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Home My WebLink About07/11/2019 - Regular Minutes - Rock Prairie Management District No. 2 (2)ROCK PRAIRIE MANAGEMENT DISTRICT NO. 2 MINUTES OF MEETING OF BOARD OF DIRECTORS July 11, 2019 The Board of Directors (the "Board") of Rock Prairie Management District No. 2 (the "District") met in regular session, open to the public on July 11, 2019, at 4121 State Highway 6 South, College Station, Brazos County, Texas 77845, in accordance with the duly posted notice of meeting, and the roll was called of the duly constituted members of said Board of Directors, as follows: Uri Geva-President Hays Glover -Vice President Kamal Ariss -Assistant Vice President Jonathan Stark -Secretary Mark Lindemulder -Director and all of said persons were present, except Directors Ariss and Stark, thus constituting a quorum. Also present were James Murr of College Station Town Center, Inc. ("CSTC"); Cynthia Colondres of Municipal Accounts & Consulting, L.P. ("MAC"); Camaaron Jackson of EHRA Engineering ("EHRA"); Avik Bonnerjee ofB&A Municipal Tax Service, LLC (''B&A"); Aubrey Nettles of the City of College Station, Texas (the "City"); and Christina Cole of Schwartz, Page & Harding, L.L.P. ("SPH"). The President called the meeting to order and declared same open for such business as might properly come before it. APPROVAL OF MINUTES As the first order of business, the Board considered approval of the minutes of its meeting held on May 21, 2019. After review and discussion, Director Geva moved that the minutes for said Board meeting be approved, as written. Director Glover seconded said motion, which unanimously carried. STATEMENTS OF ELECTED/APPOINTED OFFICER, OFFICIAL BONDS, OATHS OF OFFICE, AFFIDAVITS OF CURRENT DIRECTOR AND ELECTIONS NOT TO DISCLOSE CERTAIN INFORMATION OF DIRECTOR Ms. Cole reported that, at its meeting of June 27, 2019, the City Council of the City appointed Director Glover to Position 1, Director Geva to Position 2, and Director Lindemulder to Position 3 on the Board with expiring terms ending June 1, 2023. The Board then considered acceptance of the Statements of Elected/ Appointed Officer, Official Bonds, Oaths of Office and Affidavits of Current Director for Directors Glover, Geva and Lindemulder. In that regard, Ms. Cole reported that SPH had received the Statements of Elected/ Appointed Officer, Official Bonds, Oaths of Office and Affidavits of Current Director of Directors, Glover, Geva and Lindemulder. It was then moved by Director Glover, seconded by Director Geva and unanimously carried, that the Board accept said Statements of Elected/ Appointed Officer, Official Bonds, Oaths of Office and Affidavits of Current Director and declare Directors Glover, Geva and Lindemulder appointed and qualified directors of the District. ELECTION NOT TO DISCLOSE INFORMATION Ms. Cole advised the Board that each director may elect to instruct the District to withhold public access to information in the custody of the District relating to his or her home address, home telephone number, social security number and information indicative of whether he or she has family members pursuant to Section 552.024 of the Texas Government Code. She noted that such election must be made not later than the fourteenth day after the director's appointment or election. After discussion, Directors Glover, Geva and Lindemulder elected not to disclose such information. ELECTION OF OFFICERS The next item to be considered was the reorganization of the officers of the Board and nominations for the office of Assistant Secretary. Following discussion, Director Glover nominated Director Lindemulder for the office of Assistant Secretary, and there being no further nominations, they were closed. A vote was called, and upon motion duly made by Director Glover, seconded by Director Lindemulder and unanimously carried, Director Geva was elected to continue to serve as President, Director Glover to continue to serve as Vice President, Director Ariss to continue to serve as Assistant Vice President, Director Stark to continue to serve as Secretary and Director Lindemulder was duly elected Assistant Secretary of the Board and the District. DISTRICT REGISTRATION FORM The Board next considered authorizing the preparation and filing of an updated District Registration Form as required by the rules of the Texas Commission on Environmental Quality ("TCEQ"). Ms. Cole explained that, in accordance with certain provisions of the Texas Water Code and rules of the TCEQ, municipal management districts are required to provide the names, mailing addresses, officer positions and terms of office for directors with the TCEQ within thirty (30) days of the director's election or appointment. She advised that, with the Board's approval, SPH will prepare an updated District Registration Form reflecting Director Lindemulder's position on the Board and the terms of office of Directors Glover, Geva and Lindemulder, and will file said Form with the TCEQ following today's meeting. Following discussion, Director Lindemulder moved that the Board authorize SPH to prepare the updated District Registration Form as discussed and to file same with the TCEQ within thirty (30) days of today's meeting. Director Glover seconded said motion, which unanimously carried. - 2 - 526638 LOCAL