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HomeMy WebLinkAbout09/12/2019 - Regular Minutes - Rock Prairie Management District No. 2ROCK PRAIRIE MANAGEMENT DISTRICT NO. 2 MINUTES OF MEETING OF BOARD OF DIRECTORS September 12, 2019 The Board of Directors (the "Board") of Rock Prairie Management District No. 2 (the "District") met in regular session, open to the public on September 12, 2019, at 4121 State Highway 6 South, College Station, Brazos County, Texas 77845, in accordance with the duly posted notice of meeting, and the roll was called of the duly constituted members of said Board of Directors, as follows: Uri Geva-President Hays Glover -Vice President Kamal Ariss Assistant Vice President Jonathan Stark -Secretary Mark Lindemulder -Assistant Secretary and all of said persons were present, except Director Stark, thus constituting a quorum. Also present were James Murr of College Station Town Center, Inc. ("CSTC"); Cynthia Colondres of Municipal Accounts & Consulting, L.P. ("MAC"); Josh Campbell of EHRA Engineering ("EHRA"); Avik Bonnerjee and Brenda Bonnerjee of B&A Municipal Tax Service, LLC ("B&A"); Aubrey Nettles of the City of College Station, Texas (the "City"); and Christina Cole of Schwartz, Page & Harding, L.L.P. ("SPH"). The President called the meeting to order and declared same open for such business as might properly come before it. PUBLIC COMMENT There were no comments from the public. offered. APPROVAL OF MINUTES As the first order of business, the Board considered approval of the minutes of its meeting held on August 8, 2019. After review and discussion, Director Glover moved that the minutes for said Board meeting be approved, as written. Director Geva seconded said motion, which unanimously carried. BOOKKEEPING REPORT Ms. Colondres presented to and reviewed with the Board a Bookkeeping Report, a copy of which report is attached hereto as Exhibit A, including checks presented for payment. Following discussion, Director Geva moved that said Bookkeeping Report be approved and that the checks identified in the report be approved for payment. Director Glover seconded the motion, which unanimously carried. TAX ASSESSOR/COLLECTOR'S REPORT Mr. Bonnerjee then presented and reviewed with the Board the Tax Assessor-Collector Report for the month ended August 31, 2019, including checks presented for payment. A copy of such report is attached hereto as Exhibit B. After discussion, Director Geva moved that the Tax Assessor-Collector Report be approved and that the checks identified therein be approved for payment. Director Lindemulder seconded said motion, which unanimously carried. PUBLIC HEARING REGARDING ADOPTION OF THE DISTRICT'S 2019 TAX RATE AND LEVY OF THE DISTRICT'S 2019 TAX RATE AND ADOPTION OF AN ORDER IN CONNECTION THEREWITH The Board conducted a hearing regarding the imposition of a proposed maintenance tax rate for 2019. Mr. Bonnerjee confirmed that notice of this hearing was mailed to each owner of taxable property in the District, at the address shown on the most recently certified tax roll of the District, at least ten days before the date of this meeting, as provided by law. It was noted that no taxpayers appeared at the hearing. Upon motion by Director Lindemulder, seconded by Director Ariss and unanimously carried, the hearing was closed. The Board then discussed the setting of the 2019 tax rate. After discussion on the matter, Director Lindemulder moved that: (i) the Board adopt the tax rate as proposed at the District's August 8, 2019, meeting and as reflected in the notice mailed by B&A; (ii) the Board levy a 2019 maintenance tax rate of $0.50 per $100 of valuation; (iii) the Order Levying Taxes attached hereto as Exhibit C be adopted in connection therewith and that the President be authorized to execute and the Secretary to attest same on behalf of the Board and the District, and (iv) SPH be authorized to provide the City of College Station, Texas, with notice of the adoption of such tax rate in accordance with the City's ordinance consenting to the creation of the District. Director Ariss seconded said motion, which carried unanimously. AMENDMENT TO THE DISTRICT INFORMATION FORM RELATIVE TO THE DISTRICT'S 2019 TAX RATE Ms. Cole presented and discussed with the Board an Amendment to the District Information Form relative to the District's 2019 tax rate. After discussion regarding said Form, Director Glover moved that the Amendment to the District Information Form be approved and that the Board members present be authorized to execute same on behalf of the Board and the District. Director Ariss seconded said motion, which carried unanimously. ENGINEERING REPORT Mr. Campbell presented and reviewed with the Board an Engineering Report dated September 2019, a copy of which is attached hereto as Exhibit D. Following presentation of the Engineer's Report and discussion of the action items contained therein, Director Geva moved to (i) concur in the payment of the pay estimate as set forth in the Engineer's Report, (ii) concur in the award of the construction contract for water, sanitary sewer, drainage and paving facilities for - 2 - 529886 Midtown City Center, Phase 601, by College Station Town Center, Inc., to Elliott Construction, LLC, in the amount of $507,907.07, subject to the District's attorneys' review of the payment and performance bonds and insurance certificate submitted in connection with the contract to determine if the payment and performance bonds and insurance meet the requirements of the bid specifications, the Texas Insurance Code, the rules of the Texas Commission on Environmental Quality and the provisions of the Texas Water Code, and (iii) ratify and confirm its actions taken at its August 8, 2019 meeting to approve and authorize execution of a Special Warranty Deed conveying the first phase of construction of Bird Pond Road to the City. Director Glover seconded the motion, which unanimously carried. DEVELOPER'S REPORT The Board considered the Developer's Report. Mr. Murr presented a verbal report on the status of development within the District. STATUS OF INERLOCAL AGREEMENT BETWEEN THE DISTRICT AND THE CITY Ms. Cole advised that a draft of the Interlocal Agreement between the District and the City was forwarded to the City for review and comment on August 26, 2019. She noted that the agreement remains under review with the City, and that there is no action required by the Board at this time. ATTORNEY'S REPORT The Board considered the Attorney's Report. Ms. Cole advised the Board that she had nothing of a legal nature to discuss with the Board that was not already covered under previous agenda items. FUTURE AGENDA ITEMS The Board considered items for placement on future agendas. No specific agenda items, other than routine and ongoing matters were requested to be placed on a future agenda. It was the consensus of the Board that the next meeting of the Board would be held on the Board's regular meeting date of November 14, 2019, and that the regular October 10, 2019 meeting is cancelled. ADJOURNMENT There being no further business to come before the Board, on motion made by Director Geva, seconded by Director Kamal, and unanimously carried, the meeting was adjourned. - 3 - 529886 Exhibit A Exhibit B Exhibit C Exhibit D 529886 LIST OF ATTACHMENTS Rock Prairie Management District No. 2 Minutes of Meeting of September 12, 2019 Bookkeeping Report Tax Assessor-Collector Report Order Levying Taxes Engineering Report - 4 -