project
can be considered complete.
❖ Nature Center Drinking Fountains
➢ Installation of 2 fountains within the Nature Center grounds.
➢ Awaiting updated proposal. Emailed again on 2/19/19 for updated proposal.
➢ Approved by Council on May 13. Concrete pads to be poured within the next few days.
Fountains are on order, pads poured, and waterline has been stubbed out. Contractor to start
trenching the waterlines in the week ofJune 17, and made the tap's on June 28. Once in, this
project will be complete.
❖ Pebble Creek
➢ Removal and installation of new fall surfacing on the large playground.
■ We look to start this project over the holiday since Pebble Creek is a shared park with the
school.
■ Sample of surfacing approved 12/14/18. Work was to be done over Christmas break.
Samples arrived too late.
■ Crew will install new surfacing 1/25/19. Work will be completed over the weekend. This
project is now complete.
PARKS & RECREATION DEPT.
PROJECT UPDATE
❖ Richard Carter Park
➢ Removal of all brick paver sidewalks. Replace with solid stamped concrete.
• New proposal sent back to contractor for clarification in scope. New proposal is in and has
been sent to purchasing for contract.
• Approved by Council on March 14, 2019. Construction to start April 1, 2019.
• As of 5/14/19, all sidewalks have been completed. Crews will work on cleaning up the area,
as well as grading certain areas to improve the drainage around the walks.
• Project completed on 5/17/19
Summit Crossing
> Development of Park
• Design contract has been signed, 10/25.
• Design team started work on design week of November 26, 2018.
• First set of drawings are in (1/18/19) and are under review by staff.
• Second set of drawings are under review. All comments to be sent back to design firm
on Monday, March 25th. Design team working on next set of drawings, construction set.
• Planning review set is in and under review by staff. Staff have till May 3 to make final
changes. After May 3, pending changes by staff, plan set will be sent to Planning for review.
• New set of drawings sent June 21. This set will be sent to planning for final review.
PARKS & RECREATION DEPT.
PROJECT UPDATE
❖ Thomas Park
➢ Gazebo Roof
■ Replacement of existing asphalt roof with metal roof
• Complete
➢ Playgrounds
■ North Side
• Removal of existing fall surfacing, swing, and metal slide. The swing and metal slide no
longer meet CPSI requirements.
• In their place, we will install new rubber surfacing, install a new dish swing and
traditional two bay swing
♦ Drawings are in. Working on installation contract with another JOC or bid out.
■ South Side
• Removal of old play unit and fall surfacing. Replacing with new
♦ Playground and surfacing.
♦ Drawings are in. Working on installation contract with another JOC or bid out.
■ Same issue as Gabbard. Our contracts states that the installer shall bond both their work
and city owned property. The original contractor's bonding company would not bond both.
A second contractor has been contacted.
■ Approved by Council on June 27. There is a 6-8 week lead time on the play units. Once
onsite, contractor will install.
➢ Pool
■ Demo of existing pool and surrounding area.
• Currently on hold.