GOVERNMENT OFFICERS LIST Ms. Cole advised the Board that the District is required to maintain a list of Local Government Officers, which includes the members of the Board and the District's Investment Officers in connection with statutory conflict of interest disclosure requirements. After discussion, Director Glover moved that SPH be authorized to update the District's list of Local Government Officers, as required by law. Director Geva seconded the motion, which unanimously carried. OPEN GOVERNMENT TRAINING FOR DIRECTOR Ms. Cole discussed with Director Lindemulder the open government training requirements for public officials. Ms. Cole advised that public officials, including directors of a municipal management district, must complete separate training courses regarding the Texas Open Meetings Act and the Texas Public Information Act. Ms. Cole presented to and reviewed with Director Lindemulder a memorandum prepared by SPH which summarizes the training requirements. Ms. Cole advised that the deadline for Mr. Lindemulder to complete the training is the 90th day after he has taken the oath of office or otherwise assumed his responsibilities as a public official. Ms. Cole further requested that Director Lindemulder provide the certifications of completion to SPH upon his completion of the training courses. CONFLICTS DISCLOSURE STATEMENT REPORTING REQUIREMENTS Ms. Cole next discussed with the Board the conflicts disclosure statement reporting requirements for officers of certain local government entities, including municipal management district directors, pursuant to Chapter 176 of the Local Government Code and presented Directors Glover, Geva and Lindemulder each with a memorandum prepared by SPH, which summarizes same. BOOKKEEPING REPORT Ms. Colondres presented to and reviewed with the Board a Booldceeping Report, a copy of which report is attached hereto as Exhibit A, including checks presented for payment. Following discussion, Director Glover moved that said Booldceeping Report be approved and that the checks identified in the report be approved for payment. Director Lindemulder seconded the motion, which unanimously carried. TAX ASSESSOR/COLLECTOR'S REPORT Mr. Bonnerjee then presented and reviewed with the Board the Tax Assessor-Collector Reports for the months ended May 31, 2019, and June 30, 2019, including checks presented for payment. Copies of such reports are attached hereto as Exhibit B. After discussion, Director Lindemulder moved that the Tax Assessor-Collector Reports be approved and that the checks identified therein be approved for payment. Director Glover seconded said motion, which unanimously carried. - 3 - 526638 ENGINEERING REPORT Mr. Jackson presented and reviewed with the Board an Engineering Report dated July 2019, a copy of which is attached hereto as Exhibit C. Following presentation of the Engineer's Report and discussion of the action items contained therein, Director Lindemulder moved to (i) concur in the payment of the pay estimates and approve the change order as set forth in the Engineer's Report, and (ii) concur in the award of the construction contract for water, sanitary sewer, drainage and paving facilities for Midtown Reserve Phase 201, by College Station Downtown Residential, LLC, to Greens Prairie Investors, Ltd. in the amount of $471,655.50, subject to the District's attorneys' review of the payment and performance bonds and insurance certificate submitted in connection with the contract to determine if the payment and performance bonds and insurance meet the requirements of the bid specifications, the Texas Insurance Code, the rules of the TCEQ and the provisions of the Texas Water Code. Director Glover seconded the motion, which unanimously carried. CONVEYANCE AND BILL OF SALE OF UTILITY FACILITIES Ms. Cole then presented and reviewed with the Board a Conveyance and Bill of Sale of Utility Facilities from College Station Town Center, Inc., relative to offsite sanitary sewer trunk line. Following review, Director Lindemulder moved that the Board accept such Conveyance and Bill of Sale of Utility Facilities and authorize the President to execute same on behalf of the District. Director Glover seconded the motion, which unanimously carried. CONVEYANCE OF UTILITY FACILITIES Ms. Cole next presented a Conveyance of Utility Facilities from the District to the City of College Station, relative to offsite sanitary sewer trunk line. Ms. Cole advised that the facilities are being conveyed to the City of College Station in accordance with the Utility and Road Agreement between the District and the City, entered into as of February 17, 2015. Following discussion, Director Lindemulder moved to approve and authorize the President to execute the Conveyance of Utility Facilities on behalf of the District. Director Glover seconded the motion, which unanimously carried. DEVELOPER'S REPORT The Board considered the Developer's Report. Mr. Murr presented a verbal report on the status of development within the District, and reported that home construction within the District is planned to begin in August 2019. VOTING SYSTEM ANNUAL FILING FORM The Board of Directors next considered authorizing the completion, execution and filing with the Secretary of State of a Voting System Annual Filing Form. Upon motion by Director Glover, seconded by Director Lindemulder and unanimously carried, the Board authorized SPH to prepare and file said form. - 4 - 526638 REQUEST FROM RECORDS MANAGEMENT OFFICER TO DESTROY RECORDS The Board next considered a request from the District's Records Management Officer to destroy SPH's handwritten notes of Board meetings from February 15, 2018, through February 14, 2019, a copy of which request is attached hereto as Exhibit D. After discussion, Director Geva moved that the destruction of SPH's handwritten notes of Board meetings be authorized as requested in accordance with the provisions of the District's Records Management Program. Director Glover seconded the motion, which unanimously carried. ATTORNEY'S REPORT The Board considered the Attorney's Report. Ms. Cole presented to and reviewed with the Board the 86th Texas Legislative Session Summary, prepared by SPH. FUTURE AGENDA ITEMS The Board considered items for placement on future agendas. No specific agenda items, other than routine and ongoing matters were requested to be placed on a future agenda. ADJOURNMENT There being no further business to come before the Board, on motion made by Director Glover, seconded by Director Geva, and unanimously carried, the meeting was adjourned. - 5 - 526638 Exhibit A Exhibit B Exhibit C Exhibit D 526638 LIST OF ATTACHMENTS Rock Prairie Management District No. 2 Minutes of Meeting of July 11, 2019 Bookkeeping Report Tax Assessor-Collector Reports Engineering Report Records Destruction Request - 6 - EXHIBIT "A" MUNICIPAL ACCOUNTS CONSULTING~ LE Rock Prairie Management District No. 2 Bookkeeper's Report July 11, 2019 1281 Brittmoore Road • Houston, Texas 77043 • Phone: 713.623.4539 • Fax: 713.629.6859 Num Name BALANCE AS OF 05/22/2019 Receipts Maintenance Tax Collections Interest earned on Checking -May Developer Advance Interest earned on Checking-June Total Receipts Disbursements 1072 1073 1074 Fees Fees EHRA Engineering Municipal Accounts & Consulting, LP Schwartz, Page & Harding, L.L.P. Compass Bank Compass Bank Total Disbursements BALANCE AS OF 07 /11/2019 BBVA USA-PREMIER-#XXXX.0276 Rock Prairie MD No. 2 -GOF Cash Flow Report -Checking Account As of July 11, 2019 Engineering Fees Bookkeeping Fees Legal Fees Service Charge -May Service Charge -June 2 Memo Amount Balance ($352.35) 5,000.00 1.69 1,000.00 1.18 6,002.87 (893.80) (802.33) (11,388. 90) (1.69) (1.18) (13,087.90) ($7 ,437 .38) Rock Prairie MD No. 2 -GOF Actual vs. Budget Comparison May2019 May2019 June 2018 -May 2019 Annual Actual Budget Over/(Under) Actual Budget Over/(Under) Budget Revenues 14100 Developer Advance 0 40,525 (40,525) 33,000 73,525 (40,525) 73,525 14350 Maintenance Tax Collections 14,578 0 14,578 49,578 10,000 39,578 10,000 14375 Interest Earned -Tax Fund 23 0 23 23 0 23 0 14376 Miscellaneous Income -Tax Fund 55 0 55 55 0 55 0 14380 Other Income 2 0 1 10 5 5 5 Total Revenues 14,658 40,525 (25,868) 82,665 83,530 (865) 83,530 Expenditures 16330 Legal Fees 8,122 5,000 3,122 50,245 60,000 (9,755) 60,000 16350 Engineering Fees 481 800 (319) 13,697 9,600 4,097 9,600 16430 Bookkeeping Fees 583 375 208 4,633 4,500 133 4,500 16450 Legal Notices & Other Publ. 0 0 0 581 0 581 0 16460 Printing & Office Supplies 91 125 (34) 746 1,500 (754) 1,500 16470 Filing Fees 0 25 (25) 663 300 363 300 16480 Delivery Expense 19 8 11 209 100 109 100 16520 Postage 0 4 (4) 18 50 (32) 50 16530 Insurance & Surety Bond 0 0 0 3,492 3,400 92 3,400 16540 Travel Expense 194 90 104 1,315 1,080 235 1,080 16555 Tax Assessor Expenses 10,913 0 10,913 10,913 0 10,913 0 16560 Miscellaneous Expense 2 250 (248) 10 3,000 (2,990) 3,000 Total Expenditures 20,406 6,678 13,728 86,521 83,530 2,991 83,530 Excess Revenues (Expenditures) ($5,748) $33,848 ($39,596) ($3,856) $0 ($3,856) $0 3 Rock Prairie MD No. 2 -GOF Actual vs. Budget Comparison June 2019 June2019 June 2019 -June 2019 Annual Actual Budget Over/(Under) Actual Budget Over/(Under) Budget Revenues 14100 Developer Advance 1,000 1,000 0 1,000 1,000 0 67,490 14350 Maintenance Tax Collections 0 0 0 0 0 0 40,000 14380 Other Income 0 1 1 0 10 Total Revenues 1,001 1,001 0 1,001 1,001 0 107,500 Expenditures 16330 Legal Fees 2,975 5,000 (2,026) 2,975 5,000 (2,026) 60,000 16350 Engineering Fees 413 2,750 (2,338) 413 2,750 (2,338) 33,000 16430 Bookkeeping Fees 0 500 (500) 0 500 (500) 6,000 16450 Legal Notices & Other Pub!. 0 0 0 0 0 0 2,000 16460 Printing & Office Supplies 45 58 (13) 45 58 (13) 700 16470 Filing Fees 58 (57) 58 (57) 700 16480 Delivery Expense 64 17 47 64 17 47 200 16520 Postage 5 4 1 5 4 1 50 16530 Insurance & Surety Bond 0 0 0 0 0 0 3,500 16540 Travel Expense 93 108 (16) 93 108 (16) 1,300 16560 Miscellaneous Expense 1 4 (3) 4 (3) 50 Total Expenditures 3,596 8,500 (4,904) 3,596 8,500 (4,904) 107,500 Excess Revenues (Expenditures) ($2,594) ($7,499) $4,905 ($2,594) ($7,499) $4,905 $0 4 EXHIBIT "B" MUNICIPAL TAX SERVICE,LLC ROCK PRAIRIE MANAGEMENT DISTRICT 2 B & A MUNICIPAL TAX SERVICE, LLC 13333 NORTHWEST FREEWAY, STE 505 HOUSTON, TX 77040 FOR THE MONTH ENDING May31,2019 MAIN 713-900-2680 TOLL FREE 1-888-598-7409 ti 1 MUNICIPAL TAX SERVICE,LLC ROCK PRAIRIE MANAGEMENT DISTRICT 2 FOR THE PERIOD ENDING 5/31/19 RECEIVABLES SUMMARY 2018 Balance Forward Levy at 05/31/18 FYE CAD Changes I Uncollectible Outstanding Balance forward Prior Years (2017-2010) at 05/31/18 FYE CAD Changes I Uncollectible Total Levy to be collected Collection prior months (all years) 2018 Taxes Collected net NSF & KR Refunds during current month Taxes Collected for Prior Years net NSF & KR Refunds during current month Total Outstanding Balance TAX ACCOUNT Income Taxes Collected Current Year Taxes Collected Prior Year Penalties & Interest Collection Fee Paid Overpayments NSF or Reversals, Bank Charges Other Fees & Court Costs, Etc Earned Interest Expenses Beginning Balance -Tax Account CK# 1024 Brazos Central Appraisal District-3rd Qtr Assessment (Presigned Ck) CK# 1040 B&A Municipal Tax Service, LLC -Invoice MD2-049 CK# 1041 B&A Municipal Tax Service, LLC -Invoice MD2-050 B & A MUNICIPAL TAX SERVICE, LLC 13333 NORTHWEST FREEWAY, STE 505 HOUSTON, TX 77040 Ending Balance -Tax Account MAIN 713-900-2680 TOLL FREE 1-888-598-7409 $0.00 -~j~,461.25 $129.47 $0.00 ($49,578.27) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2.17 --- $2.17 103.75 515.30 473.42 $1,092.47 49,461.25 129.47 49,590.72 12.45 9,012.10 9,014.27 7,921.80 2 MUNICIPAL TAX SERVICE,LLC ROCK PRAIRIE MANAGEMENT DISTRICT 2 FOR THE PERIOD ENDING 5/31/19 OUTSTANDING TAXES-YEAR TO DATE BALANCE FORWARD CAD TAX @ SUPPLEMENTS & YEAR 10/01/18 2018 $49,461.25 2017 $19,962.78 EXEMPTIONS & TAX RATES TAX HOMESTEAD YEAR EXEMPTION 2019 0.00% 2018 0.00% 2017 0.00% DISTRICT VALUES TAX LAND& YEAR IMPROVEMENTS 2018 9,881,920 2017 4,069,643 B &AMUNICIPAL TAX SERVICE, LLC 13333 NORTHWEST FREEWAY, STE 505 HOUSTON, TX 77040 CORRECTIONS $0.00 OVER 65/ DISABLED 0 0 0 AG NET 28,690 27,010 UN COLLECTIBLE COLLECTIONS $49,448.80 $19,962.78 DEBT SERVICE M &ORATE RATE 0.00000 0.00000 0.50000 0.00000 0.50000 0.00000 PERSONAL PROPERTY EXEMPTIONS 309,850 328,210 0 104,096 MAIN 713-900-2680 TOLL FREE 1-888-598-7409 OUTSTANDING TAXES $12.45 ($0.00) $12.45 CONTRACT TAX RATE 0.00000 0.00000 0.00000 TOTAL VALUE 9,892,250 3,992,557 COLLECTIONS PERCENTAGE 99.97% 100.00% TOTAL RATE 0.00000 0.50000 0.50000 SR KR 30 30 47 47 3 MUNICIPAL TAX SERVICE,LLC ROCK PRAIRIE MANAGEMENT DISTRICT 2 FOR THE PERIOD ENDING 5/31/19 BEGINNING BALANCE INCOME PROFIT & LOSS CURRENT MONTH 5/1/19 -5/31/19 14,660.35 10% ~enditLo_ri__i:>_enCl_lty _ _ _____________ Q.QQ_ FISCAL YEAR 6/01/18 -5/31/19 10,271.84 0.00 --- 0.00 _E3<3.c:lC::J1€lC::~ Charg_E)S _____ _ ________ Q.00 ----- ---------- Couf!_C::osts/Abst~t:lC::!~ F~ing '='ees_ __ ____ __ 0.00 Collection Fee 0.00 ------~~--------------------------------------------- Earned Interest 2.17 ------------------------------ O~erpayrne~-------------___________ _________________ ____________ ___ __o_.oo __ _ _E_enalty & lntE)!E)St ____ 0.00 Taxes Collected 0.00 Total Income EXPENSES Audit/Records 2.17 0.00 ----------------- Attorney -Geri_eral Tax Matters _______ Q.()_Q ______ _ _[3(3.f!_is C_~§!ges _ __ __ _ ____ _ Bond Premium --- Boundary Map_ --- CAD Fees -------------- Certificate of Value 0.00 ----------------- 0.00 0.00 0.00 0.00 0.00 27.38 -- 22.78 ------------------- 7.56 ------ 19.89 ------~~·~_78.27 49,655.88 0.00 0.00 0.00 ------- 50.00 ---- 43.00 -------------- 277.58 --------------- 0.00 596.60 Copies Correction Roll Refunds Correction Roll Rendition Refunds .Q~11ti_11l.Jin_g_Disclo~l.J_fe Court Affidavits Delinquent Tax Attorney Assistance [2E)li_ng_u~11_t Tax Attorney Fee Installment "f_racking Unclaimed Pr~perty Report l.._~g_§I Notices Mailing & Handling Meeting Tray:E)I& Mileage NSF or Return Item Fees -------- _Ql/~l]Jayment Refund _Publi_c::_Hearing ___ _ Records Retention Roll Update & ProceS!:)if1_9_ __ _ -~l1£f)liE)~_ ---------- Tax Assessor Collector Fee -AB --------- Tax Rate Preparation & Calculation Transfer to Contract Tax 39.20 ---------------- 0.00 0.00 0.00 ---------------------------- 0.00 15.00 0.00 0.00 0.00 0.00 ------ 15.00 -------- 0.00 27.38 ------------------------ 0.00 60.00 --------------------- 0.00 0.00 0.00 0.00 0.00 0.00 0.00 18.75 0.00 ----------------------- 515.30 0.00 0.00 0.00 60.00 600.00 -------------------------------------- 128. 05 -------------- 2,067.76 0.00 7.55 650.00 0.03 225.00 -------- 0.80 ------_Q,1_64.7_Q_ 0.00 0.00 ------------------- Transfer to Maintenance & _ _9_eE)r_a~ir1_9_ Transfer to Debt Service ENDING BALANCE B&AMUNICIPAL TAX SERVICE,LLC 13333 NORTHWEST FREEWAY, STE 505 HOUSTON, TX 77040 5,000.00 --~ ------- 0.00 --------------------- 5,648.25 9.014.27 MAIN 713-900-2680 TOLL FREE 1-888-598-7409 40,000.00 0.00 50,913.45 9.014.27 4 MUNICIPAL TAX SERVICE,LLC ROCK PRAIRIE MANAGEMENT DISTRICT 2 FOR THE PERIOD ENDING 5/31/19 YEAR TO YEAR COMPARISON % ---_-____ -201_7 --~1-VARIANC~ 0.00% $0.00 0.00% I 0.00% $0.00-t-I ----0-.0-0%1 0.00% October -------------- November 2018 $0.00 $0.00 0.00% --+--------------------------+------ $0.00 0.00%1 _ $~% _ 0.00% I $3?, 113.~Q 77.06% ___ ~O.QQr--0.00% 77.06% --,__-~_J __ ::::65 +------_-__ -_-_:~:·---:----:_--:-:--·l---+-::t =:_:-+-, --9: ::: February March I I . ft'EJ!ll -------+--$_13_. 7_5 __ 99.97% $0.00 99.35% 0.62% May ___________ _ $0.00 99.97% $0.00 99.35% 0.62% June $0.00 99.35% 0.00% $12.45 99.41% 0.00% August $0.00 1 99.41% t---t----------------------0.00% I Septeni~E:lr I I __ L ______ J_ -- I $0.00 99.41°!bL 0.00% 20181 20171 $0.00 $0.00 B & A MUNICIPAL TAX SERVICE, LLC 13333 NORTHWEST FREEWAY, STE 505 HOUSTON, TX 77040 MONTHLY COLLECTIONS MAIN 713-900-2680 TOLL FREE I-888-598-7409 5 MUNICIPAL TAX SERVICE,LLC ROCK PRAIRIE MANAGEMENT DISTRICT NO 2 FOR THE PERIOD ENDING 05/28/19 PLEDGED SECURITIES REPORT SECURITIES PLEDGED AT 105% OVER FDIC INSURED $250,000 COLLATERAL SECURITY AGREEMENT ON FILE: YES TAX BANK ACCOUNT HELD AT: WELLS FARGO/ BANK OF NEW YORK MELLON COLLATERAL SECURITY REQUIRED: TYPE OF PLEDGED INVESTMENT: IN COMPLIANCE W/ DISTRICT INVESTMENT POLICY: BA MUNICIPAL TAX SERVICE 13333 NORTHWEST FREEWAY SUITE 505 HOUSTON TX 77040 MAIN 713-900-2680 TOLL FREE 1-888-598-7409 NO YES PS STATE OF TEXAS § COUNTY OF BRAZOS § Avik Bonnerjee, being duly sworn, says that he is the Tax Assessor-Collector for the above named District and the foregoing contains a true and correct report accounting for all taxes collected for said District during the month therein stated. Avik Bonnerjee, RTA SWORN TO AND SUBSCRIBED BEFORE ME, this 1st day of June 2019. REBECCA LYNN BREWER Notary 10 # 1258819 My Commission Expires March 1, 2020 ~tmcY&w~ Rebecca Lynn Brewer Notary Public, State of Texas Notary ID #1258819 My Commission Expires March 1, 2020 Avik Bonnerjee Registered Assessor Collector B&A Municipal Tax Service LLC 13333 Northwest Freeway, Suite 250 Houston, 770,rn . Price Chief Appraiser Telephone: (979) 774-4100 Facsimile: (979) 196 November 19, 2018 Rock Prairie Management District #2 E Below are the ESTIMATED quarterly payment amounts and due dates for the 2019 Brazos Central Appraisal District Operating Budget, as mandated by Law. Please be advised these are estimated amounts at this time as we have not received actual rates and levies from one of the taxing entities. Once those rates have been set and levies calculated, vve ''ill submit corrected statements, if needed. In the event \'\IC do not receive the information prior to the 1 ~1 quarter due date, we will make the appropriate ad,justment to the 2iul quarterly payment or issue a refund to those entities that pay in full. Section 6.06 State Property Tax Code states: "Unless the governing body of a unit and the chief appraiser agree to a differe11t method of payment, each taxing unit shall pay its a/location in four equal payments to be made at the end of each calendar quarter, and the first payment shall he made before January I of tire year in JVhiclt tlte budget takes effect. A payment is delinquent if not paid on tire date it is due. A delinquent payment incurs a penal~y of 5 percent of the amount of the payment and accrues interest at an annual rate of JO percent. lfthe budget is mnemled, any change in the amount of a unit's allocatio11 is apportioned among the payments remaining." P 1 Quarter due by December 31, 2018 $103.75 2nd Quarter due by March 31, 2019 $103.75 yd Quarter due by June 30, 2019 5103.75 4th Quarter due by September 30, 20 l 9 $103. 75 Total Allocation $415.00 MUNICIPAL TAX SERVICE, LLC Bill To Rock Prairie Management District No. 2 13333 Northwest Freeway Suite 505 Houston TX 77040 Description Unit Count Avik Bonnerjee, RTA -Tax Assessor Collector Fee June 2019. 2018 Additional Unit Count Invoiced 2019 3 Thank you for your business. Total 13333 Northwest Freeway; Suite 505 111 Houston, TX 77040 111 PH: 713-900-2680 Invoice Date Invoice# 6/1/2019 MD2-049 Rate Amount 512.60 512.60 0.90 2.70 $515.30 -µ~ tt·•·l I:.\ <!.-f< IO 8fO 111 www.bamunitax.com MUNICIPAL TAX SERVICE, LLC Copies Bill To Rock Prairie Management District No. 2 13333 Northwest Freeway Suite 505 Houston TX 77040 Description Roll Update & Processing (April 2019) Statement Mailing & Handling (B&A) Preparation ofDelq. Atty. Electronic Files Meeting Travel Time/Mileage/Time (April 2019) Thank you for your business. 13333 Northwest Freeway, Suite 505 Qty 229 0.25 .0.25 Total 111 Houston, TX 77040 111 PH: 713-900-2680 Invoice Date Invoice# 6/1/2019 MD2-050 Rate Amount 0.20 45.80 75.00 18.75 75.00 18.75 15.00 15.00 375.12 375.12 $473.42 111 www.bamunitax.com Q_f( I Dt/-J p~ ~ .o (. !°' Jurisc,iction: MD2 Account No/Name/Address 00090100040063 GEVA URI 2809 BROTHERS BLVD COLLEGE STATION, TX 77845-5712 Year Stmt Date Delg Date Code 2018 1 /18/2019 3/1 /2019 ROCK PRAIRIE MANAGEMENT DISTRICT NO. 2 Delinquent Tax Roll As of 5/31/2019 Cad No/Property Descr. 000000402114 Acreage: 0.11500 A000901, THOMAS CARRUTHERS (ICL), TRACT 4.63, 0.115ACRES Due May, 2019 Over65 Veteran Installment Code Due Jun 2019 No No N Taxes Penalties Payments Del. P&I Due Del. P&I Due 12.45 0.00 0.00 1.37 13.82 1.62 14.07 Page 1 6/5/2019 1:56 PM Due Jul 2019 Del. P&I Due 5.03 17.48 Report Prepared by B&A Municipal Tax www.bamunitax.com Juris;~iction: MD2 Account No/Name/Address Jurisdiction Totals Year Tax Lew 2017 19,962.78 2018 49 461.25 Base Taxes Due 0.00 12.45 12.45 ROCK PRAIRIE MANAGEMENT DISTRICT NO. 2 Delinquent Tax Roll As of 5/31/2019 Cad No/Property Descr. Penalties Due 0.00 0.00 0.00 Del. P&I Due 0.00 1.37 1.37 Atty Fee Due 0.00 0.00 0.00 Escrow Amt 0.00 0.00 0.00 Total Due 0.00 13.82 13.82 Count 0 1 Page 2 6/5/2019 1:56 PM % Collected 100.00% 99.97% Report Prepared by B&A Municipal Tax www.bamunitax.com MUNICIPAL TAX SERVICE,LLC ROCK PRAIRIE MANAGEMENT DISTRICT 2 B & A MUNICIPAL TAX SERVICE, LLC 13333 NORTHWEST FREEWAY, STE 505 HOUSTON, TX 77040 FOR THE MONTH ENDING June 30, 2019 MAIN 713-900-2680 TOLL FREE 1-888-598-7409 1 MUNICIPAL TAX SERVICE,LLC ROCK PRAIRIE MANAGEMENT DISTRICT 2 FOR THE PERIOD ENDING 6/30/19 RECEIVABLES SUMMARY 2018 Balance Forward Levy at 05/31/19 FYE CAD Changes I Uncollectible Outstanding Balance forward Prior Years (2017-2010) at 05/31/19 FYE CAD Changes I Uncollectible Total Levy to be collected Collection prior months (all years) 2018 Taxes Collected net NSF & KR Refunds during current month Taxes Collected for Prior Years net NSF & KR Refunds during current month Total Outstanding Balance TAX ACCOUNT Income Taxes Collected Current Year Taxes Collected Prior Year Penalties & Interest Collection Fee Paid Overpayments NSF or Reversals, Bank Charges Other Fees & Court Costs, Etc Earned Interest Expenses Beginning Balance -Tax Account CK# 1042 B&A Municipal Tax Service, LLC -Invoice MD2-051 CK# 1043 B&A Municipal Tax Service, LLC -Invoice MD2-052 B & A MUNICIPAL TAX SERVICE, LLC 13333 NORTHWEST FREEWAY, STE 505 HOUSTON, TX 77040 Ending Balance -Tax Account MAIN 713-900-2680 TOLL FREE 1-888-598-7409 $12.45 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1.36 $1.36 515.30 488.24 $1,003.54 12.45 0.00 12.45 0.00 12.45 7,921.80 7,923.16 6,919.62 2 MUNICIPAL TAX SERVICE,LLC ROCK PRAIRIE MANAGEMENT DISTRICT 2 FOR THE PERIOD ENDING 6/30/19 OUTSTANDING TAXES -YEAR TO DATE BALANCE FORWARD CAD TAX @ SUPPLEMENTS & YEAR 10/01/18 2018 $49,461.25 2017 $19,962.78 EXEMPTIONS & TAX RATES TAX HOMESTEAD YEAR EXEMPTION 2019 0.00% 2018 0.00% 2017 0.00% DISTRICT VALUES TAX LAND& YEAR IMPROVEMENTS 2018 9,881,920 2017 4,069,643 B & A MUNICIPAL TAX SERVICE, LLC 13333 NORTHWEST FREEWAY, STE 505 HOUSTON, TX 77040 CORRECTIONS $0.00 OVER 65/ DISABLED 0 0 0 AGNET 28,690 27,010 UNCOLLECTIBLE COLLECTIONS $49,448.80 $19,962.78 DEBT SERVICE M &ORATE RATE 0.00000 0.00000 0.50000 0.00000 0.50000 0.00000 PERSONAL PROPERTY EXEMPTIONS 309,850 328,210 0 104,096 MAIN 713-900-2680 TOLL FREE 1-888-598-7409 OUTSTANDING TAXES $12.45 ($0.00) $12.45 CONTRACT TAX RATE 0.00000 0.00000 0.00000 TOTAL VALUE 9,892,250 3,992,557 COLLECTIONS PERCENTAGE 99.97% 100.00% TOTAL RATE 0.00000 0.50000 0.50000 SR KR 30 30 47 47 3 MUNICIPAL TAX SERVICE,LLC ROCK PRAIRIE MANAGEMENT DISTRICT 2 FOR THE PERIOD ENDING 6/30/19 BEGINNING BALANCE INCOME PROFIT & LOSS CURRENT MONTH 6/1/19 -6/30/19 9,014.27 FISCAL YEAR 6/01 /19 -6/30/19 9,014.27 10% Rendition Penalty 0.00 0.00 -------------------------- Bad Check Cha.~rg~e_s__________ _ __ o_.o_o ______________________ o_.o_o Court Costs/Abstract & Filing Fees 0.00 0.00 Collection Fee 0.00 0.00 ·------------ Earned Interest 1.36 1.36 ------------~-·-----·----------------- Q_\i'_~rpayments ________________ 0_.0_0_ 0.00 Penalty & Interest 0.00 0.00 ------------- Taxes Collected 0.00 0.00 ----------------- Total Income 1.36 1.36 EXPENSES ---------- Audit/Records 0.00 0.00 Attorney-General Tax Matters 0.00 0.00 -------------------------- _13 C!_rl k Char=ge_s________ 0.00 0. 00 Bond Premium 0.00 0.00 Boundary Map __________ _ __ O._O_O_________ 0.00 CAD Fees 103.75 103.75 --------- Ce rt i fi cat e of Value 0.00 0.00 ------------ Copies 45.80 45.80 --------- Correction Roll Refunds 0.00 0.00 Correction Roll Rendition Refunds 0.00 0.00 ------------------------ Continuing_ D_i s_c_l o_s_u r_e_______ _ ___ 0_.0_0_____ _ ___ 9:_0_0 Court Affidavits 0.00 0.00 Delinquent Tax Attorn_ey~A_ss_is_t_an_c_e_______ 15.00 ___________ 1_5_.0_0 _Q_elin9ue~!Tax Attorney Fee 0.00 ____________ 0_.0_0 Installment Tracking 0.00 0.00 Unclaimed Property R~~po_rt _______________ Q_._()_0 ____________ 0_.0_0 _!-_eg~I Notices 0.00 0.00 --------------- Mai Ii n g & Handling 18.75 18.75 --------------------~---------- Meeting Travel & Mileage 375.12 375.12 ------------ NSF or Return Item Fees 0.00 0.00 ---------------------- Overpayment Refund 0.00 0.00 Public Hearing 0.00 0.00 ------------------------ Records Retention 0. 00 0.00 ----------------------------------- Roll Update & Processing 18.75 18.75 Supplies 0.00 0.00 ----------- Tax Assessor Collector Fee -AB Tax Rate Preparation & Calculation _ Transfer to Contract Tax Jransf~rto Maintenance & Operating Transfer to Debt Service ENDING BALANCE B & A MUNICIPAL TAX SERVICE, LLC 13333 NORTHWEST FREEWAY, STE 505 HOUSTON, TX 77040 515. 30 515.30 ---- 0.00 0.00 0.00 0.00 ------------ 0. 00 0.00 0.00 0.00 1,092.47 1,092.47 7.923.16 MAIN 713-900-2680 TOLL FREE 1-888-598-7409 7.923.16 4 MUNICIPAL TAX SERVICE,LLC ROCK PRAIRIE MANAGEMENT DISTRICT 2 FOR THE PERIOD ENDING 6/30/19 YEAR TO YEAR COMPARISON ~---~-----~--------------~-----~ 1---------j--·--2·0···-18_---+ __ °/c_o_ 2017 % VARIANCE locrober._-+--_$_0_.o_o_~--- 1 I I November I !December I I January I I February I I March I $0.00 $0.00 $38, 113.40 $0.00 l~;~-··· __ .+.-._:_:_: __ 5__, __ _ I I June i---$0.00 ----+- July August September $0.00 0.00% 0.00% $0.00 0.00% --·--··--'-----+---0.00% $0.00 0.00% 0.00% -······-------j···--.. -~ ___ _J_ ___ _ $0.00 0.00% 77.06% ____ __, ------+----· $1,665.60 8.34% 91.61% $18,167.71 99.35% 0.60% $0. 00 ___ 9_9 ._3_5°/c_o.[__ __ . __ 0_.6_2_°/c-jo $0.00 99.35% 0.62% --- $0.00 0.62% 99.35% 1------j 0.00% $12.45 99.41% _ ___).___ +------- $0.00 0.00% 99.41% ·--·+-------- $0.00 99.41% 0.00% MONTHLY COLLECTIONS 20181 20171 $0.00 $0.00 B & A MUNICIPAL TAX SER VICE, LLC 13333 NORTHWEST FREEWAY, STE 505 HOUSTON, TX 77040 MAIN 713-900-2680 TOLL FREE 1-888-598-7409 5 MUNICIPAL TAX SERVICE,LLC ROCK PRAIRIE MANAGEMENT DISTRICT NO 2 FOR THE PERIOD ENDING 06/21/19 PLEDGED SECURITIES REPORT SECURITIES PLEDGED AT 105% OVER FDIC INSURED $250,000 COLLATERAL SECURITY AGREEMENT ON FILE: YES TAX BANK ACCOUNT HELD AT: WELLS FARGO/ BANK OF NEW YORK MELLON COLLATERAL SECURITY REQUIRED: TYPE OF PLEDGED INVESTMENT: IN COMPLIANCE W/ DISTRICT INVESTMENT POLICY: BA MUNICIPAL TAX SERVICE 13333 NORTHWEST FREEWAY SUITE 505 HOUSTON TX 77040 MAIN 713-900-2680 TOLL FREE 1-888-598-7409 NO YES PS STATE OF TEXAS § COUNTY OF BRAZOS § Avik Bonnerjee, being duly sworn, says that he is the Tax Assessor-Collector for the above named District and the foregoing contains a true and correct report accounting for all taxes collected for said District during the month therein stated. REBECCA LYNN BREWER Notary ID# 1258819 My Commission Expires March 1, 2020 Avik Bonnerjee, RTA SWORN TO AND SUBSCRIBED BEFORE ME, this 1st day of July 2019. Rebecca Lynn Brewer Notary Public, State of Texas Notary ID #1258819 My Commission Expires March 1, 2020 Bill To Rock Prairie Management District No. 2 13333 Northwest Freeway Suite 505 Houston TX 77040 Description Avik Bonnerjee, RTA-Tax Assessor Collector Fee July 2019. 2018 Additional Unit Count Invoiced 2019 Thank you for your business. Unit Count 3 Total Invoice Date Invoice# 7/1/2019 MD2-051 Rate Amount 512.60 512.60 0.90 2.70 $515.30 13333 Northwest Freeway, Suite SOS 111 Houston, TX 77040 111 PH: 713-900-2680 111 www.bamunitax.com :P& '7.f · 1<4 (!J( I D'-f-'J.. , MUNICIPAL TAX SERVICE, LLC Copies Bill To Rock Prairie Management District No. 2 13333 Northwest Freeway Suite 505 Houston TX 77040 Description Postage, Mailing, and Handling (1) Preparation ofDelq. Atty. Electronic Files Meeting Travel Time/Mileage/Time (May 2019) Tax Assessor Bond Renewal Policy with McDonald & Wessendorff (7.11.19 to 7.11.20) Thank you for your business. Qty 237 Total Invoice Date Invoice# 7/1/2019 MD2-052 Rate Amount 0.20 47.40 0.72 0.72 15.00 15.00 375.12 375.12 50.00 50.00 $488.24 13333 Northwest Freeway, Suite 505 111 Houston, TX 77040 111 PH: 713-900-2680 11 www.bamunitax.com :P4 7. /. /9 C1< /64-3 Jurisdiction: MD2 Account No/Name/Address 00090100040063 GEVA URI 2809 BROTHERS BLVD COLLEGE STATION, TX 77845-5712 Year Stmt Date Delg Date Code 2018 1/18/2019 3/1/2019 ROCK PRAIRIE MANAGEMENT DISTRICT NO. 2 Delinquent Tax Roll As of7/9/2019 Cad No/Property Descr. 000000402114 Acreage: 0.11500 Over 65 A000901, THOMAS CARRUTHERS (ICL), TRACT 4.63, Veteran 0.115 ACRES Installment Code No No N Due Jul, 2019 Due Aug, 2019 Taxes Penalties Payments Del. P&I Due Del. P&I Due 12.45 0.00 0.00 5.03 17.48 5.18 17.63 Page 1 7/9/2019 10:30AM Due Sep, 2019 Del. P&I Due 5.33 17.78 Jurisdiction Totals (excludes Rollback Accounts) Year Tax Levy Base Taxes Due Penalties Due Del. P&I Due 2017 19,962.78 0.00 0.00 0.00 2018 49 461.25 12.45 0.00 2.12 12.45 0.00 2.12 Jurisdiction Rollback Accounts Totals Year Tax Levy Base Taxes Due Penalties Due Del. P&I Due 2017 2,083.69 2,083.69 152.65 0.00 2018 2 083.69 2 083.69 18.38 0.00 4,167.38 171.03 0.00 Atty Fee Due Escrow Amt 0.00 0.00 2.91 0.00 2.91 0.00 Atty Fee Due Escrow Amt 0.00 0.00 0.00 0.00 0.00 0.00 Total Due Count % Collected 0.00 0 100.00% 17.48 1 99.97% 17.48 1 Total Due Count 2,236.34 1 0.00% 2 102.07 1 0.00% 4,338.41 2 Report Prepared by B&A Municipal Tax www.bamunitax.com EXHIBIT "C" ROCK PRAIRIE MANAGEMENT DISTRICT NO. 2 ENGINEERING REPORT JULY2019 Engineering Report, including: TBPENo. F-726 TBPLS No.10092300. a. Authorize the design and/ or advertisement of bids for construction of facilities within the District, and approval of related Storm Sewer Water plans, including District. 1. Status of design of Lakeway Drive Reserve, Phase 201. No Update Board Action: None b. Authorize the award of/ or concurrence in award of contracts for the construction of facilities within the District, authorizing acceptance of Texas Ethics Commissions ("TEC") Form 1295; and approval of any storm water permits. 1. Construction of Midtown Reserve 104 (36 lots) We have reviewed and tabulated the two (2) bids received on Wednesday, May 8, 2019, for the above-referenced project, and have determined the low bidder to be Greens Prairie Investors, Ltd. in the amount of $471,655.50. We have satisfactory past experience and work history of similar projects with Greens Prairie Investors, Ltd. We, therefore, recommend that the contract for this project be awarded to Greens Prairie Inyestors, Ltd. for the aforementioned amount, contingent upon approval of bonds and certificat~ of insurance. Board Action: Award to low bidder. \ \Client\P$\151-068-00\Docs\Reports\06 July 2019.doc Rock Prairie Management District No. 2 July 9, 2019 Page2 c. Status of construction facilities to serve land within the District, including the approval of any pay estimates and change orders; and authorize acceptance ofTEC Form 1295, including: 1. Construction of off-site sanitary sewer trunk line by Whitestone Civil Construction, LLC. Contractor Whitestone Civil Construction I.LC Contract Days 180 days Approved Extensions 30 days Contract Completion Date 11/28/2018 Date Al!l!r2ved Comment Contract Bid Amount $2,078,962.00 5/2/2018 Notice to Proceed Issued Fence and Standpipe vent for Change Order No. 1 $52,267.76 8/9/2018 Landfill & additional CSS Change Order No. 2 $72,170.36 2/4/2019 Re-forestation required by the City Quantity Adjustments -$132,552.00 Total Contract Amount $2,070,848.12 Pay Request No. 1 $35,482.50 7/12/2018 Pay Request No. 2 $76,292.50 7/12/2018 Pay Request No. 3 $355,942.00 7/12/2018 Pay Request No. 4 $560,690.50 8/9/2018 Pay Request No. 5 $506,665.80 1/17/2019 Pay Request No. 6 $177,596.51 1/17/2019 Pay Request No. 7 . $11,975.18 1/17/2019 Pay Request No. 8 $10,267.87 1/17/2019 Pay Request No. 9 $90,193.65 2/14/2019 Pay Request No. 10 $142,199.28 2/14/2019 Pay Request No. 11 & Final $103,542.33 For Approval Total Pay Requests $2,070,848.12 Remaining on Contract $0.00 0.00% of Contract Remaining Board Action: Approve Pay Request No. 11 and Final. \ \Client\P$\151-068-00\Docs\Reports\06 July 2019.doc 10555 Westoffice Drive I Houston, Texas 77042 I "'7.fl]i "70A AC'ftft I~ -,..c" '"7ftA A~..,_, I----·--·· r-11-n.! ___ ----- ~ ~ EHRA ' ~ I f Rock Prairie Management District No. 2 July 9, 2019 Page4 3. Construction of water, sanitary, drainage and paving facilities for Bird Pond Road by Brazos Paving, Inc. Contractor Bravos Paving, Inc. Contract Days 300 days Approved Extensions 22 days Contract Completion Date 8/19/2019 Date Aruiroved Comment Contract Bid Amount $4,784,000.00 10/1/2018 Notice to Pmceed Issued Quantity Adjustment No. 1 -$366,609.99 For Approval Removed 600 LF of Roadway Added Waterline Crossings for Change Order No. 1 $60,034.20 For Approval Future Single Family Sections Desing changes in Street Lights and additional Waterline crossings to Change Order No. 2 $169,865.93 For Approval serve future developments Quantity Adjustment No. 2 -$107,280.00 For Approval Removed Street light Poles Quantity Adjustment No. 3 $4,121.90 For Approval Additional Excavation Total Contract Amount $4,544,132.04 Pay Request No. 1 $94,060.58 1/17/2019 Pay Request No. 2 $361,440.16 1/17/2019 Pay Request No. 3 $157,923.91 2/14/2019 Pay Request No. 4 $198,528.22 2/14/2019 Pay Request No. 5 $231,434.60 4/18/2019 Pay Request No. 6 $334,237.70 For Approval Pay Request No. 7 $342,106.70 For Approval Pay Request No. 8 $268,160.84 For Approval Pay Request No. 9 $563,978.60 For Approval Total Pay Requests $2,551,871.31 Remaining on Contract $1,992,260.73 43.84% of Contract Remaining Construction is underway. Board Action: Approve Pay Request No. 6, 7, 8, 9, Change Order No. 1, 2, Quantity Adjustment 1, 2 and 3. \ \Client\P$\151-068-00\Docs \Reports \06 July 2019.doc 10555 Westoffice Drive I Houston, Texas 77042 t 71~ 7Rll ll!'\nn If 71~ 7RL! 11!'\77 I 11nnmr FHRAinr.r.nm ~ EHRA Rock Prairie Management District No. 2 July 9, 2019 PageS 4. Midtown Reserve Subdivision Phase 100 by Greens Prairie Investors, Ltd. (26 lots) Contractor Greens Prairie Investors, Ltd. Contract Days 120 days Approved Extensions 0 days Contract Completion Date Date Ap_proved Comment Contract Bid Amount $447,933.00 Notice to Proceed Issued Total Contract Amount $447,933.00 Total Pay Requests $0.00 Remaining on Contract $447,933.00 100.00% of Contract Remaining Utilities are and paving are substantially compete. Contractor is working on sidewalks. Board Action: None \ \ Client\P$\151-068-00\Docs\Reports \06 July 2019.doc 10555 Westoffice Drive I Houston, Texas 77042 .. '7-t"> "70A Acnn I., "7 ... ":I "'70A Al:'"'7"'7 I ................... A~----~-- ~ EHRA 'O. H Rock Prairie Management District No. 2 July 9, 2019 Page 6 5. Midtown Reserve Phase 102 by Greens Prairie Investors, Ltd (62 Lots) Contractor Greens Prairie Investors, Ltd. Contract Days 120 days Approved Extensions 0 days Contract Completion Date Date Awroved Comment Contract Bid Amount $791,038.75 Notice to Proceed Issued Total Contract Amount $791,038.75 Total Pay Requests $0.00 Remaining on Contract $791,038.75 100.00% of Contract Remaining Utilities are Substantially Complete. Contractor plans to start on pavement the week of 7- 15-19. Board Action: None d. Acceptance of site and/ or easement conveyances for facilities to be constructed for the District; and acceptance of facilities for operation and maintenance purposes. 1. Conveyance and Bill of Sale of Utility Facilities from College Station Town Center, Inc. in connection with off-site sanitary sewer line; and 2. Conveyance of Utility Facilities from District to City of College .Station in connection with off-site sanitary sewer trunk line; Board Action: Approve items d.1 and d.2 e. Adoption of a plan relative to future proposed recreational facilities and adoption of a Resolution Adopting Plan for recreational facilities. Board Action: None f. Status of acceptance by the City of College Station, Texas, for maintenance of streets. Board Action: None \ \Client\P$\151-068-00\Docs\Repotts\06 July 2019.doc 10555 Westoffice Drive I Houston, Texas 77042 t 71~ 7RA Ai::;nn If 71':1 7Jlll 111;:77 I""'"" CUDl\lnn nnm ~ EHRA EXHIBIT "D" July 11, 2019 Board of Directors Rock Prairie Management District No. 2 1300 Post Oak Boulevard, Suite 1400 Houston, Texas 77056 Dear Directors: In accordance with the District's Order Establishing Records Management Program and the District's Records Retention Schedule for General Records, I hereby request authorization to destroy the records of the District shown on Exhibit "A" attached hereto. Very truly yours, By: ~ -------~\h\."~),X Jonathan Stark Records Management Officer Attachment 496110_3 EXHIBIT "A" Notes of Board of Directors meetings from February 15, 2018 to February 14, 2019. 496110_3